town pachayath sirawar rti 4(1)b · public hygiene, prevention of contagious diseases, registration...

TOWN PACHAYATH

SIRAWAR

RTI 4(1)B

Chapter 1

Organization, Functions and Duties

[Section 4(1)(b)(i)]

Particulars of the organization, Functions and Duties

Sl. No Name of the Organization

Address Functions and Duties

1 Town

Pachayath,Sirawar

Town pachayathsirawar,Lingasugur

Road DistRaichur

The Town Pachayath of Sirawar TP consists of 20Councilors elected from the Wards, 20 Councilors nominated by Govt. and the jurisdictional MP/MLA/MLC as Members. The head of the Council is the President elected from among the Councilors of the Wards. There is also a Vice-President elected from among the Councilors to exercise such powers delegated to him by the President. The commissioner appointed by the Govt. is the executive head of the Council. The Municipality has Engineer/Engineers/Health Inspectors/Manager/FDA/SDA/ Bill Collectors and Pourakarmikas. The Council has obligatory functions such as maintenance of roads, markets, public toilets, drainage, supply of drinking water, cleaning of streets, removal of garbage, regulation of buildings, slaughter houses, public hygiene, prevention of contagious diseases, registration of births and deaths, street lighting, etc., and discretionary functions like maintenance of parks, gardens, libraries, hospitals, providing entertainment in public places, slum up gradations, promotion of cultural, educational and aesthetic aspects urban forestry maintenance of destitute homes and implementation of urban poverty alleviation program sponsored by Govt. etc

Chapter 2

Powers and Duties of Officers and Employees

[Section 4(1)(b)(ii)]

Please provide details of the powers and duties of officers and employees of the authority by designation as follows:

Sl No Name of the

office/employee Designation Duties Allotted Powers

1 Shri Om Prakash Chief Officer

1.Be in charge of municipal administration [and have custody of all

records and documents of the Municipal Council],

2. Maintain supervision over the entire staff working in the Municipal

Council.

3. Supervise the maintenance of accounts and records up-to-date.

4. Supervise the collection of taxes, fees and all amounts due to the

Municipal Council under the Act and received, recover and credit to

municipal fund all taxes, fees, fines and other sums due to the

Municipal Council.

5.Issue under his signature all licenses and permissions which may be

granted by the Municipal Council under the Act, rules or bye-laws and

subject to the provisions of the Act, rules and bye-laws, suspend with

hold withdraw any such licenses or permission.

6. See that the securities are duly furnished or renewed by the Officers

and servants who are required to furnish such security and maintain a

register of such security.

7. See that all contracts entered into by the Municipal Council are duly

executed and that the contractors furnish such security bonds as may

be required of them.

8. Be accountable for all receipts and expenditure and for all works on

hand.

9. Supervise the conservancy, health engineering, Town Planning and

survey, water supply and drainage staff of Municipal Council.

10. Report all cases of neglect, illegality and breach of rules and

byelaws and disobedience on the part of all subordinates or

contractors.

11.Take prompt steps to remove all irregularities pointed out by the

audition and report all cases of embezzlement, theft or loss of

municipal money or property.

12. Supervise and periodically inspect all properties vested in the

Municipal Council and bring to the notice of the controlling authority

all cases in which repairs improvements new works or other measures

are necessary and report nuisances breach of the Act rules and bye-

laws there under.

13.Examine claims against the municipality as to correctness, budget

provision authority for the charge and before payment of such claims

to bring to the notice of the controlling authority all papers, vouchers

and completion certificate and notice necessary for considering the

claims.

14.To attend and assist the holding of meetings of Municipal Council

and its committees.

15.To arrange or cause to be arranged and to supervise the warning

and registration of all correspondence.

16. Supply any written statement estimate account report or a copy of

any document in his charge called for by the Municipal Council or

committee.

17.To keep the minutes of proceedings of Municipal Council and its

committees.

18.To have prepared and certify to the correctness of all periodical

records and the maintenance of all registers up-to-date.

19.To furnish all information as may from time to time to time be

required by the Municipal Council or the Committee.

20.To place the classified registers or receipts and payments written

up-to-date before the standing Committee at its first meeting in the

following month and to submit any remarks passed by the Committee

before the Council.

21.To have prepared under his direction accounts required to be laid

before the Municipal Council at each general meeting of all the

receipts and expenditure of the municipal fund during the year.

