Download - 2012 Annual Meeting Presentation
Montrose Place Townhomes Owners’ Assoc. Inc. 2012 Annual Meeting of the Membership
“Ask not what your Association can do for you, but what you can do for your Association.”
Call to Order | Establishment of Quorum
v Please help yourself to breakfast, coffee, or juice
v Please save your questions for the end of the presentation
v This meeting is not intended to resolve unit specific issues
v Please silent cell phones; please step outside to take calls
v Restrooms
Meeting Incidentals
Welcome Members
Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership
Montrose Place Townhomes Owners’ Assoc. Inc. 2012 Annual Meeting of the Membership
Communication
v Current Contact Information
http://MontrosePlaceTownhomes.com/contact
v Request for Assistance
http://Support.MontrosePlaceTownhomes.com
http://MontrosePlaceTownhomes.com/support
Communication
Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership
Communication
v Architectural Modification Request
http://MontrosePlaceTownhomes.com/modifications
v Governing Documents
http://MontrosePlaceTownhomes.com/documents
Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership
v Member Leasing Resources
http://MontrosePlaceTownhomes.com/leasing
http://MontrosePlaceTownhomes.com/listings
v Preview Other Online Resources
http://MontrosePlaceTownhomes.com
http://Support.MontrosePlaceTownhomes.com
Communication
Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership
v VOLO Recovery Phone Broadcast System
Property-Wide Announcements e.g. Water shutoff notice
v AssociaAccess® Online
Member Billing and Account Information
http://MontrosePlaceTownhomes.com/access
Communication
Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership
Montrose Place Townhomes Owners’ Assoc. Inc. 2012 Annual Meeting of the Membership
Limited Common Element
v Pictures Speaks Volumes
Limited Common Element
Why we do what we do…
Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership
v Pest Control (Member’s Units) New Program Implementation
Members have different requirement
Member selects their own service provider
Member facilitate their own service call and unit access
Member pays selected service provider
Membership will reimburse services up to $100, per unit, per year
Submit request for reimbursement
Management Company will send you a check for $100
Limited Common Element
On-Going Maintenance
Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership
v Pet Policy Dog must be on a leash
Want to prevent a tragedy
Owner must clean up after then
We can help…
Offering a pooper scooper service and supplies
Limited Common Element
On-Going Maintenance
Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership
v $200 Fine + Cost of Removal
v Trash that does not make it in the dumpster
v Furniture left for the Association to facilitate removal
v Cigarette Butts
v Trash left in upper walkways
Limited Common Element
Illegal Dumping and Littering
Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership
v No Smoking Community
v Within 20’ of any door, window, or walkway
v Includes walking though shared walkways
v Carcinogen and causes allergy episodes
v Experience it, Report it, and we will Take Care of it
v Dispose cigarette butts on property, get $200 fine
v You are responsible for your guest
Limited Common Element
Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership
Smoke Free Community (Always Have Been)
v We will be changing the gate code
v Members and one individual living at that resident
v Tenants all must appear on the lease (will be enforced)
v Guests shall not be on property or unattended
v Notifying Association recommended for long-term visitors
v HPD Trespassing Affidavit and new signage
Limited Common Element
Property Access and Resident’s Visitors
Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership
v No glass (Cost to drain pool will be charged back to unit)
v No smoking; this is a community pool
v Residents must be in pool area with guest
v Please clean the grills and care for them as if their yours; they are yours
v Do not leave unattended; fire happens
Limited Common Element
Pool Area and Grilling Stations
Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership
Montrose Place Townhomes Owners’ Assoc. Inc. 2012 Annual Meeting of the Membership
Capital Improvement Projects
v Pool Fenced area (place for floats) v Routine Landscaping (back, front) v Property-Wide Signage (No trespassing; HPD Affidavit on file) v Move rear water hoses to inside gate area alone back-wall
v Platform Refit of stairwell in front of unit 10 v Dumpster Area, painted, keyless entry, new slats, solution to combat smell
v Grill Replacement (3 year life cycle) v Pool Umbrella Replace and spares (11 feet size)
Capital Improvement Projects
2012 Accomplishments
Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership
v Security Gate (firewall) in Westside Breezeway v Maintenance for Security Lighting v Maintenance of the sprinkler system v Odor-Edge to keep dumpster from stink
v New Boiler Room Breaker Box v Termite Detection Systems
v Keyless Property (Mail room, dumpster) v Electrical Grounding v Sod Side Yard
Capital Improvement Projects
2012 Accomplishments
Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership
v Building Plumbing System Rehab (large project)
v Repair and re-stripe parking lot
v Repair Damaged Upper Walkway Sections (no money at the time of rehab)
v Paint all railing, bars, gates, and walkways
v Laundry Room Rehab (plumbing, door, new floor, paint)
v Smoke Detector Installation in every unit
Future Initiatives: Primary
Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership
Capital Improvement Projects
v Pool area watering system
v Replace the flashing trim on upper walkways
v Boiler Room Sheetrock around new breaker box
v Repair Falling Hardie in Soffit Area
v Have all exterior unit doors, windows cleaned
v Seasonal umbrella to add shade area to pool space
Future Initiatives: Secondary
Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership
Capital Improvement Projects
v Cut-out median for better access to rear drive way (keep people from driving backwards)
v Permit parking for the Audubon curb-side
v Installation of two-three street lights in the back by Center Point
v No Parking Signs for rear driveway
Capital Improvement Projects
Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership
Discovery Initiatives
Montrose Place Townhomes Owners’ Assoc. Inc. 2012 Annual Meeting of the Membership
Financials
v Assets: Operating, Reserve, Prep-Paid Insurance
$56,868.00
v Home Improvement Loan Balance
$96,760.00
Financials
State of the Association—Effective June 30, 2012
Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership
v Forecast Positive
v Assessment holding at $250.00
v No Foreseen Change
Financials
Maintenance Assessment
Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership
v MPTH $25
v PMG $20
v Change to $20
v Requires a Board Resolution (Drafting)
Financials
Collections Policy
Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership
v Access to your account
v Real-Times Information
v http://MontrosePlaceTownhomes.com/access
Financials
AssociaAccess® On-Line
Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership
Montrose Place Townhomes Owners’ Assoc. Inc. 2012 Annual Meeting of the Membership
Election of Directors
v Two (2) terms up this fiscal year
v Incumbent – Chase Vines, Elliot Norman
v Take nominees from the floor
v Distribute ballots
v Vote
v Tally
v Announce
Election of Director(s)
Nominees and Voting
Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership
Montrose Place Townhomes Owners’ Assoc. Inc. 2012 Annual Meeting of the Membership
Questions & Answers
v Please keep comments & questions to 3 minutes
v Please do not over talk any guest
v Please be positive & constructive
v Forum not for individual inquiries only property-wide topics
Question & Answer Session
Open Forum
Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership
v All Directors are required to remain for a quick Executive Session to elect officer roles.
Question & Answer Session
Directors—Not So Fast
Montrose Place Townhomes Owners’ Assoc. 2012 Annual Meeting of the Membership
Montrose Place Townhomes Owners’ Assoc. Inc. 2012 Annual Meeting of the Membership
Adjourn Membership
Montrose Place Townhomes Owners’ Assoc. Inc. 2012 Annual Meeting of the Membership
Executive Meeting