sobo january 6, 2016 agenda packet

8/20/2019 SOBO January 6, 2016 Agenda Packet

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388 19th Street Oakland, California 94612

DOA Phone 510.238.1122 LMUDA Phone 510.452.4529 Fax 510.452.4530

[email protected]

[email protected] www.lakemerritt-uptown.org


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388 19th Street Oakland, California 94612

DOA Phone 510.238.1122 LMUDA Phone 510.452.4529 Fax [email protected] www.downtownoakland.org

[email protected] www.lakemerritt-uptown.org


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YTD SOBO Budget

December 2015

DOA Dec 15 Budget

$ Over

Budget

% of

Budget Jan - Dec 15 YTD Budget

$ Over

Budget

% of

Budget

Annual

Budget Notes

SOBO

Landscaping Staff Person 1,632.82 1,632.83 -0.01 100.0% 19,593.84 19,594.00 -0.16 100.0% 19,594.00 Will be fully expended in 2015.

Maintenance 23,555.55 18,540.00 5,015.55 127.05% 312,582.12 222,480.00 90,102.12 140.5% 222,480.00

Includes additional employee

compensation of $1,012.50.

Misc SOBO expenses 1,007.36 1,491.49 -484.13 67.54% 7,007.46 17,897.92 -10,890.46 39.15% 17,897.92

Includes costs associated with

reinstallation of art deco clock and

purchase of bike parts,supplies,

paint and uniforms.

PROW Maintenance 16,753.92 5,000.00 11,753.92 335.08% 27,499.60 60,000.00 -32,500.40 45.83% 60,000.00 See attached.

Security 27,249.28 32,645.27 -5,395.99 83.47% 302,048.86 391,743.25 -89,694.39 77.1% 391,743.25


compensation of $4,512.50. Total

amabassador services exceed

contracted amount by $407.73.

Watering 0.00 1,471.75 -1,471.75 0.0% 870.00 17,661.00 -16,791.00 4.93% 17,661.00

Not expended fully in 2015 due to

staffing shortage.

Total SOBO 70,198.93 60,781.34 9,417.59 115.49% 669,601.88 729,376.17 -59,774.29 91.81% 729,376.17

LMUDA

SOBO Dec 15 Budget

$ Over

Budget

% of

Budget Jan - Dec 15 YTD Budget

$ Over

Budget

% of

Budget

Annual

Budget

Landscaping Staff Person 2,349.66 2,349.67 -0.01 100.0% 28,195.92 28,196.00 -0.08 100.0% 28,196.00 Will be fully expended in 2015.

Maintenance 29,636.45 22,887.59 6,748.86 129.49% 373,125.82 274,651.00 98,474.82 135.86% 274,651.00


compensation of $1,012.50.

Misc SOBO expenses 7,519.80 3,216.81 4,302.99 233.77% 22,693.88 38,601.72 -15,907.84 58.79% 38,601.72

Includes the purchase of bike parts,

supplies, paint and uniforms.

PROW Maintenance 19,361.92 5,457.50 13,904.42 354.78% 39,065.33 65,490.07 -26,424.74 59.65% 65,490.07 See attached.

Security 31,799.44 42,527.98 -10,728.54 74.77% 395,379.61 510,335.72 -114,956.11 77.47% 510,335.72


compensation of $4,512.50. Total

ambassador services came in

$16,481.29 under budget.

Watering 0.00 1,916.67 -1,916.67 0.0% 1,072.00 23,000.00 -21,928.00 4.66% 23,000.00

Not expended fully in 2015 due to

staffing shortage.

