WORPLESDONRANGERSFCMINUTESOFTHE16thANNUALGENERALMEETING

Date&Time Monday5thJune20177.30pm

Location WorplesdonPhoenixFCMemorialGroundPavilionandBar,Worplesdon

Road,GU33RF

Attendees MANAGEMENTCOMMITTEEClare Jones (Club Secretary,Treasurer)BrianSlyfield(DeputyChair)SeanCrooke(DevelopmentOfficer)

MANAGERS/TEAMREPS/MEMBERSNickEnderby(U16SPL)NoffDiliberto(U16SPL)PaulYoung(U8Pirates)AndiScanlan(U10)AngelAburto(U7Wolves)Gavin Zaprzala Banks (U11Falcons)DaveWilson(U11Eagles)KevinTurnbull(U11Eagles)FraserHorne(U8Buccaneers)SteveFranklin(U8Buccaneers)AndyElton(U13)AdrianBinfield(U18)SallyHorton(U18)MichaelBerhanu(U10)AlexOsbaldeston(U9Pumas)AndySmith(U6Allstars)ShaunDyer(U9Panthers)NickReynolds(U11Falcons)RobinMack(u11Falcons)SylviaLevick(U12)

Apologies

LorrieHumphrey(CWO)PaulSarney(U16SYLManager)

No TeamRepresentation

U7WerewolvesU13WarriorsU15U17

1. VICECHAIRMAN’SWELCOME

1.1 BrianwelcomedattendeestotheClub’s16thAGM,andoutlinedtheformatofthemeeting.

1.2 An attendance sheet was circulated and Brian confirmed that unlikemonthly CommitteeMeetings,

minuteswouldbetakenfortheAGM.2. APOLOGIESFORABSENCE

2.1 Briannotedseveralapologiesforabsence.Therewerenoadditionalapologiesfromthefloor.

Allapologiesforabsenceareshownabove.3. APPROVALOFTHEMINUTESFROMTHE2015AGM3.1 TheMinutes from the 15th AGM, held on 6th June 2016 at Worplesdon Phoenix Memorial

GroundPavilion,wereapproved(proposed:AndiScanlan;seconded:ClareJones).

4. VICECHAIRMAN’SREPORT(seeappendix1forfullreport)4.1 Brianconfirmedthatithadbeenadifficultseasonwithmanyvacantcommitteerolesbut

that the Management committee had coped and the Club’s finances were in a strongposition.

4.2Membershipfigurescontinuedtoimprove:

v Membershipupfrom252to264;v Noteamsfoldedthisyearalthoughtherewereacoupleofclosecalls.v Highesteverrecoveryofmoniesowed:membership,PPs,netmatchfeesv Financiallysoundasaclub,despiterisingcostsandexpectationsaboutquality.

4.3BrianofferedaVoteofThanksasfollows:

v Committee:Sean,Lorrie,Clare,Andi;oneofwhomwillnotbestanding for re-election

thiseveningv Non-CommitteePosts:

o Binny,forhisdedicationinmanagingtheHurricanesuptoU18.Hehasdoneafine

jobandhashelpedtheClubinnumerouswaysovertheyears.Heiswishedallthebestforthefuture.

o Chrisi Liesicke (who kindly returned to take on our Fixtures Secretary role oncemoreandwhoisstandingagainthiseveningforthesamerolenextseason)

o JulieRowlands,KarenSmallboneandAliciaPavittfordoingsuchagreatjobrunningthetuckshopatNorthmead

o SallyHorton,forhersponsorshipoftheHurricanesandadministrativeprowessasTeamRepandagain for thenumerousways inwhichshehassupportedtheClubovertheyears.

o AndiScanlanforactingasNMcoordinatorandco-signatoryofallClubcheques

v Sponsorsv AllofourManagers,Coaches,TeamReps,ParentsandPlayersfortheirhardworkv Those Managers, Coaches and players leaving us or stepping down, including Tony

Mainee(Reception),Binny(U18)andRobHorton(U18)5. CONSTITUTIONALCHANGES

5.1 Clare emphasised the importance of the Club’s Constitution – a set of binding rules and

principlesoutlininghowtheClubshouldberun

5.2 He confirmed that ongoing changeswithin theClubnecessitated reviewing theConstitutioneach season. This past season had been no exception. A ‘change tracker’ document hadalready been circulated and reviewed, outlining proposed changes to the Club’s existingConstitution.