22.To lay before the Municipal Council or committee cases include

petitions for consideration and early action together with all previous

papers pertaining to that subject.

23.Shall have read the file and records in connection with the subjects

coming for discussion at the meeting of the Municipal Council and

supply information on the following points.

24.The provisions of law and the rules, bye-laws or standing orders

relating to the subject.

25.The financial implication of the proposal and the proposed ways

and means of financing the same so far as he can work out.

26.The competent authority to sanction the proposal if approved.

27.Precedents and the course of action to be taken.

28.Inspection of all Municipal immovable property at least once in six

months with a view to its maintenance in good order and to watching

the working of rules and bye-laws in respect thereto.

29.Periodical inspection, as frequently as is compatible with

thoroughness, or every public street and place, with a view to the

removal of obstructions and encroachments and to the maintenance

of streets, drains, latrines, dustbins, etc, in good repair.

30.Periodical inspection of all streets and buildings in respect of which

action under any of Sections 177 to 187 of the Act is being or is to be

taken.

31.A monthly test inspection of some of the places in respect of which

orders under any other section have been issued with a view to see

that orders are duly carried out.

32.A quarterly test inspection of some of the premises in respect of

which the municipality have issued licenses, with a view to seeing that

the terms of the licenses are duly fulfilled.

33.A test on at least one day in each week of the work of one or more

of the Inspectors so that the work of each may be tested at least once

in three months.

34.Check each month of the originals of Receipts issued in order to

prevent and defect cases of fraud in tax collection.

35.Shall maintain a clear daily record of the result of each Inspection in

a special book called the Chief Officers Inspection Book extract of

which shall be submitted to the Deputy Commissioner every month for

perusal and remarks.

36.The Municipal Commissioner or Chief Officer to represent

Municipal Council in proceedings before courts.

37.To attend all the meeting with relevant statements convened by

higher authorities.

38.To give prompt attention for Disposal of Applications filed under

Right to Information Act.

39.Proper Supervision over Solid Waste Management and its

programme.

40.Review the diaries of subordinate executive staff.

2 Vacant Asst.Executive.

Engineer

1.Shall work subject to the general and special orders of the Municipal

Commissioner.

2.Incharge of all public work in TMCs.

3.Execution, supervision and maintenance of Municipal and

developmental works

4.Shall have a supervision of all machinery, plants and stores.

5.To certify the satisfactory performance of all works taken up by

TMCs.

6.Shall be responsible for all the works.

7.Supervision over the entire scheme works including GIS.

8.Supervision of municipal vehicles and consumption of petrol, diesel

and other lubrication.

9.Supervision on drinking water supply.

10.Prevention of unauthorized constructions, water tap connection,

UGD lines.

11.To submit the report to the Municipal Commissioner about the

performance Of his subordinate officials (including AE. EE, JEs) ‘C’ and

‘D’ Group.

12.To accord technical sanction for estimate within the purview of

their powers.

13.To take necessary action on the Audit objection and also on the

Inspection Report pointed on the Technical Section.

14.To follow the provisions of KM Act and Rules, Transparency Act and

Rules.

15.Review the diaries of Environmental Engineers, Asst. Engineers and

JEs.

16.Submit the monthly diaries to the Municipal Commissioner and a

copy to DMA.

17.Any other works entrusted by Municipal Commissioner

3 Kum.Soumya

Junior Programmer

(Contract Basis)

1.Attend to Envelope Collection work.

2.Attend to Data Entry.

3.Attend to Data Entry import.

4.Attend to Data Entry validation.

5.Attend to report generation.

6.Attend to GIS data based creation.

7.Attend to software installation by e Government Foundation.

8.Attend to the customization of software.

9.Attend to the maintenance and up gradation and report generation

including –

Data back-up

Running reports

Trouble shooting

Customer support

Technical support

Maintenance of networking, UPS, Printouts.

10. Impart Training to Data Entry operator.

11. Daily communication to DMA and e Governments Foundation.

12.To send public Grievance application data to DMA & e

Governments Foundation.

13.To send Birth & Death application data to DMA & e Governments

Foundation.

14.Assist in procurement of office materials connected to

computerization.

15.Assist the Commissioner/Chief Officer in communication to various

office.

16.Assist the Commissioner/Chief Officer in selection of Data Entry

Operators.

17.Assist the Commissioner/Chief Officer in selection of CA firm.

18. Maintaining bills/vouchers pertaining to CA firm and Data Entry

Operator and Data Entry Firms.

