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Ordinary Meeting 19th January 2010 of 101

of 101 Ordinary Meeting 19th January 2010


Notice of Meeting

To All Councillors

In accordance with the Local Government (Meeting Procedures) Regulations 2005, notice is given of the next ordinary meeting of the West Coast Council which will be held at the Meeting Room, on the corner of Sticht and Cutten Streets, Queenstown on Tuesday 19th January 2010. The meeting will commence at 5.00pm.

Agenda and associated reports are attached.

The notice of meeting was published in The Advocate newspaper on Wednesday 13th January 2010.

Dated at Queenstown this 13th day of January 2010.


Public Participation

In accordance with the Local Government (Meeting Procedures) Regulations 2005 the Mayor at 5.40pm or as soon as practicable thereafter, will declare a period of time to be set aside for public question time during which any member of the public may ask questions relating to the activities of Council.

31 Public question time

(1) A member of the public may give written notice to the general manager 7 days before an ordinary meeting of a council of a question to be asked at that meeting.

(2) The chairperson may –

(a) address questions on notice submitted by members of the public; and

(b) invite any member of the public present at an ordinary meeting to ask questions relating to the activities of the council.

(3) The chairperson at an ordinary meeting of a council must ensure that, if required, at least 15 minutes of that meeting is made available for questions by members of the public.

(4) A question by any member of the public under this regulation and an answer to that question are not to be debated.

(5) The chairperson may –

(a) refuse to accept a question; or

(b) require a question to be put on notice and in writing to be answered at a later meeting.

(6) If the chairperson refuses to accept a question, the chairperson is to give reasons for doing so.

(7) A council is to determine any other procedures to be followed in respect of question time.

(8) The period referred to in subregulation(1) includes Saturdays, Sundays and public holidays but does not include –

(a) the day on which notice is given under that subregulation; and

(b) the day of the meeting.


Councillors

Code of Conduct – The code of conduct is a statement of the standard of behaviour that Councillors have agreed should be demonstrated, and which the community can expect to be demonstrated, when they are carrying out their roles and functions.

Questions without notice

29. Questions without notice

(1) A councillor at a meeting may ask a question without notice of the chairperson or, through the chairperson, of –

(a) another councillor; or (b) the general manager.

(2) In putting a question without notice, a councillor must not – (a) offer an argument or opinion; or (b) draw any inferences or make any imputations

except so far as may be necessary to explain the question.

(3) The chairperson must not permit any debate of a question without notice or its answer. (4) The chairperson, councillor or general manager who is asked a question without notice

may decline to answer the question. (5) The chairperson may refuse to accept a question if it does not relate to the activities of

the council. (6) Questions without notice, and any answers to those questions, are not required to be

recorded in the minutes. (7) The chairperson may require a councillor to put a question without notice in writing.

30. Questions on notice

(1) A councillor, 7 days before an ordinary meeting of a council or council committee, may give written notice to the general manager of a question in respect of which the councillor seeks an answer at that meeting.

(2) An answer to a question on notice must be in writing.


I certify that with respect to all advice, information or recommendations provided to Council with this agenda:

1. The advice, information or recommendation is given by a person who has the

qualifications or experience necessary to give such advice, information or recommendation, and

2. Where any advice is given directly to the Council by a person who does not have the

required qualifications or experience, that person has obtained and taken into account in that person’s general advice the advice from any appropriately qualified or experienced person.

Note: Section 65 (1) of the Local Government Act 1993 requires the General Manager to ensure that any advice, information or recommendation given to the Council is given by a person who has the qualifications or experience necessary to give such advice, information or recommendation. Section 65 (2) forbids Council from deciding any matter which requires the advice of a qualified person without considering that advice

Peter Harder GENERAL MANAGER


Ordinary Meeting 19th of January 2010 5.00 PM Queenstown Corner Sticht & Cutten Streets

Agenda Topics

04/10 Opening 13 (a) Apologies (b) Declaration of Pecuniary Interest by Members 05/10 Confirmation of Minutes 15 (a) Ordinary Meeting – Tuesday 20th October 2009 16 06/10 Councillor Information 25

(c) Workshops (d) Questions without notice (e) Questions with notice (f) Motions on Notice 07/10 Mayors Diary & Communications 29 08/10 Information Reports 31 (a) General Manager’s Report 33 (b) Manager Corporate Services 41 (c) Planning Officer 51 (d) Environmental Health Officer 59 (e) Manager Civil Works & Town Maintenance 63 (f) Natural Resource Management 73 (g) Tourism Community Liaison Officer 75 09/10 General Manager’s Reports 79

(a) Report – CMT Donation 80 (b) Report –Meeting Times 82 (c) Report – Strahan Skate Park 84 (d) Report – Policy Update 87

10/10 Correspondence 89 (a) Ballot Form – Cradle Mountain Water 90 (b) Letter – Family Planning Tasmania Inc 91 (c) Letter – Tasmanian Railway 92 (d) Letter – Gary Law 93 (e) Letter – Forestry Tasmania 94 (f) Letter - Marsha Stejskal and Kay Seltitzal 96


Ordinary Meeting 19th of January 2010 5.00 PM Queenstown Corner Sticht & Cutten Streets

Agenda Topics 11/10 Minutes of Committees 97

(a) Sustainable Tourism 98 (b) Project Queenstown 100

12/10 Closed Session 103 (a) CCA – Minutes 104 (b) Cradle Mountain Water Quarterly Report 113


04/10 Opening

The Mayor welcomed the public in the gallery and declared the meeting opening at 5.00pm. (a) Apologies: (b) Declaration of Pecuniary Interest by Members:

In accordance with Regulation 8 of the Local Government (Meeting Procedures) Regulations 2005, the Mayor requests Members to indicate whether they or a close associate have, or likely to have a pecuniary interest in any item included in the Agenda.


05/10 Confirmation of Minutes

That the Ordinary Meeting of Council held on 15th December 2009 be confirmed. Moved by: Seconded by:


Minutes of an Ordinary Meeting of Council Held at the corner of Sticht & Cutten Streets, Queenstown

on Tuesday 15th December, 2009 at 5:15PM

The Mayor opened the meeting at 5.15pm.

Present: Mayor D Gerrity, Cr P Vickers, Cr R Gerrity, Cr S Eley, Cr R Giles, Cr S Pitt & Cr A Rose. In Attendance: Peter Harder (General Manager), Brian Lovell (Manager Corporate Services), Amelia Howard (Minutes), John Devlin (Environmental Health Officer), Robert Fee (Works Manager).

89/09 Opening

(a) Apologies

Cr A Medwin, Cr P Reid and Marty Bower (Weed and Fire Management Officer) (b) Declaration of Pecuniary Interest by Members

90/09 Confirmation of Minutes

Ordinary Meeting 17th November 2009

Moved Cr Gerrity/Seconded Cr Giles That the minutes of the Meetings, as listed above be received.

CARRIED Moved Cr Gerrity/Seconded Cr Giles That the minutes of the Meetings held 17th November 2009 be confirmed.

CARRIED


91/09 Councillor Information

(c) Workshops 3rd of December 2009 – Council Issues (d) Questions Without Notice

Submitted by Cr Rose That the Council Community Housing Rental Increase (as raised by Cr Eley at the November 2009 Council Meeting) be deferred until all Councillors have been given the opportunity to assess all the information available at the next workshop and make the appropriate decision in respect of this issue at a forthcoming Council Meeting.

(e) Questions on Notice (f) Motions on Notice

Submitted by Cr Eley

Moved Cr Eley/Seconded Cr Vickers

That Council request a report to be presented to them regarding the progress of the pathway from the Bluestone Village to Zeehan.

