ECAP Polices & Procedures

EElmore CCounty AAlternative PProgram“Building a Community of Character”

ECAP Staff• Mr. Rod Rodie, Director• Mrs. Monica Harrison, Counselor• Mrs. Jean Czerpak, Secretary• Mrs. John Susen, Teacher 4th-6th • Mr. Troy Salter, Teacher 7th-8th

• Mr. Chris Washington, Teacher 9th • Mrs. M. Rolen, Teacher 10th-12th • Mrs. Pam Elmore, Special Education Teacher• Mr. David Atkisson, Special Education Teacher• Mrs. Carolyn Bryant, Teacher Aide• Ms. Mary Keith, Custodian

Elmore County Alternative Program (ECAP)

808 Kelly Fitzpatrick DriveWetumpka, AL 36092

567-1298 Officeext. 72001 Director

ext. 72003 Counselor514-2821 Fax

ECAP Mission & Purpose

• The philosophy of ECAP lies in the belief that all students should have the opportunity to succeed. However, succeeding for some may require more specialized structure and counseling that is available in the regular school setting.

• ECAP provides an alternative educational and discipline setting through a highly structured program.

• The goal is to redirect unacceptable academic and behavior patterns by promoting structure, positive behavioral modifications, and accepting consequences and responsibility for actions.

ECAP serves the following “Base Schools” communities:

• Eclectic• Holtville• Millbrook• Wetumpka• Alabama Group Home(Students are assigned by “Base Schools”

Administrators according to the Elmore County Public School Code of Conduct Handbook)

ECAP Description• 6 Classrooms• Library / Media / Multi-Purpose Room• Main Offices for Secretary & Mr. Rodie• Counselor’s Office and small conference room• Special Education Office • ECAP has Surveillance equipment throughout

the building• Lunch is picked up from Wetumpka Middle

School and served at ECAP• Intake starts at 7:15 / Dismissal starts at 2:20

under the supervision of ECAP Staff.

ECAP & The Base Schools & Base Teachers

• ECAP staff will work closely with all base school administrators, counselors, and teachers

• ECAP student placements are assigned by “Base School Administrators” only

• The base schools / teachers are responsible for all A+ and class assignments, books, and materials to students assigned to ECAP

• ECAP records all work, materials, books, etc • Please make sure all assignments sent to ECAP are labeled

appropriately (Student name, TE name, subject, school, etc.)• ECAP will send the work back to the Base schools via Central Office

School Mail Boxes• Base School Teachers are always welcome to visit ECAP and their

students• ECAP staff will communicate with Base Schools/Teachers via email,

phone system, and FAX

ECAP Parents / Legal Guardians

• Parents / Guardians are required to attend a conference with the director of ECAP, Mr. Rodie, before the student can start his/her ECAP placement

• Parents / Guardians are required to attend a conference with the ECAP Counselor, Mrs. Harrison

• Parents / Guardians of students with a 30 days or more ECAP placements are required to participate in Parent Education Training / Videos

• Parents / Guardians are responsible for Student Transportation to and from ECAP

• Parents / Guardians are responsible for students school supplies, lunch money (reduce and pay), and dress code

ECAP Director, Mr. R. Rodie#567-1298 ext. 72001

• Enforce Elmore County and ECAP Handbook• Mr. Rodie is the Principal at ECAP• All Administrative questions are to be directed to

Mr. Rodie• All Parents are required to meet with Mr. Rodie

before a student can start at ECAP and as needed

• All students are required to conference with Mr. Rodie their first day and as needed

• Forms are to be completed with Mr. Rodie• Office Referrals are handle by Mr. Rodie

ECAP Forms(refer to “Forms” Hardcopy Package given)

• Referral for ECAP Admission: includes all student data required for admission (Base School Administrator)

• Parent Conference/Transportation Contract, Computer Contract, Medication, Corporal Punishment, ECAP Rules

• Student Information, Rehabilitation Plan, Counseling Information (Mrs. Harrison)

• IEP, Manifestation Determination, etc. (Base School)• How to Label Student Assignments Form & Assignment

Forms (Base School Teachers)• Returned Work Form, Attendance Sheet/Report, AR

Report, Text Book Log Sheet (ECAP Teachers/Staff)

ECAP OfficeMrs. Czerpak, Secretary567-1298 (Fax) 514-2821

• Office Manager

• Coordinates attendance with Base Schools

• Coordinates lunch with WMS

• Administers Medications

• Handles Check-in / Check-out

• Communicates information with staff, students, and parents

ECAP Medication

• All Prescribed Medication must have a Medication Form signed by a doctor (refer to the SDE website)

• Parents must sign a medical form for all medication• Parents are allowed to administer medicine to their

children• All medication must be brought to the office by a Parent /

Guardian (students are not allowed to bring in or take out any medication)

• The secretary, Mrs. Czerpak, Mr. Rodie, and the teacher’s aide are trained to administer medication

• A school nurse will be called for all emergencies

ECAP Attendance

• Students must serve all days assigned and any additional days due to referrals and absentees

• Students must be present from 7:45 – 2:20. No credit will be given for part of a day (except Court Dates)

• Students must remain in the car until 7:15 and directed to enter the building by ECAP staff

• Students must be off campus by 3:00• All absentee excuses follow the Handbook rules

ECAP Discipline

• Refer to Elmore County and ECAP Handbooks

• Mr. Rodie reviews the rules with parents and students

• Rules are hand written by students on their first day, discussed daily by teachers, and posted on walls

