enms charter.pdf
TRANSCRIPT
Copyright 2011 EnMS-Doc Associates All Rights Reserved.
EnMS Charter Baseline ISO 50001
Energy Management System
Document Introductory Presentation
23th September 2011
Permission to use extracts from ISO 50001 was provided by Standards Council of Canada.
Guidebook+t in one
2
Purpose of this presentation is to provide a summary of
“EnMS Charter” the document prepared by EnMS-Doc Associates
to show how document is structured and
to demonstrate how important it is for the efficient operation of EnMS
3
It begins with Documentation
Without Documentation How can you begin?
(EnMS)
4
Conceptual Business Flow of EnMS
Excerpt form “ISO 50001:2011(E)” page vi
Monitoring, measurement and
analysis
Internal audit of the EnMS
Management review
Planning
Energy policy
Implementation and operation
Continual improvement
Nonconformities, correction, corrective and
Preventive actions
Checking
ISO 50001 version
5
Practical Business Flow of EnMS
Complicated But it contains all of the EnMS operational elements
6
Practical Business Flow of EnMS
Simplified
7
Why “EnMS Charter” ?
Sub-clause 4.1 “General requirements” Asks for “establish, document, implement, maintain and improve an EnMS in accordance with the requirements of ISO 50001”
ISO 50001
However, the most important thing that a organisation should recognise is “unless you properly manage the energy that is essential to conduct your business, you face a big hurdle to sustain your own business in the 21st century.
The highest level EnMS document to establish, implement document, maintain and improve EnMS, and to define guideline and provisions in setting up a proper path for continual energy performance improvement for the people of organisation in conducting EnMS operation where they can voluntary establish their plan, implement and document enabling them to judge and evaluate energy performance.
“EnMS Charter” is…
What is EnMS Charter ?
8
And… for the objectives of achieving energy performance
improvement targets, it is a document defining guideline and
provisions to lead the people of organisation to possess
competent sense of judgment with improvement orientation in
aggressively pursuing the best performance practice.
It is to manage invisible living creatures called “energy” by
establishing a system that takes you to a rolling cycle of
“plan-implement-evaluate-take further improvement action”
so that the living creatures perform with proper behavior and
amount .
P D A C
“Must not” in EnMS Charter
9
Including the top management, energy management operation
is to have the participation of the entire people of the
organisation.
EnMS Charter must not step away from people in general,
and only used by energy management experts in the
organisation.
EnMS Charter must not be handled only by a closed circuit of
energy management expert, and the top management
involvement is at the time of approval.
Energy management experts’ role is to orchestrate full participation EnMS, not
to run the EnMS on behalf of the organisation.
EnMS Charter Objective
10
The objective of establishing, document, and implementing EnMS with the ISO 50001 requirements as a baseline is for the company to continually improve its energy performance, including energy efficiency, use and consumption. Implementation of proper and aggressive EnMS operation should lead the company to reducing energy cost, greenhouse gas emissions and other environmental impacts. Additionally, an effective operation of EnMS will enhance the management skill of people which is in line with the company’s sustainable business development.
EnMS Objectives
he “EnMS Charter” in this document covers the EnMS related guideline and provisions that shall be followed throughout the entire operation of EnMS. This document addresses the people of the organisation to pursue the optimum energy performance and to appreciate how business can benefits from the process of the system. Additionally, this document is to serve as a practical management tool for the EnMS to ensure achievement of its objectives. Contents of all EnMS documents have to be coherent to the contents of this document throughout the operation of EnMS
Purpose of the EnMS Charter Document
11
The Charter Orchestrates flow of EnMS EnMS Charter: Sets a general guideline and provision for overall
EnMS operation
Management Documents
Procedure Documents
… and other documents considered necessary
… and other documents considered necessary
• Document Management
• Energy Policy
• Energy review plan & report
• Training plan & report • Monitoring & Action Guideline
• Audit plan & report
• Procurement Guideline
• Facility-Equipment List
• Continual Improvement Guideline • Communication Guideline
• Monitoring & Action • Cooling Tower
• Continual Improvement
• Boiler • Chiller • Power Substation
• Compressed Air
• Lighting • Power Generator • Service Water Facility • Water Treatment Facility
• Material Handling Line operation • Preparation Line operation
• Heat/Cool Line operation • Packaging/Packing Line operation
• Pumps • Packaged AC
• Fan/Blower
• Action plan & report
• Training plan & report
Records, Data related documents and minutes etc.