CARRIED

92/09 Mayor’s Diary

92.1

DATE EVENT LOCATION 11/11/09 HYDRO TAS FUNCTION QUEENSTOWN 12/11/09 MAYOR ON AIR QUEENSTOWN LINC CENTRE WITH PREMIER QUEENSTOWN POWER STATION OPENING LAKE MARGARET 17/11/09 ATTEND TIDY TOWN FUNCTION QUEENSTOWN COUNCIL MEETING QUEENSTOWN 18/11/09 LGAT GENERAL MEETING BURNIE 19/11/09 MAYOR ON AIR QUEENSTOWN MEET WITH ST JOSEPH’S QUEENSTOWN STUDENTS QUEENSTOWN 21/11/09 ATTEND OPENING OF PIONEER WOMEN’S GALLERY ZEEHAN 23/11/09 PARAGON THEATRE PREMIERE QUEENSTOWN 26/11/09 MEET ROSEBERY COMMUNITY COUNCIL ROSEBERY MEET ZEEHAN PROGRESS ASSOCIATION ZEEHAN 3/12/09 COUNCIL WORKSHOP QUEENSTOWN


92.2 Council Communications: Cr Vickers Rosebery Community Council Meeting Zeehan Progress Association Cr Eley The Pioneer Women’s Galley Opening at Zeehan Museum The Rotary Dinner Zeehan Primary School End of Year Presentations Cr Gerrity The Pioneer Women’s Galley Opening at Zeehan Museum Cr Giles Project Queenstown Meeting Moved Cr Giles/Seconded Cr Vickers That the Mayors Diary and communications be noted.

CARRIED

93/09 Information Reports 93/09 (a) Information Reports:

1. General Manager’s Report 2. Manager Corporate Services 3. Planning Officer 4. Environmental Health Officer 5. Manager Water And Sewerage 6. Manager Civil Works & Town Maintenance 7. Weed & Fire Management Officer 8. Tourism Community Liaison Officer

Moved Cr Eley /Seconded Cr Pitt That the Information Reports as listed to be received.

CARRIED


94/09 General Manager’s Reports 94/09 (a) Declaration of Office Moved Cr Pitt/Seconded Cr Giles

That Council acknowledges the declaration of office by Councillors Eley, Reid, Vickers, Pitt, Gerrity, Mayor Gerrity and Deputy Mayor Medwin, on the Thursday 5th November 2009 and the declaration of office by Councillor Rose on the 17th of November 2009.

CARRIED 94/09 (b) Swimming Pools Moved Cr Vickers/Seconded Cr Giles That the Council;

a) Change the one off 3 year maintenance closure plan from Rosebery, Queenstown and Zeehan to Rosebery, Zeehan then Queenstown for the West Coast Pools.

b) Allocate up to an addition $30,000 to the Rosebery Pool to replace/repair the underground pipe work to prevent future failure of this infrastructure.

c) Transfer the funding for the solar heating to the Queenstown pool this year from Rosebery to gain the benefit this summer and fit the solar heating to Rosebery before the pool opens in 10-11.

CARRIED

95/09 Correspondence

Moved Cr Gerrity/Seconded Cr Giles “That the correspondence as listed be noted.”

CARRIED

(a) Tasmanian Police Council Information (b) Tasmania Academy – Hellyer Campus Council resolved to thank and decline the offer from Hellyer and notify them of the Gifts and Donations decided at the June Meeting.


(c) Rosebery Community Council Incorporated Moved Cr Vickers/Cr Giles That the council;

a) maintain the Status Quo with the Rosebery Community Council via a MOU until the 30th of June 2010.

b) advise all the major users of the temporary continued management of the facility by the Rosebery Community Council

c) work with the Rosebery Community Council and the Department of Education to devise the best long term management of the facility including an appropriate fee and maintenance regime. This may include but not limited to; Council taking full control of the running of the facility on 1st July 2010, a transfer of the property to the Department of Education or the Rosebery Community Council continuing to operate the facility under new conditions.

CARRIED

(d) LGAT Council resolved to discuss and provide any motions at the February Workshop.

(e) P B Thompson Council resolved to continue to apply for Federal funding for this project and write to the State Government for its consideration and financial assistance towards the project. (f)Western Tasmania Cricket Association Moved Cr Gerrity /Seconded Cr Giles That the council advise the Western Tasmania Cricket Association that the fees assist the council in making the grounds available for the Cricket association to use and therefore no change in the current fee structure is possible.

CARRIED (g) Wendy Boeder Moved Cr Giles/Seconded Cr Pitt That the council write to DIER and request advice on any possible changes to the intersection to improve safety.

CARRIED (h) Queenstown Basketball Association Moved Cr Gerrity/Seconded Cr Vickers That Council approve the application for a 30 day Liquor & Gaming permit by the Queenstown Basketball Association on the condition the three fundraising days are clearly outlined.


CARRIED (i) Waratah – Wynyard Council Moved Cr Vickers/Seconded Cr Giles That Council nominate Mayor Gerrity as the West Coast Council representative.

CARRIED

(j) Strahan Junior Sports Moved Cr Giles/Seconded Cr Rose That Council engage in discussions with Strahan Junior Sports regarding the assistance Council are able to provide and location for the project.

CARRIED

96/09 Minutes of Committees

Moved Cr Giles/Seconded Cr Pitt That the minutes of committees as listed below be noted.

(a) Tullah Progress Association (b) Rosebery Development Association Inc (c) Destination Strahan

CARRIED Mayor advised that Public Question time would now take place 5.50pm

Public Question Time

Name: Ron Holms Question: The new water treatment plant in Queenstown will soon be in operation but what is the point when there are still rusty old pipes underground? Mayor: There is a plan in place by Cradle Mountain Water to replace the pipes as they break and install water meters. The biggest point though is the water treatment. Question: With the loss of Water and Sewerage Council lost nine workmen, were they replaced?


General Manager: Those nine workers were dedicated to water and sewerage and they transferred over with the water and sewerage. Question: In this time of grass cutting couldn’t we employ a few more? General Manager: We employ the maximum amount of people we can afford within this current budget. Name: George Clark Question: The drains and gutters are in a poor state in Gormanston. They are currently doing the preparation to re-seal a section of the road but what is the point of that if the drains are still blocked? The over flow of water will continue to rain over them. Mayor: Mr Fee? Robert Fee: The men are doing some work out there at the moment but I will go out there tomorrow and check it out. The meeting adjourned for refreshments 6.00pm The meeting reconvened at 6.30pm There being no further business the Mayor declared the public section of the meeting closed at 6.30pm Moved Cr Eley/Seconded Cr Giles That the Council move into Closed Session pursuant to section 15(1) of the Local Government Act 1993, for the consideration of:

Regulation (15)2f – information provided to Council on the condition it is kept confidential

Regulation (15)2j – the personal affairs of any one person

CARRIED BY ABSOLUTE MAJORITY


06/10 Councillor Information

(c) Workshops:

7th January 2010 – Queenstown – Pre Election Submissions

Attendance – Mayor Gerrity, Cr Gerrity, Cr Reid, Cr Eley, Cr Pitt, Cr Giles, Cr Rose, Cr Pitt and Cr Vickers Apologies – Cr Medwin

(d) Questions Without Notice:

The opportunity for Councillors to ask questions, noting they will not be recorded in the minutes.

(e) Questions on Notice:


Response

1. Does council have a management plan in place for controlling over grown vegetation & grass within the town boundaries?

Council uses the procedures as defined in Division 6 of the Local Government Act 1993. In addition to the LG ACT the Council has a grass cutting program for Council land. The program ensures grass is cut across the town from one end to the other with the exception of a few playgrounds and recreational areas which are done on a more regular basis. This program is designed to reduce the fire risk in the town which is our main concern. Eg.

2. Does this plan include council owned/ controlled land, private land and crown land within the town’s boundaries?

Our grass cutting program covers Council land. Private and crown land are cover by the process outlined in the Local Government Act 1993. Crown lands have consistently resisted putting a proactive grass maintenance scheme in place but respond very promptly to our abatement notice process.

