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Developing and Implementing an EHS Management System Lou DiBerardinis Director, EHS Office, MIT

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Page 1: Dibernardinis EHS Management

Developing and Implementingan EHS Management System

Lou DiBerardinisDirector, EHS Office, MIT

Page 2: Dibernardinis EHS Management

MIT EHS Office11/4/052

• EPA Inspectors for RCRA, Clean Air Act, Clean WaterAct, and EPCRA on-site for 5 days

• Inspected about 25% of labs & research centers, EPAfound no actual releases or harm to environment, but:100’s of RCRA violations (hazardous waste), Clean Air Actviolations, Clean Water Act issues

Impetus for Change:EPA Multi-Media Inspection

(1998)

Page 3: Dibernardinis EHS Management

MIT EHS Office11/4/053

•Inadequate resourcesNo organizational infrastructure for environmental compliance No systems approach to environmental managementLack of clear roles, responsibilities and accountability Inadequate institutional knowledge of local compliance

•Inadequate training of those who manage hazardous waste

Key EPA Observations

Page 4: Dibernardinis EHS Management

MIT EHS Office11/4/054

•MIT Must Develop Environmental [Health &Safety] Management System•MIT Must Satisfy Specific Requirements (e.g.,Training, Audits, etc.)•MIT Must Pay Monetary Penalty of $150,000•MIT Must Complete 3 “SupplementalEnvironmental Projects” (SEPs) @ $405,000

Outcome – Negotiated SettlementConsent Decree - April 2001

Page 5: Dibernardinis EHS Management

MIT EHS Office11/4/055

• System -

• Management -

• Environment -

• Health -

• Safety -

What is an EHS Management System?

Page 6: Dibernardinis EHS Management

MIT EHS Office11/4/056

• Is not• A computer system,• A report,• A set of procedures.

• Is• People working together to achieve

EHS policy

EHS Management System

Page 7: Dibernardinis EHS Management

MIT EHS Office11/4/057

Process

Organization

Technology

Structure, roles andresponsibilities.

Enabling tools.How work getsDone.

Management System sustainsthe synergistic integration of

business elements indeveloping, implementing,

reviewing and achieving anorganization’s

EHS Policy

EHS-MS Components

Page 8: Dibernardinis EHS Management

MIT EHS Office11/4/058

Policy

PlanningImplementation &Control

Checking &

Corrective Action

ManagementReview

Management System Elements

Page 9: Dibernardinis EHS Management

MIT EHS Office11/4/059

1. Policy (Apr, 2001)2. Organization (Oct 2001)3. Accountability &

Responsibility (Oct 2001)4. EHS Requirements5. Assessment, Prevention,

& Control6. EHS Incident & Non-

Compliance Investigations

7. Training, Awareness &Competence (Jun, 2003)

8. Env. Planning & Org.Decision-Making

9. Records &Documentation

10. Pollution Prevention11. Continuous Program

Evaluation/Improvement12. Public Outreach

EHS Management SystemElements (NEIC)

Page 10: Dibernardinis EHS Management

MIT EHS Office11/4/0510

• Committed to excellence in EHS stewardship throughresearch, teaching , and Institute conduct

• Institutional accountability for compliance and bestpractices while maintaining independence of researchand teaching

• EHS-MS will integrate with existing MIT-widesystems (ie financial, HR, space allocation,procurement)

EHS Policy

Page 11: Dibernardinis EHS Management

MIT EHS Office11/4/0511

DLC EHS Structure - Option 2DLC has one EHS Coordinator

DLC

Head

DLC

EHS

Coordinator

EHS

Representative

EHS

Representative

Principal

Investigator/

Supervisor

Principal

Investigator/

SupervisorMIT EHS Office

- Environmental Mgmt.

- Radiation

- BioSafety

- Industrial Hygiene

- Safety

EHS Office

Lead Contact

DLC EHS Committee

Co-Chaired by Senior Faculty/Researcher/Supervisor and EHS Coordinator

New Organizational Structure (Typical)

Page 12: Dibernardinis EHS Management

MIT EHS Office11/4/0512

PI and EHS Rep(450)

Room Set/Rooms (2600)

Hazard TypesChemicalBiological

Ionizing RadiationNonionizing Radiation

Flammable Liquids > 10 galHighly Reactive Materials

Large Volume Oil

PI/Space Registration

Page 13: Dibernardinis EHS Management

MIT EHS Office11/4/0513

Trainee Log-In Training Needs Assessment

Web Course Delivery

On-line Classroom Course Sign-up

Course Completion

Other Training Req.Completed

Central Training Records Database

Web-based Reports

The EHS-MS Training System

Page 14: Dibernardinis EHS Management

MIT EHS Office11/4/0514

• Home-built program with web front end• Phased launch starting in 9/03• Auto email notification for training not

completed or retraining• 6700 people completed needs assessment

(3000/yr.)• % completion for major modules reported to

Dept. Head (PI’s compliance special focus)

EHS-MS Training System

Page 15: Dibernardinis EHS Management

MIT EHS Office11/4/0515

• Started with paper-based system• 40 question comprehensive check list• Phased launched started in Jan. 04• 2 inspections/year/dept. required• Lead Contact participates in one/year• Technology launch Sept. 05 - PI report, tracking of

findings and corrective actions• Dept head reviewed inspection results

Level II Inspections

Page 16: Dibernardinis EHS Management

MIT EHS Office11/4/0516

Supervisor’s Report of OccupationalInjury/Illness

DLC

EHS Office

OSHA Record Keeper

Workers Comp

Investigatorsand/ or AARDocument

Corrective Actions Document

Assigned Parties Email

Facilities Work Order

Complete

Consequences

Injury Incident Business Flow

Page 17: Dibernardinis EHS Management

MIT EHS Office11/4/0517

http://mit.edu/environment

Page 18: Dibernardinis EHS Management

MIT EHS Office11/4/0518

Newsletter, surveys, questionnaire- Monthly email from EHS

director

- News & Views Newsletter

- PI EHS-MS Awareness Survey

- EHS-MS AwarenessQuestionnaire

- EHS Office Customer ServiceSurvey

- EHS Awareness Fair

EHS-MS Pamphlet Awareness &Communication

Page 19: Dibernardinis EHS Management

MIT EHS Office11/4/0519

• Will be conducted in Spring 06 by consultingfirm with Univ. EHS Director

• Determines if MIT implemented the EHS-MS• Determines if MIT has fulfilled all the consent

decree obligations• EHS-MS Manual will be guide

Level III Systems Audit

Page 20: Dibernardinis EHS Management

MIT EHS Office11/4/0520

EHS Management System : EHS-MS Manualhttp://mit.edu/ehs-ms

Page 21: Dibernardinis EHS Management

MIT EHS Office11/4/0521

• The assembly of organizational elements,business processes, and technology toolsavailable to people to sustain the continualimprovement of an entities environmental,health and safety performance.

Review:What is an EHS -MS?