sobo meeting august 27, 2015 agenda packet

8/20/2019 SOBO Meeting August 27, 2015 Agenda Packet

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388 19th Street Oakland, California 94612

DOA Phone 510.238.1122 LMUDA Phone 510.452.4529 Fax 510.452.4530

[email protected]

[email protected] www.lakemerritt-uptown.org



388 19th Street Oakland, California 94612

DOA Phone 510.238.1122 LMUDA Phone 510.452.4529 Fax [email protected] www.downtownoakland.org

[email protected] www.lakemerritt-uptown.org



YTDSOBO

Budget

A u g u s t

2 0 1 5

D O A

A u g 1 5

B u d g e t

$ O v e r

B u d g e t

J a n - A u

g 1 5

Y T D B u d g e t

$ O v e r B u d g e t

A n n u a l

B u d g e t

P r o j e c t e d

S p e n d

P r o j e c t e d

O v e r / U n d e r s p e n d

S O B O

L a n d s c a p i n g S t a f f P e r s o n

8 1 6 .

4 1

1 ,

6 3 2 .

8 3

- 8 1 6 .

4 2

1 2

, 2 4 6 .

1 5

1 3 ,

0 6 2 .

6 8

- 8 1 6 .

5 3

1 9 , 5

9 4 .

0 0

1 9 ,

5 9 4 . 0

0

$ 0 .

0 0

M a i n t e n a n c e

3 5 ,

5 9 9 .

1 6

1 8 ,

5 4 0 .

0 0

1 7 ,

0 5 9 .

1 6

2 0 3

, 1 0 5 .

0 7

1 4 8 ,

3 2 0 .

0 0

5 4 ,

7 8 5 .

0 7

2 2 2 , 4

8 0 .

0 0

3 0 4 ,

6 5 7 . 6

1

- $ 8 2 ,

1 7 7 .

6 1

M i s c S O B O e x p e n s e s

8 0 .

8 1

1 ,

4 9 1 .

4 9

- 1 ,

4 1 0 .

6 8

2

, 8 0 1 .

0 0

1 1 ,

9 3 1 .

9 6

- 9 ,

1 3 0 .

9 6

1 7 , 8

9 7 .

9 2

4 ,

2 0 1 . 5

0

$ 1 3 ,

6 9 6 .

4 2

P R O W M a i n t e n a n c e

2 4 1 .

6 6

5 ,

0 0 0 .

0 0

- 4 ,

7 5 8 .

3 4

5

, 4 7 5 .

9 1

4 0 ,

0 0 0 .

0 0

- 3 4 ,

5 2 4 .

0 9

6 0 , 0

0 0 .

0 0

3 6 ,

0 5 6 . 6

5

$ 2 3 ,

9 4 3 .

3 5

S e c u r i t y

2 6 ,

6 7 9 .

0 8

3 2 ,

6 4 5 .

2 7

- 5 ,

9 6 6 .

1 9

2 1 2

, 7 0 4 .

6 3

2 6 1 ,

1 6 2 .

1 7

- 4 8 ,

4 5 7 .

5 4

3 9 1 , 7

4 3 .

2 5

3 1 9 ,

0 5 6 . 9

5

$ 7 2 ,

6 8 6 .

3 1

W a t e r i n g

0 .

0 0

1 ,

4 7 1 .

7 5

- 1 ,

4 7 1 .

7 5

8 7 0 .

0 0

1 1 ,

7 7 4 .

0 0

- 1 0 ,

9 0 4 .

0 0

1 7 , 6

6 1 .

0 0

1 ,

3 0 5 . 0

0

$ 1 6 ,

3 5 6 .

0 0

T o t a l S O B O

6 3 ,

4 1 7 .

1 2

6 0 ,

7 8 1 .

3 4

2 ,

6 3 5 .

7 8

4 3 7

, 2 0 2 .

7 6

4 8 6 ,

2 5 0 .

8 1

- 4 9 ,

0 4 8 .

0 5

7 2 9 , 3

7 6 .

1 7

6 8 4 ,

8 7 1 . 7

0

4 4 ,

5 0 4 .

4 7

*

i t r j e c t e c t e

r y

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c

l i

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c t

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i

r

r v l t

c s t

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f

,

.

t

t

t

t .

L S O B O

A u g 1 5

B u d g e t

O v e r B u d g

J a n - A u

g 1 5

Y T D B u d g e t

$ O v e r B u d g e t

A n n u a l B u d g e t P r o j e c t e d S p e n d

P r o j e c t e d

O v e r / U n d e r s p e n d

L a n d s c a p i n g S t a f f P e r s o n

1 ,

1 7 4 .

