steps for sucess of your business power point presentations

8/14/2019 steps for sucess of your business power point presentations

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POWER POINTPOWER POINTPRESENTATIONPRESENTATION



It handle charts, clip art, music and narration,

video clips, you name it -- whatever it takes to

make the presentation shine.



Here are some terms in PowerPoint 2003 that are useful to

know.

Slide: An individual screen in a slide show.

Presentation File: The file you save to disk thatcontains all the slides, speaker's notes, handouts, etc.that make up your presentation. Object: Any element that appears on a PowerPoint

slide, such as clip art, text, drawings, charts, sounds,and video clips. You can refer to a clip art object, atext object, a title object, a drawing object, etc. Slide Show: A series of slides displayed insequence. A slide show can be controlled manually or

automatically. Transition: A special effect used to introduce a slideduring a slide show. For example, you can fade infrom black, or dissolve from one slide to another.



The AutoContent Wizard is a good option for creating apresentation if you are a beginner. The AutoContent Wizardoffers suggestions for templates to use and types of content to

put in. This option is also good if you are in hurry and want tocreate a presentation quickly.

Creating a Presentation using the AutoContent Wizard. If you have just launched PowerPoint, in the Open Window, clickCreate a new presentation. From the New Presentation window,click the From AutoContent Wizard option to start apresentation.If you are already working in PowerPoint, here's how you startthe AutoContent Wizard:1. Click the File menu, then click New. The New Presentation

window will appear.

2. In the New Presentation window, click From AutoContentWizard.3. The AutoContent Wizard will start.

AutoContent WizardAutoContent Wizard



Working with the AutoContent Wizard The AutoContent Wizard will guide you through some simple steps.

1. Read the information on the start screen, then click Next.

2. In the next dialog box, select the type of presentation you want to give,

then click Next to advance to the next dialog box.

3. Continue entering options until you reach the Finish step.4. Click Finish.

The AutoContent Wizard will display your presentation in Outline View. The

outline is made up of sample slides, each of which has a suggestion for the

type of information that should be entered in the slide. You can customize

the information in the slides in either Outline View or Slide View.



TemplateA template, also called a presentation design, The template defines the

color, background, and font of the slides. PowerPoint has many templates,

which you can preview and select in the New Presentation window.

PowerPoint also lets you customize the templates. For instance, you canchange the background color or typeface of a template.

Creating a presentation using templates

If you have just launched PowerPoint, click the Template option in the New

Presentation window to start a new presentation.



If you are already working in PowerPoint, follow thesesteps:1. Click the File menu, then click New. The New

Presentation window appears.2. Under Templates window, click "On my computer".The New Presentation dialog box will open. Click DesignTemplates tab or Presentation tab. Then select the

template you wish to use.3. Click OK. The New Presentation dialog box will close.

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In the next step you will create a Title Slide for your

presentation using the Blank Presentation option. You will

be working in Slide View.

1. Open the PowerPoint program. PowerPointautomatically opens a new presentation. A new title slide

will appear for you to work with.

B an Presentation



2. Alternatively, let's say you are already working in PowerPoint and want to create a

new presentation. In the Open window, click "Create a new presentation" link.

3. The New window will appear. Click Blank Presentation, and the Slide Layout window

appears. It allows you to apply a slide layout.

4. The Title Slide layout will automatically appear, ready for your to work with.



Adding text to a slide The Title Slide layout contains text boxes for a title and a subtitle. Try typing text into these boxes.

1. Click in the Title text box. A thick gray border appears around

the text box indicating that it is selected.

2. Type a title.

3. Click the Subtitle text box and type a subtitle.



Note: If you are already working in PowerPoint and want to create a new blank

presentation, you can also click the New button on the Standard

Toolbar or follow these steps:

1. Click the File menu, then Click New.

2. In the New Presentation window, click Blankpresentation, and then click OK. The Title slide will

automatically appear.



Adding another slide

1. Click on the Insert dropdown menu and choose New Slide.

2. The Slide Layout window will appear on when you create a new slide. Just

click on whatever text or content layout you want to have for the new slide.Alternatively, if the Slide Layout window is already open, move your mouse tothe desired layout, click the dropdown menu and choose Insert New Slide.



Changing your background color In PowerPoint it's easy to change the background color of the slide you are working on.

Let's say you want to change the color of the slide to light blue. Here's what to do:

1. Click the Format menu, then click Background. The Background dialogbox will appear.

2. In the Background fill section, click the arrow on the list box to open it.

3. Click More colors to open the Colors dialog box.

4. In the Colors section, click a light shade of blue.



5. Click OK to close the Colors dialog box.6. In the Background dialog box, click the Preview button to see a preview of the slide color.

7. If you like what you see, click the Apply button. The background color of the slide is now light blue.



Turning the automatic spell checker off

PowerPoint 2003 also has an atomatic spelling checker. As you type, a red wavy lineappears under misspelled words. If you want to correct the spelling immediately, yoright-click your mouse on the word, and a menu appears suggesting spellingalternatives.

If you don't want to see wavy red lines under misspelled words as you type, you canturn the automatic spelling checker off.1. Click the Tools menu, then click Options. The Options dialog box appears.

2. Click the Spelling and Style tab.3. Under Check spelling as you type, click the check box to deselect it. The check mardisappears.4. Click OK to close the Options dialog box. The automatic spelling checker is now

deactivated.



Adding a chart To add a chart to any slide, click the Insert menu, and select Chart.

When you insert a chart, a sample data sheet and corresponding bar chart will appear

on your slide. PowerPoint has included some sample data in the first four columns. The

bars in the chart are the graphical representation of the numbers in the data sheet.

Notice how a higher number in the data sheet results in a taller corresponding bar.To create your own chart, you can replace the data in the sample data sheet with your

own. Try adding a number to the chart to see how it changes the corresponding bar on

the chart.