“ISO 50001” Document Structure
12
Contents Remarks
Forward Introduction
1. Scope 2. Normative references 3. Terms and definitions
4. EnMS Requirements
Annex A Guidance on the use of Clause 4
4.1 General requirements 4.2 Management responsibilities
4.3 Energy Policy 4.4 Energy Planning
4.5 Implementation and operation
4.6 Checking (performance)
4.7 Management Review
Strictly informative guide to ensure a proper understanding and appreciation of the contents in Clause 4
About ISO and positioning of the document
Summary of the standard in this document
Scope: Specifying requirements for EnMS
Any references to make this document valid
Terms and definitions used in this document
Defining the requirements of ISO 50001
Establish
EnMS
Scope and Boundaries
How it will meet the requirements
Define
Determine
to achieve continual improvement of energy performance
Maintain
Document
Implement
“EnMS Charter” Document Structure
13
Table of Contents Remarks
2. Scope and Boundary
3. Structure & Organisation
4. Guideline & Provisions
4.1 General Requirements
4.2 Management Commitments
4.3 Energy Policy
4.4 EnMS Action Plan
4.5 Implementation and Operation
4.6 Checking Performance
4.7 Management Review
Document summary and positioning
Description of conditions in creating EnMS
Description of operation flow & organisation
EnMS requirements baseline ISO 50001
1. Introduction
5. EnMS Operational Management Guideline Supplements
Key management elements in bringing forward EnMS operation and to achieving targets regardless of ISO 50001 requirements
14
“EnMS Charter” Requirement Summary & Interpretation
Clause 4. EnMS Requirements
4.1 General Requirements
Document
Maintain
Implement
Establish
EnMS
Scope and Boundaries
How it will meet the requirements
Define
Determine
to achieve continual improvement of energy performance
15
Clause 4. EnMS requirements
4.2 Management Role
4.2.1 Top management commitment
4.2.2 Management representative
EnMS Champion
Energy Policy
Performance ownership
Management Review
Provide resources
Scope & Boundary
Disseminate EnMS
EnPI assessment Planning initiative
Fair evaluation
Top Management
EnMS Owner
EnMS Champion
EnMS Operation Committee
authorizes
Reports performance
• Organise the operation unit
• Define roles & responsibility
Appoints &
Directs energy management activities
• Appoint members
Management rep.