8 3

2 ,

3 4 9 .

6 7

- 1 ,

1 7 4 .

8 4

1 7

, 6 2 2 .

4 5

1 8 ,

7 9 7 .

3 2

- 1 ,

1 7 4 .

8 7

2 8 , 1

9 6 .

0 0

2 8 ,

1 9 6 . 0

0

0 .

0 0

M a i n t e n a n c e

4 3 ,

1 3 2 .

3 9

2 2 ,

8 8 7 .

5 8

2 0 ,

2 4 4 .

8 1

2 5 7

, 4 5 4 .

6 5

1 8 3 ,

1 0 0 .

6 4

7 4 ,

3 5 4 .

0 1

2 7 4 , 6

5 1 .

0 0

3 8 6 ,

1 8 1 . 9

8

- 1 1 1 ,

5 3 0 .

9 8

M i s c S O B O e x p e n s e s

1 ,

0 6 2 .

1 1

3 ,

2 1 6 .

8 1

- 2 ,

1 5 4 .

7 0

8

, 9 8 5 .

1 4

2 5 ,

7 3 4 .

4 8

- 1 6 ,

7 4 9 .

3 4

3 8 , 6

0 1 .

7 2

1 3 ,

4 7 7 . 7

1

2 5 ,

1 2 4 .

0 1

P R O W M a i n t e n a n c e

6 6 1 .

8 9

5 ,

4 5 7 .

5 0

- 4 ,

7 9 5 .

6 1

1 1

, 4 9 9 .

8 9

4 3 ,

6 6 0 .

0 7

- 3 2 ,

1 6 0 .

1 8

6 5 , 4

9 0 .

0 0

4 3 ,

6 7 4 . 2

8

2 1 ,

8 1 5 .

7 2

S e c u r i t y

3 6 ,

9 2 4 .

0 5

4 2 ,

5 2 7 .

9 8

- 5 ,

6 0 3 .

9 3

2 7 5

, 7 7 3 .

7 1

3 4 0 ,

2 2 3 .

8 0

- 6 4 ,

4 5 0 .

0 9

5 1 0 , 3

3 5 .

7 2

4 1 3 ,

6 6 0 . 5

7

9 6 ,

6 7 5 .

1 5

W a t e r i n g

0 .

0 0

1 ,

9 1 6 .

6 7

- 1 ,

9 1 6 .

6 7

1

, 0 7 2 .

0 0

1 5 ,

3 3 3 .

3 2

- 1 4 ,

2 6 1 .

3 2

2 3 , 0

0 0 .

0 0

1 ,

6 0 8 . 0

0

2 1 ,

3 9 2 .

0 0

T o t a l S O B O

8 2 ,

9 5 5 .

2 7

7 8 ,

3 5 6 .

2 1

4 ,

5 9 9 .

0 6

5 7 2

, 4 0 7 .

8 4

6 2 6 ,

8 4 9 .

6 3

- 5 4 ,

4 4 1 .

7 9

9 4 0 , 2

7 4 .

5 1

8 8 6 ,

7 9 8 . 5

3

5 3 ,

4 7 5 .

9 8

*

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D O A P R O W M a i n

t e n a n c e B u d g e t

P r o j e c t s

A n n u a l

B u d g e t

P r o j e c t e d

A c t u a l

R e m a i n i n g

F u n d s

N o t e s

H a n g i n g P l a n t s ( T r a d i t i o n a l )

$ 9 , 1 0 0 . 0 0

$ 1 1 , 5 0 0 . 0 0

- $ 2 , 4 0 0 . 0 0

T r a d i t i o n a l p l a n t i n g t h r o u g h C o u n t r y G a r d e

n w i t h b a s k e

t

.

M e d i a n M a i n t e n a n c e

$ 4 , 0 0 0 . 0 0

$ 4 , 0 0 0 . 0 0

$ 0 . 0 0

T r i m a c s r e p l a n t , i r r i g a t i o n m a i n t e n a n c e , b a

s i c

e

e t

l

t

i t

,

.

,

.

,

.

l

t e r s : I c l

e s

) s e s

l c

e

t s

t i l i t y

x

r

s

,

.

,

.

.

