bo a meeting 19th jan
TRANSCRIPT
AIESEC in Ethiopia
Board of Advisors Mee6ng January 19th 2012
AIESEC in Ethiopia 100% -‐ Engage and Develop every young person in Ethiopia
• Role and President of BoA • AIESEC in Ethiopia: history, vision, achievements [15 min] • Legal Status and Governance [10 min] • Financial Report and Budget 2012 [15 min] • Membership and University Real6ons -‐ AAU & Unity
[Leadership pipeline] [10 min] • Our Programs: Outgoing Exchange, GCDP, GIP [15 min] • Corporate Events [10min] • Interna6onal Opportunity for posi6oning: AFROXLDS [10
min]
Agenda
AIESEC in Ethiopia 100% -‐ Engage and Develop every young person in Ethiopia
Role and President BoA
BoA has the role of advising the Na6onal team on the direc6on and strategy adopted to achieve its goals, as well as, widening its posi6oning in the external environment. to give inputs for strategic decisions (planning process, goal-‐seYng); to give feedback to ac6vi6es and financial reports; to provide networking opportuni6es (contacts and events); to strengthen AIESEC brand in the external environment PRESIDENT: Saba Kahsay
AIESEC in Ethiopia 100% -‐ Engage and Develop every young person in Ethiopia
2008: Start up of ac6vi6es thanks to the coopera6on between AIESEC Italy and KPMG Italy, the support of gtz and various AIESEC Alumni from AIESEC Interna6onal Network in Ethiopia 2008 – 2011: Various recrui6ng and and events have been run from 2008 to 2011 when AIESEC was ac6ng informally, recognized by the network as Official Extension of AIESEC Investment of AIESEC in Italy: 2008-‐2009: 10.000 € -‐ results achieved: 1 incoming intern 2009-‐2010: 7.000 € -‐ results achieved: 1 outgoing intern 2010-‐2011: 2.000 € -‐ result achieved: 1 outgoing intern, 3 incoming interns swITch March 2011: AIESEC in Ethiopia has been registered as Ethiopian Society under the Ministry of Jus6ce, Agency of chari6es and society. June 2011: Member Commihee in the country composed of 5 interna6onals with minimum 2 years of AIESEC Experience to support the development of the organiza6on By Interna6onal Compendium of AIESEC the Interna6onal Plenary is vo6ng an authoma6c disbanding mo6on for an Official Extension which does not fulfill membership criteria aier 3 years of ac6vi6es [for Ethiopia has been proposed since IPM Mexico Feb 2011]
Historical Background
AIESEC in Ethiopia 100% -‐ Engage and Develop every young person in Ethiopia
AIESEC in Ethiopia is an independent and sustainable en6ty offering to young people a unique leadership development experience and
bringing interna;onal exposure to the country.
AIESEC in Ethiopia is a vibrant and viral organiza;on focusing on relevant issues for the society giving an interna;onal integrated
experience to its members and striving for stakeholders sa;sfac;on to achieve a posi6ve impact.
AIESEC in Ethiopia 100%
Our Vision
AIESEC in Ethiopia 100% -‐ Engage and Develop every young person in Ethiopia
Na;onal Focus Area
MEMBERSHIP EMPOWERMENT
PROJECT DEVELOPMENT
FINANCIAL SUSTAINABILITY
Reward and recogni6on campaigns Storytelling Recrui6ng Educa6on Cycle
Countries coopera6ons Y2B E+L ini6a6ve Experience Health project Educa6on project
Budge6ng Accountancy Legali6es Governance Repor6ng System
AIESEC in Ethiopia 100% -‐ Engage and Develop every young person in Ethiopia
Organiza;onal Goal
Q3+Q4 plan
Q3+Q4 achieved
GIP incoming
8 6
GIP outgoing
2 0
GCDP incoming
20 4
GCDP outgoing
5 1
TMP 25 23
TLP 7 7
Organiza;onal Goals Achievement Q3 & Q4
GAPS: -‐ Q3 spent to understand the reality fo the country -‐ Lack of posi6oning of AIESEC in
Ethiopia -‐ Misconcep6on of Ethiopia abroad -‐ Law salary for GIP Incoming -‐ Wrong expecta6ons of students
enrolled in Exchange program
AIESEC in Ethiopia 100% -‐ Engage and Develop every young person in Ethiopia
Organiza;onal Goal
Q1+Q2 Available plan
Q1+Q2 Matched plan
Q1+Q2 Realized Plan
Current state
GIP incoming
14 + 16 26+18 19 + 16 = 35 1 matched
GIP outgoing
39 + 37 3 + 19 6 + 5 = 11 2 matched
GCDP incoming
42 + 66 26 + 40 25 + 0 = 25 8 realized; 5 matched
GCDP outgoing
2 8+ 8 18+11 2 + 4 = 6 3 matched
TMP / 65
TLP / 20
Organiza;onal Goals PLANNED Q1 & Q2
AIESEC in Ethiopia 100% -‐ Engage and Develop every young person in Ethiopia
• AIESEC Ethiopia has been officially legalized as an Ethiopian Society by Ministry of Jus6ce under the Agency for Chari6es and Socie6es on March 29th, 2011.
