deeping t ames parish ouncildsjpc.co.uk/pc/minutes/min1201.pdf · item 44 – nhs – appeal...

DDEEPINGEEPING S STT J JAMESAMES P PARISHARISH C COUNCILOUNCILThe Institute, 38 Church Street, Deeping St James, Peterborough PE6 8HDe-mail: [email protected] Tel: 01778 343266 Fax: 05603 435419 www.dsjpc.co.uk

Parish Clerk: Steve Ashby--------------------------------------------------------------------------------

Minutes of the meeting of Deeping St James Parish Council held on Thursday 26 January 2012 at 7.30 pm at The Institute.

Present: Councillors Barber, Baxter, Blessett, Coulson, Dilks, Gamble, Gilbert, Lindfors-Windsor, Pagella, Pearce, Pelling, Shinkins, Stevens, Thompson and Wallis along with the Clerk S Ashby.

129.12 To receive apologies for absence.Apologies were received from PCSO Clarke and County Councillor Exton

130.12 To receive notifications of interest, if any.Cllr Pelling declared an interest in Financial matters for invoices due to his business.

131.12 To approve the Minutes of the previous meeting held on 22/12/11 It was proposed, seconded and agreed to approve the minutes.

132.12 To receive the Clerks Report.Details had been circulated with the agendas and were updated at the meeting as shown below:-• One of the Ramps in the central bank at the skate park had become detached.

Following consultation with Cllr Shinkins this has been welded back into place.• A tree on back lane was reported as being blown down – reported to LCC by

Police• A burial took place on 5/1/2012 and two interments of ashes into existing graves

are planned for 3/2/2012. There has been a report of artificial flowers being removed from a grave – it is thought this might be young children as a 20p payment seemed to have been left!!!

• All surrendered Allotment Plots have been allocated but one of these is unpaid – so will be re-allocated to the next on the list.

• The picnic bench at millennium woods had been dragged from the front and out of the back of the woods almost into the field behind. This has now been put back in place. Some pegs will be found to keep it secure.

• A falling branch from the Church Hall gardens was reported to the Church Hall and now removed.

• Two street lights were broken on Broadgate Lane near the new development – possibly by a delivery to the site. The glass was cleared by Neil and SKDC advised.

• Glass bottles had been smashed into one of the cuts into the river bank near the junction of Church St and Welland Way. These have been cleared by Neil.

• A visitor came and complained about Dog Mess on Church Walk. This was referred to Allotments, Footpaths and Open Spaces.

• Roadside Trees in need of attention on the corner of Stowgate and Station Road had previously been reported to LCC. One of them has been trimmed but the other with more dead branches has not been touched. This has been raised with LCC again.

• Lynne Leconte from SKDC grounds maintenance has visited the office whilst in the area.

• Deeping Gate PC Councillor has visited to find out the PC’s plans for the Jubilee.• Two telephone calls have been received to comment about the Planning

Application for the Jubilee Beacon on Thackers Way open space – both callers made comments against it. They may attend the Council meeting to ensure all the Council is aware of their views.

• Langtoft Parish Council have been in touch to see how DSJPC deals with dog waste from dog bins.

• Due to staff illness, the Community Payback Team has not been in the village during January – it is hoped that they will resume shortly.

• The Clerk has met with SKDC and Carol Precey to discuss placing a flower bed outside Exeter Close on Millfield Road as part of DSJ In Bloom.

• The Clerk will be on leave from 4/4/12 to 12/4/12 inclusive

• A resident has requested a bus shelter on Campion Drive – this will be referred to Transport Committee

• A resident has been in touch seeking support for improved Broadband speed on Church Street

• Tyres dumped at the Outgang Road end of Hall Meadow Road have been reported to SKDC for removal. Neil has found 150 plus empty beer cans in that area.

• A resident from Tooley Way has complained about the unmade roads – this was forwarded to LCC and the developer.

• A certificate has been received from Compton’s Estate Agents for DSJ In Bloom being one of their customer nominated charities.

133.12 To receive the report of progress in relation to matters arising from the Minutes not dealt with elsewhere on the agenda.Details had been circulated with the agendas and were updated at the meeting as shown below:-• Planning Application for the Beacon has been sent to SKDC• CfBT were contacted with the suggestion that any governorship would be subject

to legislative change and asked for a copy of Dept For Education advice. A response has been received and circulated. The Clerk has met with Double & Megson and agreed fees to represent the Council. LCC have contacted the Clerk to see if they can help in the process. The Clerk has asked whether LCC would purchase the land or swap other land it owns in DSJ. The solicitors for CfBT have also telephoned with an update. LCC have since advised that they have no land available in Deeping St James.

• The Clerk has booked the Deepings School conference room for the Annual Parish Meeting on 8/5/12 and has visited to see what facilities are available.

• The Clerk has contacted the Probation Trust about funding the Payback Team and a response is awaited.

• A freedom of information request was sent to LCC concerning Bus subsidy. A response has been received and circulated separately by email. This is listed under correspondence.

• The Precept request has been sent to SKDC.• A new office CCTV system has been ordered and delivered. Installation will be

completed shortly.• The new accounting software has arrived and has been installed by the Clerk.

The Clerk and assistant are loading the existing accounts information on to it to test it. It hasn’t yet been possible to set it up so that both the Office PC and Laptop can access the same database. It has been installed on the laptop and testing will continue. First impressions are that it will be adequate for the council’s purposes and will be an improvement on the system of spreadsheets currently in use.