) l r e

x e s t r

t t e

i s t r i c t s

B i g S p l a s h

$ 2 , 0 0 0 . 0 0

$ 2 , 0 0 0 . 0 0

$ 0 . 0 0

C o s t o f p a i n t a n d s u p p l i e s t o r e p a i n t l i g h t p

o l e s , u t i l i t y

x e s ,

L a t h a m S q u a r e B e a u t i f i c a t i o n

$ 3 , 5 0 0 . 0 0

$ 1 7 7 . 0 0

$ 3 , 3 2 3 . 0 0

R e p l a c i n g c h a i r s a n d t a b l e a s n e e d e d , r e p l a

n t i n g t h e

f o u n t a i n a s n e e d e d a n d s p e c i a l m a i n t e n a n c

e p r o j e c t s a s

L a t h a m S q u a r e P r o g r a m i n g

$ 2 , 5 0 0 . 0 0

$ 6 8 4 . 0 0

$ 1 , 8 1 6 . 0 0

P u r c h a s e o f c h e s s b o a r d s , h i r i n g m u s i c i a n s , a r t s u p p l i e s

t .

i k e

e

i r S t t i

s

,

.

.

,

.

) e

i t s

l

i t

t

,

.

,

.

.

l

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f

t

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T S y s t e

,

.

,

.

.

y e r

f

c s t s e r v i c e

.

e l e s s S e r v i c e

t r e c

.

.

.

B r o c h u r e / p r i n t e d m a t e r i a l - a j o i n t p a r t n e r s h i p w i t h t h e

T

S T

l i i c

I F I

e t

r k

e v e l

e t

,

.

.

,

.

e s e r c

e r

y

l y s i s f r t c i

.

i s c .

.

.

.

$ 6 0 , 0 0 0 . 0 0

$ 3 6 , 0 5 6 . 6 5

$ 2 3 , 9 4 3 . 3 5



L M U D A P R O W M a i n t e n a n c e B u d g e t

P r o j e c t s

A n n u a l

B u d g e t

P r o j e c t e d

A c t u a l

R e m a i n i n g

F u n d s

N o t e s

H a n g i n g P l a n t s ( T r a d i t i o n a l )

$ 1 9 , 2 4 0 . 0 0

$ 2 4 , 7 5 0 . 0 0

- $ 5 , 5 1 0 . 0

0 T r a d i t i o n a l p l a n t i n g t h r o u g h C o u n t r y G a r d

e n w i t h b a s k e

t

.

M e d i a n M a i n t e n a n c e

$ 6 , 0 0 0 . 0 0

$ 6 , 9 2 4 . 2 8

- $ 9 2 4 . 2

8 T r i m a c s r e p l a n t , i r r i g a t i o n m a i n t e n a n c e , b

a s i c

e

e t

G r o u n d P l a n t e r M a i n t e n a n c e

$ 9 , 4 5 0 . 0 0

$ 4 , 0 0 0 . 0 0

$ 5 , 4 5 0 . 0

0 2 1 p l a n t e r s : I n c l u d e 3 ) s e a s o n a l c h a n g e o u

t s , a n d 3 )

i t e r

l s e l f

t e r i

s y s t e

s

B i g S p l a s h

$ 2 , 0 0 0 . 0 0

$ 2 , 0 0 0 . 0 0

$ 0 . 0

0 C o s t o f p a i n t a n d s u p p l i e s t o r e p a i n t l i g h t p o l e s , u t i l i t y

x e s ,

F r a n k l i n S q u a r e B e a u t i f i c a t i o n

$ 3 , 5 0 0 . 0 0

$ 3 , 5 0 0 . 0 0

$ 0 . 0

0 R e p l a c i n g c h a i r s a n d t a b l e a s n e e d e d , r e p l a n t i n g t h e

f

t i ,

l i

i

,

.

.

,

.

f

, i i

i i

, t .

i k e

e

i r S t t i

s

,

.

.

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l

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t

,

.

,

.

.

l

i t i

f

t

i t i t

C C T V S y s t e m

$ 3 , 0 0 0 . 0 0

$ 0 . 0 0

$ 3 , 0 0 0 . 0

0

)

t

-

i l i

i

t i f i

t

t

e l e s s S e r v i c e

t r e c

.

.

.

B r o c h u r e / p r i n t e d m a t e r i a l - a j o i n t p a r t n e r s h i p w i t h t h e

T

S T

l i i c

I I

t

l

t

,

.

.

,

.

e s e r c

e r

y

l y s i s f r t c

i

.

