Webinar: Ask The ExpertsPresented by AvePoint, Hyperfish, and Microsoft

Agenda:• Meet Our Experts• Introduction to

Groups• Panel Discussion• Live Q&A

Dux Raymond SyAvePointChief Technology Officer (CTO)Microsoft Regional Director & MVP@meetdux

Christophe FiessingerMicrosoftProgram Manager Office 365 Groups@cfiessinger

Jeremy ThakeHyperfishVP of Product Technology@jthake

Welcome to Office 365 GroupsPresented by Christophe

Collaboration ishow work gets done

Geographically Distributed Need varied ways to connect across locations and time-zones

Internal & External Team MembersTeam members outside the firewall need unfettered access

Multi-Generation WorkforceDifferent expectations and preferences for tools

Employees work on nearly

2xthe number of teams,compared to 5 years ago

Different groups have different needs

Co-Creating Content

Mail &Calendar

Voice, Video& Meetings

Chat-based Workspace

Sites & Content Management

EnterpriseSocial

Today’s Challenges

Siloed Apps Friction across applications – multiple logins, difficulty sharing and discovering information

Shadow IT Incomplete toolset can lead to inconsistent security, compliance and risk

Wasted TimeContext switching between different apps drains attention and time

Office 365: Designed for the unique workstyle of every group

Complete Collaboration SolutionOffice 365 addresses the breadth of collaboration needs across your company

Integrated ExperiencesOffice 365 Groups and Graph enable integrated experiences that facilitate effective collaboration

Security and ComplianceOffice 365 delivers the security, compliance and manageability required in today’s workplace

Co-Creating ContentOffice 365 ProPlus

Mail &CalendarOutlook

Voice, Video& MeetingsSkype

Chat-based WorkspaceMicrosoft Teams

Sites & Content ManagementSharePoint

EnterpriseSocialYammer

Office 365 Groups

Office 365 Groups is a membership service

User creates new group for

collaboration

Office 365 Application

Group experience populated in app of

choice

Office 365 Application

One IdentityAzure Active Directory (AAD) is the master for group identity and membership across Office 365 (Exchange, SharePoint, etc.)

Federated ResourcesO365 services extend with their data (e.g. Group messaging, SharePoint TeamSite, OneNote, Planner)

Loose couplingServices notify each other of changes to a group (e.g., creation, deletion, updates)

Group identity created

Azure Active DirectoryIdentity, Resource URLs, Owners, Members

End UserCreate groupSet as public/privateAdd members & adminsAdd/remove external membersDelete group

Tenant AdminPull reports on group activityControl who can create groupsEstablish dynamic membershipSet naming & retention policiesMaster permissions for groups

Admin Tools

How to manage group membership

> Get-UnifiedGroup #create/update/view groups and their settings

> Get-UnifiedGroupLinks #Manage members, owners, and subscriber list

> Get-MsolSettings #Manage tenant-wide group settings

Admin UIOffice 365 Admin CenterOffice 365 Admin appAzure AD Admin PortalExchange Admin console

PowerShellExecute against Azure AD as primarySynchronous notification/update in Exchange/SP*-UnifiedGroup / *-MsolGroup*-UnifiedGroupLinks*-MsolSettings

Directory managementDynamic membershipDefined in Azure AD Admin Portal or via PowerShell, see Using attributes to create advanced rules

Naming policySet on display name during create/changeBlocked word list, pre-/post-fix based on AAD attributes IT admins can overrideOnly applies to Outlook (web, desktop, mobile) endpoints today

Hidden membershipMembership is only exposed to membersConfigure using REST API today and via PowerShell in the future

Group creation permissionsAzure AD policy can restrict some users from creating groups anywhere in O365, see Manage Group Creation Does not prevent users from using groupsIT can still create groups

Group Policies and Information Protection

Data classificationLabels to guide user behavior in group (and site) spaces

Usage guidelinesA way for you to inform users about your org’s policies

In-place hold and eDiscovery searchEnsure data is preserved for investigation/active litigation and search for data in Groups for litigation/investigation.

Auditing and Reporting

Reporting in the Azure AD Admin Portal & via Audit Log Search in O365 Admin CenterActivities include: added group; updated group; deleted group; added member to group; removed member from group.

Office 365 groups activity reportIncludes group properties, messages received and group mailboxes storage over time.

SharePoint site usage reportIncludes group properties and group files storage over time.

Get-UnifiedGroup PowerShell & Azure AD REST API

Deletion recovery (soft-delete)We’ll allow end users and administrators to undelete an Office 365 Group and its contents in one action within 30 days.

Expiring GroupsAdmins set a duration after creation when group owners need to attest the continuing need for their group. Else it’s deleted.

Preservation and deletion policiesCreate and manage preservation and deletion policies that affect Office 365 Group mail and files in one step using the Security and Compliance Center.

Naming policyNo matter where a group is created (SharePoint, Planner, Teams, Yammer, etc.), strings or user properties can be appended to the group name.

Banned words and profanity checkingMicrosoft-provided profanity block list and support for custom word block list.Please leverage FastTrack for status update http://fasttrack.microsoft.com/roadmap

Directory management

What’s Next?

How external guest access works

User adds guest@gmail.com to a Group in Contoso’s

tenant

Guest identity is created in Contoso’s Azure AD and guest

authenticates through Microsoft Service Account

Guest identity is synched to

Exchange Online and SharePoint Online

Guest access in Office 365 groups | Guest access in Office 365 groups – Admin Help

Guest access to resources governed by organization policies

Upgrade DLs to groups in Outlook: https://aka.ms/whyupgradedls

Migrate distribution lists (DLs) to Outlook via Exchange admin center

Migrate DLs to Outlook via scripts

Cross-premises DL migration possible using the hummingbird tool

Configure Office 365 Groups with on-premises Exchange

Migrate Public Folders to Office 365 Groups using third party solutions from Binary Tree & Quadrotech

Microsoft Ignite recording:Migrate DL to groups in Outlook

Microsoft FastTrack:Onboarding and adoption assistance

EngineersMethodology& Resources

Tools & Insights

FastTrack.microsoft.com

+ see Office 365 Groups update at Ignite 2016 Unite your team with Groups in Outlook

Microsoft Teams

Office 365 Groups innovations and next steps

Yammer

Administration Office 365 Groups Individual applications

ExperiencesSharePoi

ntOffice 365

ProPlus

Skype

Documentation: aka.ms/O365g | Questions: aka.ms/O365ng | FastTrack: fasttrack.microsoft.com/office Roadmap: fasttrack.office.com/roadmap | Sway: aka.ms/Office365Groups Key Resources

Outlook

Next Steps Migrate DLs to O365 GroupsDrive usage with FastTrack resourcesGive us feedback on our Technical Community

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Panel Discussion:Office 365 Groups

Ask The Experts: Q&AOffice 365 GroupsPresented by Dux, Jeremy, & Christophe

Run the free Hyperfish Directory Analyzer!

https://app.hyperfish.com/

In your custom report you will find out how complete your People Profiles are across your

Active Directory

2nd Webinar: Office 365 GroupsBest Practices & SolutionsTuesday, February 7 at 11AM EST• Key considerations when activating Office 365 Groups• How to manage the various Office 365 artifacts that come with Groups• Tips for building a strong Groups governance strategy• Solutions for regulating Groups creation, management, and end of life

www.avepoint.com/office-365-groups-best-practices-webinar/

Thank You for Joining:Office 365 GroupsPresented by AvePoint, Hyperfish, and Microsoft

For More Blogs, Videos, & Webinars, Check Out:www.avepoint.com/office-365-groups www.hyperfish.com