u.s. technical advisory group meeting recap of the october london pc 283 meeting november 15, 2013

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U.S. Technical Advisory Group MeetingRecap of the October London PC 283 Meeting

November 15, 2013

Presentation TitleDate or Event Slide 2

AgendaI. Opening Remarks Vic Toy

II. London Meeting Review a. Overall review of process (Document N73) (Kathy Seabrook)

i. Key points (Document N 67)ii. Time lines (Document N 68)iii. Resolutions (Document N70)

b. Review development of a working drafti. Section 4 context of the organization, 5 Leadership/Participation, Support (Kathy

Seabrook)ii. Section 6 Planning 6 (VicToy)iii. Section 8 Operation (Todd Hohn) iv. Section 9 performance evaluation and 10 Improvement (Thea Dunmire)v. Terms and Definitions (Thea Dunmire)

III. Next Steps (Vic) a. Mirror TAG working groupsb. Remote meetings on development of working draft c. Face to face meeting January 14-17th.

IV. Administrative items a. TAG organization / working groups (Vic Toy)b. Committee Updates (Kathy Seabrook, Jim Howe)c. OHSAS Ballot (Vic Toy, Tim Fisher)d. ISO Management System Education Module (Vic Toy)


Meeting Objectives

Overall Objective: The purpose of this meeting is to give the U.S. TAG Attendees a recap of the London Meeting and to start planning for review and action on the proposed standard. 1. Review and impressions from the October PC 283 Meeting2. Enhanced understanding of the process3. Strategies and plans for moving the work and organization of the

TAG Forward


Principle goals for your delegation

Establish and nurture key relationships Provide positive participation with impactful (U.S. position) input Develop cadence and improve rhythm with the U.S. delegation

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Presented byKathy A. Seabrook

London Meeting ReviewISO 45001 OHSMS –

Requirements


ISO PC 283 /45001


ISO PC 283 – Meeting Participants

83 delegates (Experts) 27 Member bodies 5 Liaison members Some participated by

webinar


Goals - Inaugural Meeting

To review the comments: Revised “proof of concept” draft and to Begin to

produce a first Working Draft (WD1) of ISO 45001. Design Specification to develop the final document.

(Live Document) Address agenda items for the Project Committee

(PC) Open Forum.


Goals - US Delegation

Establish Key Relationships – Secretariat, Country allies & alliances

Advocate for US positions based upon Z10 and US Comments in (most comments were accepted): Proof of Concept Document Design Specification Open Forum (as applicable)


Key points - Takeaways Developed good relationships with the Secretariat, Chair

- Working Draft 1 (WD1), various key countries US Comments on PoC and Design Specification were

accepted for the most part


Key points - Takeaways

Open Forum Key issues for resolution by the PC:

The application of “risk”; “people” under the control of the management system; the understanding of what constitutes the “workplace”; ‘participation’ in the setting of policies and objectives.


Key points - Takeaways Standard to include an Annex with guidance (ISO/TMB

must approve – (PC not TC so approved for Requirements only)

WD1 will be completed


Terms Working Draft (WD) – First draft developed by the Project

Committee and experts (US will have TAG input) Committee Draft (CD) –First public draft for circulation to

public for comments Draft International Standard (DIS) Final Draft International Standard (FDIS)


Timeline – 3 Years (N68) Dec 2013 –Working Draft 1 (WD1) circulated

Working Group 1 (WG1) Jan 2014 – Submit Comments on WD1 Jan 2014 – US TAG Face to Face Meeting (to

develop US positions/concerns on WD1) March 2014 – PC Meeting – Development of

Committee Draft 1 (CD1)


Timeline – 3 Years (N68) November 2014 – PC Meeting – Development of

Draft International Standard (DIS) November 2015 –PC Meeting – Development of

Final Draft International Standard (FDIS) October 2016 – Publish ISO 45001

- 3 Year Process -


London Review Process

5 Task GroupsTG1: Section 4 the organization, 5 Leadership/Participation, 7 Support TG2: Section 6 Planning TG3: Section 8 Operation TG4: Section 9 Performance Evaluation and 10 Improvement TG5: Terms & Definitions (Formed at the end of meeting)


Key Resolutions (N70):

