weir ehs management system

8/17/2019 Weir Ehs Management System

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The Weir Group PLC

v1.0 July 2013

The Weir EHSManagement System


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1 The Weir Group PLC The Weir EHS Management System

2 Chief Executive’s Introduction

3 Weir EHS Management System

4 Parts A-E outline

5 Part B – Weir EHS Standards Detail

5 Element 1: EHS Management Systems

6 Element 2: Behavioural Safety

6 Element 3: Operational Control of Risk

7 Element 4: Supply Chain

7 Element 5: Environment/Environmental Themes

8 Element 6: Fire Catastrophe

10 Element 7: Health and Safety Themes

10 Element 8: Product Stewardship

11 Element 9: Field Operations

12 Evaluation and Assessment

13 Responsibilities for Management

CONTENTS


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The Weir Group is committed toexcellent environmental, health and

safety (EHS) performance. Keeping eachother safe is the most important thingwe do as managers, colleagues andcustomer and supplier partners.

CHIEF EXECUTIVE’SINTRODUCTION

Our operations present potential risks to our people and to the

environment. To address these, we ensure that we have an

organisation equipped to recognise and deal effectively with risk

through the capability of our people, clear policies and practicesand an effective management system to deliver results and

continuous improvement.

The Weir EHS Management System sets out how we manage

EHS risk and deliver excellent performance. Since it was

launched, the EHS Management System has contributed to

improved performance in lost-time incidents, but our commitment

to zero accident workplaces means none of us can afford to

be complacent.

Every operation in the Group is required to maintain the systems

and practices outlined in the Weir EHS Management System. Our

commitment to continuous EHS improvement means that the EHS

Management System is periodically updated to reflect evolvingbest practice.

This document is intended to:

• underpin the chain of responsibility and accountability

for EHS risks in which we are personally implicated

• support delivery of best in class performance using Weir

EHS Standards which reflect the highest globally available

benchmarks

• promote a work environment where everyone is empowered

to intervene to ensure the safety of others

The measures set out in this document provide the means

for all of us to make our operations safer and move us closer

to our ultimate aim of zero accident workplaces.

Keith Cochrane

Chief Executive


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A C T

P L A N

D O

C H E C

K

W E I R EH

S Roa d m a p

A

BC

D

E

W E

I R

E H S M a n

age m e n t S

y s t e m

Part B

1 Management Systems

2 Behaviorial Safety

3 Operational Control of Risk

4 Supply Chain

5 Environment/Environmental

Themes

6 Fire Catastrophe

7 Health and Safety Themes

8 Product Stewardship

9 Field Operations

Part A

Duty of Care (EHS

Responsibility and

Accountability)

Part E

EHS Audit

(Weir EHS

Assessment and

Improvement)

Part C

Best Practice

Compliance

Standards

Part D

EHS Protocols

WEIR EHS Roadmap


WEIR EHSMANAGEMENT SYSTEM

The Weir Group is committed tomanaging its activities to safeguard our

employees, customers, the communitiesand the environment in which weoperate. These commitments are set outin our EHS Standards and are availableto all Weir employees on our intranet.

These standards are delivered in practice through the Weir

EHS Management System. This establishes a common set

of standards and expectations for addressing risks that our

operations face. The Weir EHS Management System is made

up of 5 main parts, A to E, which reflect a standard Plan, Do,

Check, Act management cycle.

WEIR EHS MANAGEMENT SYSTEM DETAIL – FIG. 2

WEIR EHS OVERVIEW – FIG. 1

The whole system is driven by the Weir EHS Roadmap which

contains key development milestones for EHS progression across

the Weir Group. The five constituent parts (A-E) which make upthe Weir EHS Management System are detailed in Fig. 2.


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PARTS A-EOUTLINE

PART A

DUTY OF CARE

The Weir Group EHS Policy requires an unbroken chain of

accountability and responsibility from the Chief Executive

through the management structure to the employee on the

shop floor. The key structures for the planning, resourcingand management of EHS are set out at Board, Group

Executive, divisional and company level with responsibility

allocated at relevant levels. This details the expectations of

who does what, how, where and when in managing EHS risk.

It is the Duty of Care Discharge process which connects EHS

aims to individual objectives and joins up the delivery chain

for Weir Group EHS policy.

