1 u.s. technical advisory group meeting recap of the april morocco pc 283 meeting victor toy, cih,...

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U.S. Technical Advisory Group MeetingRecap of the April Morocco PC 283 Meeting

Victor Toy, CIH, CSPChair, US TAG to PC 283

March 25, 2014

Presentation TitleDate or Event Slide 2

Agenda

Opening Remarks (Tim Fisher, Vic Toy)

New members (Jim Howe)

Morocco Meeting Review (Kathy Seabrook, Thea Dunmire, Todd Hohn, Vic Toy)

Next Steps (Vic Toy)

Administrative items (Vic Toy)


Meeting Objectives

Overall Objective: The purpose of this meeting is to give the U.S.

TAG Attendees a recap of the London Meeting and to start planning

for review and action on Committee Draft

1. Review and impressions from the Morocco PC 283 Meeting

2. High level insights on WD1 and U.S. comments

3. Strategies and plans for TAG activities

Updated WD1 text not yet available


Summary of the PC 283 meeting in Morocco

• Objective: Processing WD comments into a Committee Draft• 1300 comments, 230 Pages; 49 page PoC annex • 85 Delegates in attendance, 33 of which attended for 1st time• PC Membership: 45 P Mem (+2), 15 Observers, 12 liaisons (+6)• May 1st ISO/DEC Directives: 2 month CD review period, one 9 mo

extension, a now “optional” FDIS stage• Development of a draft scope and purpose• “Guidelines for use” oriented towards interpretation of requirements• WG1 divided into 5 workgroups only one of which completed its task• Work extended to a July 1 deadline with ballot for a CD • Plans for an August 1 release of a CD• Delay will “push” next PC meeting to November


Status and subsequent plans

Text in WD1 has for the most parts been revised, some parts are still subject to change

The Annex has not been fully addressed yet

PC 283 Task groups are continuing their work via correspondence (or physical meetings) if necessary to

complete their standards text and

the text for the guidance annex

1st July - The completed texts will be assembled into a full draft by the WG Convener and Secretary

The full draft will be edited by the WG Convener with the assistance of the TG Leaders


Approximate breakdown of the number of comments against clauses in WG1/N22

Total no. of comments in WG1/N22 = 1295, on 227 pages

Risk def.

Improvement

Leadership

Risk Management


Casablanca Resolutions

Resolution 1/2014 To circulate a Committee Draft of ISO 45001 for comment and ballot,

following preparation of the text by ISO/PC 283/WG1

Resolution 2/2014 Amend the Design Specification of ISO 45001 to be consistent with:

The Committee Draft of ISO 45001, and The results of the ballot on “OHS” versus “OSH” (see PC283/N88)

Circulate the amended Design Specification for review and confirmation at the next plenary meeting

Resolution 3/2014 To thank the host of the meeting, IMANOR, and it’s sponsor INCVT for

the excellent meeting facilities provided and for its wonderful hospitality


International Organizational Relationships

PC 28345 Member countries15 Observing countries12 Liaison Members TAG to PC 283

91 Organizational Members

ISO 45001Occupational Health &

Safety Management Systems

Delegates/”Experts”

“Mirror Committees”

U.S.


Timeline (key dates) – 3 Years (N68)

Terms

New Work Item Proposal (NP)

Working Draft (WD) – First draft developed by the Project Committee and experts

Committee Draft (CD) –First public draft for circulation to public for comments

Draft International Standard (DIS)

Final Draft International Standard (FDIS)


Timeline (key dates) – 3 Years (N68)

10/21/13: Initial PC 283 Meeting to develop WD1

02/28/14: Comments due on WD1

04/04/14: PC Meeting drafts “Committee Draft 1 (CD1)” (now Jul 1)

06 /2014: CD1 released for comment/ballot (now Aug 1)

11 /2014: PC Meeting drafts “Draft International Standard (DIS)”

01 /2015: DIS released for translation

06 /2015: DIS Ballot

11 /2015: PC Meeting drafts “Final DIS (FDIS)”

01 /2016: Final draft of FDIS ISO processing

07 /2016: FDIS Balloting

09 /2016: Publication of ISO 45001

Next slide


Work plan following the Morocco meeting

15 July - The full draft will be circulated to the members of WG 1 for a Yes/ No ballot on whether it is adequate to go forward as the CD text

1st August – CD ballot starts 1st October – CD ballot closes Next PC meeting – end of November

2 mo. Comment (TAG Effort)


Reminder of Some of the Major issues so far

Terms and definitions (e.g. “issues”, “workplace”, “risks”) The concept of “positive risks” or opportunities Management system vs. program orientation Feed back and crisp relationships between sections of 45001 Employee / worker participation What stage assessments (i.e. risks) are conducted Flow and understanding of the planning section from assessment

to prioritization to objectives to system issues Supplier / outsource management (including procurement and

contractor management)


and the major challenges

Major issues related to requirements Definition of what a management system is Objective of the OSHMS (compliance vs. conformance) Application of the HLS Speaking small (SMEs) Depth or requirements or need for strong ANNEX

Major issues related to development and final product Diversity of input HLS “fit” Input by “experts” Need for basic vs. mature OHSMS concepts Language and translation