Resolution 1/2013 - Following consideration of its Scope, and agreement to develop guidelines as an annex to ISO 45001 Occupational Health and Safety Management Systems – Requirements (in a similar manner to ISO 14001, Annex A)ISO/PC 283 resolves:

To request the ISO/TMB to extend the scope of the PC to cover the development of such guidelines

To request the ISO/TMB to change the title of the PC to reflect such a change in scope (either to “Occupational health and safety management systems – Requirements with guidance for use” or to be brief to just “Occupational health and safety management systems”)

To change the title of WG1 to “Occupational health and safety management systems – Requirements with guidance for use”



Resolution 2/2013 - Following consideration of the various timeframe optionsISO/PC 283 resolves to: Follow the 3 year “default” timeframe for the development of ISO 45001

Resolution 3/2013 - Following a review of the comments received on the draft “Design Specification” (document N21), and its amendment,ISO/PC 283 resolves to: Adopt the “Design Specification” for the development of ISO 45001 given

in document N69



Resolution 5/2013 - Following consideration of the resources needed to complete its task, ISO/PC 283 resolves to:-Impose a limit of 3 Experts per member on ISO/PC 283/WG1


Thank you!

Any Questions?

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Presented byKathy A. Seabrook

Task Group (TG 1)

Section 4: The OrganizationSection 5: Leadership/Participation Section 7: Support


In General

Reviewed and resolved 32 comments from the POC Country comments Identified areas for further work and provided wording where there was agreement amongst the TG. Identified need for further defining: workplace, worker, participation, consultation, interested parties, internal and external Issues and organization. TG5 (Terms & Definitions task group) Guidance on ‘participation’ definition taking information from

Z10, ILO.


In General

Guidance on Competence included Raised concern on how Scope is determined, tied to

yet to be defined terms and concepts of workplace, worker, and control of activities.

Scope should be defined at least the boundary of the workplace.


5. Leadership

Policy to include commitment by Top Mgmt for worker/employee participation

5.3 Guidance - Assuring the organizations performance review, compensation, reward and recognition systems are aligned with the OH&S policy and OH&S management system performance objectives


7. Support

7.4.2 C –obstacles and barriers to participation – Z10 Language in requirements and guidance (ILO agreed)

Guidance on competency to include re-training and recertification as well as meeting regulatory compliance.

Guidance: relevant means making sure each person in the organization has what they need to be effective in carrying out their obligations in the management system.


TG1 Participants:

• Peck Thian Guan, TG Leader, Singapore

• Kathy Seabrook, Scribe, US• Barbara Libowitzky, Austria• Yusuke Chiba, Japan• Catherine Brakenhielm, ILO• Trevor Dodd, UK

• Sigrid Hansen-Tangen, Norway• Emily Sims, ILO• Eckard Metze, Germany• Ian Wrightson, UK• Peter Kwan Ming Cheng, Hong Kong• Julio Diaz Gerardi, Argentina


Thank you!

Any questions?

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Presented byVic Toy

Task Group (TG 2)

Section 6: Planning


Section 6: General Remarks from TG2

Discussion of the type of definition we prefer for “risk” Brief review of 11 comments on Section 6, and 3 comments on

Risk Clause by Clause review and adjustment of Section 6 Final review and “sentencing” of comments Final review and adjustment of Section 6 Definition of Risk (Annex Sl or 18001/Z10) OHS risk and organisational risk Meaning of Opportunity


Task Group 2 Planning

Eckehard Bauer (Austria) Hilde Vatslid (Norway) Seiji Machida (ILO) Abdeljalil El Kholti (Morocco) Mohd Rafee Baharudin (Malaysia) Roque Portillo (Argentina) Luisa Pellares (Columbia) Yoshito Hirambayashi (Japan) Janet Asherson (IOE) Chen Quan (China) Wang Shunqi (China) Martin Cottam (UK) Sally Swingwood (BSI)

Frans Geijlvoet (Netherlands) Gilbert Ljungberger (Sweden) Leonardo Omodeo-Zorini (IIOC) Antonio Terracina(Italy) Miriam Shalom (Israel) Uwe Marx (Germany) Maria McKeown (Ireland) Aykut Kirbas (Turkey) Vic Toy (U.S.) Stan Rogers (TC 207) Christele Hubert (France) Norma McCormick (Canada)


Section 6 Planning

6. Planning

6.1 Actions to address risks and opportunities 6.1.1 Hazard identification 6.1.2 Determination of compliance

obligations 6.1.3 Determining and assessing risks

and opportunities6.1.4 Planning to take action

6.2 OH&S objectives and planning to achieve them

New subsections (additions to Annex SL Language) to address content clarity and organizational issues.