5.3 Ablockvotecoveringallof theproposedchanges to theexistingConstitutionbutexcluding

the2017/2018ScheduleofFeesandCharges(thesubjectofitem8ontheAGMagenda),wasthenheld.ThevoteforchangestotheClub’sConstitution,aspreviouslyoutlinedwaspassedunanimously(23votesinfavour,Oagainstand0abstentions)However,SylviaLevickpointedout that thewording relating to sibling discountswasmisleading and required clarification.ClareJoneswillensurethatthishappens.

5.4 ClareconfirmedthatthechangeswouldbemadetotheConstitutionoverthesummer,with

thenewreleaseofthedocumentpostedontheClubwebsiteandforwardedtoSurreyFA.

6. SECRETARY’SREPORT(seeappendix2)6.1 16yellowcardsreceivedthisseason.

6.2 Otherfinesforfailuretocompletematchcards,failuretohaveateamregisteredintimefor

the startof the seasonand failure toprovideenoughnoticewhencancellingagame totally£340,allofwhichwasavoidable.

6.3 AllteamswillberegisteredtoSurreyPrimaryLeaguenextseason.

6.4 AffiliationsarenowopenforSurreyFAandSPLandwillbecompletedshortly.

6.5 SPL:thefollowingeighteenteamshavenowbeenregistered:-

v U7–1teamv U8–2teamsv U9–2teamsv U10–2teamsv U11–1teamv U12–2teamsv U13–1teamv U14–1teamv U15–2teamsv U16–1teamv U17–2teamsv U18–1team

6.6 CharterStandardiscompletewithabitof‘fudging’duetosomeManagersnothavingtheir

Level1.Thiswillneedtoberectifiedoverthesummer.

7. TREASURER’SREPORTANDAPPROVALOFACCOUNTS

7.1 ClareprovidedanoverviewofhertenureasTreasureraftertakingoverfromPeterHorncastleinOctober2016.Whilstthisisnotaroleinwhichshehasanyexperience,theClubhasfaredwellfinanciallythisseason,despiteincreasedpitchcosts.

7.2 This season we have achieved 100% collection of registrations and have a high match fee

collection rate, although there are some gaps here again this year, which need to beinvestigatedfurther.

7.3 Onlinepaymentofmatchfeeshasbeenhugelyhelpful.

7.4 Bankbalanceat5/6/17is£25,209.50,withchequestothevalueof£510.22stilltobecashed.

WearecurrentlyincreditwithGuildfordBoroughCounciltothetuneof£1,994.40.

7.5 Finally, Clare noted that the Financial Accounts available for the meeting had alreadyundergoneindependentscrutinybytheincomingTreasurer,PaulYoung,andhadbeensentbyemail to all relevant parties. A vote was then taken as to whether ‘the income statementpresented accurately reflects the Club’s trading activities for 2016-2017’. Votes wereunanimously‘For’(noabstentions/votesagainst).