Energy management team
“EnMS Charter” Requirement Summary & Interpretation
16
Clause 4. EnMS requirements 4.3. Energy Policy
Coherent with the nature and scale of, and impact on, the organization's energy use
Commitment to continual improvement in energy performance
Commitment to ensure the availability of information and of necessary resources to achieve objectives and targets
Commitment to comply with applicable legal and other requirements
Framework for setting and reviewing energy objectives and target
Supports the purchase of energy efficient products and services
Documented, communicated, and understood within the organization
Periodically reviewed, and updated as necessary
Name of Top Management
“Energy Policy” Template (EnMS-Policy-M01E)
“EnMS Charter” Requirement Summary & Interpretation
17
Clause 4. EnMS requirements 4.4. Energy Planning
4.4.1 General
A.4.1 Energy Planning Process Concept Diagram
Excerpt form “ISO 50001:2011 (E)” page 16
Energy Planning Process
“EnMS Charter” Requirement Summary & Interpretation
18
4.4. Energy Planning
Sample of applying Energy Planning Process Concept
“EnMS Energy Review Report” Guidebook+t (EnMS-EnRev.Rep-M01E)
Reference: “ISO/DIS 50001(E)” page 14
“EnMS Charter” Requirement Summary & Interpretation
19
Clause 4. EnMS requirements 4.4. Energy Planning
4.4.3 Energy Review
a) Analyze energy use based on measurement and other data
b) Based on energy use analysis, identify the areas of significant energy use and consumption
c) Identify, prioritize, and record opportunities for improving energy performance, including, where applicable, potential energy sources, use of renewables, or alternative energy sources
Fig. Sample-1 Fig. Sample-2
Energy Conservation Opportunity Excerpt form “Energy Review Report” Guidebook+t (EnMS-EnRev.Rep-M01E)
“EnMS Energy Review Report” Guidebook+t (EnMS-EnRev.Rep-M01E)
“EnMS Charter” Requirement Summary & Interpretation
20
Clause 4. EnMS requirements 4.4. Energy Planning
4.4.3 Energy Review
The energy review shall be updated at defined intervals and in response to major changes in facilities, equipment, systems or processes.
Energy review shall be planned, implemented documented reported. Energy review is to define baseline and target after identifying energy conservation opportunities (ECOs), and will be used as one of evidences for quantifying energy performance improvements.
“EnMS Energy Review Report” Guidebook+t (EnMS-EnRev.Rep-M01E)
“EnMS Charter” Requirement Summary & Interpretation
21
Clause 4. EnMS requirements 4.4. Energy Planning 4.4.4 Energy baseline 4.4.5 Energy performance indicators (EnPIs)
4.4.6 Energy objectives, energy targets and energy management action plans
From the energy review, energy baseline & EnPI shall be recorded for saving target
Fig. Sample-1
From the energy review, objectives, targets and action plan shall be consolidated in a plan
Excerpt form “Monitoring & Action Guideline” Guidebook+t (EnMS-Monitor.Gdln-M01E)
Action name Objectives By who Targets By when
Product line Change Enhancement
•Close the comp. air valve •Review washing cycle •Reduce detergent for shorter rinse
Reduce power by 720,000kWh Cost red. 3.3 % CO2 emit. Red. 400 t-CO2
Prod.#1 Manager
End March, 2012
Fig. Sample-2
“Monitoring & Action Guideline” Guidebook+t (EnMS-Monitor.Gdln-M01E)
“EnMS Charter” Requirement Summary & Interpretation
22
4.5. Implementation and operation
Clause 4. EnMS requirements
4.5.1 General
4.5.2 Competence, training and awareness
4.5.3 Communication
4.5.5 Operational control
4.5.4 Documentation
4.5.6 Design
4.5.7 Procurement of energy services, products, equipment and energy
4.4.3 Energy Review
4.4.4 Energy baseline
4.4.5 Energy performance indicators (EnPIs)
4.4.6 Objectives, targets and action plan
4.4.2 Legal and other requirements
1) Apply additional 6 elements in establishing the plan
2) Implement and operate in accordance with the established plan
“EnMS Action Plan” Guidebook+t (EnMS-Audit.Plan-M01E)
“EnMS Charter” Requirement Summary & Interpretation
23
4.5. Implementation and operation
Clause 4. EnMS requirements
4.5.2 Competence, training and awareness
Competence
EnMS ensures any person or persons working for, or on its behalf related to significant energy uses are competent on the basis of appropriate education, training, skills or experience.
Training
EnMS shall identify training needs associated with the control of its significant energy uses and its operation
Awareness EnMS ensures that persons working for or on its behalf are and remain aware of: 1) The importance of conformity with the energy policy, procedures and
with the requirements of the EnMS 2) Their roles, responsibilities and authorities in achieving the
requirements of the EnMS 3) The benefits of improved energy performance
4) The importance of achieving energy objectives and targets, and the consequences of departure from specified procedures
• Workshop • External training • Internal training • Seminar • Etc.