Total SOBO 90,667.27 78,356.22 12,311.05 115.71% 859,532.56 940,274.51 -80,741.95 91.41% 940,274.51


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OA PROW

rojects

Annual

Budget

YTD

Actual

Current Remaining

Funds

Anticipated Over/

Underspend Notes

anging Plants (Traditional) $9,100.00 $10,065.19 -$965.19 -$965.19 Actual cost may be greater as we are exploring a succulen

only basket for drought tolerance and to minimize

maintenance. If we adopt this model, the baskets will nee

be swapped out every 2 years as opposed to annually.

edian Maintenance $4,000.00 $3,780.00 $220.00 $220.00 Trimacs replant, irrigation maintenance, basic manageme

round Planter Maintenance $8,100.00 $1,195.65 $6,904.35 $6,904.35

21 planters: Include 3) seasonal change outs, and 3) inter

self watering systems - may still expend some or all of the

funds in 2015.

tility Box Wraps $7,200.00 $7,200.00 $0.00 $0.00

For the installation of art on three large boxes throughou

district - paid form 2015 fund and will be completed in ea

2016.

g Splash $2,000.00 $0.00 $2,000.00 $2,000.00

This would include the cost of paint and supplies to repai

light poles, utility boxes - was not completed in 2015.

tham Square Beautification $3,500.00 $0.00 $3,500.00 $3,500.00

Replacing chairs and table as needed, replanting the foun

as needed and special maintenace projects as needed -

project on hold due to construction.

tham Square Programming $2,500.00 $684.00 $1,816.00 $1,816.00

Purchase of chess boards, hiring musicians, art supplies e

project on hold due to construction.

ke Repair Stations $2,300.00 $0.00 $2,300.00 $2,300.00

Due to repeated theft of the tools attached to the station

we opted to not install additional units at this time.

ocal Security Network $2,000.00 $2,000.00 $0.00 $0.00 Annual subscription for the district's CWP

CTV System $3,000.00 $2,574.76 $425.24 $425.24 1 year of comcast service $3000.00

omeless Service Outreach $500.00 $0.00 $500.00 $500.00

Waiting until 2016 to produce brochures/printed materia

jointly with the TRUST Clinic opening at 13th and Franklin

IFI Network Development $15,000.00 $0.00 $15,000.00 $15,000.00 Research is still underway.

isc. $800.00 $0.00 $800.00 $800.00

$60,000.00 $27,499.60 $32,500.40 $32,500.40


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MUDA PROW

rojects

Annual

Budget

YTD

Actual

Current Remaining

Funds

Anticipated Over/

Underspend Notes

anging Plants (Traditional) $19,240.00 $20,136.81 -$896.81 -$896.81

Actual cost may be greater as we are exploring a succule

only basket for drought tolerance and to minimize

maintenance. If we adopt this model, the baskets will ne

be swapped out every 2 years as opposed to annually.

edian Maintenance $6,000.00 $8,724.28 -$2,724.28 -$2,724.28 Trimacs replant, irrigation maintenance, basic managem

round Planter Maintenance $9,450.00 $1,492.71 $7,957.29 $7,957.29

21 planters: Include 3) seasonal change outs, and 3) inte

self watering systems - may still expend some or all of th

funds in 2015.

g Splash $2,000.00 $0.00 $2,000.00 $2,000.00

This would include the cost of paint and supplies to repa

light poles, utility boxes - was not completed in 2015.

anklin Square Beautification $3,500.00 $6,711.53 -$3,211.53 -$3,211.53 Replacing chairs and table as needed, replanting the foun

anklin Square Programming $2,500.00 $0.00 $2,500.00 $2,500.00

There was no programming this year as we worked with

business owners to strategize approach.

ke Repair Stations $2,300.07 $0.00 $2,300.07 $2,300.07

Due to repeated theft of the tools attached to the station

opted to not install additional units at this time.ocal Security Network $2,000.00 $2,000.00 $0.00 $0.00 Annual subscription for the districts CWP

CTV System $3,000.00 $0.00 $3,000.00 $3,000.00 No buildings were identified in 2015.

omeless Service Outreach $500.00 $0.00 $500.00 $500.00

Waiting until 2016 to produce brochures/printed materia

jointly with the TRUST Clinic opening at 13th and Franklin

IFI Network Development $15,000.00 $0.00 $15,000.00 $15,000.00 Research is still underway.