1. On the data sheet, click in the first row of column A.

2. Type in the number 50, then press Enter. The corresponding bar on the chart

increases in height.

3. Try adding other numbers into the data sheet to see how they affect the bars.



Adding a Transition

A transition is a special effect used to introduce a slide during a slide show.The following steps will show you how to add a transition to a slide.1. In Slide Sorter View, click the slide you want to add the transition to.2. Click the Slide Show menu, then click Slide Transition. A Slide Transition window

will appear.

3. In the Apply to selected slides box, click Checkerboard Across.4. Click the Speed dropdown box to select a speed for the transition.



5. Click the Play button. A slide transition icon appears under the slide's left

corner, indicating that the transition has been applied.

If you want the same transition to apply to all the slides in your presentation,

click the Apply to All button in the Slide Transition window.



Timing a transition

If you want your slide show to run automatically, you must add timing to the slides.

When you add timing to a slide, you specify the number of seconds to remain on each

slide.

Here's how you add timing to your slides:

1. Select the slide you want to add a timing to by clicking it.2. In Slide Sorter View, click the Slide Show menu, and then click Slide Transition.

The Slide Transition window will appear.

3. Under Advance, click the check box next to Automatically After.

4. In the seconds box, type the number of seconds to remain on the slide. For

example, 5 seconds. 5. Click the Play button.



Animating Text

Try adding the typewriter effect to text on your slide.1. In Slide View, select the text you want to animate by clicking it.2. From the Slide Show menu, select Custom Animation. The Custom

Animation task pane will appear. Click the Add Effect button, selectEntrance, then select More Effects.

3. The Add Entrance Effect dialog box will appear. Scroll down the list and

click Color Typewriter. Then click OK.



Starting the Slide Show somewhere in the middle

1. In Slide Sorter View, click the slide you want the Slide Show to startwith. For example, Slide 5.

2. Click the Slide Show button.

The Slide Show begins with the slide you selected.

Adding sound to animations



Adding sound to animations Some of the animations in PowerPoint, for example, the Flying Effect, already have

sound built into them. But most of the animations do not have sound effects.

In PowerPoint you can add sound to any animation.

You can also replace the current sound effect on an

animation with a new one.Try adding a sound effect to an animation.

1. In Slide View, select the animated object you want

to add the sound effect to by clicking it.

2. Click the Slide Show menu, then click CustomAnimation. The Custom Animation task pane will

appear.

3 Select the animation effect Then click the arrow and from the drop-down



3. Select the animation effect. Then click the arrow and from the drop down

menu, choose Effect Options. The Effect Options dialog box will appear.

4. From the Effect tab, select a sound effect from the Sound drop-down menu.

5. Click OK to add the sound to the animation. The sound is added to the

animated object.

6. If you want to preview the sound effect, click the Play button on the Custom

Animation task pane.

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Adding Movie ClipsAdding Movie Clips

Recording your own sound files



Recording your own sound files To record sound files, you need to plug a microphone on your computer's sound card.

The following steps show you how to record a narration for a slide.

1. Go to Slide View and display the slide you want to add a recording to.

2. Click the Insert menu, point to Movies and Sounds, then click Record Sound.



3. When the Record Sound dialog box appears, type a name

for your recording in the Name box.

Below the name box are three buttons. The first button, with

the arrow, is the Play button. The middle button, with thesquare, is the Stop button. The last button, with a red dot, is

the Record button.

4. To start recording, click the Record button, then begin

talking into your microphone.

5. When you finish talking, click the Stop button.

6. Click the Play button to play back your recording.

T m ng your presentat on



T m ng your presentat on When you select Rehearse Timings, your Slide Show starts running, andPowerPoint starts timing it. The timing is displayed in the Rehearsal dialogbox. When the Slide Show comes to an end, PowerPoint will give you the finrunning time.Follow these steps to time your presentation:

1. Click the Slide Show menu, and then click Rehearse Timings. The SlideShow begins and a Rehearsal dialog box appears in the upper-left-handcorner of the screen.

2. Begin speaking and presenting your show.3. If you want to repeat your rehearsal of a slide, click the Repeat button onthe Rehearsal dialog box. The current slide repeats and the timing for itstarts over.4. Rehearse your presentation until it's finished. After you're done, a

message box appears. It tells you the final running time and it asks you if yowant to record the timings to use for viewing the presentation.

5. Click No. You are returned to the PowerPoint window.



Packing your presentation

You can easily pack your presentation on a disk using PowerPoint'sSave as CD feature. The feature packs your presentation, as well as

software necessary to run the program. You then copy the

presentation to the computer you will be using to run yourpresentation.

If the destination computer doesn't have PowerPoint, it will be able tdisplay your presentation. Your presentation will play on a computer

running at least Windows 98 2nd Edition system software.

Follow these steps to pack your presentation:1. Insert a disk CD into your CD drive.

2. Open the presentation you want to pack.3. Click the File menu, then click Package for CD. The Package for C

dialog box appears.



4. Click Copy to CD.

The Package for CD feature compresses your presentation and copies it to your blank CD.



CONFIDENCE When someoneCONFIDENCE When someone



CONFIDENCE, When someoneCONFIDENCE, When someonetells you that you can't dotells you that you can't do

something?something?

k d



Look around?Look around?



Consider all options?Consider all options?

Then GO for it!Then GO for it!



Then GO for it! Then GO for it!

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Use all the things God gaveUse all the things God gave

you!you!

B ti !B ti !



Be creative!Be creative!

In the end you will succeedIn the end you will succeed



In the end, you will succeedIn the end, you will succeed

and prove them wrong!and prove them wrong!

steps for sucess of your business power point presentations

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