• VAT Due to our legal status we have a TIN number which allows us to receive incomes and sustain expenses issuing receipt but we don’t need to pay VAT on that. AIESEC in Ethiopia TIN Number: 0016906467
• Bank Account: Having this legal status we have been allowed to open our Bank Account under the name of AIESEC Ethiopia on Awash Bank, Bole branch. Our Independent Bank Account refers to the Number: 01322056043200
• Brand Registra;on: Brand has been registered under the Edi6ng Agency of the Government According to Ar6cle 75 of the proclama6on 2009: “No Chari6es or Socie6es shall use any symbol without having registered it by the Agency”. As a consequence of this ar6cle, is NOT possible for AIESEC in Ethiopia to transfer the Brand in the IP S6tching Licensing. • Local CommiPees and ac;vi;es in Universi;es: Both AIESEC in Addis Ababa University and AIESEC in Unity
University are currently allowed to run ac6vi6es and officially recognized and supported by the Ins6tu6on.
Internship program legali;es: • GCDP is allowed for interns arriving in the country with Business Visa as far as they are geYng reimboursement/
work allowance from NGOs, or other ins6tu6ons or organiza6ons, not from AIESEC [refer to the ar6cle 91 of the proclama6on]
• GIP is allowed for interns arriving in the country with Business Visa and once here is up to the company to issue paper for the government to register the intern in the labour agency.
• all Interna6onal MC and CEED, the legaliza;on process needs to pass through the University support in asking to government agency to issue labour permit.
Legal Status
AIESEC in Ethiopia 100% -‐ Engage and Develop every young person in Ethiopia
Governance Structure
AIESEC in Ethiopia 100% -‐ Engage and Develop every young person in Ethiopia
costs TOTAL COSTS 153.559 Birr
PROGRAM COSTS [70%]
Ethiopia Ambassadorship 16.500 Birr
swITch 20.150 Birr
Interna6onal posi6oning country
18.779 Birr
Interna6onal experience sharing
19. 725 Birr
Career opportunity Events [+ injus6fied costs]
24.771 Birr 20.000 Birr
Administra6ve (30%) House
33.634 Birr (30.000) Birr
Financial Report 2011
incomes TOTAL INCOMES 178.389 Birr
Ethiopia Ambassadorship GCDP 7.984 Birr
Professional Experience Abroad 23.395 Birr
Global internship program incoming 9.560 Birr
swITch Project 93. 100 Birr
Career opportunity Events 42. 350 Birr
Membership contribu6on bank
1900 Birr 100 Birr
AUDITING must be done by Feb 2012 *we s6ll miss some explana6on of costs from previous managing team for 20.000 Birr
Surplus: 24.830 Birr
AIESEC in Ethiopia 100% -‐ Engage and Develop every young person in Ethiopia
Budget 2012 – Q1 & Q2 costs TOTAL COSTS 429.500 Birr
PROGRAM COSTS [70%]
Ethiopia Ambassadorship – AFRO: 10 delegates fee OGX [10 Eps sposored]
34.000Birr 85.000 Birr
Educa6on Project: OGX [5 Eps] ICX [12 Eps]
25.500 Birr 30.000 Birr
Experience Health 20.000 Birr
Interna6onal experience sharing
20.000 Birr
Career opportunity Events Global Village
100.000 Birr 10.000 Birr
Na6onal Conferences 50.000 Birr
Administra6ve (30%) House
40.000 Birr 15.000 Birr
incomes TOTAL INCOMES 776.158 Birr
Ethiopia Ambassadorship GCDP 37.264 Birr
Professional Experience Abroad 54.264 Birr
Global internship program incoming 117.280 Birr 267.000 Birr
Educa6on project Experience Health
34.000 Birr 20.000 Birr
Career opportunity Events 42. 350 Birr
Membership contribu6on 4.000 Birr
Administra6ve Partnership 200.000 Birr
*surplus: 347. 658 Birr should be invested in Q3 to sponsor other Eps to go abroad
AIESEC in Ethiopia 100% -‐ Engage and Develop every young person in Ethiopia
Registra6on of AIESEC in Addis Ababa University as Student Club MoU signed with EiABC and AAiT to insert AIESEC Global Internship Program in their offers AIESEC responsible of developing interna6onal rela6ons office for EiABC What would we need: Endorsement from AAU to support our external posi6oning Office space