PART B

WEIR EHS STANDARDS

The Weir EHS Standards form the backbone of the Weir EHS

Management System and set minimum requirements across

the spectrum of EHS risk. There are nine primary areas that

detail step-by-step the Weir minimum requirements. Thesemust be applied across the Weir footprint. They generate

consistency and uniformity of EHS risk control, irrespective

of geography.

PART C

WEIR BEST PRACTICECOMPLIANCE

Weir Best Practice Compliance Standards support the Weir

EHS Standards by prescribing EHS risk control for the

highest risk activities. These focus on the areas of rubber

manufacture, machine shop process, pressure testing, field

operations and foundry operations. Through these Best

Practice Compliance Standards the highest level of risk

control has been identified and the requirements cascaded

across Weir operations.

PART D

WEIR GROUP PROTOCOLS

Weir Group Protocols support the Weir EHS Standards by

providing detailed guidance on how to comply with the

relevant standards and contain relevant system pro-forma

and guidance. These derive from best practice across Weir.

Weir Group Protocols are mandatory.

PART E

WEIR EHS ASSESSMENT AND IMPROVEMENT

A system of assessment is in place that measures

compliance with Weir EHS Standards against a prescribed

rating system. This delivers a proactive measure of EHS

performance for a company/site. A standard action plan

template drives improvement for the coming year. Formal

assessment is annual, with self-assessment every six months

used as a key indicator in the intervening period.


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Element 1: EHS ManagementSystems

Consistent management of EHS systems reduces safety, health

and environmental risk. Essential risk control elements constitute

the management systems section of the Weir EHS Standards.

1.1

Systematic identification of hazards and assessment of risk allows

for a consistent approach to mitigation and management of EHS risk.

1.2

Environmental risks to air, land and water are managed via

a process that identifies aspects and impacts under normal,

abnormal and emergency conditions.

1.3

A regulatory monitoring and annual assessment compliance

regime is in place at state, regional and national level for all

companies.

1.4

EHS objectives and targets are linked to key EHS risks with

dedicated accountability and responsibility cascaded through

management teams.

1.5

Costs of poor EHS performance are collated for each business

to highlight that good EHS is also good business.

1.6

Incident reporting and investigation systems create uniformity

of process for determining trends and focussing EHS resource

for best results.

1.7

A General Planned Inspection process demonstrates

management action and visibility confirming compliance with

standards, programmes and defined rules.

1.8

Chemical inventory management from procurement, storage,use and disposal minimises employee and environment exposure.

1.9

Emergency preparedness scenarios are routinely identified,

tested and lessons learned integrated into site systems for

future implementation.

PART BWEIR EHS STANDARDS DETAIL


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Element 2: Behavioural Safety

Leadership, people investment and demonstrable management

and supervisory behaviours underpin a strong EHS culture.

2.1

Leadership and management commitment is promoted through

a clear accountability chain combined with visibly demonstrated

EHS leadership.

2.2

Leadership skills are developed to ensure ongoing operational

management of EHS risk.

2.3

Change management processes integrate EHS into changes

within Weir operations and ensure routine EHS risk analysis

for any significant change.

2.4

Communicating the EHS message is conducted through a variety

of channels top – down, bottom – up and transversal.

2.5Management behaviours underpin the drive for EHS improvement

with expectations clearly articulated for managers to lead and

drive EHS in their respective businesses.

2.6

Supervisory and team leader expectations in terms of behavioural

commitments are articulated to allow for demonstrable

commitment at first line management of operational risk.

2.7

Safety culture is measured and assessed via a standard

benchmarking tool to allow for identification and management

of key EHS cultural aspects.

Element 3: Operational Controlof Risk

Key risks in our operations are controlled via a set of minimum

requirements across a range of hazards. Effective procedures

and systems focus on implementation of requirements, inspection

and maintenance.

3.1

Industrial hygiene programmes ensure that health risks are

managed and programmes are in place to protect employeesagainst workplace health agents.

3.2

Structured medical surveillance programmes back up the

comprehensive industrial hygiene systems and ensure an active

monitoring of employee health.

3.3

EHS risks from portable equipment are managed via inventory

control and inspection systems.

3.4

Exposure to carcinogenic, mutagenic and toxic substances isactively managed on a risk reduction and minimisation basis.

3.5

Driving risk is mitigated via training and identification of traffic

routes and risk planning.

3.6

Risks from plant and machinery are controlled through best

practice guarding, lock out regimes, training and preventive

maintenance programmes.