“EnMS Training Plan” Guidebook+t (EnMS-Training.Plan-M01E)
“EnMS Charter” Requirement Summary & Interpretation
24
4.5. Implementation and operation Clause 4. EnMS requirements
4.5.3 Communication
a) Energy Performance & EnMS Operation Communication
b) Awareness and Motivational Communication
c) External Communication on EnMS
• EnMS site and monitoring system links from company portal site
• EnMS proprietary bulletin boards
• Morning meetings
• Training sessions
• Motivation and incentive program
• Suggestion Box
Etc.
• Press release • Company newsletter • Factory tour • CSR report
• Web: contact us • Community activities
Fig. Sample
“EnMS Communication Guideline” Guidebook+t (EnMS-Comm.Gdln-M01E)
Examples can be…
“EnMS Charter” Requirement Summary & Interpretation
25
4.5. Implementation and operation
Clause 4. EnMS requirements
4.5.4 Documentation
4.5.4.1 Documentation Requirements 4.5.4.2 Control of Documents
Procedure for documents after
released
Guideline for creating
documents
Scope & boundary Energy Policy
Plan to achieve EnMS
targets
…. and any other documents considered necessary for ensure proper operation of EnMS
“EnMS Document Management Guideline” Guidebook+t (EnMS-Doc.Mgmt.Gdln-M01E)
“EnMS Charter” Requirement Summary & Interpretation
26
4.5. Implementation and operation
Clause 4. EnMS requirements
4.5.5 Operational control
EnMS Charter
Sets a general guideline and provision for overall EnMS operation
Guidelines, Plans, Reports, etc.
Procedures
… and other documents considered necessary
… and other documents considered necessary
• Document Management
• Energy Policy • Energy review plan & report
• Training plan & report
• Monitoring & Action Guideline
• Audit plan & report
• Procurement Guideline
• Facility-Equipment List
• Continual Improvement Guideline • Communication Guideline
• Management Review • Monitoring & action
• Cooling Tower operation
• Continual Improvement
• Boiler operation
• Chiller operation • Power Substation operation • Compressed Air operation
• Lighting
• Power Generator operation • Service Water Facility • Water Treatment operation
• Material Handling Line operation • Preparation Line operation • Heating Line operation
• Packing Line operation • Pumps
• Packaged AC
• Fan/Blower
“EnMS Charter” Guidebook+t (EnMS-Charter-M01E)
“EnMS Charter” Requirement Summary & Interpretation
27
4.5. Implementation and operation
Clause 4. EnMS requirements
4.5.6 Design
Facility Design
• Review energy aspects in design
Product Design
Two types of designing effort for energy efficient performance:
Manufacturing Process Design
• Review Design
• Financial analysis
• Identify as
Energy Saving Project
• URS
• Trial / tests • Acceptance
• Construction or modeling
• Feasibility study
• Project proposal
Management Review
• Verification
Approval
RESULT
“EnMS Energy Review Report” Guidebook+t (EnMS-EnRev.Rep-M01E)
(Not mention in ISO 50001 but worth consider)
“EnMS Charter” Requirement Summary & Interpretation
28
4.5. Implementation and operation
Clause 4. EnMS requirements
4.5.7 Procurement of energy services, products, equipment and energy
Procurement of energy services, products and equipments Procurement of energy supply
Supplier quotation
- Specs on energy type and rating
- Life cycle energy consumption estimate
- Life cycle maintenance cost
- Service availability in case of contingency situations
Energy efficiency assessment
Life cycle energy cost vs. maintenance cost assessment
Service flexibility assessment especially in the time of contingency
Supplier quotation
- Composition specifications of fuel energy
- Composition specifications of water
- Heat conversion factor per energy unit
- CO2 emission conversion factor per energy unit
Perform composition test once every six months
Check regularly the energy market prices to compare purchase prices
“EnMS Lean Energy Procurement Guideline” Guidebook+t (EnMS-Procure.Gdln-M01E)
Collaboration with suppliers is key
“EnMS Charter” Requirement Summary & Interpretation
29
4.6. Checking (Performance)
Clause 4. EnMS requirements
4.6.1 Monitoring, measurement and analysis
Following key characteristics of its operations that determine energy performance shall be monitored, measured and analysed at planned intervals.