19. In charge of all forms.

4 Vacant Assistant Engineer Shall work subject to the general and special orders of the Municipal

Council, Municipal Commissioner/ Chief Officer and Assistant Executive

Engineers. .

To prepare all plans and estimates and execute all municipal and

developmental/ scheme works. ( Suspend )

Shall be responsible for writing and maintenance of M.B. Book and

work files.

Geographical survey work, census work, election work with regard to

preparation of boundary and ward map with running boundary.

5 Shri. Sharanappa Kawloor Junior Engineer

Safeguard of play grounds, parks, road side trees. Maintenance of

Municipal Properties.

Store maintenance of machinery and materials of water supply,

electric goods, including serviceable and unserviceable articles with

required registers.

To avoid unauthorized construction tap connection and UGD

connection.

To follow the provision of KM Act, Rules and transparency Act and

Rules in respect of any proposals through AEE in case of CMC, through

Manager in case of TMC, direct to Chief Officer in case of TP. .

Submission of utilization certificates for all type of grants. .

Implementation of Rain Water Harvesting. .

To submit the proposal of technical section to place before the council

meeting and to attend the meetings with full required materials. .

Prevention of infection diseases. .

To dispose of the complaints received through PGR .

Supervision of work carried out by water supply staff and other

subordinate staff of technical section

.AEs/JEs are held responsible for any low grade work taken up on any

scheme or out of municipal funds. .

Supervision over formation of layouts under Ashraya scheme, and also

on the construction of houses under Ashraya, Dr.Ambedkar and 18%

reserved amount. .

Submit the monthly diary. .

Any other works entrusted by Asst. Executive Engineer, Municipal

Commissioner/ Chief Officer.

6 Vacant Environment

Engineer

1.Shall work subject to the general and special orders of Municipal

Commissioner/ Chief Officer.

2.Supervise and control the work of health staff like Senior Health

Inspector, Junior Health Inspector, Sanitary Supervision and others.

3.Shall responsible for maintenance of sanitation cleanliness of the

city/town.

4.To take precautionary the epidemic diseases like, cholera, gastro

Enteritis, Brain Fever, Malaria, Chikunguniya etc.

5.To supervise and maintenance of the disposal of solid waste by

primary door to door collection of solid waste, secondary level storage

and transportation and disposal.

6.Shall supervise the sanitation work done by the contractors.

7.Maintenance of solid waste like (a) Door to Door collection (b)

Secondary collection (c) Transport and Disposes

8. Preparation of estimate and tender process are purchase of

equipments, machineries vehicle for solid waste management by

following the provision of KM Act and Rules, Transparency Act and

Rules.

9.Maintenance of all records and files in connection with solid waste

management.

10.Constitution of local committee for collection, transport and

disposal of solid waste through public, local committees, NHC students

of high school and colleges.

11.Co-ordinate with KCDC with regard to establishing.

12.Plantation of trees on road sides with the co-operation to Forest

Department. Horticulture Department.

13.Supervise the attendance of sanitary staff in the early morning and

to entrust the work to them.

14. Review of diaries of Health Inspectors.

15. Submit the monthly diary to the Municipal Commissioner.

16. Any other work entrusted by AEE/Municipal Commissioner.

7 Vacant Account Supt

1.To maintain a concurrent supervision over municipal income and

expenditure.

2.To satisfy himself:-

A. That all expenditure is covered by a provision in the

sanctioned budget of the municipal council

B. No expenditure has been except with proper sanction

C. That al sums due to and received by the municipal council

have been brought to Account without delay

D. That all receipts and payments are correctly classified

3. To examine all pay bills of establishment.

4. To examine all bills for articles purchased and brought on the stock

registers.

5.To examine all bills for charges of works. Petty repairs and other

Expenditure

6.To examine all receipts and disbursements & each payment is

sufficiently vouched for.

7.To cheek of the register books accounts, challans of ULBs.

8. To see the balances of stores and stocks are verified once a Year

9.To examine the comparative statement of tenders received for

supply of materials or execution of municipal works and furnishes his

opinion

10. To complete all the audit pares and steps to irregularities do not

occur in future (inspection notes).

11.To examine and certify all accounts, returns, statements.

12. To sign all abstracts, bills, account and subsidiary documents.

13.To adopt all measures and or precautions to secure the municipality

against loss or harm arising from dishonesty, error or irregularity.