• Students can receive extra days, suspension, and police reports

ECAP Dress Code Strictly Enforced

• Refer to the Elmore County and ECAP Handbooks• Students must be in Dress Code before coming into the

building• Shirts must be tucked into pants• Belts must be worn• NO sagging or low-riding pants• No jackets or caps worn in the building• No Tank Tops/Muscle shirts• No low-cut shirts• Parents will have to bring appropriate clothes or pick-up

students who are not in Dress Code

ECAP Teachers are all Highly Qualified

• ECAP Teachers administer/monitor the A+ assignments and all assignments sent from the Base School Teachers

• ECAP Teachers assist the students with assignments as needed• ECAP teachers keep a daily attendance, lunch, and assignment folder

for each student• ECAP Teachers have students from all schools, all subjects, and all

grades in their classrooms• ECAP Teachers will contact the Base School Teachers and/or

administrators as needed.• ECAP Teachers encourage the students to complete all assignments

in a timely manner (However, not all students cooperate)• ECAP Teachers work one-on-one with a student when possible• ECAP Teacher cannot administer assignments that are not labeled

and sent correctly• ECAP Teachers walk their classes to the bathroom 3 times a day• ECAP Teachers serve lunches to their students• ECAP Teachers encourage Base School Teachers to communicate

with ECAP via email

ECAP Classroom Time Schedule

• 7:15-9:00 – In-take, Breakfast, Accelerated Reading / Library, Attendance, Lunch Orders, Curriculum & Instruction

• Bathroom Break (Teacher takes the class)

• 9:00-10:45 – Curriculum & Instruction • Bathroom Break (Teacher takes the class)

• 10:45-11:30 - Lunch Break • Bathroom Break (Teacher takes the class)

• 11:30-2:30 – Curriculum & Instruction, Departure

ECAP Special Education

• Mr. David Atkinson• Mrs. Pam Elmore• IEPs must be sent to ECAP• Manifestation Determination is required after 10 days• IEPs may need to be revised due to ECAP’s alternative

setting• Base Schools Special Education Teachers are

responsible for any modification sent on students work• If a student has a one-on-one aide, the aide must come

with the student to ECAP• Base School Special Education Teachers are welcomed

to visit their students at ECAP

ECAP CounselorMrs. M. Harrison

567-1298 ext. 72003

• All students are required to conference with the counselor• All parents are required to conference with the counselor• Individual, Large, and Small Group Counseling (character,

discipline, academics, etc.)• Coordinate Guest Speakers and Local Community Agencies• Assist Base School Counselors• Administer A+ Courseware• Crisis Prevention/Management• Student Advocate• **Please refer to the ECAP Counselor Yearly Plan for more

information

ECAP Testing

• ECAP Students will return to their Base Schools for Standardized Testing

• ECAP students’ Semester Exams can be sent to ECAP to be administered by the ECAP Teacher

• Special Education Testing is provided by the Special Education Department

ECAP General Rules• ELMORE COUNTY ALTERNATIVE PROGRAM (ECAP)

• DISCIPLINE CLASS RULES• Note:• Prior to entry a conference must be held between the ECAP Director, parent / guardian and student• You must comply with all the rules established in the Elmore County School System Discipline Handbook.• You must serve all time. No credit will be given for part of a day.• You must report between 7:15 and 7:45 a.m. with all work materials (pens, pencils, paper, etc.) and textbooks. You must remain in your car until

directed by ECAP personnel to enter the building. School will dismiss at 2:20 p.m. each day and students should be picked up at that time. Students not off campus by 3:00 p.m. will receive an extra day. (IT IS THE PRENT / GUARDIAN RESPONSIBILITY TO PROVIDE TRANSPORTATION FOR THE STUDENT TO AND RROM SCHOOL EACH DAY.)

• You will not bring snacks or gum into the school. If it is not required for school, leave it at home.• You will not talk or communicate in any way with any student in the school.• You will raise your hand when assistance is needed.• You will be allowed to go to the restroom once in the morning, at lunch and once in the afternoon.• You will remain in your seat; you will not sleep, turn around or leave the cubicle without permission. Good posture is expected: sitting up straight, feet

on the floor and all legs of the chair on the floor at all times• You will write and entry essay, a rehabilitation plan and a departing essay about your referral to ECAP.• You will act with respect at all times. (Yes-Sir, No-Sir, Please, Thank you, etc.)• You will respect school property.• You will adhere to the Elmore County and ECAP Dress Code Policies.• You will have appropriate documentation if any absence is to be excused. Excuses from the parent / guardian will specify reason for absence, be

signed, dated and include a contact phone number. Specific procedures are outlined in the Attendance Section of the Student Handbook & Code of Conduct.

• You must follow the directions and attempt the assignments issued by ECAP personnel.• You may purchase or bring your lunch.• You will not be permitted on any part of your base school campus or any other Elmore County School System Campus during the referral stay at

ECAP, with out prior approval from the ECAP Director and written permission from the base school principal. This includes before school, after school, or over the weekend, etc.

• You will not be allowed to practice for, participate in, or attend any extra-curricular activities, regardless of where the activity is being held, during your referral time at ECAP.

• You will not be allowed to attend any work program during school hours. It is your responsibility to notify your employer and make arrangements for your absence.

• I have received and understand the rules of the Elmore County Alternative Program. I understand that failure to comply with any of these rules will result in additional days being added to my assignment. I have been informed that I may not return to my base school or enroll in any school in the Elmore County School System until I have completed all ECAP requirements.

• Date _____________ Student Signature _____________________________________________

• Parent Signature _____________________________________________• • Principal Signature _____________________________________________