WorplesdonRangersFC2016/17Incomestatement

Notes 2016/2017 2016/2017 2016/2017 2015/2016 2015/2016 2015/2016Income

£ £ £ £ £ £

Annualsubscriptions 1 20,780.00

16,098.25

Training/NetMatchfees

7,355.35

7,953.65

Sponsorship

3,423.80

2,690.11

Fundraising

2,651.88

237.60

Other

1,190.26

150.00

TotalIncome

35,401.29 27,129.61

Expenditure

Pitchhire 2 16,988.36 12,020.96

Kit/equipment 3 5,456.84 6,585.52

FA&LeagueSubscriptions

1,997.00 1,818.00

Trophies

1,575.00 1,500.00

Website 4 196.44 592.79

Meetingrooms 5 305.00 549.50

CRB

180.00 202.90

Courses

2,077.48 1,285.00

Fines

280.00 305.00

Misc 6 1,255.81 14.00

TotalExpenditure

30,311.93

24,873.67

Surplus/(Deficit)

5,089.36

2,255.94

Notes 1.Totalnumberofplayersregisteredis264(225in2015/2016).Itshouldbenotedthoughthatnotallofthesecompletedthe

season.WehavehealthynumbersandconsequentlyrantwoteamsthisseasonatU7,U8,U11,U14,U16.

2. ThereisasignificantincreasehereduetoourincreaseduseofAWPthisseasonandhavingtousemoreexpensivetrainingvenues(AshManor&Broadwater).

3.Wedidwellre-usingkitthisseason,andsomesponsorsalsopaidforkitdirectsoitdidnotgothroughourbooksatall.3. ThisincludesafeeforAlisonBentley,whoseservicesmaynotbeneededgoingforwardandthepurchaseofourdomain

namefor5years.

5.Reflectsthecostofroomhireforcommitteeetcmeetings.WewillbeusingWorplesdonPhoenixatnochargegoingforward.6.ItisworthnotingthatWokingcoststhisseasonwere£977.48forthisperiod.

Openingbankaccount01/04/16

21,610.61

Closingbankaccount31/03/17

27,269.97

Increase

5,659.36

add2015/2016chequescashedin2016/2017

0.00

5,659.36

less2016/2017chequesuncashedatyearend

570.00

5,089.36

8. SEASON2017-2018ANNUALREGISTRATIONANDMATCHFEES8.1 BrianpresentedtheprovisionalfeetariffagreedbyCommitteeatthecommitteemeetingon

26thMay 2016, noting that the figures have been calculated against the backdrop of a 5%increasein2015/6.

8.2 Theproposed2017-2018tariffwasreviewed:

Registration&TrainingFees

AGEGROUP 2016/17 2017/18Reception £40 £40*

U6 £65 £65*U7&U8 £65 £70U9&U10 £75 £80U11&U12 £85 £90

U13andabove £85 £90Supplementformidweektraining

TBA TBA

*Payableintwoequalinstalments09.09.17and25.11.17

MatchFees

AGEGROUP 2015-6 2016-7

U7andU8(5v5) £1permatch £1permatchU9andU10(7v7) £2permatch £2permatchU11andU12 £3permatch £3permatchU13+(11v11) £3permatch £3permatch

8.3 A votewas then taken as follows: ‘To increase next season’s Player Registration andMatch

Fees in line with the tariff agreed at the committee meeting in May 2017’. Unanimousapprovalwasgiven

8.4 ClarepromisedthattherevisedPlayerRegistrationForm(PRF)wouldbeavailableontheClubwebsitewithin2daysoftheAGMandwouldalsobeemailedtoManagersandTeamReps.

9. NOMINATIONANDELECTIONOFOFFICERS9.1 BrianreferredtothetablealreadycirculatedatCommitteeinMayanddisplayedontheClub’s

websiteaheadoftheAGM,showingkeypostsintheClubfor2017-2018

9.2 Asthere isnocurrentClubChairman,Brian,asViceChairmanconductedtheClubChairmanelection process for 2017/2018. Andi Scanlan was the only nomination for the post ofChairman. Andi’scandidacywasproposedbyShaunDyerandsecondedbyAndyElton.AndiwassubsequentlyelectedasChairman(23votesinfavour,0against,0abstentions)