14.To complete the examination of the monthly accounts within the

first fortnight of the ensuing month, and to submit it to the Municipal

Commissioner or Chief Officer with the following certificates the last

clause being dropped in case there is no disputed item.

15.To verify the collection receipt books and its remittances of

collection of staff.

16. Preparation of Annual Budget.

17. Any other work entrusted by Municipal Commissioner.

8 Sri Hampayya Community Affairs

Officer

1.Implementation of the Schemes which comes under SJSRY (Poverty

Alleviation Programmers)

2.Additional works allotted by Chief Officer as and when needed

9 Vacant Office Manager

1.To arrange for the speedy and smooth disposal of work in the office.

2.To organize the office into suitable branch/section and compilation

and to maintain an organization chart displaying the composition and

function of every section.

3.To assign work to each caseworker and to ensure that every

caseworker discharges his duties properly and satisfactorily.

4.To exercise general supervision on all the sections in the office.

5.To help the in experienced case worker by guiding them in their day

today work.

6.To be conversant with the more important files pending in each

section and see that these type of files are not delayed especially in

court cases and public grievances and Right to Information Act

each section workers are carrying with smoothly and efficiently in

Accordance with Rules and Regulation and not to give room for any

unhappy movements.

8.To assure that the outgoing periodicals are not delayed. A chart

should be prepared in this behalf.

9.To be responsible for the proper maintenance of required registers.

10.To ensure that the monthly arrears list of cases and the weekly

arrears statements of pending cases are properly compiled.

11.To advise the caseworkers on all difficult and intricate files and to

help the caseworkers in drafting important references.

12.To see that the caseworkers are arranged the files in five bundle

system.

13.To see that whenever reports called from higher authorities, the

specific points on which information or comments are required are

clearly stated by the caseworker in the files.

14.To ensure that the time limit is kept by the caseworker in respect of

urgent cases and to provide guidelines for the disposal of important

cases.

15.To deal personally with complicated and intricate cases.

16.To ensure that whenever there is a transfer of a caseworker in the

office, a detailed charge list of all the pending case papers closed files

(if it is not sent to record section) is prepared and full responsibility

assured by the incoming official.

17.To assist the Accountant when there is no post of Accounts

Superintending in preparing Annual Budget Estimate, Annual

Administration Reports and also monthly cash account.

18.To scrutinize all the Bills for the payment (where there to no

Accountant.) in accordance with Accounts Rules, Power of

Expenditure, Limitation of Contract, Execution of works etc.

19.To make out list of subjects to be placed before the Council

Meeting in every month and also to send the copies of previous

meeting proceedings to the concerned within the stipulated time.

20.To conduct table inspection of each case workers once-a-month

and to submit the report to the municipal Commissioner/Chief Officer

for suitable orders.

21. To carry out any other works which will be assigned by the

Municipal Commissioner or Chief Officer as the case may be?

10 Vacant Revenue Officer

1.Shall work under general and special orders of Municipal

Commissioner/Chief Officer.

2.Shall be responsible for the collection of all municipal revenue

including property tax, vehicle tax, cesses, octopi dues, license fees,

rents from buildings and other miscellaneous items and should cheek

up receipt books of Bill Collectors in thrice a week.

3.Shall check each month 15% of the original receipts to detect cases

of fraud in tax collections.

4.Overall supervision of works of first Grade1 Inspectors and Bill

Collectors.

5.To carry out the work and to assist JEs in connection with GIS,

election and census work.

6.Review of diaries of FGRI and Bill Collectors.

7.Submit the monthly diaries.

8.Any other work entrusted by Municipal Commissioner/Chief Officer

11 Shri.Zaved Hussain Accountant

(Contract Basis)

1.Shall work Subject to the general and special orders of Municipal

Commissioner/Chief Officer and Accounts Superintendent.

2.To supervise the keeping of accounts and records relating to

collection of revenue and expenditure.

3.Writing and maintenance of general cash book and classified register

in which all receipts expenditure.

4.To maintain pass books and treasury schedules of all municipal

funds.

5.To maintain other accounts in accordance with FBAS and other

provisions of KM Act and other rules.

6.To maintain abstracts of accounts of receipts and expenditure

prepared every month to lay it before the municipal council.

7.To maintain of all special funds. Accounts i.e. sinking fund,

depreciation fund, etc.

8.To prepare any account or return which the municipality, Municipal

Commissioner of Chief Officer may require from him

9.To assist to Accounts Suptd. In preparation of Annual Budget. .