$ 6 5 , 4 9 0 . 0 0

$ 4 3 , 6 7 4 . 2 8

$ 2 1 , 8 1 5 . 7 2



3 Year Budget Scenario

2016-2018 Draft Budgets

2016

DOA Annual Budget Notes

SOBO

Landscaping Staff Person 20,688.15 3% Increase

Clean and Safe Services 638,034.00

DOA portion of wage increase 20,092.00 41% of $49,006.60

Misc SOBO expenses 9,000.00PROW Maintenance 38,050.00

Watering 15,000.00

Total SOBO 740,864.15

Difference from 2015 11,487.98

Difference is between 2015 total SOBO

budget and proposed 2016 SOBO

budget

LMUDA

SOBO Annual Budget Notes

Landscaping Staff Person 29,770.75 3% increaseClean and Safe Services 816,836.00

LMUDA portion of wage increase 28,913.00 59% of $49,006.60

Misc SOBO expenses 12,000.00

PROW Maintenance 55,250.00

Watering 20,000.00



Difference between 2015 totalSOBO budget and proposed 2016SOBO budget

2017


SOBO



DOA portion of wage increase 15,283.12 41% of 37,275.92

Misc. SOBO expenses 9,000.00


Watering 15,000.00




LMUDA


Landscaping Staff Person 30,596.07 3% increase





3 Year Budget Scenario

2016-2018 Draft Budgets



Watering 20,000.00




2018


SOBO



DOA portion of wage increase 15,776.00 41% of $38,479.06



Watering 15,000.00



Difference between 2017 totalSOBO budget and proposed 2018

SOBO budget

LMUDA


Landscaping Staff Person 31,422.13 3% increase





Watering 20,000.00

Total SOBO 1,006,366.56



Total 3 Year Increase to DOA Budget 42,144.67

Total 3 Year Increase toLMUDA Budget 66,092.05



Current

Position 0-90days After 90 Days After 1 year After 2 years

Cleaning 13.50$ 14.00$ 14.50$

Clenaning Tier 2 15.00$

Safety 13.50$ 14.00$ 14.50$

Safety Tier 2 15.00$ 16.00$

Equipment Operators 14.50$ 15.00$ 15.50$ 16.00$Admin 12.75$ 13.00$ 13.50$ 14.00$

Team Lead 16.00$ 16.50$ 17.00$ 17.50$



3 Year Projections:

This exercise is based solely on 3% increases to all positions. Actual costs may vary depending

on increase in LWO, overhead, benefits, health insurance, admin fees and profit pricing

negotiations.

Year 1 Proposed Wage Increase Pricing for Clean & Safe Program

PRICINGCleaning

Ambassador

Admin / Data

EntrySafety Amb Team Lead

Pressure

Washer ATLV

Operations

SupervisorOperations Manager

Pay Rate 14.88$ 14.25$ 16.15$ 18.25$ 16.25$ 21.63$ 36.54$

FICA 1.14$ 1.09$ 1.24$ 1.40$ 1.24$ 1.66$ 2.80$

WC 0.74$ 0.71$ 0.81$ 0.91$ 0.81$ 1.08$ 1.83$

Liability 0.38$ 0.36$ 0.41$ 0.47$ 0.41$ 0.55$ 0.93$

Unemployment 1.01$ 0.97$ 1.10$ 1.24$ 1.11$ 1.47$ 2.48$

Weekly Hours 416.00 40.00 288.00 88.00 120.00 40.00 40.00

Annual Hours 21,632.00 2,080.00 14,976.00 4,576.00 6,240.00 2,080.00 2,080.00

Annual Billing 392,698.68$ 36,160.80$ 295,072.13$ 101,884.64$ 123,708.00$ 54,900.00$ 92,719.34$

Overhead 3.55$ 3.55$ 3.55$ 3.55$ 3.55$ 3.55$ 3.55$

Benefits 1.73$ 1.73$ 1.73$ 1.73$ 1.73$ 1.73$ 1.73$Profit 2.32$ 2.32$ 2.32$ 2.32$ 2.32$ 2.32$ 2.32$

Bill Rate 25.75$ 24.98$ 27.30$ 29.86$ 27.42$ 33.99$ 52.17$

Weekly Hours 416.00$ 40.00 288.00 88.00 120.00 40.00 40.00

Annual Hours 21,632.00$ 2,080.00 14,976.00 4,576.00 6,240.00 2,080.00 2,080.00

Annual Billing 557,020.85$ 51,961.01$ 408,833.64$ 136,645.10$ 171,108.63$ 70,700.21$ 108,519.55$

ANNUAL BILLING 1,504,788.98$



Year 2

Year 3

The below calculation reflects the approximate number of hours lost per week if

wages increase, but the budget remains unchanged (2015):

The starting wage for ambassadors has been $13.50 per hour since the inception of

the program.