9.3 Brian thenwenton tomanage the votingprocess for the remaining roles, holding separate

votestoelect/re-electMemberstoOfficerandotherkeypositionsfornextseason9.4 Thetableoverleafshowstheoutcomeofthevotingprocessforeachkeyposition(votesforall

positionswereunanimous)

ManagementCommitteeOfficerRoles

POSITION INCUMBENT RETIRING? NOMINATIONS PROPOSED SECONDEDChairman Vacancy No AndiScanlan ShaunDyer AndyElton

ViceChairman/Operations

BrianSlyfield No BrianSlyfield(Re-elected)

ShaunDyer GavZarpzala-Banks

Treasurer ClareJones Yes PaulYoung ClareJones AndiScanlanSecretary ClareJones Yes Michael

BerhanuNick

ReynoldsDaveWilson

AssistantClubSecretary

vacancy no ClareWormald AndiScanlan SeanCrooke

AssistantClubSecretary

vacancy no AliciaPavitt/KarenSmallbone

AngelAburto

ShaunDyer

MembershipSecretary

ClareJones Yes HelenYoung PaulYoung MichaelBerhanu

ClubDevelopmentOfficer

SeanCrooke No SeanCrooke(Re-elected)

SallyHorton MichaelBerhanu

ChildWelfareOfficer LorrieHumphrey

no LorrieHumphrey(re-

elected)

ShaunDyer GavZ-Banks

CommercialOfficer

ShaunDyer no ShaunDyer(re-elected)

AndiScanlan AdrianBinfield

WebsiteOfficer

PeterHorncastle

yes

ChrisJones AndiScanlan BrianSlyfield

Co-OptedRolestotheManagementCommittee

POSITION INCUMBENT RETIRING? NOMINATIONS PROPOSED SECONDEDNorthmeadPitchCo-Ordinator

AndiScanlan

yes AngelAburto

ClareJones BrianSlyfield

FixturesManager

ChrisiLiesicke No ChrisiLiesicke(Re-elected)

BrianSlyfield AndyElton

AssistantCommercial

Officer

AlexOsbaldeston

no AlexOsbaldeston(re-

elected)

SeanCrooke MichaelBerhanu

10. AOB10.1 Brianthankedeveryoneforalltheirhardworkandsupportduringthepastseason.

10.2 Theannualdrawthentookplacefortwofreeplayerregistrationsfornextseason.Winners

wereNoffDiliberto(competitivefootball)andSteveFranklin(non-competitivefootball)

10.3 SeanCrooke:AskedallthosepresenttooffersupporttotheplanningapplicationmadebyGuildfordCounty school for improved sports facilities, as theClubwould likelybenefit fromthislongterm.

10.4 SallyHortonconfirmedthatshehadsecuredapitchatSSPfornextseasonfrom6-7pm.

10.5 Clare Jones was asked to outline how the Club Sec role would work next season and

advisedthatateamwouldfulfilltheroleandfurtherdetailswouldbecommunicatedwhenitwasclearwhowouldtakeresponsibilityforwhichClubSecretarytasks.

10.6 AngelAburtoaskedaboutnewkit fornextseasonandBrianadvisedthiswouldbedealt

withatapre-seasonmeetingforallManagers,whichisyettobearranged,butwouldlikelybeattheendofAugust.

10.7 TherewasmuchdiscussionaboutpaymentplansandensuringtheClubsfinancesremained

good as a result of efficient match fee and registration fee collection. It was decided thatonlineregistrationfeepaymentwouldbeofferednextseasonandClareJoneswouldalterthePRFtothiseffect.

10.8 Muchdiscussion then followedregardingmatchkitand thosepresentwereadvised that

SeanCrookeandAlexOsbaldestonwerelookingatbespokekittoensurethattherewerenovariations across the club in terms of home and away kit due to certain styles beingdiscontinued.Moretofollowregardingthisissue.