10.Any other work entrusted by Accounts Suptd. /Municipal

Commissioner/Chief Officer.

12 Vacant Senior Health

Inspector

1.Shall work subject to the general and special orders of Municipal

Commissioner/ Chief Officer and Environmental Engineers.

13 Smt.Sunitha Sajjan Junior Health

Inspector

2.To supervise the work or registration of Birth & Deaths and

Vaccination within the municipal limits.

3.To maintain proper register of vital statistics of vaccinations and

cases of deaths from diseases. ( Suspend )

4.To prepare periodical statistics and returns of vaccination and

infectious diseases and to submit them to the municipal council and

health department

5.To arrange for proper cleaning and disinfection of localities affected

by infectious diseases.

6.To supervise burial grounds and cemeteries.

7.To assist the Environmental Engineer in his duties and maintain and

submit to him a regular diary of his outdoor work every week

8.To Control and supervise public markets. Slaughter houses. Privies,

burial grounds. And bathing places and to enforce in respect thereof to

supervise sale of unwholesorne food or drink to report nuisances,

encroachment and other breach of relation to sanitation.

9.To maintain attendance of pourakarmikas. Muster roll of the several

establishments, permanent and temporary working under him

10.To inspect buildings and issue notices and requisitions under under

187 (7)

11.Submission, of monthly diaries.

12.Any other works entrusted by Environmental Engineer/ Municipal

Commissioner/ Chief Officer

14 Smt.Padhavathi F.D.A 1. Shall Work under General or Special orders of Manager / Municipal

Commissioner and Other higher authorities.

2. To arrange papers and cases in five bundle system as prescribed in

the office procedure.

3. To maintain laws, rules, regulation, standing orders & circulars.

4. To ensure that paper and files promptly submitted for orders and

not delayed.

5. To maintain prescribed registers and disposal of the papers

received and dealt by him.

6. To compare fair copies ensure their corrections and see that they

are delivered for dispatch.

7. To handover the detailed charge list of papers, case files and all

records to the concerned when transferred. 8. Any other work

assigned by Manager/Municipal Commissioner.

15 Vacant F.D.A

16 Sri.SharanappaJamdharkhani S.D.A

17 Smt.Laxmi S.D.A

18 Sri.Narasimulu S.D.A

19 Vacant Stenographer

1. Typing the office letters.

2. Attend the every meeting called by Commissioner and note down

points and preparing the Proceedings.

3. Any other work assigned by Manager/Municipal Commissioner

20 Vacant First Grade

Revenue Inspector

1. Shall work under general or special orders of Revenue

officer/Municipal Commissioner.

2. To ensure the speedy and timely disposal of work in his section.

3. To assist in the preparation of demand registers, notices,

processes, bill etc, in respect of taxes to assist in the holding of

lease, or auction shops or buildings, collection of rents.

4. To supervise the work of the bill collectors and their collections by

verifying the receipt books with collection register every day and

to check up 50% of duplicate receipts with original receipts.

5. To maintain the diary of office outdoor works and submit it on the

last day of every week to the Municipal Commissioner.

6. Review of diaries of bill Collectors.

7. Submit the monthly diary

8. Any other work assigned by Revenue Officer/Municipal

Commissioner

21 Shri. Earesh Bill Collector 1. Shall work under general or special orders of Revenue Officer &

22 Shri.Chand Pasha Bill Collector

(Daily Wages)

First Grade Revenue Inspector.

2. To serve notices and bills under section 262 of the KM Act 1964.

3. Submit Monthly Diaries.

4. Any other work assigned by FG RI / RO /Municipal Commissioner.

23 Vacant Community

Organizer

1.Implementation of the Schemes which comes under SJSRY (Poverty

Alleviation Programs)

2.Additional works allotted by Commissioner as and when needed 24 Vacant C.A.O

25 Shri. Jambanna Attender

Office sweeping Cleaning and up keeping. Helping Commissioner and

other office staff in day to day works 26 Kum.SanaAjuma Attender

27 Vacant Attender

Chapter 3

Procedure Followed in Decision making Process

[Section 4(1)(b)(iii)]

Describe the procedure followed in decision making by the public authority(Deputy Commissioner Officer)