• More of the Play equipment funded by SKDC Community grant has been installed and the Clerk has met the installer of a Climb Over and Play House. A Grocer Shop Play Panel and Toadstools have been installed on the Church Walk play area. A springy whale should have been installed at Churchfield Close on 11/1/12 but the wrong bolts were sent – this was rescheduled for 20/1/12 which has been cancelled due to wet weather The Climb over and play house are due to be installed on 24/1/12. Thackers Way has already had chinning bars installed in December and the playhouse is due to go here too. Unfortunately it is not possible to install a hopscotch graphic at Thackers Way as the intended surface is rubberised tarmac which will not cope with the required heat – SKDC have indicated that an alternative would be acceptable.

It was proposed, seconded and agreed to delegate the decision for an alternative item of equipment to Cllr Shinkins and Cllr Dilks – the Clerk will find alternatives. • Shaw’s buses have agreed to change their timetable and route. The date of the

change has yet to be decided.• LCC have now moved the Village name sign so that it is just before the entrance

to the Nature Reserve on Crowland Road.• The agreed comments for the Planning Obligations Supplementary Planning

Document have been submitted• The meeting room has been booked for all the Council and Committee meetings

for the year.• Installing the pathway @ Woody Heights is due to start on 30/1/12 including

repairs to the skate park surface and hard standing underneath the Youth Shelter.

• A new gate has been installed at the Allotments.134.12 To receive and agree the Council’s response to correspondence received

since the last meeting.Enc 4

Item 7 – Rotary Club Road Race and Fun Run – permission was agreed to pass through Woody HeightsItem 30 - Spinal Injuries Assn Fish & Chip Supper 18/5/11– the latest newsletter is already full.Item 31 – Market Deeping Town Council Annual Civic Dinner – Cllrs Stevens and Pagella to attend.Item 35 – Govnet Public Sector Efficiency Expo – Cllr Baxter expressed an interest.Item 40 – Social Housing consultation – Cllr Blessett will look at this for inclusion on the next Planning Agenda.Item 43 – Bus Subsidies – This will be included on the next Transport Committee agendaItem 44 – NHS – Appeal against Determination of Rurality for DSJ on 24/2/12 – Cllrs Pelling, Baxter and Dilks to attend if available.

135.12 1. To receive the minutes and recommendations of the Planning Committee meeting held on 19/1/2012.The minutes were introduced by Cllr Blessett and the Committee’s approvals were noted.In relation to the South Kesteven DC Community Infrastructure Levy Consultation on Draft Infrastructure Delivery Plan, it was proposed, seconded and agreed to respond as follows:-1. The analysis provided excluded both the Deeping St James Priory Church and

Catholic Church along with the Deeping St James Cemetery2. The lack of open space in Deeping St James should be flagged (the report

combines Deeping St James with Market Deeping)3. The report shows a 3.12 hectare open space shortfall across the Deepings.

This is felt to be too little across the Deepings as a whole and there is an extreme lack across Deeping St James (over provision in Market Deeping, Insufficient provision in Deeping St James)

4. When the levy is paid there need to be proper mechanisms to ensure it is fed back into the local community.

5. The problem of Waste Water capacity for the future needs to be addressed.

Enc 5

2. To decide on the following applications not received at the time of Planning Committee

a. S11/3199 – Deeping St James Parish Council – Erection of brazier beacon (approx. 5.5 metres tall) at land off Thackers Way Deeping St James

b. S11/3128 – Ms L Wright Tyes Mead Spalding Road Deeping St James PE6 8SB – Car port extension, alterations to facilitate disabled access, provision of wall There was no objection to either application.

136.12 To approve Accounts for Payment as per the enclosed schedule Enc 6It was proposed by Cllr Dilks, seconded by Cllr Pagella and agreed to pay invoices totalling £7,534.80.Cllr Pelling abstained from the vote and took no part in the discussion.

137.12 To receive and consider minutes of committees, reports from advisory committees, members reports from external bodies, members reports of meetings, seminars and training attended on the Council’s behalf

1 To report and update members on the DSJ in Bloom initiative.Cllr Stevens reported that the Clerk and Carol Precey had met with SKDC at Exeter Close about installing a Flower bed and a non permanent bed had been agreed. This will probably be an octagonal bed made from Railway sleepers. Cllr Stevens is meeting Daphne Ledward next week about the design and layout and the Round Table will help with its construction. There are 18 tables for the Quiz.2. To receive the minutes and recommendations of Youth & Community Committee held on 19/1/2012

Enc 7

Cllr Shinkins introduced the minutes.It was explained that for the Play Scheme there had previously been problems obtaining a venue. The organiser of Jimmy D’s play group had made an approach and felt that as they already operated from DSJ School it would be easier to obtain accommodation. Sue Bell and Madcaps have done a wonderful job in the past but had problems getting access.

It was proposed by Cllr Shinkins, seconded by Cllr Blessett and agreed that Jimmy Ds are asked to organise this years play scheme for mornings of the two weeks beginning 23/7/12 and 30/7/12 in line with the proposal submitted to the Council.Cllr Dilks asked that a letter was prepared for him to sign thanking Sue Bell for her hard work in organising previous play schemes.

