SCAFFOLDING

MANAGEMENT SOFTWARE

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CONTENTS

Contents

Sr. No. Page No.Subject

Challenges & Solution

Scaffold Management Software

Software Features

Software tools & functionalities

Our Approach & Implementation

System Configuration

Summary

Support

01

02

03

04

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06

07

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02

03

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New Scaffold/

Modification/

Dismantle

Request

Request

Approval

Task

Allocation

Work Started

(Erection/

Modification/

Dismantle

Scaffold

Inspection

Solution ASK-EHS' Scaffolding Management Software

Automate scaffold Life cycle helps to control flow of

information

Databank of scaffold requests, production records,

Dashboards for the efficient information gathering

and sharing

Reports, Graphs, Analysis & KPIs to make effective

business decisions and for efficient preplanning

Electronic management of scaffold inventory helps

to portray the current scenario and motivates

towards effective usage

Inspection & Scaffold tag management

Easy access via smart devices - anywhere & anytime

Scaffolding

Management Software (SMS)

Management of Scaffolding requests, their approval, production and material inventory

effectively and efficiently. System supports the full cycle of scaffolding management and

comes with a customized work-flow to validate steps to promote safe working practices.

SMS controls the sequence of status changes a request is moved through during its lifecycle

with its flow-engine. The software provides facility to authorized parties to mention all

necessary procedures and authorization are completed before moving to the next stage in

the sequence.

Challenges in the

Scaffolding Management System

Flow of Information - Information collection and its efficient sharing

Consolidation of information for generating KPIs

Progress of project

Productivity of the team

Identification of lacking areas

Effective preplanning of scaffold requirements, identification of production bottlenecks

Centralize control of on-site scaffold inventory

Effective usage of Scaffolding materials

Managing scaffold inspection

Time invested by authorities to run about, contact people personally, taking clearances and

maintaining forms

Data Transparency & Security

STATE EXAMPLES

Draft

Request Raised

Action pending

Build queue

Dismantle queue

Planned

Work initiated

Built

Dismantled

Rejected

Completed

MODULES

Scaffold Request

Requests approval &

planning

Scaffold erection,

modification,

dismantle tasks

allocation

Scaffold production

Scaffold inspection

Scaffolding material

inventory

KPIs and Dashboards

User management

FEATURING

Request Generation

(Erection,

Modification,

Dismantle)

Request approval &

rejection control

Requests with

revision control

Pictures of the area

with annotation

Marking of exact

place on Floor-Map

Attachment tool

Approval by

concerned authorities

Merge scaffold

requests control

Production planning

date

Task allocation to the

production team

Production report

submission

Scaffold weight

calculation tool

Team Efficiency

calculation tool

Routine inspection

Surprise inspection

by safety team

Role & Rule controlled

Awareness &

Acknowledgment

Concurrence &

Authorization

Email notification

Full audit trail &

history

KPIs

Production

Report

Submission

Scaffolding has been, and continuous to be, a significant management problem at various industries. Based on the

study, following can be the major areas of concern:

01 02

Raise request

Image capturing & annotation tool

Floor-map marking tool

Submit Production report

Allot task to scaffold team

Dashboards

KPIs

Work in Online/Offline mode,

overcoming limitation of network

connectivity

Saves significant time of users; as

requests, submission, approvals &

analysis can be done from

anywhere-anytime

Introducing iPad/Tablet functionalities

Software

Features

03 04

Requester Data Correction Review

Planning Work Execution Start Work Completed

Request Submit Acc

ept

Reject

Work Plan

Review RequestReview RequestReview Request

Addl AnalysesAddl AnalysesAddl AnalysesRevise RequestRevise RequestRevise Request

Inspection

Notify

Manual cycle of Scaffold management shall be converted into the electronic one. Authorities involved in

Scaffold life cycle will interact with each other using software in-place of email/phone-calls. This feature

helps to increase transparency among users and saves significant time of users of interacting with each

other. Data capturing forms & workflows shall be customized to adopt existing core procedure, to reduce

hurdles implementing system for all.