Activity Description Decision making Process Designation of final

decision authority

The proposals received by the Municipal Council in the matters of execution / repairs of infrastructure works are processed and

examine by the Commissioner in terms of the provisions of the Karnataka Municipalities Act / the instructions of the Govt. and

placed before the Council for necessary approval. The council ordinarily meets once in a month. In urgent matters it can meet

frequently. The Commissioner is required to prepare the agenda for the meeting of the Council in consultation with the President

and send to all the members at least 7 days in advance. After approval of the proposal by the Council the Commissioner can

implement the decision of such decisions are within the powers of the Council in such reasonable time as may be required. If the

decisions required the approval of higher field officers or the Govt. the Commissioner will accordingly seek the approval. The

Deputy Commissioner and the Director of Municipal Administration are vested with the supervisory power and these officers can

suspend / set aside the decisions if found to be contrary to the provisions of the Karnataka Municipalities Act. The Council and

the Commissioner are accountable for all happenings in the municipality

Chapter 4

Norms set for the Discharge of Functions

[Section 4(1)(b)(iv)]

Please provide the details of the norms/standards set by the public authority for the discharge of its functions/delivery of

services

Sl

No Function/

Service Norms Standards of

Performance set Time Frame

Reference document prescribing the

Norms(Citizen’s Charter,Service Chapter

etc)

1 Birth and

Death

Certificate

A written application requesting for Birth /

Death certificate to be submitted at the

KGSC Counter Citizens requesting for

certificate where the birth has taken place

under TMC jurisdiction are eligible to get

this service

If the record is

available in

electronic media

then certificate will

be issued to

applicant within 3

days. If the record is

not in electronic

form then certificate

will be issued within

7 days.

Citizen charter

Documents to be enclosed with the request

1. Application form along with format giving

details of birth / death

( Ref: www.kgsc.kar.nic.in )

2 Trade license

1) Application submitted in

prescribed

format at KGSC Counter

2) Application sent to Health

Inspector

for field verification

3) Trade License is issued

30 Working Days

Citizen charter


1. Property Tax paid receipt.

2. Water supply fee paid receipt

3. Location sketch

4. No Objection certificate from the owner of

the

premises if property is rented

5. Rent Agreement copy


3 Khatha Extract

Issue of Khata Extract for already

processed kathas

1) Prescribed Application Form to

be

submitted at KGSC counter

2) Payment of prescribed fee

3) Issue of receipt

4) Verification with Demand

Register

5) Khata Extract will be issued

7 Working Days

Citizen charter

1. Details of property with name of owner

shall

be

Furnished along with current year Property

Tax

Paid Reciept with Discription.


4

New Building

Licenceupto

2400 sqft

residential for

single

dwelling

unit

1) Verification of application

(Application to be given at KGSC

Counter)

2)Records are verified by Revenue

Inspector.

2) Engineers technical report and

spot

inspection

3) File will be put up to Urban

Development Autority for opinion

approval

4) Commissoner Issues the building

Licence

30 Working Days

Citizen charter

Documents to be enclosed with the request:

1. RTC copy/ Sale Deed (if RTC in joint

names,

then consent letter from each person required)

2. Land conversion certificate

3. Building Dimension/measurement

4. Estimate copy

5. Property tax paid certificate

6. Building plan and NOC if building is in the

limits

of other agency (like Development Authority)

7. Architect License copy


5

Permission

for Water

supply/UGD

connection

for

residential

single

dwelling unlit

1 Verification of application

form(Application to be give at KGSC

Counter)

2 Verification of Plan byAEE/AE/JE then

Road CuttingPermission issued by

Commissioner

3 Verification of Tax updation byRevenue

Inspector.

4.Application will be forwarded to

KUDWSB for water supply/UGDconnection

15 Working Days

Citizen charter


1. APPLICATION FORM

2. PROPERTY TAX PAID RECEIPT

3. LOCATION SKETCH

4. ESTIMATE COPY


6 Public

Grievances

Citizens of the ULB can register the

complaints regarding their grievances such

as Street Sweeping, street lighting, and

sanitation in Public Grievance Redressed

Cell. A Computerized system of redressing

the citizen’s complaint works in a systematic

manner to solve the issues at the Earliest.

Based on the nature

of complaint a

computerized

duration has been

fixed to redress the

complaints

For More information visit:

http://www.manvitown.mrc.gov.in

Chapter 5

Rules, Regulations, Instructions, Manual and Records, for

Discharging Functions [Section 4(1)(b)(V) & (vi)]

Please provide list and gist of rules, regulations, instructions, manuals and records held by public authority or under its

control of used by its employees for discharging functions in the following format.