PRICINGCleaning

Ambassador

Admin / Data


Pressure

Washer ATLVOperations Supervisor Operations Manager

Pay Rate 15.33$ 14.68$ 16.63$ 18.80$ 16.74$ 22.28$ 37.64$

FICA 1.17$ 1.12$ 1.27$ 1.44$ 1.28$ 1.70$ 2.88$

WC 0.77$ 0.73$ 0.83$ 0.94$ 0.84$ 1.11$ 1.88$Liability 0.39$ 0.37$ 0.42$ 0.48$ 0.43$ 0.57$ 0.96$

Unemployment 1.04$ 1.00$ 1.13$ 1.28$ 1.14$ 1.51$ 2.56$

Weekly Hours 416.00 40.00 288.00 88.00 120.00 40.00 40.00

Annual Hours 21,632.00 2,080.00 14,976.00 4,576.00 6,240.00 2,080.00 2,080.00

Annual Billing 404,479.64$ 37,245.62$ 303,924.29$ 104,941.18$ 127,419.24$ 56,534.94$ 95,505.62$

Overhead 3.56$ 3.56$ 3.56$ 3.56$ 3.56$ 3.56$ 3.56$

Benefits 1.75$ 1.75$ 1.75$ 1.75$ 1.75$ 1.75$ 1.75$

Profit 2.37$ 2.37$ 2.37$ 2.37$ 2.37$ 2.37$ 2.37$

Bill Rate 26.38$ 25.58$ 27.97$ 30.61$ 28.10$ 34.86$ 53.59$

Weekly Hours 416.00$ 40.00 288.00 88.00 120.00 40.00 40.00

Annual Hours 21,632.00$ 2,080.00 14,976.00 4,576.00 6,240.00 2,080.00 2,080.00

Annual Billing 570,562.95$ 53,215.17$ 418,905.05$ 140,074.19$ 175,327.89$ 72,504.49$ 111,475.17$


PRICINGCleaning

Ambassador

Admin / Data


Pressure

Washer ATLVOperations Supervisor Operations Manager

Pay Rate 15.79$ 15.12$ 17.13$ 19.36$ 17.24$ 22.95$ 38.77$

FICA 1.21$ 1.16$ 1.31$ 1.48$ 1.32$ 1.76$ 2.97$

WC 0.79$ 0.76$ 0.86$ 0.97$ 0.86$ 1.15$ 1.94$

Liability 0.40$ 0.39$ 0.44$ 0.49$ 0.44$ 0.59$ 0.99$

Unemployment 1.07$ 1.03$ 1.16$ 1.32$ 1.17$ 1.56$ 2.64$

Weekly Hours 416.00 40.00 288.00 88.00 120.00 40.00 40.00

Annual Hours 21,632.00 2,080.00 14,976.00 4,576.00 6,240.00 2,080.00 2,080.00

Annual Billing 416,711.88$ 38,369.53$ 312,957.34$ 108,103.79$ 131,261.42$ 58,233.86$ 98,380.72$

Overhead 3.56$ 3.56$ 3.56$ 3.56$ 3.56$ 3.56$ 3.56$

Benefits 1.77$ 1.77$ 1.77$ 1.77$ 1.77$ 1.77$ 1.77$

Profit 2.43$ 2.43$ 2.43$ 2.43$ 2.43$ 2.43$ 2.43$

Bill Rate 27.03$ 26.21$ 28.66$ 31.39$ 28.80$ 35.76$ 55.06$

Weekly Hours 416.00$ 40.00 288.00 88.00 120.00 40.00 40.00

Annual Hours 21,632.00$ 2,080.00 14,976.00 4,576.00 6,240.00 2,080.00 2,080.00

Annual Billing 584,613.60$ 54,513.92$ 429,196.99$ 143,621.46$ 179,694.61$ 74,378.26$ 114,525.12$


Current Year 1

%

Decrease

/Year

As yearly

Amt Year 2

%

Decrease

As Yearly

Amt Year 3

%

Decrease

vs

Current

As Yearly

AmtAnnual

Billing 1,455,782.38$ 1,455,782.38$ 1,455,782.38$ 1,455,782.38$

Total

Hours per

week 1032 993 -4% -39.00 964 -7% -68 935 -9% -97

sobo meeting august 27, 2015 agenda packet

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