10.9 TheAGMthenclosed.

10.10 Andi Scanlan then chaired brief committeemeeting inwhich he thanked both past and

newvolunteers.Hestatedthatthetasknextseasonwouldbeto‘steadytheship’,whilsttryingtomaketheClubruninamoreefficient,easierandsustainableway.

10.11 Trophy Day on 11th June was discussed and it was confirmed that Fraser Horne would

supplyallneededfortheHotDogstall,ChrisiLiesickewasorganizingaraffle,ClareJoneshadorganizedarota,andthetuckshopladieswereorganizedwiththetuckshopsideofthings.

10.12 Therewas also a brief discussion regarding bank signatories. It was decided that in the

interim,ClareJoneswouldremainasignatory,withAndiScanlanandPaulyoungwouldalsobemadeasignatory,withPeterHorncastleandMargaretWickhamremovedassignatories.

10.13 CommitteeMeetingthenclosed.

AndiScanlanChairman,WorplesdonRangersFC___________________________________________APPROVED AS AN ACCURATE RECORD OF THE ANNUAL GENERALMEETING HELD ON 5th JUNE2017(CHAIRMAN’SSIGNATURE)___________________________________________(DATE)

APPENDIX1 VICECHAIRMANSREPORTThisseasonhasbeenatoughonetosaytheleast.Withno-onecomingforwardtotakeovertheroleofTreasurerfromlastseason,ClaretookthisonboardtocoveraswellasherSecretarydutiesas itwaseasieratthestartoftheseasontoreceivethepaymentswhenregisteringtheplayers.DuringthecourseoftheseasonClarecontinuedtocollectthematchfeesandchasethepaymentplanswhichwereallsuccessful.Duetothisthefinancesareinagoodplace,whichyouwillhearaboutlater.Membershipisupagainto264,whichisanimprovementonthepreviousseason.Fortheyoungeragegroupswhoplaynon-competitivefootballtheyhaveenjoyedtheseason,benefittingfromthecoachingthathastakenplacewithWokingFC.Positivefeedbackhasbeenreceivedallround,withcoacheslearningnewtechniquesaswell.U11FalconswinnersoftheFairPlayCupU10ScorpionsWinnersofU10FairPlayCup5andU10IntermediateCupU9PumaswontheSimonHedleyTournamentOlderagegroupshavehadvarioussuccessesacrosstheboard:-AGEGROUP DIVISION FINALPOSITIONU12 SPLChampionship 4/6U13 SYLDiv2 6/10U14Trojans SPLChampionship 3/11U14Lions SPLDiv2 3/11U15 SPLChampionship 8/8U16 SYLChampionship 5/11U16 SPLChampionship 7/9WinnersofJuniorTrophyU17 SPLPremier 8/8U18Hurricanes SPLPremierElite 4/8R/upLeagueCupItwasespeciallydifficultasgoingintothefirstweekendoftheseasonwehad2teamsthatwereonthepointof folding,butbothhaveplayedthroughouttheseasonandhopetocontinuenextyear.Ithasbeengoodtoseethatitemshighlightedontheparentssurveyproduced3taskforcesthatlookedatkeyareasandsomehavebornefruitandsucceeded.Some games have lost out to weather but on the whole it has been a reasonable season forgettinggamesand trainingon.Thishasbeenachievedbyadding toour facilities, suchasmoregames at Worplesdon Phoenix and using Weyfield School for training. By doing this we havecreatedmorespaceatNorthmeadandlesswearonthegamepitch.Iwouldliketoextendmythankstoalltheplayersandparentsfortheseasonandhopethattheyhave enjoyed it. I look forward to seeing everyonenext season.My thanks to the sponsors for