Section 6 Planning

6. Planning





Subdivided into activities to be considered and potential impacts

Guidance considerations• “normal & abnormal activities• Change mgmt/Life cycle

impact• Impact from “other factors”


Section 6 Planning

6. Planning





Terminology: “legal and other requirements to which the organization subscribes”

Guidance considerations:• collective agreements, good

practice etc.


Section 6 Planning

6. Planning





Clarity around “opportunities” a.k.a. “positive risks”

Guidance considerations • On-going assessments vs.

continual improvements• Who can conduct

assessments

Risk assessment process mentioned but methodologies missing *

Consideration of OH&S risk and “organizational” risks


Section 6 Planning

6. Planning





Mostly Annex SL language with some OHS descriptors added


Section 6 Planning

6. Planning





Guidance considerations • Proactive & reactive indicators• Integration into business processes

Mostly Annex SL language

Other key thoughts:Consideration of interested parties, initial reviews


Thank you!

Any questions?

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Presented byTodd Hohn

Report of Task Group 3SECTION 8 – Operation


What we did

• Discussion of the Annex SL Text and other source/guidance documents (ILO-OSH 2001, Z10, ISO 9001, 14001, 55001)

• Review and disposition of 11 comments on clauses for Section 8

• Clause-by-clause review and discussion of requirements

• Discussion of items to include in “Annex A” - Guidance

• Final review of work product


What we did

Restructured Clause 8 as follows • 8.1 Operational planning and control• 8.2 Management of change• 8.3 Outsourcing• 8.4 Emergency preparedness and response


Main points of discussion – 8.1.1Operational Planning and Control

• Discussed definition and consistent use of workplace, worker, employee, personnel, contractors and contractors employees and outsourcing (TG5 – Terms and Conditions)

• Discussed guidance in the Annex in relation to providing examples “workplaces” and what constitutes a “workplace” (Z10)

• Discussed communication and information to suppliers and contractors/contractor employees as being adequately addressed in 7.4.1 (Communications)

• Inconsistent with the use of process and activities


Main points of discussion – 8.1.2Hierarchy of Controls

• A lot of discussion on local laws and regulations that legislate hierarchy of controls

• Guidance in the Annex is needed to provide examples, (example Z10)

• Group accepted wording in Z10 for the hierarchy of controls


Main points of discussion – 8.2Management of Change

• Originally discussed in one sentence – group expanded to a separate Clause

• Incorporated OH&S and included wording for planned, permanent or temporary

• Referenced Clause 6 for management of risks


Main points of discussion – 8.3Outsourcing

• Discussed “Outsourcing” and what it is and what it is not – definition for outsourcing will be important to this clause

• 207 Comment – Risk and Control of Influence

• Created sub – clauses for General, Procurement and Control of Sub – Contractors

• Definitions and guidance were discussed for contractors and communications (Z10, 5.1.4 and 5.1.5, OHSAS 18002, ILO 3.10.5)


Main points of discussion -8.4Emergency Preparedness and Response

• Discussed “potential” versus “anticipating” emergencies, “testing” and taking into account “needs” and “involvement” of interested parties

• Discussed guidance in the Annex on mitigation and prevention, training and information


Members of the Task Group 3

Elizabeth O`Ferrall, (Ireland) (TG 3 Chair)Hendri Farabi, (Germany) (Scribe)Berit Sørset, (Norway)Todd Hohn, (US)Tsuyoshi Kawakami, (ILO)Guillermo Zucal, (Argentina)Thierry Lannuzel, (France)Andrew Foster, (UK)Hussein Rahmat, (Malaysia)Damir Zorcec, (Indonesia)

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Presented byThea Dunmire

Report of Task Group 4SECTION 9 – Performance Evaluation

SECTION 10 – Improvement


What we did

• Discussion of the Annex SL Text and other source/guidance documents (CEN 17, ISO 14001)