The Committee had agreed that the Contractors installing the new footpath should be asked to provide a tarmac base for the Youth Shelter at the same time. A firm quote had been received from Malc Firth and it was proposed by Cllr Shinkins, seconded by Cllr Blessett and agreed that this additional work should be done at a cost of £2,658.00 plus vat.3. To receive the minutes and recommendations of Allotments, Footpaths and Open Spaces Committee held on 19/1/2012

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Cllr Baxter introduced the minutes.A dog waste bin will be installed on Church Walk near the central junction point and Posters will be obtained from Keep Britain Tidy to encourage the picking up of dog waste.The following allotment tenancy changes were proposed by Cllr Baxter, seconded by Cllr Pagella and agreed.a. rubbish and waste shall not be deposited or left in the hedgerows, roadways or anywhere else on the Allotments siteb. the site speed limit of 5 mph must be kept to by all driversc. That the plot should not be sub let or shared with another person without the written consent of the Council.It was then proposed by Cllr Baxter, seconded by Cllr Pagella and agreed that Garford’s should be asked to acquire a pole for the Jubilee Beacon at a cost of £200.00 plus vat.It was then agreed to form a Jubilee Beacon Event Working Party – Cllrs Baxter, Shinkins, Stevens, Dilks, Pelling and Pagella volunteering to be on the working party along with any other interested parties.The proposal to approach SKDC to name the Thackers Way / Crowson Way Open Space “Jubilee Park” was deferred with the intention of consulting residents with an article in the Newsletter.3. To receive reports on any events attended by Councillors on behalf of the Parish Council including:-

Allotments Assn Annual General Meeting of 22/1/2012 – This was attended by Cllr Baxter and Cllr PagellaSKDC Engagement with Parish Councils Drop In Session – 24/1/2012 – This was attended by Cllr Dilks, Stevens, Thompson and Pagella with 3 to 4 SKDC Officers in attendance. Cllr Pagella had raised Section 106 planning funding.Police Community Panel – this had been attended by Cllr Pagella when the main Police issue was Speeding traffic

138.12 To receive an update on the Annual Parish Meeting 2012 Details had been circulated with the agendas and were updated at the meeting as shown below:-• Cllr Stevens has contacted Martin “Wolfie” Adams to attend the Annual Parish

Meeting – to make the Making a Difference Awards - and he has accepted. Cllr Stevens has also invited the Chair of SKDC.

• The Clerk has cancelled the booking at the Church Hall and booked the Conference Centre at the Deepings School for 8/5/2012.

• The Clerk visited the School on 9/1/2012 to see the facilities.( A further visit will probably be needed as the room was in use at the time)

• There is space for seats for up to 150 people sitting in rows or there are 12 Tables seating 8 people These can be set up either as full tables or half tables seating 4 – possibly lined up 3 across the room. There is a projector and screen and a sound system which includes a microphone which can be passed around the audience if needed. If tables are used we could reserve at least one seat at each table for a councillor.

• It would probably be best to have seating for 70-80 set out with the remaining space at the rear of the room used for local groups to put on table top displays.

• The room is on the 1st Floor and there is a lift available. A lobby room to meet and greet and serve drinks / food and a small kitchen with water boilers for Tea and Coffee making – and around 100 cups and saucers.

• Paper or plastic plates would need to be used – which will make washing up easier.

• Refreshments need to be decided. It was proposed by Cllr Stevens and

Seconded by Cllr Lindfors-Windsor to ask Margaret Flegg.• The alternatives are tea and coffee with a large supply of biscuits provided by

the school at £1.10 per head, an alternative caterer or a do it yourself solution. • The Clerk will invite local organisations and groups to attend along with District

and County Councillors, MP, previous winners of awards. Please let the Clerk know of any groups, people or organisations that should be invited to make sure that they are on the list.

• The first ad for Making A Difference Awards will be in this months Newsletter – Closing date for nominations is 14 April 2012.

• The Scouts have been asked to attend to tell everyone about their Swedish Jamboree visit last year.

139.12 To consider the latest position concerning the Parish Council Playing Field land and decide any amendments to the offer of the lease to CfBT / Deepings AcademyThis matter was again debated at length and took account of recent correspondence and contacts from CfBT Solicitors and Lincolnshire County Council.It was proposed by Cllr Pearce, seconded by Cllr Shinkins and agreed that the Parish Council now withdraws its offer of a 125 year lease to CfBT but that the Parish Council welcomes further negotiations and continued dialogue with interested parties.

140.12 Parish-pump: Report of urgent information and notice of agenda items for the next meeting. Request to Trim Back Trees in a Conservation Area – Waterton Arms – It was agreed that this application should be resistedIn May the Open Door Church has its 25 Anniversary with international speakers attending the celebration. An Open Invitation will be sent to the Parish Council.Olympics Torch 4/7/12 – This will be an item on the next agenda. It was also agreed to try and arrange a meeting with Market Deeping TC to discuss the Jubilee Weekend.FORTHCOMING MEETINGS/EVENTS

Saturday 4/2/2012 – Clash of the Clubs QuizThursday 16/2/2012 – Cemetery Committee 6.15Thursday 16/2/2012 – Planning 7.00 pm Thursday 23/2/2012 – Full Council 7.30

Enclosure 4SCHEDULE OF CORRESPONDENCE

COUNCIL MEETING – 15 DECEMBER 2011 (Items marked * enclosed)

REF CORRESPONDENT SUBJECT MATTER NOTES RECOMMENDATION1 Charity Commission Hall Meadow Estate Notification that the Commission has withdrawn the parts of the

Public Benefit guidance that needs to be re-written due to the recent decision of the Upper Tribunal on their public benefit guidance in relation to fee charging and educational activities

For information only

2 Lincolnshire County Council

Temporary Road Closure B1162 Broadgate Lane (in the vicinity of junction with B1525 Spalding Road)for development works by Larkfleet Homes Ltd from 1 February 2012 for 6 weeks