$65,490.07 $39,065.33 $26,424.74 $26,424.74


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Copyright © 2002 – 2014 Block by Block. All rights reserved

1

New General Manager Recruitment Timeline andChecklist

Account – Downtown/Uptown Projected Start Date – Wednesday, January 6,

2016

8 Weeks from Start DateWeek Ending: November 7th, 2015

TASK Assigned To NOTES

General Manager position and budget approved by Board. Per Andrew Jones

Identify potential options for replacement. Derreck to ID

any possible internal candidates outside of Region 915,Daniela to ID inside Region.

Daniela/Derreck

To be completed by

Wednesday, November4th

Develop and Place Staff Recruitment Ad(s) AngiePay-rate listed in the70K+ range dependingon experience

Place Recruitment Ad on BBB Website, Craig’s List,Indeed and Career Builder

Angie Week of November 1st

Identify Interview Space Daniela Ambassador Offices

5-7 Weeks from Start DateWeek Ending: November 16-December 4th

TASK Assigned To NOTES

Collect Resumes/Applications Daniela

Conduct Telephone Interviews Daniela

Place 2nd Round of Recruitment Ads Angie Friday, December 4th

4 Weeks from Start Date

Week Ending: December 11thTASK Assigned To NOTES

Conduct Telephone Interviews and schedule 1st Interviews

DanielaMonday, December 7th to

Friday, December 11th


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2

Account – Downtown/Uptown Projected Start Date – Wednesday, January 6,2016

2-3 Weeks From Start DateWeek Ending: December 25t

TASK Assigned To Notes

Conduct 1st interviews DanielaMonday, December 21st to

Tuesday, December 22nd

Conduct 2nd interviewsDaniela &

Derreck

Tuesday, December 22nd

to Wednesday, December23rd

Place 3rd Round of Recruitment Ads (if Necessary) Angie December 21st

Place 4th Round of Recruitment Ads (if Necessary) Angie TBD

Administer Wonderlic evaluation and PC Skills assessment

to finalistsDaniela Wednesday, December 23rd

Review Wonderlic evaluation of GM finalists TBD

Conduct 3rd round of interviews with Andrew Jones/ToriDecker & Steve Snider Daniela

Date TBD based on district

schedule (Monday,December 28th and

Tuesday December 29th?)

Make Conditional Job Offers to Approved Candidate andforward offer letter

Daniela Date TBD

Schedule Orientation Training (Date Scheduled _______) Daniela Date TBD

Schedule Pre-Assign Training (Date Scheduled ___-____) Daniela Date TBD

Finalize Pre-assignment Training Curriculum BBB/DOA-

LMU

Customer involvement will

be centered around account

specific projects andinformation


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3

Account – Downtown/Uptown Projected Start Date – Wednesday, January 6,

2016

DURING the FIRST WEEK OF SERVICEStart Date: January 6, 2016


Onsite to welcome new manager Daniela Wednesday, January 6th

Conduct Orientation Training (dependent on start date

and availability of selected candidate)

TBD

Deliver Pre-Assignment Training (Times 9:00 a.m. – 6:00p.m.) (Location TBD) (dependent on start date)