3. How does council know when over grown vegetation/ grass presents a problem to the town and how is it reported to council?

Generally residents lodge a request either by phone, the book at the post office or via the web site. We then view the site and send the owner an abatement notice. This has a cost included within it using the m2 charge in our user fees and charges. If the period on the letter expires we get the property mowed and charge it to the property owner. We also have a list of problem properties that we check on a regular basis.

4. Does council have employees who are assigned to bring problem blocks to council’s attention? If no, then why not?

We have two staff that are trained in assessing properties for fire risk. Many of the known properties and problem areas are inspected in conjunction with other duties.


5. Are abatements notices sent out to owners of problem blocks? How often are they sent out, annually,

monthly, on demand etc? Abatement notices are used regularly and is the only statutory way the Council can force a fire risk to be removed. They are sent as often as required with some property owners receiving multiple notices each summer.

6. How does council check that the blocks that have been served with abatement notices have in fact been acted upon? When does this check occur?

When the period on the abatement notice expires (normally 14 or 21 days) the block is re-inspected and if the fire risk has not been removed the Council organises for the property to be mowed.

7. If the abatement notice is ignored what steps does council take to get a resolution? As above the Council organises for the property to be mowed.

8. What is the process for dealing with blocks that are consistently a problem? We can only follow the statutory process as outlined in the Local Government Act. Unfortunately there are some repeat offenders that do not maintain their properties. These properties are on a list and receive regular abatement notices.

9. How does council recover the costs of council resolving the problem? We charge the property owners in accordance with the Councils user fees and charges that are set by the Council each year.

Response The West Coast Council (the Zeehan Team Manager & crew)


(f) Motions on Notice: Submitted by Cr Vickers Motion on Notice: That the West Coast Council request Tasmania Fire Service undertake a risk assessment of the fire threat the current condition of lands within and around the township of Zeehan pose. Explanation: In 1981 37 homes were destroyed by a fire nobody thought would reach Zeehan 29 years along the perceived threat has never been greater. That sale of vacant land to non resident owners and the non maintenance of crown land has also added to the problem. Council’s current legislative responsibilities and powers do not allow urgent action or a real cost effective process to reduce the hazard. Once a report is to hand from TFS a workable strategy should be developed which can apply to all townships.


07/10 Mayors Diary & Communications

07.1 Mayor Recommendation That the Mayor’s Diary and Communications be noted

DATE EVENT LOCATION 1/12/09 FIRE & WEED MANAGEMENT STRATEGY MEETING STRAHAN 3/12/09 COUNCIL WORKSHOP QUEENSTOWN 8/12/09 MEETING WITH INFRASTRUCTURE MINISTER QUEENSTOWN 10/12/09 CCA AGM & REPS MEETING WYNYARD 14/12/09 ATTEND ST JOSEPHS PRESENTATION EVENING QUEENSTOWN 15/12/09 COUNCIL AGM AND ORDINARY MEETING QUEENSTOWN 16/12/09 MOUNTAIN HEIGHTS PRESENTATION DAY QUEENSTOWN 17/12/09 MAYOR ON AIR QUEENSTOWN MEET WITH C.A.S.T RE: VEHICLE PRODUCTION QUEENSTOWN 18/12/09 COUNCIL FUNCTION QUEENSTOWN 22/12/09 MEET WITH GM & AUDITOR GENERAL QUEENSTOWN 24/12/09 INSPECT HOWARDS PARK WORKS ZEEHAN 2/01/10 INSPECT TOWN WITH RATEPAYER GORMANSTON 4/01/10 MEET WITH STRAHAN JUNIOR SPORTS COMMITTEE STRAHAN 7/01/10 COUNCIL WORKSHOP AND SPECIAL MEETING QUEENSTOWN 8/01/10 MEET PARENTS, ZNC & C/HEALTH RE: CHILDCARE ZEEHAN 11/1/10 MEET WITH MAQUARIE HARBOUR MINING STRAHAN

07.2 Council Communications: Councillors who have attended official functions or meetings on behalf of Council in their official role as a Councillor may report to Council within this section.


07/03 Office of the Mayor


08/10

Information Reports

Recommendation: That the information reports as presented be noted. 1. General Manager’s Report

2. Manager Corporate Services

3. Planning Officer

4. Environmental Health Officer

5. Manager Civil Works & Town Maintenance

6. Weed & Fire Management Officer

7. Tourism Community Liaison Officer


General Managers Report Reporting Period – December 2009

Council Meeting – January 2010

1. The rates balance outstanding at the end of December was $1,441,572. The third instalment is due on the 15th of January. The current years rating policy has worked extremely well with the increase spread very evenly across the community. This was difficult to achieve with the municipality revaluation occurring last December.

2. A number of major projects are currently in the formative stage, with work started on engineering designs and tender documents.

Re sealing – Streets from the annual program are being measured and checked.

Queenstown Main Street – New designs have been prepared and once finalised through further public consultation this project will be ready to go to tender.

Strahan Esplanade – The contractor will begin in Early February on Stage 1.

Kerb & Footpaths – The kerbing crew are starting on Williams Ave.

Preparations are beginning for the reinstatement of Bowes Street

Bridge – the new bridge for Zeehan is currently being advertised for tenders.

Ongoing

Social Housing Project – four of the houses have started with the remaining 5 in the Building/Planning Application Stage.

Cycleways – Work has started on the cycleways in Strahan and Tullah.

Health Centre Zeehan – The project is moving into the finishing stage the lighting, air conditioning and electrical work will be completed by mid January.

Pools – Work has commenced on the refurbishment of the Rosebery pool and the fitting of solar heating in Queenstown.

Queenstown Water – Treated water is now expected to be supplied in February.

Williams Avenue – the 2nd section of pipe work has been installed.

Batchelor Street – Work is now nearing completion. This project can be finished when Cradle Mountain Water finish the water connections.

Main Streets Rosebery – Work is progressing well. There are small areas of footpath to be completed along with lighting.

Skate parks – The Zeehan ramps have now been installed. A fence and some landscaping will complete stage one of this project.

BBQ & Shelter for Zeehan. – This project is nearing completion.

Rosebery Toilets – this work has been delayed until the Zeehan facility has been completed.

Work on the Zeehan recreation ground club rooms is underway. The power has been reconnected and part of the building reopened for use.


Completed

Skate parks – Work has been completed on the concrete foundation in Zeehan.

Sedgwick street footpath

Fence at Queenstown Airport

Hean Street, Rosebery – storm water has been diverted

3. This year we have had no lost time injuries. The safety committee is finalising the Councils drug and alcohol policies for current employees. The committee was recently congratulated for its current safety record after a visit from Work Cover. The committee is hoping to partner with them to increase safety awareness on the West Coast.

4. Fire Management – We have continued working with the Tasmanian Fire Service on community fire management plans and refuge areas. This involves assessing fire risks in each town and major assets. Once these plans are finalised they will be communicated to the public through a range of media.

5. Council handled 36 Public Requests in December with 15 being completed or 42%. Queenstown contributed 58%, Rosebery 8%, Strahan 8%, Zeehan 11%, and Gormanston 6%. Town Maintenance accounted for 67%, Environmental Health Officer 22% and the Dog Control Officer 6% of the requests. Many of the requests related to drains and water related issues as a result of the current weather. Other requests included potholes in roads and footpaths, grass and a variety of other hazards around the community.

6. There were no resignations from our permanent workforce in December.

7. 337 Certificates were up 63% on last year with 13 certificates being issued against 8 last year for the corresponding month.