3 South Kesteven District Council

Standards Committee 2012 Notification that the meeting on Friday 6 January 2012 has been postponed until Friday 3 February 2012


4 Deepings Youth Centre Christmas Card From members and staff For information only


Local Development Framework and Development Plan Document

The Grantham Area Action Plan has been submitted to the Secretary of State. Representations can be viewed at www.southkesteven-consult.limehouse.co.uk



Small and Micro Industrial Units Reply to the Parish Councils letter dated 16 December 2011 stating that they are conscious of the need for a range of different sized units within the Deepings and confirming that the letter has been copied to those responsible for employment land allocations and economic development


7 Rotary Club of The Deepings

10k road race and 3k fun run Requesting permission to pass through Woody Heights playing field on 20 May 2012

Reply required

8 Community Lincs Help Lincolnshire Fire and Rescue shape their future

Consultation on Integrated Risk Management Planning (IRMP) document can be viewed online at www.lincolnshire.gov.uk/lfr/irmp and the consultation period ends on 31 January 2012

Questionnaire to be completed relating to parts 3 and 4 of IRMP

9 Chandlers Oil Oil Buying Groups – Providing energy savings to the local community

The idea is to supply oil on a group basis being able to arrange a multi drop of oil from one tanker to groups of individual householders so reducing transportation costs [email protected]


10 Lincolnshire Alert Burglary at Welland Way Happened on 1 January 2012 between 12.30 and 15.45 items taken include a laptop and camcorder. Ring 101 with any information quoting number 438 01/01/2012


11 Lincolnshire Alert Stolen Van at Ryecroft Close Happened on 30 December 2011 between 5.50 and 6.00 am Any information please call 101


mailto:[email protected]

http://www.lincolnshire.gov.uk/lfr/irmp

http://www.southkesteven-consult.limehouse.co.uk/



REF CORRESPONDENT SUBJECT MATTER NOTES RECOMMENDATION12 Unlock Democracy Empowering Town and Parish

Councils Thanking the Parish Council for supporting the proposals submitted under the sustainable Communities Act by Leiston cum Sizewell Town Council and the Suffolk Association of Local Councils. Over 1500 Councils have supported it. The proposal can be viewed at http://www.localworks.org/node/135.


13 Mouchel Business Services Limited

Local Government Pension Scheme matters

Update for employers in the Lincolnshire Pension Fund For information only

14 Clerks and Councils Direct

Information for Local Councils Latest Magazine For information only

15 Highways Department Self help and mutual aid – extra winter salt supplies

To clarify confusion – any Parish which notifies in advance that they would like extra salt during extreme weather will be provided with a tonne bag free of charge. If a Parish would like a tonne bag regardless of weather conditions a charge will be made of £100. Stocks are presently being conserved so this service will commence next winter


16 Priory News Parish Church Magazine Latest magazine For information only

17 Lincolnshire County Council

Bus Subsidy in Deeping St James

Chris Briggs has received a positive response from Shaw’s who are willing to trial the new timetable for 6 months to see if they obtain more revenue. Shaw’s have made one amendment that is to run the bus the opposite way around the loop originally suggested and County have agreed to pay the registration change fee and provide publicity. County will let us know when it is to commence so we can inform the parish


18 ROSPA Annual Play Inspection Inspection prices held from 2010 requesting that we book our 2012 inspection ASAP

For Information


Improvements to the way in which we engage with our Parish Councils and Local Communities

Holding 5 informal drop in sessions one at The Deepings Community Centre on Tuesday 24 January 2012 from 4 pm until 7 pm. Publicity leaflets have been provided. They also intend to issue a quarterly newsletter to all Parish Councils. This action is in response to criticism that the Local Forums were too formal not informative and discouraged public attendance

For Information

http://www.localworks.org/node/135



REF CORRESPONDENT SUBJECT MATTER NOTES RECOMMENDATION20 Compton’s Charitable Fund Spread the word that the Deeping St James In Bloom is a member

of this group so that anyone who sells their house through Compton’s can pick an organisation for a grant of up to £200 to be given to. A list of organisations is distributed to every seller so it will also raise In Bloom’s profile.


21 Lincolnshire Alert Cold Caller Alert Cold callers selling “Community Voice UK” stickers stating say ”no to cold calling” being sold at 99 pence each have been in the Stamford, Spalding Holbeach and Bourne area. The Police are not endorsing these stickers and feel it may be a way to alert criminals to vulnerable or accessible property so advising not to purchase them and to remove them if already purchased. You can obtain a FREE no cold calling sticker from the Community Safety Dept on 01522 558399


22 Mouchel Lincolnshire Employers Administration Forum

Meeting at 10.00 am on 18 January 2012 at Stamford Town Hall.Also Annual Employers Meeting on Tuesday 6 March 2012 at the Council Chambers Lincolnshire County Council


23 The Clerk Magazine The magazine of the society of local council clerks

Latest Magazine For information only

24 A Parishioner residing in Rycroft Avenue

DSJ – a pleasant place to live Thanking the Parish Council for their efforts with regard to in bloom and speeding, acknowledging Neil’s hard work, and the work regarding the Bus subsidy, and asking if a campaign to clear up dog mess can be undertaken.


