2012 annual meeting presentation

Montrose Place Townhomes Owners’ Assoc. Inc. 2012 Annual Meeting of the Membership

“Ask not what your Association can do for you, but what you can do for your Association.”

Call to Order | Establishment of Quorum

v  Please help yourself to breakfast, coffee, or juice

v  Please save your questions for the end of the presentation

v  This meeting is not intended to resolve unit specific issues

v  Please silent cell phones; please step outside to take calls

v  Restrooms

Meeting Incidentals

Welcome Members

Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership


Communication

v  Current Contact Information

http://MontrosePlaceTownhomes.com/contact

v  Request for Assistance

http://Support.MontrosePlaceTownhomes.com

http://MontrosePlaceTownhomes.com/support

Communication


Communication

v  Architectural Modification Request

http://MontrosePlaceTownhomes.com/modifications

v Governing Documents

http://MontrosePlaceTownhomes.com/documents


v Member Leasing Resources

http://MontrosePlaceTownhomes.com/leasing

http://MontrosePlaceTownhomes.com/listings

v  Preview Other Online Resources

http://MontrosePlaceTownhomes.com

http://Support.MontrosePlaceTownhomes.com

Communication


v  VOLO Recovery Phone Broadcast System

Property-Wide Announcements e.g. Water shutoff notice

v  AssociaAccess® Online

Member Billing and Account Information

http://MontrosePlaceTownhomes.com/access

Communication



Limited Common Element

v  Pictures Speaks Volumes


Why we do what we do…


v  Pest Control (Member’s Units) New Program Implementation

Members have different requirement

Member selects their own service provider

Member facilitate their own service call and unit access

Member pays selected service provider

Membership will reimburse services up to $100, per unit, per year

Submit request for reimbursement

Management Company will send you a check for $100


On-Going Maintenance


v  Pet Policy Dog must be on a leash

Want to prevent a tragedy

Owner must clean up after then

We can help…

Offering a pooper scooper service and supplies


On-Going Maintenance


v  $200 Fine + Cost of Removal

v  Trash that does not make it in the dumpster

v  Furniture left for the Association to facilitate removal

v  Cigarette Butts

v  Trash left in upper walkways


Illegal Dumping and Littering


v  No Smoking Community

v Within 20’ of any door, window, or walkway

v  Includes walking though shared walkways

v  Carcinogen and causes allergy episodes

v  Experience it, Report it, and we will Take Care of it

v  Dispose cigarette butts on property, get $200 fine

v  You are responsible for your guest



Smoke Free Community (Always Have Been)

v We will be changing the gate code

v Members and one individual living at that resident

v  Tenants all must appear on the lease (will be enforced)

v Guests shall not be on property or unattended

v  Notifying Association recommended for long-term visitors

v  HPD Trespassing Affidavit and new signage


Property Access and Resident’s Visitors


v  No glass (Cost to drain pool will be charged back to unit)

v  No smoking; this is a community pool

v  Residents must be in pool area with guest

v  Please clean the grills and care for them as if their yours; they are yours

v  Do not leave unattended; fire happens


Pool Area and Grilling Stations



Capital Improvement Projects

v  Pool Fenced area (place for floats) v  Routine Landscaping (back, front) v  Property-Wide Signage (No trespassing; HPD Affidavit on file) v Move rear water hoses to inside gate area alone back-wall

v  Platform Refit of stairwell in front of unit 10 v  Dumpster Area, painted, keyless entry, new slats, solution to combat smell

v Grill Replacement (3 year life cycle) v  Pool Umbrella Replace and spares (11 feet size)


2012 Accomplishments


v  Security Gate (firewall) in Westside Breezeway v Maintenance for Security Lighting v Maintenance of the sprinkler system v Odor-Edge to keep dumpster from stink

v  New Boiler Room Breaker Box v  Termite Detection Systems

v  Keyless Property (Mail room, dumpster) v  Electrical Grounding v  Sod Side Yard


2012 Accomplishments


v  Building Plumbing System Rehab (large project)

v  Repair and re-stripe parking lot

v  Repair Damaged Upper Walkway Sections (no money at the time of rehab)

v  Paint all railing, bars, gates, and walkways

v  Laundry Room Rehab (plumbing, door, new floor, paint)

v  Smoke Detector Installation in every unit

Future Initiatives: Primary



v  Pool area watering system

v  Replace the flashing trim on upper walkways

v  Boiler Room Sheetrock around new breaker box

v  Repair Falling Hardie in Soffit Area

v  Have all exterior unit doors, windows cleaned

v  Seasonal umbrella to add shade area to pool space

Future Initiatives: Secondary



v  Cut-out median for better access to rear drive way (keep people from driving backwards)

v  Permit parking for the Audubon curb-side

v  Installation of two-three street lights in the back by Center Point

v  No Parking Signs for rear driveway



Discovery Initiatives


Financials

v  Assets: Operating, Reserve, Prep-Paid Insurance

$56,868.00

v  Home Improvement Loan Balance

$96,760.00

Financials

State of the Association—Effective June 30, 2012


v  Forecast Positive

v  Assessment holding at $250.00

v  No Foreseen Change

Financials

Maintenance Assessment


v MPTH $25

v  PMG $20

v  Change to $20

v  Requires a Board Resolution (Drafting)

Financials

Collections Policy


v  Access to your account

v  Real-Times Information

v  http://MontrosePlaceTownhomes.com/access

Financials

AssociaAccess® On-Line



Election of Directors

v  Two (2) terms up this fiscal year

v  Incumbent – Chase Vines, Elliot Norman

v  Take nominees from the floor

v  Distribute ballots

v  Vote

v  Tally

v  Announce

Election of Director(s)

Nominees and Voting



Questions & Answers

v  Please keep comments & questions to 3 minutes

v  Please do not over talk any guest

v  Please be positive & constructive

v  Forum not for individual inquiries only property-wide topics

Question & Answer Session

Open Forum


v  All Directors are required to remain for a quick Executive Session to elect officer roles.

Question & Answer Session

Directors—Not So Fast



Adjourn Membership


Executive Meeting

2012 annual meeting presentation

Technology