a) significant energy uses and other outputs of the energy review
b) the relevant variables related to significant energy uses;
c) EnPIs
d) effectiveness of the action plans in achieving objectives and targets
Guideline/procedure are useful to : a) Define method of treating records
b) Define how to review measurement needs
c) Define method to maintain quality of monitoring equipments and records
d) Define procedure to identify and act against deviations in energy performance
e) Define procedure for consistent monitoring and action operation
“EnMS Monitoring & Action Guideline” Guidebook+t (EnMS-Monitor.Gdln-M01E)
d) evaluation of actual versus expected energy consumption.
“EnMS Charter” Requirement Summary & Interpretation
4.6. Checking (Performance) Clause 4. EnMS requirements
4.6.2 Evaluation of compliance with legal requirements and other requirements
EnMS is to stay alert and at planned interval evaluate compliance with legal and other requirements to which EnMS subscribes that are relevant to its energy uses.
a) List of legal and other requirements to which it subscribes that are relevant to its energy uses
b) Summary or highlight description of evaluation items for compliance
c) Compliance status
d) Recommended action
e) Additional remarks if necessary
The updates and results of evaluation can be consolidated as records in a document containing following information:
Recorded information can be presented during management review to serve EnMS purpose.
30 “EnMS Legal & Requirements Compliance Status Report” Guidebook+t (EnMS-LRC.Status.Rep-M01E)
“EnMS Charter” Requirement Summary & Interpretation
4.6. Checking (Performance) Clause 4. EnMS requirements
4.6.3 Internal audit of the EnMS
EnMS audit is to be conducted as part of organisation’s audit programme.
a) Objective b) Scope Define the EnMS audit:
Reference ISO19011:2002 “Guidance
on the Principles of Auditing” in conducting EnMS audit.
c) Responsibility d) Procedure
EnMS audit is encouraged to conduct in accordance with voluntary documented EnMS audit plan. (*1)
Record of audit result shall be reported to top management.
31 “EnMS Audit Plan” Guidebook+t (EnMS-Audit.Plan-M01E)
(*1) ISO 50001 does not require audit plan and report per se, however they are highly recommended for efficient and effective audit activities.
• EnMS is properly implemented and energy performance improved
• EnMS conforms to energy objectives and targets established
Audit examines :
“EnMS Charter” Requirement Summary & Interpretation
4.6. Checking (Performance) Clause 4. EnMS requirements
4.6.4 Nonconformities, correction, corrective action and preventive action
Improvement actions
EnMS Continual Improvement Guideline (Problem Resolution management Guideline)
EnMS Continual Improvement Procedure
Actions for correction, corrective, and preventive as well as actions to counter nonconformities
A guideline is useful to identify elements requiring improvement, and to define situations for preventive and corrective actions.
A document defining procedure is useful for the entire work force dealing with actual and potential nonconformity, and through corrective and preventive actions to identify opportunities from continual improvement practices.
32 “EnMS Continual Improvement Guideline” Guidebook+t (EnMS-Cont.Impr.Gdln-M01E)
Continual improvement is the heart of EnMS operation
“EnMS Charter” Requirement Summary & Interpretation
33
4.7. Management review
Clause 4. EnMS requirements
Management review is one of the most important EnMS processes
a) Reassures top management role and responsibility
b) Accelerates the EnMS progress for continual improvement
c) Removes members’ wonder
d) Evaluate people’s effort & skill
e) Understands the changes made
Defining logistics • Purpose • Participants • Frequency • Procedure
Input to management review
Output from management review
• Changes in energy performance or EnPI
• Changes in energy policy, objectives/ targets or baseline
• Allocation of resources.