• Review and disposition of 16 comments on clauses 9 & 10

• Clause-by-clause review and discussion of requirements

• Discussion of items to include in “Annex A” - Guidance

• Final review of work product


Main points of discussion – 9.1.1Monitoring, measurement, analysis & evaluation

• Discussed definition of measurement and monitoring and the types of activities that are included in measurement, monitoring, analysis and evaluation (e.g. inspection)

• Discussed the requirements and suggested that clarification and guidance is needed – particularly for SMEs

• Need to expand in the guidance what is needed to ensure “valid results” (e.g. calibration)

• Discussed and added in language to address comment related to compliance monitoring (made by Stan in initial plenary)


Main points of discussion – 9.1.2Evaluation of Compliance

• Discussed definition of “applicable requirements (“legal and/or other requirements to which the organization subscribes”) but did not resolve what term to use – agreed that the intent of requirements is to evaluate compliance status of the “requirements” identified as applicable by the organization to which compliance was committed to in the OH&S Policy

• Discussed process for evaluation of compliance – decided to use ISO 14001 language since many organizations have integrated compliance assessment functions


Main points of discussion – 9.2Internal Audit

• Discussed definition of internal audit and the requirements for an audit program; discussed the use of ISO 19011

• Suggested that competence of internal auditors and those conducting incident investigations – as well as other with OHSMS responsibilities – should be covered generally in 7.2 and expanded upon in guidance; again reference can be made to ISO 19011

• Added in subclauses to address ISO formatting issue


Main points of discussion – 9.3Management Review

• Discussed what items of information are important for review by Top Management and how they should be ordered in clause 9.3

• Discussed meaning of the word “trends” in identifying what Top Management should consider in management review and added status since that may be as important as trends

• Avoided adding in new requirements because this section is already very perscriptive


Main points of discussion -10.1Incident Investigation, nonconformity & corrective action

• Discussed whether incident investigation and corrective action should be two different clauses and perhaps in different sections (e.g. in section 9) and concluded they should be in the same clause but it must be clear that organizations can have more than one process to address them

• Added suggestions for guidance – including the tie between corrective action and both risk assessment and management of change to ensure actions do not create risk


Main points of discussion- 10.2Continual Improvement

• Stayed with Annex SL text – to give organization flexibility

• Added suggestions for guidance – including the definitions of suitability, adequacy and effectiveness and examples for the organization to consider for continual improvement


Members of the Task Group 4

Thea Dunmire, U.S. chairSimone Cencetti, ItalyTeresa Hawkins, UKAmin Prey, GermanyChristopher Ward, UKJerry Ramdunee, South AfricaBrenda Henry, CanadaSyamsul Zahrin Zainudin, Malaysia

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Presented byVic Toy

Next Steps


III. Next Steps

a. Mirror TAG working groups - leverage the strength of our numbers, expertise and diversity - Sign up processb. Remote meetings on development of working draft - Begin work on developing U.S. Positions *c. Face to face meeting January 14-17th. - Review language and comment on WD1 - Logistics to be determined

* PC283 Experts will continue to work on language of WD1 through January


IV. Administrative items

a. TAG organization / working groups (Vic) b. Committee Updates (Kathy, Jim) c. OHSAS Ballot (Vic) d. ISO Management System Education Module (Vic/Thea)


US TAG to PC 283 Organizational Structure

Executive Committee Vic Toy, Chair

Kathy Seabrook, Vice Chair

SecretariatTim Fisher

Membership Jim Howe

Procedures(Adhoc) Kathy

Sebrook

WG1TBD

WG2TBD

WG4TBD

Terms & Def TBD

PC 283 Delegates/ExpertsVic Toy

Kathy SeabrookThea Dunmire

Todd Hohn (obsever)

WG3TBD


PC 283 Membership Work Group*Committee members and alternates only.

First meeting next Thursday, November 21 at 3 PM EST

The membership committee will review and make recommendations in the following areas:1. Existing roster for categories, interest groups and balance2.Future membership applications3.Observers that desire to become members4.Employment sectors not represented5.Procedures for replacing members for non participation6.Maximum committee size


IV. Administrative items

a. TAG organization / working groups (Vic) b. Committee Updates (Kathy, Jim) c. OHSAS Ballot (Vic) d. ISO Management System Education Module (Vic/Thea)


Thank you!

Any questions?


International Organizational Relationships

u.s. technical advisory group meeting recap of the october london pc 283 meeting november 15, 2013

Documents