city municipal council, hebbagodi 4(1)b...hygiene, prevention of contagious diseases, registration...

1

CITY MUNICIPAL COUNCIL,

HEBBAGODI

4(1)B

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THE RIGHT TO INFORMATION ACT, 2005

Obligations of Public Authorities

INFORMATION HANDBOOK

Prepared by

Senior Programmer, CMC Hebbagodi

3

Format of Section 4(1) (a) of RTI Act

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No

File

No

Subject Total

pages in

the File

Opening

date of

File

Classification

of File

File

destroyed

Date

Remarks

Under Progress

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Chapter 1

Organisation, Functions and Duties

[Section 4(1)(b)(i)]

Particulars of the organization, Functions and Duties

Sl.

No

Name of the

Organization

Address Functions and

Duties

1

City Municipal Council,

Hebbagodi

1st Floor, Gurukrupa

Complex,

Dr.B.R.Ambedkar Road,

Hebbagodi

The Municipal Council of Hebbagodi consists of 31 Councilors elected from the Wards, 5 Councilors nominated by Govt. and the jurisdictional MP/MLA/MLC as Members. The head of the Council is the President elected from among the Councilors of the Wards. There is also a Vice-President elected from among the Councilors to exercise such powers delegated to him by the President. The commissioner appointed by the Govt. is the executive head of the Council. The Municipality has Engineer/Engineers/Health Inspectors/Manager/FDA/SDA/ Bill Collectors and Pourakarmikas.

The Council has obligatory functions such as maintenance of roads,

markets, public toilets, drainage, supply of drinking water, cleaning of

streets, removal of garbage, regulation of buildings, slaughter houses, public

hygiene, prevention of contagious diseases, registration of births and deaths,

street lighting, etc., and discretionary functions like maintenance of

parks, gardens, libraries, hospitals, providing entertainment

in public places, slum up gradations, promotion of cultural,

educational and aesthetic aspects urban forestry maintenance of destitute homes

and implementation of urban poverty alleviation program sponsored by

Govt. etc.,

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Chapter 2

Powers and Duties of Officers and Employees

[Section 4(1)(b)(ii)]

Please provide details of the powers and duties of officers and employees of the authority by designation

as follows:

Sl

No

Name of the

office/employee

Designation Duties Allotted Powers

1

Sri. K Narasimha

Murthy

Municipal

Commissioner

1. 1.Be in charge of municipal administration [and have custody of all

records and documents of the Municipal Council],

2. 2. Maintain supervision over the entire staff working in the Municipal

Council.

3. 3. Supervise the maintenance of accounts and records up-to-date.

4. 4. Supervise the collection of taxes, fees and all amounts due to the

Municipal Council under the Act and received, recover and credit to

municipal fund all taxes, fees, fines and other sums due to the

Municipal Council.

5. 5.Issue under his signature all licenses and permissions which may be

granted by the Municipal Council under the Act, rules or bye-laws

and subject to the provisions of the Act, rules and bye-laws, suspend,

with hold withdraw any such licenses or permission.

6

6. 6. See that the securities are duly furnished or renewed by the

Officers and servants who are required to furnish such security and

maintain a register of such security.

7. 7. See that all contracts entered into by the Municipal Council are

duly executed and that the contractors furnish such security bonds as

may be required of them.

8. 8. Be accountable for all receipts and expenditure and for all works

on hand.

9. 9. Supervise the conservancy, health engineering, Town Planning and

survey, water supply and drainage staff of Municipal Council.

10. Report all cases of neglect, illegality and breach of rules and bye-

laws and disobedience on the part of all subordinates or contractors.

11.Take prompt steps to remove all irregularities pointed out by the

audition and report all cases of embezzlement, theft or loss of

municipal money or property.

12. Supervise and periodically inspect all properties vested in the

Municipal Council and bring to the notice of the controlling authority

all cases in which repairs improvements new works or other measures

are necessary and report nuisances breach of the Act rules and bye-

laws there under.

7

13.Examine claims against the municipality as to correctness, budget

provision authority for the charge and before payment of such claims

to bring to the notice of the controlling authority all papers, vouchers

and completion certificate and notice necessary for considering the

claims.

14.To attend and assist the holding of meetings of Municipal Council

and its committees.

15.To arrange or cause to be arranged and to supervise the warning

and registration of all correspondence.

16. Supply any written statement estimate account report or a copy of

any document in his charge called for by the Municipal Council or

committee.

17.To keep the minutes of proceedings of Municipal Council and its

committees.

18.To have prepared and certify to the correctness of all periodical

records and the maintenance of all registers up-to-date.

19.To furnish all information as may from time to time to time be

required by the Municipal Council or the Committee.

20.To place the classified registers or receipts and payments written

up-to-date before the standing Committee at its first meeting in the

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following month and to submit any remarks passed by the Committee

before the Council.