8. Grants/Additional Income

Grant AmountZeehan Health Centre 497.8kWeeds out of the Western Wilderness 178.6kStrahan Recreation Hall 2.6MIron Blow Works 200KTOTAL 3.5M

Grant AmountHenty-Line Gorse Management 82.5KTullah RV Dump Point Subsidy 1.2KIron Blow Lookout 200kCorinna Road Sealing 400kSpray Tunnel 75kGorse Control on Zeehan Highway & Blackberry Control on the Andrew River 10KWest Coast Cycleways Tullah and Strahan 329KSocial Housing Project 1MTOTAL 2.1M2008/2009 TOTAL 3.17M

Grants Pending

Grants Received

9. There were a number of vandalism reports during November.

214 12/12/2009 Carpark Toilets, Strahan. What Happened Incident Form: 0185 Vandalism in male toilets, hand towel dispenser damaged and reported to police. The police have offenders names. 223 24/12/2009 Female Toilets, West Strahan Beach. What Happened Incident Form: 0186 Hole in wall of toilets.


Corporate Services Report

Reporting Period – December 2009 Council Meeting – January 2010


Gifts & Donations


Personnel - Commenced 1 Casual Landcare Personnel – Resigned 1 Casual Landcare 1 Trainee Technical Services 1 Casual Visitor Information Center 1 Casual Zeehan Pool

337 Certificates (Certificates of Council’s Power)

MONTH 2008/2009 2009/2010 JULY 14 18

AUGUST 33 8 SEPTEMBER 24 15

OCTOBER 13 19 NOVEMBER 25 14 DECEMBER 8 13 JANUARY 9

FEBRUARY 7 MARCH 19 APRIL 15 MAY 20 JUNE 13

TOTAL 200 87

Use of Corporate Seal

DATE DOCUMENT NAME

03/12/2009 Tender Contract T005/2009 Schulze Engineering & West Coast Council

16/12/2009 Adhesion Order, Karlson St, Gormanston

J Bateman & West Coast Council


Occupational Health & Safety Lost Time Injuries/Safety Nil Number of Lost Time Injuries year to date Nil Number of Lost Days to Date due to Injuries Nil Safety Committee

Safety Score Monthly Summary by Area

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180 = Safe working

environment


Safety Score Monthly Summary

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180 = Safe working

environment


Planning & Building Officer Reporting Period – December 2009

Council Meeting – January 2010 Planning Approvals - 2009 Applications


Illegal Works - Update Illegal Works

Address Town Illegal works File PID Date sent Review Date Comments

Lettes Bay Strahan Shack renovations 5990138 26/06/2008 Lodged with RMPAT with hearing scheduled 20/11/09

Murchison Highway

Tullah Carport Addition & Shed

7738112 17/11/2008 17/12/2008 Awaiting building application

Peter St Tullah Carport extension 7738155 21/01/2009 22/02/2009 Awaiting consent from Crown Land Services

Harvey St Strahan Garage 5986964 23/11/2009 23/12/2009 Building Notice sent

Lyell Highway Strahan Shed 1709070 18/02/2009 3/03/2009 Illegal Structure removed

213 Meredith St

Tullah Fire Sprinkler System

7735798 5/02/2009 5/03/2009 Emergency Order still in place.

1-3 Howard St Rosebery Carport 7780345 4/02/2009 4/03/2009 Application approved

Macquarie Heads

Strahan Shacks 5990584 17/04/2009 17/05/2009 Meeting undertaken awaiting further documentation for lodgement of application

Henty Road Strahan Shack 5989815 17/04/2009 17/05/2009 Response received illegal building removed

2 Jakins Street Queenstown House Additions 5877434 19/05/2009 20/06/2009 Lodged for legal action

28 Jakins St Queenstown Deck 5877282 29/05/2009 29/06/2009 Building Notice sent

Preston St Queenstown Shipping Container

5882292 29/05/2009 29/06/2009 Applicant advised that container is not permanent

Andrew St Strahan Carport 5984846 30/05/2009 30/06/2009 Awaiting building application

Zeehan Highway

Zeehan Shipping Containers

6032978 15/07/2009 Building Notice sent – Planning application received and approved

4 Fincham St Zeehan Shed extension 6014307 04/11/2009 05/12/2009 Application received

20 Counsel St Zeehan Shed extension 6013240 27/11/2009 27/12/2009 Building Notice sent


Building Approvals This Month No.: (See list below) Approvals as per list for 2009 – Building Register


Environmental Health Report Reporting Period – December 2009

Council Meeting – January 2010

Animal Control

Waste Transfer, Landfill, Garbage & Recycling

Statistics

Animal Control MTD YTD BUDGET

Dogs Registered 17 989 1000 Dogs Impounded 6 46 30 Warnings Issued 0 5 100

Infringements 0 33 75 Feral Cats Destroyed 0 2 100

Dogs Rehomed - Burnie 3 23

Environmental Health MTD YTD BUDGET

Immunisation Hep B & HPV

New course `09 (1st e

38 G7 students 17 F/male students

60

Abatement Notices 52 54 120 TYPE DESCRIPTION MTD YTD BUDGET Notifiable Diseases Nil 0 0 0

The Public Health Act requires seasonal sampling of recreational waters. TYPE DESCRIPTION MTD YTD BUDGET Recreational Water Swimming Pools 2 7 20 Recreational Water West Strahan Beach 4 7 40

Registrations MTD YTD Comments Food Businesses 1 72 Places Of Assembly 2 2 Hawkers Licenses 3 3


Waste Management: Rubbish deposited at transfer stations and carted to Zeehan landfill site: (m3) Month Q’Town Rose/Tullah Zeehan Gran. Harb Strahan Total July 345 295 205 25 275 1,145 August 340 290 245 10 280 1,165 September 345 275 260 0 285 1,165 October 345 315 255 0 310 1,225 November 380 280 245 0 300 1,205 December 315 310 275 65 285 1,250 January February March April May June Waste Management: Garbage Collected: Bins & (m3) Month Q’town Rose/Tullah Zeehan Strahan Total Bins Total m3 July 3,979 2,212 1,240 980 8,411 280 August 3,220 1,846 1,231 913 7,210 240 September 3,989 1,775 1,564 1,250 8,578 286 October 3,363 2,318 1,253 1,052 7,986 266 November 3,370 1,896 1,252 1,072 7,590 253 December 4,223 2,269 1,533 1,326 9,351 289 January February March April May June


Town Maintenance & Civil Works Report Reporting Period – December 2009

Council Meeting – January 2010 Camping Ground Comments:

Lake Burbury – toilets checked daily during tourist season. Rubbish collected from Thureaux Hills.

Strahan Macquarie Heads – Bins have been emptied. Kerb, Channeling, Storm water, Aerodromes & Cemeteries Comments: K

Airports – Strahan Airport toilets cleaned, area brushcut and runway markers installed.

Stormwater – Strahan and Queenstown catchments have been checked and sumps cleaned. Stormwater gutter in Gould Street, Gormanston was cleaned and a stormwater pipe placed in Montgomery Street, Gormanston. Gutters in Andrew and Harry Streets Strahan have been cleaned and gutters in Queenstown are being sprayed. Unblocked the gutter in Austin Street, Queenstown and the gutter behind Sedgewick Street, Queenstown has started to be cleared.

Cemeteries – Mowed and brushcut, bins emptied. Reopening conducted in Queenstown. Two cemetery plaques were reattached in Queenstown and the top end of the cemetery resprayed.

Parks, Trees, Landscaping, Gardens, Reserves, Walking Tracks, Bike Paths, Playgrounds,

Sporting Ovals, Toilets, Council Buildings & Christmas Decorations Comments: Mowing and brushcutting is progressing throughout the towns. Weed spraying is continuing.

Public toilets in all towns are cleaned daily. Toilet seat in the disabled toilet in Queenstown was replaced and the urinal unblocked.