3.7

Fall prevention of persons and objects is controlled through a work

at height hierarchy of risk control backed up by routine inspection

and monitoring.

3.8

Confined space working is carefully defined and risk mitigated

through confined space identification, training and permit systems.

3.9

A Weir wide lock out/tag out prescription ensures a robust

approach to isolation and control of energy sources.

3.10Lifting operations are categorised into basic, standard and

complex with corresponding levels of risk control adopted

for each.

PART B – WEIR EHS STANDARDS DETAIL


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5.5

Environmental risk to soil and groundwater is reduced through

a set of storage, containment and management criteria.

5.6

Environmental noise is risk assessed for all operations with routine

boundary surveys and criteria for dealing with any neighbourhood

concerns.

5.7

Water consumption from Weir activities is tracked and quantifiedwith targets normalised against production and output.

5.8

Greenhouse effect gases are identified and tracked with specific

targets for reduction in place for each operation.

5.9

Environmental aspects and impacts are linked to SMART (specific,

measurable, achievable, relevant and time-constrained) objectives

creating a strong focus on our key environmental risks.

5.10

Energy consumption targets are set against a routine and

structured tracking system with energy reduction programmes

in place.

5.11

PCBs (polychlorinated biphenyls) are identified with elimination

programmes in place.

Element 6: Fire Catastrophe

Fire and catastrophe can devastate life and business. Tight controls

are exercised over flammable liquids, fire protection and hazardous

processes which have the potential for fire/explosion.

6.1

Flammable liquids are defined for all Weir operations with storage,

monitoring and training regimes in place.

6.2

Hazardous processes are identified and mapped for each

operation, providing clear focus on key EHS risks.

6.3

A uniform approach is taken to hot works control with regular

liaison with our loss control/insurers to provide the best possible

controls.

6.4

Smoking is controlled through national and state laws,

with additional company controls.

6.5 A security framework is in place at Weir facilities to reduce risks

to employees, public, visitors and contractors.

6.6

Combustible loads are carefully managed against a set of

pre-determined criteria.

6.7

Appropriate emergency organisation procedures are present

at all Weir operations.

6.8

Fire risk is assessed routinely with reference to the public fire

department provision and locations/spread of hydrants.

6.9

Storage of materials is managed via a set of separation and fire

risk management criteria.

6.10

Automatic fire detection systems are installed with routine testing

and evaluation of response on an on-going basis.

6.11

Additional exposures are assessed dependent upon geographiclocation, for example, extreme weather events or conditions.



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Element 7: Health and Safety ThemesHealth and safety risk is a dynamic area with a shifting focus

required to address emerging organisational risk.

7.1

Professional travel is managed via a Group wide system that

ensures employees are not exposed to any significant risk from

travel and working overseas.

7.2

Driving and vehicle risk is subject to an assessment process for

individuals with specialist training for users of 4x4s, etc.

7.3

Temporary employees are subject to the same level of EHS risk

control as permanent Weir staff.

7.4

General wellbeing is promoted via company wellbeing and good

health policies.

7.5

Ionising radiations are identified for all operations with

programmes in place to minimise exposure. Medical surveillance

ensures accurate tracking of exposed staff.

7.6

Asbestos management programmes within our facilities and field

operations ensure that potential risk exposure to asbestos fibre is

adequately controlled.

Element 8: Product StewardshipThe evaluation of product design with regards to EHS risk is the

starting point of a cradle to grave life cycle approach to product

integrity.

8.1

A Product Stewardship strategy is tracked and monitored via the

engineering function within Weir.

8.2

Design processes are subject to rigorous quality assurance

programmes.

8.3

Design engineering risk assessment processes ensure that

product risk is minimised through the product life cycle – including

installation, commissioning, maintenance and decommissioning.

8.4

A regulatory requirements framework evaluation and compliance

system ensures statutory needs are met.

8.5

Communication processes ensure that all residual product risk

information is passed to relevant parties via traceable methods.


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Element 9: Field Operations

Field operations are a key activity for Weir in delivering customer

expectations. We recognise that field operations are challenging

and changing environments which require a different, but equally robust approach, to our manufacturing and service facilities.

9.1

EHS Project plans identify the principle EHS risks and mitigation

processes that are required for significant field projects.

9.2

Planning systems for field operations ensure that work equipment

and provision of EHS equipment is in the right place at the right

time for key activities.

