INVITATION TO A DISCIPLINARY MEETING

Dear [EMPLOYEE'S NAME],

Disciplinary meeting

I am writing to invite you to attend a disciplinary

meeting in [PLACE] on [DATE] at [TIME]. The

purpose of the meeting is to consider an

allegation of [misconduct OR gross misconduct]

against you.

The allegation is that [SET OUT ALLEGATION -

FOR EXAMPLE, "you assaulted another

employee"

The basis for this allegation is that [GIVE

SUMMARY OF INFORMATION OBTAINED AS A

RESULT OF INVESTIGATIONS INTO THE

ALLEGATION - FOR EXAMPLE: "[NAME] has

complained that you assaulted him in the canteen

on [DATE]. We have carried out an investigation

and have received statements from [NAME] and

[NAME] who witnessed the assault taking place"

I enclose a summary of the findings of the

investigation, which sets out further detail of the

allegations, and copies of relevant witness

statements and other documents which may be

used at the disciplinary meeting. The documents

which I attach are:

1.[LIST DOCUMENTATION]

2.

3.

[We intend to call the following witnesses to the

meeting: [GIVE NAMES OF WITNESSES] OR

We do not intend to call any witnesses to the

meeting.] If you wish to call any relevant

witnesses to the meeting please let us have their

names as soon as possible and no later than

The ACAS code states: ‘Where

an employer or employee

intends to call relevant

witnesses they should give

advance notice that they intend

to do this’ and ‘The Employee

should be given a reasonable

opportunity to ask questions,

present evidence, and call

relevant witnesses’.

The ACAS code states: ‘If it is

decided that there is a disciplinary

case to answer, the employee

should be notified of this in

writing. This notification should

contain sufficient information

about the alleged misconduct or

poor performance and its possible

consequences to enable the

employee to prepare to answer

the case at a disciplinary

meeting’.

The ACAS code states: ‘It would

normally be appropriate to

provide copies of any written

evidence, which may include any

witness statements, with the

notification’.

Scrase Employment Solicitors The Coach House, 52a Egerton Road, Bristol, BS7 8HL

Tel. 0117 985 1026 Fax. 0117 985 0063 www.scraselaw.com

Principal: Rupert Scrase. Regulated by the Solicitors Regulation Authority. SRA Number: 473275

2

[DATE]. If there are any further documents you

wish to be considered at the meeting, please

provide copies as soon as possible. If you do not

have those documents, please provide details so

that they can be obtained.

The meeting will be held in accordance with the

Disciplinary Procedure which is [attached OR set

out in the Staff Handbook]. If you are found guilty

of misconduct we may decide to [issue you with a

written warning or a final written warning OR

dismiss you with notice or pay in lieu of notice]. [If

you are found guilty of gross misconduct, you

may be dismissed without notice or pay in lieu of

notice.]

The meeting will be conducted by [NAME] and

the following people will also be present: [GIVE

NAMES OR JOB ROLES OF PARTICIPANTS].

You are entitled to bring a fellow employee or a

trade union representative to the meeting in

accordance with our Disciplinary Procedure. If

you wish to bring a companion, please let me

know their name as soon as possible.

[Your suspension on full pay will continue

pending the outcome of the disciplinary meeting.]

Please confirm that you have received this letter

and that you will attend at the time stated above.

If for any unavoidable reason you or your

companion cannot attend at that time please

contact me as soon as possible.

Yours sincerely,

[NAME]

On behalf of [EMPLOYER]

This precedent document is provided for guidance only and is not advice. You are recommended to seek competent professional advice before taking any disciplinary action. Scrase Employment Solicitors accept no responsibility whatsoever for any loss resulting from errors or omissions contained within this precedent.

The ACAS code states that the

Employee should be notified in

writing: ‘of their right to be

accompanied at the meeting’.