25 Deeping St James Allotment Association

AGM To be held on Sunday 22 January 2012 at The Institute at 7.30 pm For information only

26 LALC Repeal of the Local Government (Discretionary Payments) Regulations 1996

Laid before Parliament on 14 December 2011 and came into force on 16 January 2012. The effect of the 2011 Regulations means that Councils will no longer have the discretion to pay a gratuity. More information can be obtained from LALC


27 Lincolnshire Sports Partnership

New Age Kurling Asking if there are any new age kurlers in the village that wish to enter a kurling competition or the Lincolnshire League


28 Lincolnshire Alert Information Appeal Incident at Bridge Street DSJ on 22/12/2011 at 9 pm Suspect arrived in a vehicle banged on the front door and window. A window was smashed


29 Lincolnshire Alert BBC 1 Programme: Doorstep Crime

Asking for people to participate by sending their views on doorstep crime to the presenter Gloria Hunniford at [email protected]





REF CORRESPONDENT SUBJECT MATTER NOTES RECOMMENDATION30 Spinal Injuries Association Parish Magazine Article Fundraising letter – Promoting The Great Fish and Chips Supper on

Friday 18 May 2012. For a fundraising pack visit www.spinal.co.uk/fishandchips


31 Market Deeping Town Council

Market Deeping Town Council Annual Civic Dinner

To be held at The Deeping Sports and Social Club on Saturday 31 March 2012

Do any Members wish to attend?

32 Bates Wells and Braithwaite Solicitors

Playing Fields on Linchfield Road – CfBT Schools Trust and The Deepings School

Reply to several of the points raised by DSJPC namely the request for the appointment of a Governor, the wording of the lease, and who the PC Solicitors are.



Register of Electors 2011/12 Published on 1 December 2011 and DSJPC are entitled to one copy asking if we want a paper or data copy.

For Information

34 A Parishioner Concern over development of land adjacent to 149 Eastgate Deeping St James

Has heard stories from local residents and there is heightened activity at the site but has received no notification of any work. Sent email to DSJPC and SKDC. Clerk replied stating that Parish Council were contacted by a Developer in December 2010 proposing to apply for planning permission but no planning application has been received. Response issued to Parishioner from SKDC and copied to DSJPC stating no planning permission and confirming that as a neighbouring property if there were he would be consulted. Also asking for further information as to what heightened activity means in case there is a breach of planning regulations


35 Govnet Public Sector Efficiency Expo To be held on Tuesday 6 March 2012 at Olympia two London offering a wide range of free to attend seminars dedicated to Local Government. Must register to get free entry badge

Does any Member wish to attend?

36 Lincolnshire Alert Car stolen from Driveway At 8 am on 16 January 2012 at Wade Park Avenue Market Deeping. Any info contact 101. Advise is not to leave your cars running on driveway


37 Lincolnshire Alert Attempted theft of lead On Friday 13 January 2012 from Masonic Hall Bridge Street Deeping St James


38 Lincolnshire Alert Metal theft newsletter Theft of cables is a problem as well as lead off churches and heritage buildings. View newsletter at www.ourwatch.org.uk/resourcecentre/documentlibrary/nhwn-our-news-metal-theft


39 Came and Company Councillors Guide to Parish Council Insurance

Provided a copy to show what cover each policy includes www.parishinsurance.co.uk


http://www.parishinsurance.co.uk/

http://www.ourwatch.org.uk/resourcecentre/documentlibrary/nhwn-our-news-metal-theft

http://www.ourwatch.org.uk/resourcecentre/documentlibrary/nhwn-our-news-metal-theft

http://www.spinal.co.uk/fishandchips



REF CORRESPONDENT SUBJECT MATTER NOTES RECOMMENDATION40 LALC Allocation of Accommodation Social Housing is of enormous importance which is why the

Government has drafted guidance on the allocation of accommodation and now seeks views and input on the draft guidance www.communities.gov.uk/publications/housing/allocationofaccommodation. responses to [email protected]

Consultation ends at noon on Wednesday 21

March 2012

41 Neighbourhood policing team

Area Update Priorities – cycling on pavement, speeding, and inconsiderate parking


42 Lincolnshire Integrated voluntary Emergency Service LIVES

Increased number of Volunteers = more funding needed

Letter from Headquarters in Horncastle asking DSJPC (along with all other Councils in the region) to make funds available for our local First Responder Group. Also offering to give a talk at one of our meetings, if interested call LIVES HQ on 01507 525999.The local Lives group will be contacted to see if they would like to apply for a grant.


43 Lincolnshire Highways Freedom of Information Request 10333 – Bus Subsidies for Deeping St James

Listing the services that are supported by LCC within the Deepings area and a copy of the Councils Bus Strategy Previously circulated by email.

Is any response required?

44 NHS Litigation Authority Appeal Against Lincolnshire PCT Determination of Rurality for Deeping St James

An oral hearing is to be held on Friday 24 February 2012 at The Towngate Inn 3 Towngate East Market Deeping PE6 8DP If you intend to give oral evidence case pares must be sent in at least 3 weeks before the date Information leaflet available www.nhsla.com/NR/rdonlyres/49A3D625-AE8C-41A2-AA88-228D25037AE6/0/pharOHct2010.pdf. Email [email protected]

Attendance and in what capacity must be

confirmed in writing by Friday 27 January 2012


http://www.nhsla.com/NR/rdonlyres/49A3D625-AE8C-41A2-AA88-228D25037AE6/0/pharOHct2010.pdf




http://www.communities.gov.uk/publications/housing/allocationofaccommodation

http://www.communities.gov.uk/publications/housing/allocationofaccommodation

Enclosure 5

Minutes of the Deeping St James Parish Council Planning Committee held on Thursday 19 January 2012 at 7.00 p.m. in the Meeting Room at The Institute.

Present: Councillors Blessett, Barber, Gamble, Pagella, Pearce and Shinkins along with the Clerk, S Ashby.