Strategies for pushing the US position

Educate, deliberate and advocate In general, “give and take” Assure concepts are included in annex if not standards language Open door for future documents

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TG2 Planning

Victor Toy, CIH, CSPChair, US TAG to PC 283

March 23, 2014


General Overview

Of the 1295 comments submitted…• 266 (20%) are on Section 6, • One third of those (80) are in the definitions of risk and hazard

Comments include: Feedback (choices) on terminology Proposals to adjust structure of the section to improve flow Proposals to transfer content to other sections Suggestions for changes to wording Draft content for guidance on specific topics


Section 6 Comment disposition

Delineation of comments processed:

• Terminology: 66• Structure & Flow: 17• Text detail: 156• Editorial: 19• Annex: 8

TOTAL: 266 (258 addressed: 8 remaining) – but a few deferred comments need to be revisited. Work not yet started on annex


Comments overview & hot topics

Overall Structure of Section :• Suggestion to move OHS risk assessment from Sec 6 to 8• Suggestion to move Comp Obligations from Sec 6 to 4 (Context)• General concern about overall flow – especially Section 6.1

Terminology and requirements:• “opportunities” • “compliance obligations” / “legal and other requirements”• “objectives” – are these improvement or performance objectives?

System Risks vs. OHS Risks • clear distinction required in section 6 consistent with Annex SL


Comments overview & hot topics

Annex topics (not complete list as this is work in progress)

(Risk) ‘criteria’ Guidance on compliance obligations Analysis of near misses/incidents Residual/unmitigated risk Risk gap analysis/assessment Human factors Limited time projects/operations Multi-employer work sites


Section 6 Terminology – Risk

• Majority of comments appear to favor separating general (management system) risks from “OHS risks”

• Some favor making the OHS risk definition a note to the Annex SL risk definition (U.S. comment)

• A few prefer purely to use Annex SL• Choice of 3.09A close to U.S. preference (an estimate of vs.

combination)

3.09A - OH&S risk - combination of the likelihood of an occurrence of a hazardous event or exposure(s), and the severity of injury or illness ill-health that may be caused by the event or exposures


Section 6 Terminology – Hazard

3.09B1 most popular, followed by B2 (the U.S. preference) which said “condition, set of circumstances, or inherent property that can cause injury, ill health/illness or death

3.09B1 (before) - Hazard - source, situation or act with a potential for harm in terms of human injury or ill-health/illness, or a combination of these

3.09B1 (after) - Hazard - source, situation or act with a potential to cause human injury or ill health


Section 6 Terminology – Misc

Opportunity - should not be defined but guidance is necessary to explain the concept as follows: assure the OH&S management system can achieve its intended outcomes prevent, or reduce, undesired effects achieve continual improvement

Deferred to TG5 (Terminology) “Compliance obligations” vs. “Legal and other requirements” “Objectives”


Overall Structure of Section

Suggestion to move OHS risk assessment from Section 6 to 8• Keep main discussion in 6, with focus in 8 remaining on

application of controls (arising from RA) – but noting the feedback loop to 6.

Suggestion to move Compliance Obligations from 6 to 4 (Context)• Keep main discussion in 6, with existing mention reference in 4

General concern about overall flow – especially Section 6.1• Agreement to reposition “Compliance obligations” section• Majority in TG2 favor position early in Section 6 before HAZID

&RA• Minority strongly favor position after HAZID & RA• Referred to plenary resulting in no change


U.S. Section 6 Comments

Not Accepted 7

Accepted 16

Annex 9

Deferred 2

total 34

General responses

Accepted• Section 6 organization and flow• Feedback from other sections into planning• Management of Change• Meaningful employee participation• Multiemployer worksite (to annex)• Review of management system (to annex)

Not Accepted• Specific system improvement language• Identification of system issues• Clarification of risk assessment in section 6 vs 8

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Next Steps and Administrative Items


III. Next Steps

• PC 283 TGs complete standards language and annex• Vote to move to CD (delegates)

• U.S. TAG begins work on review and comments• Distribute CD• TAG Member Review and comment (at least 2 weeks)• TAG Meeting(s) to address U.S. comments

• 1 week Face to face meeting possibly around week 3-4• Consolidation of U.S. TAG comment resolutions (who?)

• Final Review by Telecon of major issues (if possible)• US TAG committee vote on CD

• Comments and vote submitted to BSI


IV. Administrative items

a) TAG organization / working groups

a) Facilitators/”Edit” team

b) OHS vs OSH Ballot


US TAG to PC 283 Organizational Structure

Executive Committee Vic Toy, Chair

Kathy Seabrook, Vice Chair

SecretariatTim Fisher

Membership Jim Howe

Procedures(Adhoc) Kathy

Sebrook

WG1TBD

WG2TBD

WG4TBD

Terms & Def TBD

PC 283 Delegates/ExpertsVic Toy

Kathy SeabrookThea Dunmire

Todd Hohn (obsever)

WG3TBD


Thank you!

Any questions?

1 u.s. technical advisory group meeting recap of the april morocco pc 283 meeting victor toy, cih,...

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