Recreation Grounds have been mowed regularly. Repairs have been carried out to playground equipment in Howard’s Park, Zeehan. Repairs

also started on the fence at the Wilsdon Street, Queenstown playground. Swimming Pools: pools are backwashed weekly. Works on the Rosebery Pool have commenced. Repairs to a water pipe at Queenstown Pool completed. Building Maintenance: Some graffiti has been removed from buildings around Queenstown. Roof repairs to Queenstown Memorial Hall. Waste Collection: kerbside recycling collection is continuing well with new recycle bins delivered as more residents take up the service. Waste Transfer Stations & Landfill Sites:

Strahan Transfer Station – cleaned daily. Oil drums and tyres taken to the Landfill Site

Queenstown Transfer Station – Oil drums and tyres taken to the Landfill Site. The green waste bin is emptied weekly. A new oil shed was built and a rubbish bin with asbestos in it was removed and taken to Zeehan. Turning circle was pot holed

Zeehan Transfer Station – waste removed Zeehan Landfill Site - The Landfill Site is covered daily


Internal Plant Comments – Daily pre-start checks are completed and maintenance completed as required. Parking – Strahan parking machines are checked daily to ensure they are in good working order. Municipal Roads, Traffic Devices, Traffic Signals & Signs, Nature Strips, Footpaths, Pedestrian Safety, Disability Access, Street Lighting & Deport Maintenance Comments: Streets are being prepared for the annual resealing program. Pot holing completed along the Esplanade, Lowana Road and Harry Street in Strahan and along Rupert Street and near the tennis courts in Queenstown and behind the Linda Pub. Trial Harbour and Granville Harbour Roads have been resheeted and grading and rolling of unsealed streets in Zeehan has been carried out. Strahan Depot has been cleaned. The Zeehan Depot is being prepared for the new store area. The garage wall was painted in Queenstown and the beams straightened and bollards replaced. Work Cover Tasmania also visited the Queenstown Depot. New Standard Operating Procedures have been put on display at the Depots. Keep Left signs on the corner of Cutten and Bowes Street, Queenstown were straightened and repaired. A new sign for Cutten Street has been ordered. Footpath in Hunter Street, Queenstown has been cleaned. Private Works – Strahan staff have cleaned up around the water tanks for contractors to install fence. Special Projects & Capital Works – The JJJ/ABC National transmitter from mount Owen has been removed and sent away for repairs.


Statistics, Capital Works & Complaints Cemeteries – Burials

MONTH QUEENSTOWN STRAHAN ZEEHAN ROSEBERY JULY 0 0 0 0 AUGUST 1 0 0 0 SEPTEMBER 1 0 0 0 OCTOBER 0 0 0 0 NOVEMBER 0 0 0 0 DECEMBER 1 0 0 0 JANUARY FEBRUARY MARCH APRIL MAY JUNE TOTAL 3 0 0 0

Aerodromes - Landings

MONTH QUEENSTOWN STRAHAN JULY 1 11 AUGUST 2 15 SEPTEMBER 2 6 OCTOBER 2 11 NOVEMBER 3 17 DECEMBER 4 21 JANUARY FEBRUARY MARCH APRIL MAY JUNE TOTAL 14 81

***Queenstown is not a licensed airport. Aircraft land at their own risk ***


Natural Resource Report Reporting Period – December 2009

Council Meeting – January 2010 Natural resource outcomes achieved for the month of December, 2009:

Queenstown Landcare held another working bee which saw weeds removed from

Passion Park in Queenstown. Following interest for some members of the public, it looks like a Coastcare group will form at Granville Harbour to conduct sea spurge control and other activities. During December a BBQ was held on the foreshore at Granville for Coastcare week. The BBQ was attended by around 5-6 people due to the poor weather, with others sending their apologies.

A meeting was held at the Parks and Wildlife Offices at Strahan to discuss the use of fire

in gorse control. Fire is a useful tool in gorse control as long as a spray program is implemented. The West Coast Weed and Fire Management Group hope to conduct a burning and spraying program on a large infestation of gorse on Henty Main Road in the coming year.

My involvement with the Tasmanian Weed Society (TWS) saw me participate in one TWS

meeting and one Council of Australasian Weed Societies (CAWS) meeting during December.

A meeting of the West Coast Weed and Fire Management Group was held in

Queenstown with 10 stakeholders attending.

The West Coast Weed and Fire Management Group, now has a new Field Officer, who will be conducting various on-ground weed control activities over coming months.

I have submitted a funding application under the Australian Government’s Department

of Education, Employment, and Workplace Relations Local Jobs fund, which if successful will see the employment of two WCWFMG Field Officers for a period of 15 months. This project would also see the conducting of various weed workshops in West Coast schools, and the delivery of 20 Certificate 1s in Conservation and Land Management to West Coast Youth while creating walking tracks at Mount Black (Rosebery-Tullah) and Spion Kopf (Queenstown).

Marty Bower


Tourism and Community Liaison Report

Reporting Period – December 2009 Council Meeting – January 2010

Statistics for the West Coast Visitor Information Centre for December were: 9,256 visitors to the centre Average of 298.58 per day 162 visitors to the Reflections Exhibition

There was an increase of 3% in door count in December 09 compared with December 08. There was an increase of 13.5% in revenue in December 09 compared with December 08. Editorial was completed for the West Coast towns for the Western Wilderness Holiday Planner and advertising is being sought from west coast operators. The west coast town and touring map brochure was completed in early December with 35,000 being printed for the upcoming tourist season. The town maps identify attractions, accommodation and dining in each west coast town. They will be primarily distributed through the West Coast Visitor Information Centre, but some will also be delivered to west coast tourism operators for distribution to their guests. Other visitor centres in Tasmania will also distribute the maps. Letters of understanding were signed with the CMCA for the RV Friendly Town Scheme trial period for Rosebery and Queenstown. Signs have been produced for each location outlining rules, with space for event information, special deals and advertising from local businesses. There will be a weather resistant brochure holder for maps and western wilderness visitor guides located as part of the sign in each town. RV friendly signs have been ordered for each town to be located near entry points to Rosebery and Queenstown. Debbie Preston


09/10 General Manager’s Reports

(a) Report – CMT Donation (b) Report – Meeting Times (c) Report – Strahan Skate Park (d) Report – Policy Update


(a) Report – CMT Donation

Report Council Meeting – January 2009

To: Council

From: General Manager

Subject: $100,000 Vedanta Donation

Date: 5th January 2009

1.0 Recommendation

That the Council accept Vedanta’s offer of $100,000 and authorise the General Manager to undertake the improvements to the Queenstown Memorial Hall kitchen and the Queenstown Squash and Fitness Centre.

2.0 Discussion

As part of their 10 year celebrations Vedanta made a pledge of $100,000 to improve community infrastructure within Queenstown. The following request for the funding to be allocated on Council facilities was received from Vedanta. Vedanta would like to progress this matter of their donation after canvassing opinions widely

across Queenstown. There have been discussions held with the Council, the Queenstown Rotary

and other special interest groups.

Two areas which would meet the designated criteria for allocation have been consistently

identified and both come under the Council jurisdiction;

The first is an upgrade of exercise equipment, security systems and shop front facelift for the

Town Gymnasium. The gymnasium as you are aware is a common user facility which is well

utilised by CMT employees, Sporting clubs, school groups, Aerobics classes and health promotion

activities for all age groups within Queenstown.

The second area identified is the requirement for a common use catering kitchen in the

Queenstown Memorial Hall. The Memorial hall is also a common use facility that is underutilized

due to a lack of an approved kitchen. For example, the recent ten year CMT Celebration and prior

West Coast Charity ball both were catered for from Strahan. It is currently used for School

Presentations, touring entertainment (ie Tasmanian Ballet, theatre productions), balls and

celebration events.