9.3

Dynamic and Point of Work Risk Assessment (POWRA) processesensure a robust approach to the management of safety on field

operations sites.

9.4

Training regimes and resource planning ensure a competent

workforce is provided for field operations with adequate

communication processes for multi-lingual sites/workforces.

9.5

Leadership expectations are detailed for field operation

supervisory management.

9.6

Emergent works are subject to EHS assessment and verification

prior to final approval and execution.

9.7

Lifting operations in the field carry greater risk due to the dynamic

environment and are subject to stringent planning and approval

processes.

9.8

Employees in charge of vehicles in the field environment must

be monitored, trained and coached to understand and mitigate

the higher levels of driving risk on busy, dynamic sites.

9.9

Medical surveillance and checks ensure that a workforce is fit

and healthy for field activity and that all specific health screening

is captured and managed.

9.10

Working in potentially politically unstable regions is subject to tight

risk control and risk mitigation plans, using the latest up to date

advice and information.

9.11

Fall prevention in the field is controlled via a combination

of POWRA, robust emergency rescue plans and personal

accountability for fall arrest equipment where required.


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The assessment process focuses on:

• the effective implementation of the Weir EHS Standards

to meet the objectives in the Weir EHS policy

• the effectiveness of operational delivery, including

communication, documentation, training, measurement,

verification and feedback

Weir EHS Management System ratings

Assessments lead to a rating for a company. The Weir EHS

Standards are rated 0-4 with 4 rating deemed best in class.

Assessment frequency

External assessments are conducted every three to five years. The frequency of assessment within that range for each

operation is determined by a risk-based approach.

Internal assessments are conducted annually.

Performance against the Weir EHSManagement System is continually

evaluated and assessed. This isconducted through external andinternal processes. These providethe information needed to furtherdevelop and improve performanceand management systems.

EVALUATION AND ASSESSMENT


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RESPONSIBILITIESFOR MANAGEMENT

The Weir EHS Management System establishes the context and

standards of EHS practice that are expected. These should guide

EHS management system implementation at an operating unit

level. Aspects of EHS management require oversight and supportat the operating company level. The following guidelines highlight

the oversight and support process for operating companies.

Management accountability:

• commit to and actively engage in EHS activities in areas of

responsibility, including the assessment and evaluation

process; ensure resources enable EHS requirements to be met

• functional management systems must address EHS Standards

and expected outcomes and functional guidelines should

support these

•

determine operational unit EHS performance and establishand engage employees around clear improvement goals;

provide recognition for successful EHS performance

improvement activity

• establish and maintain effective processes to collect and report

EHS data

• ensure EHS expectations and progress of the Weir EHS

Management System implementation are effectively

communicated and monitored at new operations

Risk assessment and risk management

• undertake a regular assessment of risk profile and evaluate

risk mitigation activities accordingly

Operations and maintenance

• monitor effectiveness of mechanical integrity assurance

processes

• ensure regulatory processes can be properly evaluated,

interpreted and translated for the functions and operations

affected

• ensure regulatory compliance processes are assured and

the assurance process is robust

• ensure compliance with regulations and applicable standards

is monitored

• determine, establish and oversee the implementation and

ongoing delivery of sound environmental business practices

Employee development and training

• ensure the competencies required to maintain and develop

effective EHS performance are reflected in employee trainingand development processes

Facility design and construction

• ensure robust minimum standards are in place for the design

and build of facilities and facility alterations; actively consider

whether these standards should exceed regulatory

requirements should you deem these to be inadequate

Organisational change

• ensure Weir EHS Management System implications are

assessed and addressed in change programmes

Organisational learning from incident investigationand analysis

• provide a process to enable the Group to improve performance

through shared analysis of incidents occurring at company

or industry level

Emergency and business continuity

• ensure adequate processes are in place for emergency

preparedness, response and business continuity for incidents

requiring resources beyond an operating unit level

EHS assessment and improvement

• ensure individual and collective EHS assessment results

can be analysed through effective and robust processes

• ensure processes are in place to monitor the status of

assessment, delivery of improvement actions and closure

• ensure processes are in place to maintain assessment

effectiveness through review of operation unit changes such

as size and business focus

• assess management alignment, performance and conformity

with Weir EHS Management System responsibilities for above

operational unit guidelines


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The Weir Group PLC

Who to contact

David Baird

EHS Director

Email: [email protected]

Website: weir.co.uk

weir ehs management system

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