Standard Operating Procedure (SOP) for Work Evaluation Process of Contract Personnel

Part 1 (HR Initiator)

Step-1: With the help of WIN HRMS USER responsibility, Manager or Assistant Manager (HR)

will initiate the process.

Step 2: Click on initiator button.

Step 3: Fill employee no, From date & To date then Click on find button.

Step 4: Fill the Reporting Officer and Accepting officer Employee no. and click on Save button.

Step 5: As soon as you click on Save button the status will change from blank to Draft mode.

Step 6: Click on Submit button, A pop-up box will appear click on OK button.

Part 2 (Reporting Officer)

Step 1: After submission by initiator the Reporting officer will receive a notification. To fill work

evaluation, the Reporting officer needs to navigate through “Employee Self Service”

responsibility.

Step 2: Click on Contract Appraisal Process.

Step 3: On Clicking Contract Appraisal Process a JAVA page will open, here click on Reporting

button then select employee from the list of values in employee no. TAB and click on Find

button.

Step 4: Give Assessment against each question by clicking on the rating TAB and filling “Brief description of work”, click on Save button. Once the Assessment is saved then an overall grading will appear automatically. NOTE: The overall grading will be non-editable.

Step 5: Click on Submit button and then a pop-up box will appear click on OK button, thus the

CR will be submitted to the accepting officer.

Note: To understand how grade is calculated click on Grade Calculation TAB.

Part-3 (Accepting Officer)

Step 1: After submission by the Reporting officer, the Accepting officer will receive a

notification. To fill work evaluation, the Accepting officer needs to navigate through “Employee

Self Service” responsibility.

Step 2: Click on Contract Appraisal Process.

Step 3: On Clicking Contract Appraisal Process a JAVA page will open, here click on Accepting

button then select employee from the list of values in employee no. TAB and click on Find

button.

Step 4: Give grade and write remark then click on Save button.

NOTE: The overall grading will be non-editable after submission.

Step 5: A pop-up box will appear click on OK button.

Steps to generate Work Evaluation Report.

Step 1: With the help of WIN HRMS USER responsibility, Manager or Assistant Manager (HR)

will generate the report.

Step 2: Click on Contract Appraisal Process a JAVA page will open. On header line go to View

TAB then click on Request.

Step 3: Select report type and Click on OK button.

Step 4: Just fill the Employee no in parameter window, other details will automatically appear

and Click on OK button.

Step 5: Click on Refresh button.

Step 6: Click on View Output button.

Report Output

In case of Rejection at the level of Accepting Authority

Step 1: Write the rejection remarks then click on Save and Reject button.

Step 2: A pop-up box will appear, click on OK button.

Step 3: Notification of rejection will be received by Initiator and Reporting officer.