This offer is an opportunity to improve two of the commonly used community facilities in Queenstown. As the facilities are owned by the council the council would receive the funding from Vedanta and complete the works required. 3.0 Finances

The funding for this project has been provided from Vedanta and Councils contribution will be limited to normal budgeted maintenance work that would be advantageous to complete at the same time. 4.0 Conclusion This report is submitted for the determination of Council



(b) Report – Meeting Times

Report Special Meeting – January 2010

To: Council

From: General Manager

Subject: Ordinary Council Meetings 2010

Date: 19th January 2010

1.0 Recommendation

That Council:

1. Endorse the following meeting timetable for 2010 and continue to hold at least one meeting each year in other major centres on the West Coast.

Council Meetings

19 January 2010 Queenstown Council Chambers 16 February 2010 Strahan Venue to be advised 16 March 2010 Queenstown Council Chambers 20 April 2010 Tullah Venue to be advised 18 May 2010 Queenstown Council Chambers 15 June 2010 Queenstown Council Chambers 20 July 2010 Rosebery Venue to be advised 17 August 2010 Queenstown Council Chambers 21 September 2010 Queenstown Council Chambers 19 October 2010 Zeehan Venue to be advised 16 November 2010 Queenstown Council Chambers 21 December 2010 Queenstown Council Chambers

Council Workshops 4 February 2010 Queenstown Meeting Room 4 March 2010 Queenstown Meeting Room 1 April 2010 Queenstown Meeting Room 6 May 2010 Queenstown Meeting Room 3 June 2010 Queenstown Meeting Room 1 July 2010 Queenstown Meeting Room 5 August 2010 Queenstown Meeting Room 2 September 2010 Queenstown Meeting Room 7 October 2010 Queenstown Meeting Room 4 November 2010 Queenstown Meeting Room 2 December 2010 Queenstown Meeting Room


2.0 Summary This report has been prepared to review the meeting timetable for 2010. 3.0 Background It is determined that Council will continue to hold meetings in all towns on the West Coast and schedule regular council workshops on the first Thursday of each month February through to December. 4.0 Statutory Responsibilities Schedule 4 of the Local Government Act 1993 requires a Council to hold a ordinary meeting at least once in each month with a notice of such meeting to be published in newspaper circulating daily in the municipal area. The Act does not specify the location of the ordinary meeting therefore there is no legislative complications with moving the meeting around the municipal area. 5.0 Finances

It is proposed that the meetings will be held in locations that are owned by the Council. In situations where the control of the buildings has been passed onto to a third party a suitable arrangement will need to be negotiated. It is not envisaged that there will be any need to hire facilities in each of the four locations.

It is not considered that there will be substantial financial burden following the decision to rotate the meetings around the municipal area. There will be a requirement for Council staff to set-up the meeting rooms and ensure that there is sufficient furniture in each of the locations. These logistics will involve a minor cost increase. 6.0 Discussion The rotation of meetings has been successful and it is recommended that Council undertake a similar quarterly rotation in 2010. 7.0 Conclusion This report is presented to Council for consideration. Peter Harder GENERAL MANAGER


(c) Strahan Skate Park


To: Council From: General Manager Subject: Strahan Skate Park Grant Date: 7th January 2010 5.0 Recommendation

That the Council; a) Support the Strahan Junior Sports in its grant application for a skate park located

at the Recreation ground in Strahan. b) Allocate if successful a matching figure in the Councils 10-11 capital works

budget.

6.0 Summary

The Strahan Junior Sports have identified a grant opportunity for a 50/50 contribution for a skate park in Strahan. The project does not have to start to the 10-11 budget but applications close at the end of January 2010.

7.0 Background The Council has been conscientiously working on it plans to build a Skate Park in Queenstown, Zeehan, Strahan and Rosebery. The Council recently allocated the remaining Federal Stimulus money to the Rosebery and Zeehan projects and they should be completed in the next few months. The Queenstown skate park has been open for over a year and is well utilised. 8.0 Finances The funding up to the matching sum of $80,000 would need to be allocated from the 10-11 capital works program.


9.0 Discussion This proposal represents an opportunity to complete the planned skate park upgrades at a reduced cost. The Strahan Skate Park would be a very high priority in the 10-11 budget at the full cost of approximately $150,000 so this represents a substantial saving if the grant is successful.

6.0 Supporting Documents

Letter Strahan Junior Sports

7.0 Conclusion This report is provided for the consideration of Council




To: Council From: General Manager Subject: Policy No. 23 Council Workshops File No. Date: 19th January 2010 8.0 Recommendation

That Council approve the updated Council Workshops Policy as attached to this report. 9.0 Background/Discussion Policy No. 23 was adopted on the 11th of November 2008 and was created to formalise the workshop process. The current policy outlines the schedule of meetings and results in Council not meeting for a workshop for a two and half month period. Given the amount of information needed to be discussed by Council during this time, it is proposed to amend the schedule outlined in the policy to include December as a month containing a workshop. 10.0 Conclusion This report is presented for the consideration of Council. Peter Harder GENERAL MANAGER


Policy Number 23 - COUNCIL WORKSHOPS Purpose: Maximise Council’s organisational performance and service delivery through

positive management, continuous improvement and ongoing review. Adopted: 11th November 2008 Minutes Reference: Authorised by: Mayor Updated: Review Date: Objective: To formalise the councils workshop process

Scope: To ensure that there is adequate time for councillors to discuss a variety of issues that relate to the West Coast outside of the formal monthly Council meetings. Policy: That Council commit to regular workshops using the following guidelines; o Workshops are scheduled for the first Thursday of each month February through to December

November at 3pm to 5pm o Additional workshops are organised as required o Agenda items to the General Manager by previous Friday o A draft Agenda is emailed out on the Tuesday prior to the workshop o An agreed outcome/action list for each agenda item will be recorded o Date subject to change with prior notice o Workshops may be cancelled with Mayors consent if no items have been received from Councillors

and staff have no items for the agenda.

WCC Workshop __/__/______

Item No Description Agreed Outcomes/Actions 1

2

3

POLICY


10/10 Correspondence

Recommendation: That the correspondence as listed be noted.

(a) Ballot Form – Cradle Mountain Water (b) Letter – Family Planning Tasmania Inc (c) Letter – Tasmanian Railway (d) Letter – Gary Law (e) Letter – Forestry Tasmania (f) Letter - Marsha Stejskal and Kay Seltitzal


(a) Ballot Form – Cradle Mountain Water

Ballot form for the determination of the Owners’ Representative.

CRADLE MOUNTAIN WATER - OWNERS’ REPRESENTATIVE

BALLOT PAPER

COUNCIL: .................................................

Please vote by numbering the box beside each candidate from 1-6. 1 is your most preferred choice. PLEASE ENSURE ALL BOXES ARE NUMBERED.

□ DEVERELL, John (Councillor)

□ DOWNIE, Mike (Councillor)

□ GERRITY, Darryl (Mayor)

□ KONS, Steven (Alderman)

□ PERKINS, John (Councillor) □ WINTER, Colin (Alderman)

............................................................................

Authorised by General Manager in accordance with Council procedures

One Representative is to be elected. The winning candidate will be ‘first past the post’. In the event of a tie, preferences will be counted. _______________________________________________________________ Please return Ballot Paper by 29 January 2010 to:

CONFIDENTIAL Mrs Carolyn Pillans Cradle Mountain Water Corporate Secretary PO Box 188 LAUNCESTON TAS 7250 Or email to [email protected]


(b) Letter – Family Planning Tasmania Inc Asking for Council approval for a stall to be held in Queenstown on the 11th of February where Family Planning Tasmania employees will be handing out condom wallets and information. Recommendation being The information of Council Recommendation Being For the determination of Council


(c) Letter – Tasmanian Railway Providing Council with the Interface Co-ordination Plan and asking for any feedback. Recommendation being For the determination of Council


(d) Letter – Gary Law Asks Council to lobby the State Government in making the Rosebery Police Station open 24hrs a day.


(e) Letter – Forestry Tasmania Informing Council of the harvesting of deforestation to occur at the South Merton Rd.