21.To have prepared under his direction accounts required to be laid

before the Municipal Council at each general meeting of all the

receipts and expenditure of the municipal fund during the year.

22.To lay before the Municipal Council or committee cases include

petitions for consideration and early action together with all previous

papers pertaining to that subject.

23.Shall have read the file and records in connection with the subjects

coming for discussion at the meeting of the Municipal Council and

supply information on the following points.

24.The provisions of law and the rules, bye-laws or standing orders

relating to the subject.

25.The financial implication of the proposal and the proposed ways

and means of financing the same so far as he can work out.

26.The competent authority to sanction the proposal if approved.

27.Precedents and the course of action to be taken.

28.Inspection of all Municipal immovable property at least once in

six months with a view to its maintenance in good order and to

watching the working of rules and bye-laws in respect thereto.

9

29.Periodical inspection, as frequently as is compatible with

thoroughness, or every public street and place, with a view to the

removal of obstructions and encroachments and to the maintenance

of streets, drains, latrines, dustbins, etc, in good repair.

30.Periodical inspection of all streets and buildings in respect of

which action under any of Sections 177 to 187 of the Act is being or

is to be taken.

31.A monthly test inspection of some of the places in respect of

which orders under any other section have been issued with a view to

see that orders are duly carried out.

32.A quarterly test inspection of some of the premises in respect of

which the municipality have issued licenses, with a view to seeing

that the terms of the licenses are duly fulfilled.

33.A test on at least one day in each week of the work of one or more

of the Inspectors so that the work of each may be tested at least once

in three months.

34.Check each month of the originals of Receipts issued in order to

prevent and defect cases of fraud in tax collection.

35.Shall maintain a clear daily record of the result of each Inspection

in a special book called the Chief Officers Inspection Book extract of

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which shall be submitted to the Deputy Commissioner every month

for perusal and remarks.

36.The Municipal Commissioner or Chief Officer to represent

Municipal Council in proceedings before courts.

37.To attend all the meeting with relevant statements convened by

higher authorities.

38.To give prompt attention for Disposal of Applications filed under

Right to Information Act.

39.Proper Supervision over Solid Waste Management and its

programme.

40.Review the diaries of subordinate executive staff.

2

N Thyagaraju

Asst.Executive.

Engineer

1. 1.Shall work subject to the general and special orders of the

Municipal Commissioner.

2. 2.Incharge of all public work in CMCs.

3. 3.Execution, supervision and maintenance of Municipal and

developmental works

4. 4.Shall have a supervision of all machinery, plants and stores.

5. 5.To certify the satisfactory performance of all works taken up by

CMCs.

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6. 6.Shall be responsible for all the works.

7. 7.Supervision over the entire scheme works including GIS.

8. 8.Supervision of municipal vehicles and consumption of petrol, diesel

and other lubrication.

9. 9.Supervision on drinking water supply.

10.Prevention of unauthorized constructions, water tap connection,

UGD lines.

11.To submit the report to the Municipal Commissioner about the

performance

Of his subordinate officials (including AE. EE, JEs) ‘C’ and ‘D’

Group.

12.To accord technical sanction for estimate within the purview of

their powers.

13.To take necessary action on the Audit objection and also on the

Inspection Report pointed on the Technical Section.

14.To follow the provisions of KM Act and Rules, Transparency Act

and Rules.

15.Review the diaries of Environmental Engineers, Asst. Engineers

and JEs.

16.Submit the monthly diaries to the Municipal Commissioner and a

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copy to DMA.

17.Any other works entrusted by Municipal Commissioner

3

Sampath Kumar

B

Senior

Programmer

1.Attend to Data Entry validation.

2.Attend to report generation.

3.Attend to GIS data based creation.

4.Attend to software installation by e Government Foundation.

5.Attend to the customization of software.

6.Attend to the maintenance and up gradation and report generation

including –

Data back-up

Running reports

Trouble shooting

Customer support

Technical support

Maintenance of networking, UPS, Printouts.

7.Impart Training to Data Entry operator.

8.Daily communication to DMA and e Governments Foundation.

9.To send public Grievance application data to DMA & e

Governments Foundation.

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10.To send Birth & Death application data to DMA & e Governments

Foundation.

11.Assist In procurement of office materials connected to

computerization.

12.Assist the Commissioner/Chief Officer in communication to

various office.

13.Assist the Commissioner/Chief Officer in selection of Data Entry

Operators.

4

Shama Sulthana

Assistant

Engineer

1. Shall work subject to the general and special orders of the Municipal

Council, Municipal Commissioner/ Chief Officer and Assistant

Executive Engineers.

2. To prepare all plans and estimates and execute all municipal and

developmental/ scheme works.

3. Shall be responsible for writing and maintenance of M.B. Book and

work files.

4. Geographical survey work, census work, election work with regard to

preparation of boundary and ward map with running boundary.