52.12 To receive apologies for absence.There were none

53.12 To receive declarations of interest, if any.There were none

54.12 To receive the Minutes of the previous meeting held on 15 December 2011.It was proposed, seconded and agreed to adopt the minutes.

55.12 To receive reports on Matters Arising not covered elsewhere on the agenda and a report on Planning Matters affecting Deeping St James from any District Council Members present.Comments have been submitted as agreed for the Planning Obligations Supplementary Planning Document.There had been recent correspondence from a resident concerning development at the former Barkers Nursery site. SKDC have responded to confirm no permission for development has been given and the Clerk has responded in a similar vein. The site is however currently being cleared by the owner but it is not thought any building work is due to be underway. The Clerk was asked to reply to that effect.

56.12 To receive and consider the following planning applications and put forward recommendations to the next Council Meeting or make decisions in accordance with the Committee’s delegated powers:

Ref. Address Proposal

S11/2472Persimmon Homes (East Mids) LtdGodsey Lane/EastfieldMarket Deeping

Amended flood risk assessment

Noted – No comment

S11/2991Mr & Mrs P Griffiths28 Horsegate Deeping St JamesPE6 8EW

Erection of two storey side extension (to replace existing garage and part kitchen), provision of hipped roof to existing side extension, provision of sloping roof to garage projection and porch Agreed under delegated powers

S11/3179

Wilcox Commercial Vehicles LtdLand adjacent to Wilcox Body Systems, Blenheim Way Market Deeping

Factory Unit and Offices – extension of time of S04/1789

Noted and Agreed under delegated powers

S11/3180Larkfleet Homes Land off Broadgate LaneDeeping St James

Application Order Section 73 of the Town and Country Planning Act for residential development (to not comply with condition 1 of application S11/0117 relating to materials)Agreed under delegated powers

Tree Preservation Order 2012

3 Horse Chestnut, 2 Lime and 1 SycamoreDeeping St James Church Yard, Church Gate Deeping St James

Order made on 10 January 2012 for six months during which time it will be decided if the order should be made permanentObjections or comments to be made in writing by 11 February 2012 The order was supported and it was agreed that it should become permanent.

57.12 South Kesteven District Council Community Infrastructure Levy - Consultation on Draft Infrastructure Delivery PlanCllr Blessett introduced this matter. The Community Infrastructure Levy will replace Sec 106 agreements from 2014 onwards and SKDC need to analyse the existing infrastructure.It was agreed to recommend to Council that a response is sent as follows:-

6. The analysis provided excluded both the Deeping St James Priory Church and the Deeping St James Cemetery

7. The lack of open space in Deeping St James should be flagged (the report combines Deeping St James with Market Deeping)

8. The report shows a 3.12 hectare open space shortfall across the Deepings. This is felt to be too little across the Deepings as a whole and there is an extreme lack across Deeping St James

9. When the levy is paid there need to be proper mechanisms to ensure it is fed back into the local community.

58.12 Acquisition of Open Space LandThis was discussed but the there was nothing to recommend at the moment as no land is available and SKDC have not designated any land in the Development Plan as being for Open space. This may change if LCC agree to either purchase or swap land for the Playing Fields.

59.12 SKDC Engaging With Parish Councils – questions for Drop In session on 24/1/12 at Deepings Community Centre 4.00 pm to 7.00 pm. (details at foot of agenda)It was felt that questions could be asked about the Parish receiving meaningful contributions under Section 106 agreements.

60.12 To report the outcome of previous planning applications:The following items were noted.

Ref. Address Proposal

S11/2303

Mr I HololpManor Roofing Ltd Old Station Yard Station Road Deeping St James, PE6 8RQ

Installation of 3.99kw Photovoltaic panels on inside slope of warehouse SKDC Approved 12 December 2011 PC Approved 17 November 2011

S11/2429Mr Gregson13 Park Road Deeping St James, PE6 8ND

Single Storey side and rear extensionSKDC Approved 16 December 2011 PC Approved 15 December 2011

S11/2714Mrs L Willis61 Eastgate Deeping St James PE6 8HH

Drop kerb at the front of driveway to extend opening and replacement 1350mm boundary wall (600mm masonry and 750mm railings )SKDC – approved 6 January 2012 PC approved on 17 November 2011

S11/2944 Larkfleet Homes Plot 10 Land off Broadgate Lane Deeping St James

Revised application for dwelling and garage to include sun room on Plot 10 SKDC approved 10 January 2012 PC approved on 15 December 2011

61.12 Date of the next meeting 7.00 pm 16 February 2012, at The Institute.

Enclosure 6

Monthly Accounts For Payment January 2012

The following accounts are presented for payment. * indicates payment has already been made.* S/O N Jibb Monthly Salary £ 435.35 * S/O S Ashby Monthly Salary, less Tax & NI adj. £ 1,190.98 * S/O J Fortnum Monthly Salary £ 348.43

236 N Jibb Mileage Expenses £ 43.12

*237 British Telecom For telephone and fax - Paid by Direct

Debit £ 54.22

238 Prentice Brothers Monthly Community Skip Charges £ 300.00 239 A&M Print Ltd 1/8 page meeting advertising on

21/10,18/11 &16/12 £ 82.80

240 I T Jibb Weld skateboard ramp back in place on site

£ 50.00

241 Shanks Waste Management Monthly Skip Rental & Emptying £ 107.21 242 The Deeping St James Priory

Church Hall Use of the church hall on 26 November 2011

£ 30.00

243 S Ashby Digital Wireless CCTV monitor System from Ultrasecure Direct (242.34) and

£ 242.34

244 Sovereign Design Play Systems Ltd Supply and Installation of toadstools £ 891.40 245 CTax Management Accounts and Payroll for Oct, Nov, and