University Rela;ons – Addis Ababa University [EiABC, AAiT, AAU]
AIESEC in Ethiopia 100% -‐ Engage and Develop every young person in Ethiopia
University Rela;ons – UNITY University
Registra6on of AIESEC in Addis Ababa University as Student Club MoU signed with EiABC and AAiT to insert AIESEC Global Internship Program in their offers What would we need: Endorsement from Unity University to support our external posi6oning, and to access Midroc Group Office Space
AIESEC in Ethiopia 100% -‐ Engage and Develop every young person in Ethiopia
AIESEC in Ethiopia 100% -‐ Engage and Develop every young person in Ethiopia AIESEC in Ethiopia 100% -‐ Engage and Develop every young person in Ethiopia
Recrui6ng Based on Job Descrip6on – Headhun6ng specific profiles TEAM Based Recrui6ng: • Each experience is defined by a team purpose, aligned with The AIESEC
Way, and driven by the individual. • Each par6cipant is responsible for the delivery of AIESEC 2015. • Each experience is delivered by co-‐crea;ng a collabora;ve learning
environment. • An experience is physical, virtual or both and taken in any part of the
world.
OUR PROGRAMS: Team Member & Team Leader Program
AIESEC in Ethiopia 100% -‐ Engage and Develop every young person in Ethiopia
1) Offer Volunteering Experiences for Social Science Students to: -‐ Ahend training on specific social issues from March to June -‐ Go abroad aier exams period in summer break to partecipate/manage projects in
NGOs 6 weeks How to cost cut?
2) Ethiopia Ambassadorship Project: Ethiopian students to go abroad to posi6on their country
What Country to target? Whom to ask support from ins6tu6ons? 3) Technical Intership abroad for EiABC and AAiT
How to cost cut on trips?
Outgoing Exchange Products packaging -‐ GCDP
AIESEC in Ethiopia 100% -‐ Engage and Develop every young person in Ethiopia
• Addis without Borders – Educa;on Project • Experience Health – Medical Project • E+L – Entrepreneurship + Leadership: Entrepreneurship trainings Business Compe66on on social Business plan Current Parnters: ALTIS [access to investment fund + MBA scholarship]
• What other parnters could we get? • How to make them long las6ng and sustainable? • Could we Scale them up in other regions?
Global Community Development Program
AIESEC in Ethiopia 100% -‐ Engage and Develop every young person in Ethiopia
8° February AAiT Youth to Non Corporate – May To create the mindset of volunteering in youth during their university career as a way to get prac6cal experience and have a posi6ve impact in the society. To enlarge the Non-‐Corporate Network of AIESEC in Ethiopia Global Vilage Career Fair NGO Fair Global Community Development Program ogx Fair Gala Dinner parnter, ins6tu6ons
Events
AIESEC in Ethiopia 100% -‐ Engage and Develop every young person in Ethiopia
AFROXLDS is a premier regional conference opportunity for the 20 countries where AIESEC is present in Africa. For 6 days more than 200 representa;ves of these countries are mee6ng in one city to discuss country coopera;ons, regional projects, get trained on Leadership and meet na6onal and interna6onal companies partnering with our organiza6on. AFROXLDS is the best opportunity for a country to showcase to the network its poten;al to grow and its capability to role model for the network
DDL to Bid: 6° February 2012 Dates: 6 days in April 2013
What do we need to BID? 1) 2 proposed Site for 200 to 250 delegates with maximum delegate fee 30 € per night 2) Leher of Endorsement from Board of Advisors 3) Proposed Sites for Special Events: Opening, Global Village, Gala Dinner, Y2B 4) Info on Visa requirements to enter the country
Interna;onal Posi;oning Opportunity: AFROXLDS Bid
AIESEC in Ethiopia 100% -‐ Engage and Develop every young person in Ethiopia
THANKS Next Mee6ng: 13 April?
AIESEC in Ethiopia 100% -‐ it’s kind of fun to do the impossible