TBD

Order Uniform ShirtsMichelleAubrey

Create account access for selected General ManagerMichelle

Aubrey

Email AccountMichelleAubrey

Blockhead Central AccessMichelleAubrey

Cosgrove AccessMichelle

Aubrey

Valiant AccessMichelle

Aubrey

Quill AccessMichelle

Aubrey

Deliver Shift Briefings with new GM Ted/Daniela

Walk with GM ensuring their level of comfort and

understanding with the job and to meet stake holders

Daniela

Set up any meetings with district constituents to

introduce new general manager

Daniela &

Andrew

Go through reports with GM to ensure understanding Daniela

Go through Ambassador Training to ensure basicunderstanding

Daniela

Go through contract and schedule to ensure

understanding

Daniela

Within Thirty Days of Start Date


Make an announced and unannounced visit to evaluate

performance of manager and program

Daniela &

DerreckDates TBD

Follow up meeting with Andrew to go over performanceof manager and program

BBB/DOA/LMU

Date TBD


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Proposal

Date

12/10/2015

Proposal #

S16007

Name / Address

Downtown Oakland Association

Andrew Jones

Oakland, CA

Country Garden Nursery LLC

6275 NW Poverty Bend Rd.

McMinnville, OR 97128

Phone: 503-472-1351 Fax: 503-435-0846

Total

Item Description Qty U/M Rate Total

S-CA-20"SUN CA 20"Sun- Succulent Basket planted in heavy

duty frame with rigid wire hanger. Includes delivery

to California. Basket is liner with plasticized burlap

for increased water conservation. Plant list based onsucculents, sedums, etc--details to be determined by

Michael and Melissa for optimum drought

tolerance.

70 180.00 12,600.00

20" N-HD FRM 20" Heavy Duty basket frame w/ rigid hanger 70 40.00 2,800.00

20" BURPLAP ... 20" Burlap Plastiliner 70 8.00 560.00

$15,960.00


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Proposal

Date

12/10/2015

Proposal #

S16009

Name / Address

Lake Merritt Assn

Andrew Jones

Oakland, CA

Country Garden Nursery LLC

6275 NW Poverty Bend Rd.

McMinnville, OR 97128

Phone: 503-472-1351 Fax: 503-435-0846

Total

Item Description Qty U/M Rate Total

S-CA-20"SUN CA 20"Succulent/Drought Sun Basket planted in

heavy duty frame with rigid wire hanger. Includes

delivery to California. Basket is liner with

plasticized burlap for increased water conservation.Plant list based on succulents, sedums, etc--details

to be determined by Michael and Melissa for

optimum drought tolerance.

148 180.00 26,640.00

20" N-HD FRM 20" Heavy Duty basket frame w/ rigid hanger 148 40.00 5,920.00

20" BURPLAP ... 20" Burlap Plastiliner 148 8.00 1,184.00

$33,744.00


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Proposed 2016 Meeting Schedule

Month Meeting Date and time

J anuary ORG J anuary 11, 2016 - 9:00 a.m.

J oint Board J anuary 20, 2016 - 9:00 a.m.

February SOBO February 17, 2016 - 12:00 p.m.

DISI Febuary 25, 2016 - 11:00 a.m.

Policy and Planning TBDMarch LMU Board March 2, 2016 - 8:30 a.m.

DOA Board March 2, 2016 - 1:00 p.m.

pril SOBO April 20, 2016 - 12:00 p.m.

May LMU Board May 4, 2016 - 8:30 a.m.

DOA Board May 4, 2016 - 1:00 p.m.

DISI May 26, 2016 - 11:00 a.m.

Policy and Planning TBD

J une Annual Event TBD

J uly SOBO J uly 20, 2016 - 12:00 p.m.

ugust LMU Board August 3, 2016 - 8:30 a.m.

DOA Board August 3, 2016 - 1:00 p.m.

DISI August 25, 2016 - 11:00 a.m.


September SOBO September 21, 2016 - 12:00 p.m.

October LMU Board October 5, 2016 - 8:30 a.m.

DOA Board October 5, 2016 - 1:00 a.m.

November SOBO November 16, 2016 - 12:00 p.m.

DISI **November 17, 2016 - 11:00 a.m.


December LMU Board December 7, 2016 - 8:30 a.m.

DOA Board December 7, 2016 - 1:00 p.m.

** Adjusted for the holidays.

All committee dates are to be approved at the first committee meeting of the year.

The schedules are consistent with the 2015 schedule

sobo january 6, 2016 agenda packet

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