“EnMS Charter” Requirement Summary & Interpretation
34
Clause 5. EnMS Operational Management Guideline Supplements
Following sub-clauses are necessary to control EnMS operation regardless of what ISO 50001 requires:
5.1. Operational Progress Management
5.2. Change Management
5.3. Operational Problem Resolution Management
5.4. Risk Management
5.5. Preparation for Contingency
5.6. Document Management
5.7. Objective and Target Achievement Evaluation Criteria
Ensuring objective and target achievement evaluation criteria are defined in order to measure and evaluate progress or result
Ensuring operation is making progress according to the plan
Ensuring operation is in line with the changes
Ensuring operation swiftly to problem faced and turn into opportunity for improvement
Ensuring risk factors are evaluated to secure position for continual improvement
Ensuring safety is considered in case of emergency situation
Ensuring key documents are identified, maintain, updated and available when in need
Additional Management Guideline in EnMS Operation
35
EnMS performances are A + B of the following:
A. Performance of EnMS itself : The standard management performance
Why ISO 50001 EnMS is attractive?
(1) “DATA” Oriented Management System!!
Evaluation of energy “PERFORMANCE” can be measured and quantified by the “DATA”
(2) Managing with EnMS performances
B. Energy Performance :
The performance managed with data such as EnPI
(3) Practicality
Regardless of the size and type of organisation, regardless of if you are subscribing to the national or local requirements, “data” and “performance” based management method can be properly blended into your operation.
Continual Improvement Process (PDCA)
EnMS Performance
Energy Performance
Management Performance
ISO 9001 ISO 14001
Generic
“EnMS Charter” and ISO 50001 Summary
36
What is “ISO 50001 Compliance”
Establish guideline and provisions for EnMS operation following ISO 50001
Operate business under the established EnMS following ISO 50001
Verify if you operate business under established EnMS in conformance to ISO 50001
Clause 4, Sub-clause 4.1 - 4.3
Clause 4, Sub-clause 4.4 & 4.5
Clause 4, Sub-clause 4.6
Verification is done by actual result written in reports and records as evidences
against written guidelines and provisions, procedures and plans
Therefore, documentation is the most important aspect to consider when one seeks efficient operation of EnMS compatible to ISO 50001
report the result of verification at Management review Clause 4, Sub-clause 4.7
“EnMS Charter” and ISO 50001 Summary
37
Summary of Documentation
Records
Procedure Documents
Management Documents
Documentation is key to the success of EnMS operation
12 Key documents were introduced for ISO 50001 certification
Audit Plan
Action Plan Monitoring Guideline
Energy Review Report
Energy Policy
The Charter
Continual Improvement
Guideline
Training Plan
Legal & Requirements
Compliance Status Report
Communication Guideline Procurement
Guideline
Document Management
Guideline
“EnMS Charter” Guidebook+t (EnMS-Charter-M01E)
38
Thank you
Final notes…
Once you appreciate our message that the “EnMS Charter” enhances efficiency of EnMS operation, and the document is invaluable for energy efficient improvement, we believe this presentation has served its purpose.
With the tail wind generated by “EnMS Charter”, other major documents play key role to guide people of the organisation in the right direction to practice continual energy performance improvement.
With ISO 50001 class EnMS Charter, your EnMS operation is on a global scale at your own language.
Please refer to the exhibit of “EnMS Charter” Table of Contents on next 3 slides.
39
40
41
42
For Questions, comments etc.,
Please contact:
Contents were prepared by
EnMS-Doc Associates
www.enms-doc.com
Permission to use extracts from ISO 50001 was provided by Standards Council of Canada. No further reproduction is permitted without prior written approval from Standards Council of Canada.
“EnMS Charter” (EnMS-Charter-M01E)
Guidebook+t in one is available from the following “a la carte” menu page：
http://www.enms-doc.com/jp/menu/menu_a_la_carte_j.php