1. The Karnataka Municipal Taxation Rules 1966.

2. Karnataka Municipalities (Election of Councilors) Rules,

3. The Karnataka Municipalities (President and Vice president) Elections Rules.

4. The Karnataka Municipalities (Powers and Expenditure) Rules, 1986.

5. The Karnataka Municipalities (Accounts) Rules.

6. The Karnataka Municipalities (Limitations on the powers of Contract) Rules, 1966

7. The Karnataka Municipalities (Preparation of plans and Estimates and Execution of Municipal Works) Rules, 1966

8. The Karnataka Municipalities (Guidance of Officers, Grant of Copies and Miscellaneous Provisions)

9. The Karnataka Municipalities (Procedure and Conduct of Business) Rules 1977

10. The Karnataka Municipalities (Recruitment of Officers and Employees) Rules, 2004

11. The Karnataka Municipalities (Conditions of Service) Rules 1987.

12. The Karnataka Municipalities Accounts Rules 1965.

13. Bye-laws to regulate buildings.

14. Circular Instructions issued by the Govt. from time to time with regard to implementation of Govt. sponsored programmes.

15. The Map/ Notifications with regard to Constitution of the Municipality and the Council.

16. The details such as extent, type of use and name of the owners of all the properties situated with in the limits of the

Muncipalities.

17. Records of Births and Deaths of persons within the Municipalities. Basic data such as No. of streets length of roads, No. of

properties, play grounds, schools, hospitals, post offices, banks.

18. KMABR 2006 (Karnataka Municipal Accounting And Budget Rules).

Chapter 6

Categories of Documents held by the Public Authority under its Control

[Section 4(1) (b)v&(i)]

Provide information about the official documents held by the public authority or under its control.