Recommendation being For the information of Council


(f) Letter - Marsha Stejskal and Kay Seltitzal Requesting Council’s support surrounding the heavy metal poisoning matter in Rosebery.

Dear Mayor Darryl Gerrity We are writing to seek your support for the Rosebery heavy metal poisoning matters to be placed on the Agenda for the next West Coast Council Meeting and would like to have the opportunity to address Council in person about these issues. These issues relate to heavy metal poisoning of residents and pets in Rosebery, the relevant responsibilities that Council has to be involved with community and address some of these issues and the new Public and Environmental Health investigations into heavy metal poisoning being conducted in Rosebery commencing in January this year. We want the next Meeting of Council to discuss and resolve to take action on: 1. On the 21st December 2009 John Lamb,General Manager of MMG's Rosebery Mine announced that the mine would be conducting its own Environmental Investigation into heavy metal contamination in Rosebery and invited residents who wished to be involved in the environmental sampling program to contact the mine by the 22nd January 2010. On the 23rd December 2009 the Director of Health, Dr Roscoe Taylor, Department of Health and Human Services announced that the DHHS will be reopening an investigation into heavy metal poisoning in Rosebery as a consequence of Dr Andreas Ernst's diagnosis of several Rosebery residents heavy metal poisoning particularly with arsenic and lead. Media at the time also reported that the national legal firm Slater and Gordon were representing several Rosebery residents. Dr Ernst has diagnosed both of us with heavy metal poisoning and we have both evacuated from our homes in Rosebery. We are only two of many people we know who are extremely ill with heavy metal poisoning. REQUEST FOR WCC ACTION: WCC needs to play a pro active role in liaison and public meetings with affected or participating residents of Rosebery, MMG Rosebery Mine, DHHS and the EPA about the scope and conduct of the new Public and Environmental Health investigations into heavy metal contamination and poisoning in Rosebery. 2. In October 2009 we wrote to West Coast Council requesting that West Coast Council remedy drainage problems on our properties in Murchison Street, Rosebery and that West Coast Council make application to the Minister David Llewellyn, to declare the township of Rosebery as a "Drainage District" in accordance with Section 169(2) of the Water Management Act 1999. The response we received from Peter Harder, General Managerr WCC was completely unacceptable. REQUEST FOR WCC ACTION: WCC, in light of recent developments, remedy the outstanding drainage problems on our properties that Council has responsibility for and reconsider our request for application to the Minister David Llewellyn for declaration of Rosebery as a Drainage District. The letter included as an Attachment below provides a chronology to the issues and that this be tabled for discussion at the next WCC Meeting. 3. In late December 2009 we were both issued with WCC Abatement Notices to cut "fire hazard growth" on our properties. Having evacuated our properties we advised John Devlin, Environmental Health Officer at WCC that we were unable to do this and that anyone who did would need to be trained to do so and would need to wear protective clothing. On the 28th December 2009, the public holiday, two men arrived on our properties to cut the fire hazard growth and then failed to remove the cuttings. They had no protective equipment. In January 2009, Dr Chrissie Pickin, DHHS arranged with WCC for DHHS to pay for the costs of Council cutting fire hazard growth on three properties in Rosebery, including our own, all residents at these properties have now been diagnosed with heavy metal poisoning and are extremely ill. REQUEST FOR WCC ACTION: WCC to rescind the Abatement Notices issued to us and arrange with Dr Chrissie Pickin for DHHS to reimburse Council for any costs incurred for cutting of fire hazard growth on our properties. We want to give a presentation and speak in person to Council about the seriousness of the above issues and we look forward to your response and support.

Yours Sincerely Marsha Stejskal and Kay Seltitzal

Toxic Heavy Metals Taskforce Tasmania Marsha Stejskal 12 Murchison Street Rosebery 7470

Recommendation Being That the Council seek further advice from the Department of Health regarding the possible health situation in Rosebery.


11/10

Minutes of Committees Recommendation: That the minutes as listed be noted.

(a) Sustainable Tourism (b) Project Queenstown


(a) Sustainable Tourism

Minutes of Sustainable Tourism Group December, 2nd, 2009

Held at Risby Cove on Wednesday, 2nd December, 2009 at 7.00 pm Present: Richard Morgan, Mike Fry, Lyndall Abbott-Young, Tish Thompson, Sharon Newett, Sheree Crane, Mark and Pam McDermott Apologies: Megs Norton, Julie Marshall Minutes of previous meeting held on October 2nd were read and acknowledged as correct and confirmed by all. Correspondence, both inwards and outwards were read and received. Outwards: Ian Waller and Don Monk( Cradle Coast ) - re request for assistance in providing graphic artist for bag logo and in payment of bags as well as orders of bags sent orders of bags for invoices to be sent + minutes of October meeting sent Ben Kearney– re minutes of October meeting sent Albury Enviro bags - re revised quote for shopping bags and final art work and design sent Nick McKim MHA - re thank you for letter of support written for cycle/walking track Paul O’Halloran - Greens Braddon candidate - re information sent on our proposal for seeking climate connect grant for walking / cycle track Mark Olsen – Green Globe – letter of notification that we will be in touch after Easter re their accreditation programme Kristie Gray – Ecotourism accreditation –letter of notification that we will be in touch after Easter re their programme Advocate – re photos sent of worm farms, our group and proposed cycle track Peter Harder- letter of thank you for support given in our cycle walking track project resulting in Federal Govt funding and asking that our group be involved in the construction of the track and assistance in seeking more funding to complete the project +minutes of October meeting sent to Council Inwards: Ian Waller and Don Monk- ( Cradle Coast ) re assistance offered with logo and invoicing and payment of bags – media announcement of funding for cycle track Emma Duncan from Harris Print sent C.D of logos designed Graham Williamson - Albury Enviro bags – re supply of final quote for shopping bags and logo image Nick McKim MHA – letter of support sent for track for our next Climate Connect grant proposal Mark Olsen and Kristie Gray from accreditation programs – letters of acknowledgment of our plans to be in touch after Easter Peter Harder – notification of grant for cycle/walking track Discussions Held:

(1) Plastic Bag Ban and School Competition – A group of us judged the entrants from Strahan Primary School for the logo competition for our calico bags. It was a hard decision to decide on winners but we chose four winners. The art work of most entrants will be displayed in the Visitor Centre later on in the month. Lyndall, Pam and Mark then worked on the logo incorporating the 4 winner’s images and then this was sent to Don and Ian who then gave to Emma Duncan, a graphic artist from Harris Print, to fine tune the logo making it print ready. Once art work was received a short meeting was held to decide on the best logo to represent Strahan on the bags and this chosen logo was then sent to Albury Enviro bags for their artist to work on with colours etc. We were fortunate to have most colours included on the bag as initial quote only allowed 2 -3 colours. The completed logo for the bag was sent for our approval and then orders were taken from local businesses. We received positive support and 3065 bags were ordered from Strahan and with the help of Cradle Coast we ordered and paid for 5,000 bags. Invoices will be sent to all those who ordered bags to be paid to Cradle Coast as soon as possible. Bags will hopefully be delivered in the new year and we will have an official launch then with a media campaign promoting our bags and the town working on being plastic bag free at the checkout. Books were purchased for the 4 winners and presented by Richard and Pam with certificates to all entrants in the logo competition at the school assembly on the 17th November. Tish and Belinda are working on the words to go on a tag inside bags that explains the school’s role in protecting the habitat of the azure kingfisher.


(2) Light Globes –donated to our group from Cradle Coast have been sold to members

of Destination Strahan with Sheree regularly sending out memos advertising the sale of these. The monies raised so far total $490.00 and this money will be given to Cradle Coast Authority to go towards the purchase of our shopping bags. We also sold a few at the Primary School car boot sale but still have some 80 globes left to sell.