Easy communication, collaboration and

tracking of complete scaffold life cycle

Identification of Bottlenecks

Floor Map Marking Tool with live data feeds

Floor Map is a decision making tool, which

displays the current situation of all Scaffolds

with their exact position. Plant drawings or

general assembly drawings shall be used as a

base image of floor map tool.

Selection of exact location on floor map to

erect/modify Scaffold

Floor Map displays standing scaffold with

their exact location and photographs

Display date of latest erection/

modification

Colour coding. E.g. standing scaffold red,

r e q u e s t e d s c a f f o l d g r e e n , h a r d

barricade/cover open holes request

yellow.

It will display area covered by specific

scaffold, access points, progress status,

inspection tag status, when last modified,

photographs and estimated remaining

number of uptime days

Requestor can take pictures of exact location and can

mark/draw/annotate his requirements on picture itself.

Requestor can point-out the equipment on which

Scaffold required, and can draw proposed scaffold

structure. Feature allows multiple pictures within a

request, which helps to present different angles/views

to the concerned authority. It has annotation facilities

like pen, rectangle, lines, eraser, colours, etc. M u l t i p l e

images from different angles & places helps to identify

hazards may arise due to nearby equipment/ material/

environment.

Because of this tool, approving authorities & executing

party come to know exact requirement of requestor,

hazards associated with location, complication

involved in work, without visiting project site.

Image capturing & annotation tool

Maintains material in-use and stock at store. Alerts against minimum stock levels. Identifies material bottleneck

against planned scaffolds

Considering the existing team efficiency, material availability and demands, system shall produce trending graphs

for man & material bottleneck

05 06

Scaffold team efficiency

Identification of team efficiency based on MPP information. Feature identifies efficiency of team either efficient

or good or below average.

Daily, shift wise and weekly efficiency reporting helps management to identify weak links and focus on

increasing skill set level or replacing team members.

Capability to generate sub-contractor wise efficiency comparison, helps to promote healthy competition.

A

B

C

DE

F

G

Measurement of hours

due to non-productive activities

Identifying non-productive hours in production report helps authorities to focus on aligning other

areas like permit issuance, scope change, man/material restrictions, etc

Planning team shall have estimates of non-productive hours from past history, which will help for

better planning of future projects

Promote requestor to make better planning

By displaying lead days provided by different requesting departments,

project management team or concern authorities can align their schedules

and procedures to promote better lead days

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Projects hierarchy

Project location has been divided into Job, Modules, Floor level for the easy understanding, management and visuals

Scaffold weight calculation

Software provides exact weight of the standing scaffold on the project. This calculation is very critical for calculating

overall module/floor weight, which is mandatory for safe lifting and in selecting lifting tools & method.

Dashboards

Preformatted custom charts, graphs & scorecards on Dashboard

At-a-glance insights of all business aspects of business performances

Improved access of the information at every stage

Immediate intimation of task(s) to the concern authorities

Better responses all prerequisite information are available for better response/decision, response from

anywhere-anytime

Scaffold safety inspection log

Efficient usage of scaffold materials

Based on tentative up-time provided by scaffold requestor, scaffold department can plan dismantling scaffolds on

time. It also has mechanism of alerting concern authorities, when any scaffold is not being modified since defined

period. These mechanisms reduces occurrences of unused on-field scaffolds, which leads to freeing space at working

area and utilizing scaffold material optimally

Periodic inspection data shall be collected from field using

iPad/tablet apps. In case of unsafe condition reported, it alerts

to concern authorities.

