workshop 1 team management
TRANSCRIPT
CLUB OFFICERS’ ONLINE WORKSHOP:
WORKSHOP 1: TEAM MANAGEMENT
PRACTICAL TIPS FOR ONLINE COMMUNICATIONS
AGENDA• Introductions and Welcome• Building an Executive Team Culture• Communication Strategies with Members:
• Facebook Group – for general discussions • Facebook Messenger – for conversations• Slack – for filtered discussions• Easy-Speak Club Mass Email – for information
• Collaboration Strategies for Club Officers:• Trello – for task management• Google Docs – for sharing
Q & A
Co-Presenters
Demonstrations
WHAT IS YOUR CURRENT ROLE ?
Add your role andClub name(s) in Text Chat
other
EXECUTIVE TEAM CULTUREWhat is it?
SEVEN STEPS FOR FORMING AN EXECUTIVE TEAM?1. Create opportunities for shadowing current club officers
2. Nominate people for the roles
3. Hold club officer elections
4. Provide a formal induction of club officers
5. Acknowledge the skills of each member
6. Bring executive team together in real time
7. Recommend attendance at club leadership training
Which of these steps happen in your club?
WHAT IS YOUR TEAM CULTURE?
What is the driving force behind your Toastmaster executive team?
empowerment
THREE ESSENTIAL INGREDIENTS FOR TEAM EMPOWERMENT
connection
communication
collaboration
CONNECTION STRATEGY: RELATIONSHIP BUILDING
f2f meetingsonline
conversations121 meetups
EXECUTIVE TEAM COMMUNICATIONWhat is it?
COMMUNICATION STRATEGIES FOR TEAMS
Text messaging
Voice calls
Free Conference Call
Meetup
Which are your favorites?
WHAT ARE THE OBSTACLES FOR TEAM COMMUNICATION OUTSIDE OF MEETINGS?
• Time management• Technology• Language• Timelines• Focus v Distraction• Lack of direction• Multiple channels
THINK OUTSIDE THE SQUARE: FACEBOOK SOLUTION
Do you use a Facebook Page or Group?
CONSIDER FACEBOOK MESSENGER
Have you tried Messenger? What Benefits for you?
COMMUNICATION STRATEGY: MESSENGER SOLUTION• Connect with team member
and Friend on Facebook• Send private messages via
Messenger• Share files in Messenger• Ongoing conversations
anytime
COMMUNICATION STRATEGY: EASY-SPEAK EMAIL
Send bulk emails with one click
Useful for sending information to:
• Club officers• Area personnel
What about emails?
THINK OUTSIDE THE SQUARE : SLACK SOLUTION
Slack for ChannelsOf Discussions
Slack.com
CLUBOFFICER.SLACK.COM
Request an invitation
to join
EXECUTIVE TEAM COLLABORATIONWhat is it?
SEVEN CHALLENGES FOR TEAM MEMBERS: TASK MANAGEMENT AND COLLABORATION
1. How to find out about my tasks eg Handover
2. How to gain assistance
3. How to be successful in my role
4. How to put forward my ideas
5. Where to store and share club files
6. How to report to the executive
7. How to complete a Club Success Plan
Who has received or prepared a Handover?
HOW CAN TECHNOLOGY ASSIST WITH COLLABORATION?
What tools can be used to overcome challenges?
Thinkoutside
thesquare
THINK OUTSIDE THE SQUARE: TRELLO SOLUTION
Tasks
Fun
Focus
Does your club use Trello?
COMMUNICATION STRATEGY: GOOGLE SOLUTION
• Create a folder in Google Drive for your club
• Create a set of Google Docs for club officer tasks at your club eg Club Success Plan
• Create a Google sheet for collaborating on tasks
• Create a set of Google Slides for empowering club officers
WHAT TO DO NEXT?
• What do you need for your club officer role?• Who will you contact?• How will you communicate with your
immediate predecessor?• Will you need a mentor?• Can you attend further online workshops?
• September• October• November
WHAT WOULD YOU LIKE TO FOCUS ON FOR WORKSHOPS?
29 September 2016
27 October 2016
1 December 2016