(3) Cycle Track: On 14th October West Coast Council received monies from Federal Govt Economic Stimulus

Plan to support jobs on the West Coast and build 1000 metres of cycle way for Strahan. The first stage has been started at Dick Clark’s jetty and will continue to the fish factory with lighting. It is to be 2.5 metres wide. The 2nd stage will continue next September. Our group is naturally very pleased with this money and will continue to lobby for more funding so the dual walking and cycle track can continue from the Rec. Ground to Regatta Point as initially proposed. Tourist operators will not purchase bikes at this stage but will wait until project is complete and hopefully in the 2011 tourist season will have bikes available for our guests as well as more track constructed for all to ride and walk on. We will then source quotes for bulk purchases of bikes and have bike racks made, work out how bikes can be pooled when required and employ someone to maintain the bikes. The question on track width was raised but the Ulverstone one is also this wide; perhaps barriers will need to be erected at certain points so as cars cannot drive onto the track.

(4) Climate connect Grants 2nd Round: Our group will again be applying for a grant of up to $30,000 from this

programme hoping to be successful this time in gaining funding for our cycle/walking track. Applications close on 29th January so again not a lot of time to complete. Paul O’Halloran has offered his assistance in helping us complete the application. We need to gain many more letters of support for our project and hopefully the West Coast Council will again offer their support in building the track. Discussion on interpretation board walk bays along the track was held and seen as adding to the total Strahan experience.

(5) Eco Certification Program: Correspondence was made with both Mark and Kristie from Green globe and Eco tourism re accreditation programs stating that members of our group would like to be involved in one of these programs and we will relook at these in May, 2010.

(6) Recycling: began on the 5th November and all reports going well with more residents purchasing bins. Members expressed need for a bin at the tip for residents who do not have curb-side recycling to place their bottles etc in or the possibility of pensioners being given their recycling bins at no cost to them. Also it was noted that in the busy season once a month collection is probably not enough and that if the truck was available a fortnightly collection might be more appropriate.

(7) Worm Farms: Another order of worm farms is being taken from members but so far only 2 and need 5 to receive the discount. If no more orders received we will ask if can receive the discount anyway as have purchased many farms over the year. Sheree will send out further reminders for orders.

(8) Publicity: Our group has had great publicity from the Advocate with stories and images of worm farms and our group judging the plastic bag free logo competition as well as support for cycle track published in both Western Herald as well as Advocate’s Coast to Coast edition. There will be another story published shortly with photo of winners of logo competition. Lisa from Sustainable Living Tasmania has also asked for information on our group.

(9) Community Grants Workshop: Our group was invited to attend a workshop in Queenstown on grant writing

but unfortunately was unable to attend but Amelia from the council attended and offered to keep notes for our group. Pam will speak to Amelia to find out what she gained from the workshop which may help us in our grant writing.

(10) Strahan Primary: are again asking for volunteers to help clear weed in the Manuka Creek area on 11th December starting at 9am and all are welcome.

Meeting closed at 8.55 pm.


(b) Project Queenstown

PROJECT QUEENSTOWN Inc GENERAL MEETING

MINUTES 12TH NOVEMBER 2009 Meeting Opened: 7.18pm Present: S Schulze, T Tiddy, N Appleby, M Crump, M Steele, Jo Osbourne, Annette Van Bethlehem, Sarah

King Apologies: B Edmonds, J Chappell, B & M Kerr, P Evans, D Preston, L Cocker Minutes of Previous Meeting: Read & Confirmed; Moved :S Schulze Seconded: T Tiddy Business Arising:

1. Copper Coats info. not available as Geraldine was not in attendance. 2. Geopark Meeting; Federal & State Ministers voted against, due to their concerns with mining

restrictions, advised this is not the case, they require more information and a proper proposal for a guide.

3. Tas Regional Arts; All accounts have been paid. 4. Travis & Phil met with Setori Engineering and Gaspersic Contracting seeking financial support for

the Festival in May, received $1500 Contributions from each, as well as Evans Festival Supermarket and WCC $1000 each.

5. Mud Mining & Mirth Exhibition was a success and is now showing in Zeehan Moved: T Tiddy Seconded: S Schulze

Financial Statement: BALANCE: $22,466.56 ACCOUNTS FOR PAYMENT: 224.00 LARQ Gallery Moved: S Schulze Seconded: T Tiddy Correspondence: Inward

1. Letter from Phil Evans to rescind his motion to transfer banking to Bendigo Bank, due to his conflict of interest.

2. Invoice from West Coast 7XS re advertising 3. Invoice from LARQ for costs of Mud, Mining and Mirth exhibition. 4. Letter from Dpt of Economic Development, Tourism and the Arts to notify of our successful

application from the 2010 TRED program of $2412.15 5. Letter from CO Opera to notify of the Touring program in 2011 of Mozart’s “The Marriage of

Figaro”. 6. Letter from Foundation for Rural and Regional Renewal (FRRR) acknowledging our grant

application for $3555.00 for Slipstream Circus Youth Workshops. 7. Letter from Sandra Jones of Your Voice Productions, notifying us that they will be hosting a

Christmas Concert in the Queenstown Memorial Hall on the 5/12/09, featuring classical songs and carols, presenting over 30 singers and a string orchestra from around Tas. Request we spread the word on their behalf.

8. Cradle Coast Authority LTA Marketing Forum invitation. Outward CMT re support towards Festival

WCC Invoice (Att D Preston) Moved: T Tiddy Seconded: N Appleby General Business;

1. Telephone link with Debbie Preston WCC.

DIRE, & WCC working together to place new signage at the confusing one way, Sticht Street.


Request that PQ invoice WCC for costs towards long term signage for the Festival, Megan to organise invoice.

WCC have produced Tourist information Maps for all West coast Towns.

Recycling has been a great success so far.

2. Megan welcomed Sarah King Glass Artist, Sarah is interested to be included in the 2010 Arts Festival.

3. Travis will attend Tas Regional Arts meeting in Sheffield. PQ is willing to reimburse travelling costs.

4. Motion Moved: That PQ support financial Cost of no more than $300 towards the production of a “Geopark”, information flyer. Moved: T Tiddy Seconded: S Schulze

5. Festival Insurance; Travis will seek information. 6. Megan & Travis met with General Manager WCWR/ Strahan Village, Mr Greg Astell. Mr

Astell suggested that Federal Holdings are interested to support the intended Gala Ball for the Festival 2010, they are working on a proposal to submit to Federals Marketing Department, via Greg.

7. Discussion on Letter from Phil Evans re- Bendigo Bank. Due to the fact that Geraldine Halton seconded the original motion a letter is required from Geraldine. Will defer to start of next year.

8. Murray Waller contacted Megan and informed the meeting that the 25 year anniversary of a Time Capsule placed at Miners Siding is due to be unearthed in 2010, he is interested to coincide the procedure with the Festival, both Murray and Pam Mather were on the original committee and request for PQ to organise proceedings for it to included in the Queenstown, Heritage and Arts Festival program of events. They wish to attend Festival meetings in 2010 to be involved in the process. Megan to liaise with Murray on this.

9. Future Meeting Dates – All Welcome!

Nov 19th Festival Meeting QMU Boardroom

Dec 10th General Meeting RSL Club 7:30 pm

Dec 17th Festival meeting QMU Boardroom

January 21st Festival Meeting QMU Boardroom

FEB 11th 2010 AGM all welcome to attend & take positions MEETING CLOSED @ 9.05

NEXT MEETING DECEMBER 10TH @ RSL CLUB CUTTEN STREET. 7:30PM Followed by a MERRY CHRISTMAS light Supper & refreshments.


Moved by: Seconded by: That the Council move into Closed Session pursuant to section 15(1) of the Local Government Act 1993, for the consideration of:

Regulation (15)2f – information provided to Council on the condition it is kept confidential