Status of scaffold tags can be maintained like Green Scaftag,

Yellow Scaftag, Red Scaftag

Scaffolding material/pieces inventory

Inward, issue, return & dead stock

Alerts for critical stock level

Pieces in/out records during scaffold erection, modification & dismantling

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Software

Tools & Functionalities

The strength of ASK-EHS lies in its pool of talent, expertise,

experience and resourcefulness in software solution. Our

strength in software solution acquires exclusive reputation

from the fact that we not only develop and deliver software

to our clients but also work hand-in-hand with them to

implement the requisite measures at work places. Our

composite team takes the full responsibility of software

implantation; train the client to use and execute the software

application in real-time environment with confidence and

competence, thereby deriving full benefit from the software

application. A qualified team of project leaders, computer

programmers, software testing professionals and

implementation specialist take-up software and technical

development and implementation works.

5. Go-Live

4. Training

3. Testing

2. Software Configuration

1. Requirements

Our Approach

& Implementation

Web-based solution

Internet/Intranet based secure application, Run at single/multiple location(s) as per hierarchy of

organization

User friendly interface

User friendly interface to operate, optimize data entry, quick access on reports & graphs and

provide easy navigation among system components

Smart devices support

Compatible with Apple iPad, Android tablet & Windows tablet devices

Email alerts & notifications

Set email alerts & notification for yourself and other responsible person; can pass instruction on

immediate basis via email/sms

Graphical view of report

Graphical view of reports (Charts, Graphs) to display KEY data in easy and analytical way

Analysis of interlinked data

Generates data by analysing information various modules

External data file linking

Facility to attach external documents, images, flow-charts, graphs, data files in forms and reports

to use as reference materials

Security

Limited access rights to users/work-groups. Limited access to files, documents, reports and more

Support

Online real-time technical support, vast library of support documentation/ materials/ interactive

learning tools

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System

Configuration

A core design goal of SMS is to provide you with a system that adapts to your process and required forms and

checklists, rather than forcing procedural change to match the software. The architecture allows the system to be

configured precise requirements using instruction sets that are utilized by you. Some of the common

configuration features are;

01Ability to operate client specific forms for all document types in the form of software screens that

closely represents the paper erection, modification & dismantle requests. The system supports any

type of scaffold, which has its own layout, logic and data to provide users with immediate familiarity

and rule based.

REQUEST FORMS & CHECKLISTS

02The format of printed requests and reports is also client specific. ASK-EHS has implemented different

sizes, colour, styles, watermarks, single/double side and continuation sheet handling on many printer

types.

HARD COPY OF REQUESTS & REPORTS

03The layout & drawings of floor-map represents your specific site and can be deployed by

administrator in the system. Projects hierarchy can also be decided specific to client procedures and

processes

FLOOR MAP DRAWINGS

04Ability to assign specific roles and rights to authorized persons to view, add, edit SMS system at

various stages

USER ROLES & RIGHTS

05SMS system is open for integration to other systems. The multi-tier object-oriented architecture with

its fully exposed APIs is designed to communicate with other systems.

INTEGRATION

Adopting an electronic Scaffolding Management System can substantially contribute to the

goal of operating excellence while reducing operational costs relatively well.

In summary, benefits are based on more effective and efficient administration systems to

enforce procedures prior to, during and after work activities as well as identifying areas of

improvement due to better analytical results.

Summary

BETTER COMMUNICATION

Central information

Faster information

Confirmed communication

EXTRA CONTROL

Frequency of requests

Approval of requests

Completion timeline

Planning & Awareness

Quality & Efficiency

Statistical analysis

History

OPERATIONAL EFFECTIVENESS

Increased efficiency

Increased uptime

Lower operational cost

PERSONAL ADVANTAGES

Easier to access processes

Knowledge & awareness

Quick availability of authorities

without any personal

communication

BETTER

Information

Assessment

Knowledge

Rule adoption

Process

Transparency

Application

Responsibility

Priority

Communication

Awareness

Behaviour

Audit

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Looking for more information?

Contact ASK-EHS representative today

Email: info@ask-ehs.com

Website: http://www.ask-ehs.com

Contact No: +91 98251 00917

SUPPORTWe pride ourselves in our excellent quality of support, which ranges from

helpdesk, to system upgrades, maintenance and administration. Our team

is smart and experienced enough in the Scaffold & IT domain.