Sl.no Register/books

1 KMF No.1 Cash book

2 KMF NO 03 Bank book

3 KMF NO04 Journal Book

4 KMF No.05 Ledger

5 KMF No 07 Monthly classified abstract of receipts & payment

6 KMF No.08 Receipt Voucher

7 KMF No 09 payment voucher

8 KMF No.10 Contra Voucher

9 KMF No 11 Journal voucher

10 KMF No.13 Summary Statement Of Demand Raised Or Income Accrued

11 KMF No.13 A : Monthly Summary Statement of Change in Demand Or

12 KMF No.14 Receipt

13 KMF No 15 register of cheques received

14 KMF No.16 Collection Register

15 KMF No.16 A Collection Registered (Bank Collection)

16 KMF No 17 Chita ,

17 KMF No 21 Departmental register of bills received

18 KMF No.23 Registered of Bills Received

19 KMF No.24 Demand Collection & Balance (DCB) Cum Form III Register

20 KMF No 25 Special demand collection & balance (DCB) register

21 KMF No26A Demand collection & balance (DCB) register (licinse fee)

22 KMF No 29 Register for Civil Suits

23 KMF No.31 Form of License

24 KMF No.32 Stock Register of Ticket Books

25 KMF No. 34 Grant Register

26 KMF No.37 Progress Report on the Project undertaken Under delegated Loan

27 KMF No.38 Contractor’s Bill

28 KMF No.39 NMR

29 KMF No.40 Daily Labour Report

30 KMF No. 41 Register of Public Works

31 KMF No.42 Summary Statement of Status of Capital WIP

32 KMF No.43 Royalty Register

33 KMF No.44. Register of Land

34 KMF No.44 A Register of Land Under Road

35 KMF No.45 Register of Immovable Properties (Other Than Land)

36 KMF No.46 Register of Movable Properties

37 KMF No.48 Proposition Statement for Revision of Establishment

38 KMF No.49 Scale Register

39 KMF No.50 Pay bill cum Acquaintance Roll of Permanent or Temporary

40 KMF No.50 A Abstract of Pay Bill Cum Acquaintance Roll

41 KMF No.51 Periodical Increment Certificate

42 KMF No. 52 Detailed Statement of Permanent / Temporary Pensionable

43 KMF No. 53 Register of Stores

44 KMF No. 54 Material Receipt Note

45 KMFNo 55 Material issue note

46 KMFNo 57 half yearly statement of closing stock

47 KMFNo 59 detail bill of other expenditure

48 KMFNo 61 register of advances

49 KMFNo 63 permenent advance register

50 KMFNo 65 stationary stock register for the year

51 KMFNo 67 register of deposits

52 KMFNo 69 deposit refund/adjustment/laps/advice

53 KMFNo 70 register of securities

54 KMFNo 71 register of loans

55 KMFNo 74 receipts and payments account for the year

56 KMFNo 76 consolidated statement of demand collection and balance for the

57 KMFNo 77 balance sheet

58 KMFNo 78 income and expenditure

59 KMFNo 80B1 estimate of revenue receipts(function wise)

60 KMFNo 83C2 estimate of capital payment

61 KMFNo 84D1 estimate of capital receipts

62 KMFNo 85D2 estimate of extra-ordinary payments

63 KMFNo 87 stock book of forms, receipts book and cheque book

Chapter 7

Arrangement for Consultation with, or Representation by, the Members of the Public in relation to the Formulation ofpolicy

or Implementation thereof

[Section 4(1)(b)viii]

Describe arrangements by the public authority to seek consultation/participation of public or its representatives

forformulation and implementation of polices?

Sl

No Function/Service

Arrangements for consultation with or

representation of public in relation with

policy formulation

Arrangements for consultation with or

representation of public in relation with policy

Implementation

1

All the basic

services such as

water supply, Street

lighting, Sanitation,

Roads and other

development works

Public representatives such as municipal

Councils and sometimes publics will meet

President

or Chief Officer in order to discuss about the

policy formulation.

Public representatives such as municipal Councils

and sometimes publics will meet President or

Chief Officer in order to discuss about the policy

implementation.

2 Grievances

Publics can register the complaintthrough

Public grievance and redressed cell regarding

their basic needs such as water supply, Street

light, Sanitation, Road development etc.

For more details Visit:

www.maskitown.mrc.gov.in

Registered complaints will be redressed by

concerned section case worker within the stipulated

time under the supervision of Chief Officer.

For more details Visit: www.maskitown.mrc.gov.in

Chapter 8

Boards, Councils, Committees and other Bodies constituted as part of Public Authority

[Section 4(1)(b)v(iii)]

Please provide information on boards, councils, committees and other bodies related to the public authority in the following

format.

Name of Board,

Council

Committee, etc.

Composition Powers & Functions

Whether its Meetings

/ Minutes of its

Meetings accessible

for public

Municipal

Council

Body constituted As per KM Act

1964 with an elected councilor 31

& 5 nominated member

As per km act 1964 section 43 & 44 Yes

Standing

Committee

Body constituted as per KM act

1964 of 1963 it consists of 11

members

As per km act 1964 section 63 Yes

Chapter 9

Directory of Officers and Employees

[Section 4(1)(b)(ix)]

Please provide information on officers and employees working in different units or offices at different levels and their contact.

Sl No Name of the

Officers/Employees Designation Office Address Contact Number/

e-mail id

01 Shri.Om Prakash Chief Officer TP Sirawar 9845524662

02 Smt.Padhamavathi F.D.A TP Sirawar 9632561832

03 Shri.Sharanappajamdarkhali S.D.C TP Sirawar 9008131383

04 Smt.Laxmi S.D.C TP Sirawar 9110447710

05 Shri.Narasimulu S.D.C TP Sirawar 9916117983

06 Shri.Earesh Bill Collector TP Sirawar 7259881265

07 Shri.Hampayya CAO TP Sirawar 9980779084

08 Smt.Sunitha Sajjan

Junior Health

Inspector

TP Sirawar 9845760660

09 Shri.Naveen

Water Supply

Waleman

TP Sirawar 9739388634

10 Kum.SanaAjuma Attender TP Sirawar 9900348432

Chapter 10

Monthly Remuneration received by Officers and Employees, including the System of Compensation as provided in

Regulations

[Section 4(1)(b)(x)]

Provide information on remuneration and compensation structure for officers and employees in the following

format.

Sl.No Name of the Officer Designation Remuneration per Month

working Organisation

1 Shri.Om prakash Chief Officer 44812

2 Smt.Padhamavathi F.D.A 45300

3 Shri.Sharanappajamdarkhali S.D.C 21400

4 Smt.Laxmi S.D.C 22400

5 Shri.Narasimulu S.D.C 24600

6 Shri.Eeresh Bill Collector 21400

7

Shri.Hampayya CAO

32600

8

Smt.Sunitha Sajjan Junior Health Inspector

23500

9

Shri.Naveen Water Supply Waleman

17400

10 Kum.SanaAjuma Attender

17000