Dec 2011 £ 275.00

246 Timberline supply and install grocers shop and springy whale

£ 1,080.00

247 Petty Cash Postage £ 34.07 248 Office Depot 2 boxes of heavy duty bags 1 box of pilot

pens 1 pack of CDs £ 111.26

249 The Society Of Local Council Clerks

Annual Subscription 2012 £ 157.00

250 LCC Employer and Employee Pension Contribution

£ 651.96

251 RBS Invoice Finance Limited Supply of Community Wardens payment 6 of 6

£ 1,050.00

252 Holland Wing Civil Engineering Limited

Supply and Install 5 bar gate at allotments

£ 399.66

Total Accounts for Payment £ 7,534.80

Enclosure 7

Minutes of the Deeping St James Parish Council Youth & Community Committee held on Thursday 19 January 2012 at 6.15 pm in the Meeting Room at The Institute.

Present: Councillors Blessett, Pearce, Shinkins and Wallis and the Clerk S Ashby.

To receive apologies for absence

Apologies were received from Cllr Baxter To receive declarations of interest, if any.

There were noneTo adopt the minutes of the meeting held on 17 November 2011. Enclosed.It was proposed, seconded and agreed to adopt the minutesClerks report and Matters arising from previous meetings not considered elsewhere on the agenda.

• Recoating/Repainting Skate Park – The Clerk met with Russell Leisure after receiving details of cost. Russell Leisure also looked at the central bank of ramps to get an idea of what needed to be done to realign them. After a couple of weeks a response was received withdrawing the previous quote and saying they weren’t interested in realigning the ramps and saying they’d passed details on to a contractor for them to contact us. Nothing has been heard yet.

• One of the ramps had become detached but this has been welded back into place. A small realignment of the other ramps was done at the same time but all need to be lifted, separated, cleaned underneath and then repositioned using spacers and welded together.

• The fence has been made safe. Replacement bolts will be fitted shortly.• The Clerk and Cllr Shinkins have met with Wicksteed Leisure who have agreed to remedy

the work on the edging around the flying saucer. They will also build up the soil level around the ball court at the same time if the PC provides topsoil.

• A quote has been obtained from the installer of the Woody Heights path to repair the skate park surface when the path is installed.

To consider a proposal for Play scheme 2012 and make a recommendation to Council – Proposal from Jimmy Ds enclosedCllr Shinkins introduced this item and it was agreed to recommend to Council that Jimmy D’s are asked to organise this summer’s play scheme in line with the enclosed proposal.

Cllr Shinkins also said that in the past the scheme has worked well with Sue Bell and Madcaps having organised the event but that there had been problems with getting access to a school in DSJ which has meant that the scheme only operated for one week. As Jimmy D’s have better access to the school and its facilities then these issues would be resolved more easily.If Council agrees the recommendation, Cllr Shinkins would like to meet with Sue Bell to explain the decision.

Update on installation of Play Equipment etc under SKDC grant.

• The climbing bars were installed at Woody Heights in December, a date for the path has been pencilled in as the beginning of February.

• The Chinning bars were installed on Thackers Way in December and the Play House will be installed there on 24 January. Unfortunately the Hopscotch graphic cannot be installed there as the surface is rubberised tarmac and is not suitable as heat is used to apply the graphic. Members felt that if the graphic could not be installed, could an alternative item be provided instead. The Clerk will contact SKDC for their views.

• A grocers play panel was installed in the Cemetery Play area on 11/1/12 and Toadstools installed there on 11/1/2012. The toadstools were cordoned off by the Clerk whilst the concrete set fully.

• The Springy Whale for Churchfields was due for installation on 11/1/2012 but had to be put off as the manufacturer had included the wrong bolts in the pack and this was only discovered when the installer was here on site. There had been an issue about re-instating the play area surface which would have meant a delay of 8 days after installation before it could have been used but this has been resolved by the missing bolts. The Toadstools had originally been envisaged for Churchfields but there is insufficient circulation area for both the Whale and toadstools – hence the toadstools are at the Cemetery.

• The Whale is now due to be installed 20th JanuaryTo approve a. Tarmac repairs at the Skate Park @ £170.00 plus vat, and, b. purchase of 4 tons of Topsoil at a total of £210.00 plus vat to build up ground level around ball court.It was proposed, seconded and agreed to repair the tarmac at a cots of £170.00 and to purchase 4 tons of topsoil at £210.00 for Wicksteed Leisure to lay when they repaired the Flying Saucer surround.

37.12 Youth shelter – soil erosionThackers Way Play Area, Bench – Soil ErosionIt was proposed, seconded and agreed that the contractor who is installing the footpath and repairing the tarmac should be asked to install hard standing under the Youth Shelter at the same time with a spur to and from the new path.It was agreed that the Maintenance Worker would be asked to lay paving slabs in front of the bench which would need to be set in concrete. (Cllr Barber had previously offered to assist and Cllr Shinkins also offered to assist).

38.12 Update on the latest position at the Youth Centre.Cllr Shinkins reported that LCC have agreed to pay utilities for all of 2012. Funding is now available for 3 nights a week due to grants from Deeping St James PC, Market Deeping PC and the Round Table. However there is little money for events and activities. An option is to hire the centre out for evenings and weekends to generate income but this would need approval by LCC – this will be followed up by Carol Precey – possibly a percentage would need to be paid to LCC to cover utility costs. The centre could also try to encourage more users to the centre as the staff numbers could manage up to 30 which would bring in additional income. A further experienced trustee has been found to help out with managing the centre.