theirkinddonationsandhelpthisseason.Thankstotheparentswhohelpputupgoalsanddobitsand pieces to ease the pressure on the Managers and Coaches. Thanks to the Managers andcoaches who give up their time to run the teams, not only on match days but for training,tournamentsandchasingaroundafterplayers.However, none of that would be possible without a committee. Peter Horncastle was theChairmanforthisseason,butduetohisunfortunateheartattackinSeptember,hadtostepdown.Hecontinuedtorunthewebsiteforusandhasmadeasteadyrecoverythroughouttheseason.Wethankhimforallhehasdone.ThankyoutoChrisLiesicke,whohasarrangedmatchesandrefereesalseasonfortheolderagegroups.LorrieHumphreywhohaskeptChildWelfareontrackwithall thechasingofvolunteersetc.Iwouldespecially like to thank SeanandClare. Seanwhohasnotonly runa teamwith all thetraining and matches that entails, but has also successfully implemented theWoking training,securedWeyfieldSchoolasanextra facilityandbeen themain liaisonwithPhoenix,whilstalsosteppingtohelpotherteams.IthankyouSeanforallthatyouhavedone.Clare.Whatcan IsayaboutClare?HerrolehasnotbeenhelpedthisseasonbysomeManagersand Teams (not all). Despite loads of emails and reminders some still leave things to the lastminute,butClarehasalwaysmanagedtomakesureeverythinghasbeendoneandinplace,sotheladsand lasseswithin theClubhavebeenable toplay footballweek inandweekout.NotonlydoingtheSecretary’sjobbutalsotheTreasurersjobaswell,whichisnomeanfeatonitsown.Allthisalongsideherownson’sillness,fromwhichI’mgladtosayheisrecovering.Bothof themhavedonecountlessotherbitsandpiecesthatnooneelse,apart froma fewwillknowabout,givingupsomuchtimefortheClub.Ithankeveryonewhohasplayedapartandtheyknowwhotheyare(Ican’tmentioneveryone),butthankstoall.ButespeciallytoClareandSean,becausewithoutthesetwotherewouldhavebeennoClub.Thanks.

Appendix2–CLUBSECRETARY/TREASURERREPORTCLUBSECRETARYREPORT–05/06/17SPL– Todate226playersregistered.FINESETC-16yellowcardsreceivedsofarthisseason.Otherfinestotalled£340Charterstandardprocessiscompletewithabitof‘fudging’U8’sLevel1qualificationissuenowresolved.SurreyFAAffiliationisnowopen,andIwillbeaffiliatingtheClubandtidyingourrecordsthisweekasmyfinalClubSec.action.IhaveregisteredthefollowingteamsfornextseasonwithSPL:U7,U8Wolves,U9Buccaneers,U9Pirates,u10Panthers&Pumas,u11scorpions,U12falconsandeagles,u14warriors,u15Trojans&lions,u16hawks,u17U13’sandu18’sareindoubt,sowillregisterthemonceIhaveclarification.Income&RegistrationsRegistrationunchangedat264.Registrationincometodateis£19,696.35Totalsponsorshipincomeis£3573.80.Paymentplans–allpaymentplanswerecompleted.Bankbalanceat5/6/17is£25,209.50EXPENDITUREIhaveissuedchequestotalling£664inMayand£26.22sofarinJune.Anumberofchequestotalling£510.22arestilltobecashed(includingthoseissuedinJuneofcourse)leavingabalanceof£24699.28GuildfordBoroughCouncilhaveconfirmedthatweareincreditwiththemtothetuneof£1994.40.2chequestotalling£10relatingtosiblingrefundswerenotcashedandhavenowexpired.Yearendaccountshavebeenprepared,andhavebeenverifiedbyPaulYoung,incomingTreasurer.Giventhattherehavebeen4treasurersinthefinancialyear,allkeepingdifferingtypesofrecordsweare98%certainthatthesefiguresarecorrect.MISSINGMATCHFEESANDATTENDANCESHEETSSomeholesinthematchfeesbutIwillreconcileandchasethese.MatchfeespaidinApril/Maywas£1,042.CLUBVACANCIES–HelpwithNorthmeadco-ordinator,andTonyMaineewillnotbecoaching

Receptionnextseason,sowehaveapotentialvacancythere.