39.12 SKDC Engaging With Parish Councils – questions for Drop In session on 24/1/12 at Deepings Community Centre 4.00 pm to 7.00 pm. It was felt that questions should be asked about the Deepings Special Expenses Precept and what it was spent on, Section 106 moneys and how that was spent and investment plans for the Leisure Centre.

40.12 Date of the next meeting – 19 April 2012

a.

34.12 – Play scheme 2012

Enclosure 8Minutes of Deeping St James Parish Council Allotments, Footpaths and Open Spaces Committee held on Thursday, 19 January 2012 at 7.45 pm in the Meeting Room at The Institute.

Present: Councillors Baxter, Blessett, Pagella and Stevens, along with the Clerk S Ashby. Also present was Geoff Hurst from the Allotments Assn.

25.12 To receive apologies for absence.Apologies were received from Cllr Thompson

26.12 To receive declarations of interest, if any.There were none

27.12 To adopt the minutes of the meeting held on 15 September 2011. It was proposed, seconded and agreed to adopt the minutes.

28.12 Clerks report and matters arising not considered elsewhere on the agenda. • Break Ins have been reported from the allotments in October and December – In

October little was taken, In December tools and a sprayer were removed.• New boardwalk panels have been ordered and delivered. A new gate was installed on

18 January and the old gate post in the middle of the entrance was also removed. Additional meshing needs to be installed to make it more secure. New hedge plants have been received and planted by the Allotments Assn.

• Plot 7 was cleared as was plot 36 which has now been re-allocated.• The renewals process has been completed with the last rent paid in December. Seven

½ plots have been re-allocated since September, one however has not signed the tenancy or paid the rent so will be re-allocated again. Notice to quit was served on one tenant and this will be re-allocated once the plot has been cleared of hut and tools.

Members agreed that the former tenant of the plot that had been repossessed should be written to and advised to remove the shed and belongings otherwise the council would either bill for its removal or pass it on to the next tenant.• The Planning application has been submitted for the Jubilee Beacon and a decision is

awaited. Two complaints have been received from residents about the plan. Garford’s have advised that they can source a pole for £200.00.

29.12 To receive any comments from the Allotments association and make any recommendations to CouncilThe Assn had no separate issues to raise but contributed to the specific agenda items affecting the allotments.

30.12 To consider complaints about dog mess in the village. It was agreed that the existing dog waste bin should be installed at the central junction of Church walk, that an amount should be precepted for two additional bins in Eastgate and Spalding Road next year, that posters should be obtained from Keep Britain Tidy and put up in relevant places, and that an item should be included in the next newsletter.This should also be raised with then PCSO especially if culprits are known.

31.12 To approve a contractor to cut the Allotments Hedge It was proposed, seconded and agreed to approve the hedge is cut by Malc Firth Landscapes at a cost of £640.00 plus vat.

32.12 To make suggestions for Plot 32B (Former Sense and Age Concern Plot)It was agreed to place an article in the Parish Newsletter asking groups or individuals to put their names forward. The second option would be to move the raised planters elsewhere in the village – perhaps on grass verges in suitable spots.

33.12 To consider making the following additions to the conditions of tenancy agreement for new tenants and to be incorporated into existing tenancies at an opportune time (a & b suggested by the Allotments Assn):-It was agreed to recommend to Council the following Tenancy agreement changes

a. rubbish and waste shall not be deposited or left in the hedgerows, roadways or anywhere else on the Allotments siteb. the site speed limit of 5 mph must be kept to by all driversc. That the plot should not be sub let or shared with another person without the written consent of the Council.

34.12 To consider whether a news letter should be sent to all Allotment Tenants including speed limit, dumping, security, cultivating plots etc..It was agreed that the Clerk should produce a news letter and include the above items and any others including perhaps the Rose & Sweet Pea Show competition, In Bloom and the benefits of joining the Allotments Assn.

35.12 Trees on the Riverbank – improving the views It was agreed that no action should be taken.

36.12 Queens Jubilee Beacona. To consider the cost of a pole at £200 (in addition to the cost of steel already agreed by Council for the basket) and make a recommendation to CouncilIt was agreed to recommend to Council that a pole should be acquired through Garford’s at a cost of £200.b. To consider the Beacon Lighting Event It was agreed that an event should take place and that a local brewery and sausage factory should be invited. A gathering could commence from around 9.30 pm until 11.00 pm with the beacon being lit between 10.00 pm and 10.30 pm – possibly by the Fire Service. It was estimated there might be up to 1,000 attendees. Licensing would need to be arranged via SKDC.The Clerk advised that there needed to be consideration given to issues such as toilets, security, safety, first aid, marshals, parking etc..It was agreed a recommend to Council the formation of a separate working party.It was also agreed to recommend to Council that SKDC are approached to rename the Thackers Way/Crowson Way Open space to Jubilee Park

37.12 To decide attendance at Allotment Assn AGMIt was agreed that Cllrs Pagella and Baxter would attend

38.12 SKDC Engaging With Parish Councils – questions for Drop In session on 24/1/12 at Deepings Community Centre 4.00 pm to 7.00 pm.It was felt that Sec 106 funding could be raised.

39.12 Date of next meeting – 14 June 2012 – On Site at the Allotments

deeping t ames parish ouncildsjpc.co.uk/pc/minutes/min1201.pdf · item 44 – nhs – appeal...

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