5. Safeguard of play grounds, parks, road side trees.

6. Maintenance of Municipal Properties.

5 E Vinod Kumar

Junior

Engineer

Junior

Engineer

6 Shyam B

7

N P Vijay

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Bhaskar (Electrical) 7. Store maintenance of machinery and materials of water supply,

electric goods, including serviceable and unserviceable articles with

required registers.

8. To avoid unauthorized construction tap connection and UGD

connection.

9. To follow the provision of KM Act, Rules and transparency Act and

Rules in respect of any proposals through AEE in case of CMC,

through Manager in case of TMC, direct to Chief Officer in case of

TP.

10. Submission of utilization certificates for all type of grants.

11. Implementation of Rain Water Harvesting.

12. To submit the proposal of technical section to place before the

council meeting and to attend the meetings with full required

materials.

13. Prevention of infection diseases.

14. To dispose of the complaints received through PGR.

15. Supervision of work carried out by water supply staff and other

subordinate staff of technical section.

16. AEs/JEs are held responsible for any low grade work taken up on any

scheme or out of municipal funds.

15

17. Supervision over formation of layouts under Ashraya scheme, and

also on the construction of houses under Ashraya, Dr.Ambedkar and

18% reserved amount.

18. Submit the monthly diary.

19. Any other works entrusted by Asst. Executive Engineer, Municipal

Commissioner/ Chief Officer.

8

Vaccant

Environment

Engineer

1. 1.Shall work subject to the general and special orders of Municipal


2. 2.Supervise and control the work of health staff like Senior Health

Inspector, Junior Health Inspector, Sanitary Supervision and others.

3. 3.Shall responsible for maintenance of sanitation cleanliness of the

city/town.

4. 4.To take precautionary the epidemic diseases like, cholera, gastro-

enteritis, Brain Fever, Malaria, Chikunguniya etc.

5. 5.To supervise and maintenance of the disposal of solid waste by

primary door to door collection of solid waste, secondary level

storage and transportation and disposal.

6. 6.Shall supervise the sanitation work done by the contractors.

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7. 7.Maintenance of solid waste like

(a) Door to Door collection

(b) Secondary collection

(c) Transport and Disposes

8. 8.Preparation of estimate and tender process are purchase of

equipments, machineries vehicle for solid waste management by

following the provision of KM Act and Rules, Transparency Act and

Rules.

9. 9.Maintenance of all records and files in connection with solid waste

management.

10.Constitution of local committee for collection, transport and

disposal of solid waste through public, local committees, NHC

students of high school and colleges.

11.Co-ordinate with KCDC with regard to establishing.

112.Plantation of trees on road sides with the co-operation to Forest

Department. Horticulture Department.

113.Supervise the attendance of sanitary staff in the early morning and

to entrust the work to them.

114. Review of diaries of Health Inspectors.

115. Submit the monthly diary to the Municipal Commissioner/Chief

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Officer.

116. Any other work entrusted by AEE/Municipal Commissioner/Chief

Officer.

9

Brijesh C

Account

Superintend

1. 1.To maintain a concurrent supervision over municipal income and

expenditure.

2. 2.To satisfy himself:-

a. That all expenditure is covered by a provision in the

sanctioned budget of the municipal council

b.No expenditure has been except with proper sanction

C.That al sums due to and received by the municipal council

have been brought to Account without delay

d.That all receipts and payments are correctly classified

3. 3.To examine all pay bills of establishment.

4. 4.To examine all bills for articles purchased and brought on the stock

registers

5. 5.To examine all bills for charges of works. Petty repairs and other

expenditure

6. 6.To examine all receipts and disbursements & each payment is

sufficiently vouched for.

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7. 7.To cheek of the register books accounts, challans of ULB s.

8. 8.To see the balances of stores and stocks are verified once a year

9. 9.To examine the comparative statement of tenders received for

supply of materials or execution of municipal works and furnishes

his opinion

110. To complete all the audit pares and steps to irregularities do not

occur in future (inspection notes).

111.To examine and certify all accounts, returns, statements.

112. To sign all abstracts, bills, account and subsidiary documents.

113.To adopt all measures and or precautions to secure the municipality

against loss or harm arising from dishonesty, error or irregularity.

114.To complete the examination of the monthly accounts within the

first fortnight of the ensuing month, and to submit it to the Municipal

Commissioner or Chief Officer with the following certificates the last

clause being dropped in case there is no disputed item.

115.To verify the collection receipt books and its remittances of

collection of staff.

116. Preparation of Annual Budget.

117. Any other work entrusted by Municipal Commissioner.

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10 Vacant Community

Affairs Officer

1.Implementation of the Schemes which comes under SJSRY

(Poverty Alliviation

Programmes)

2.Additional works allotted by Commissioneras and when needed

11

P Krishnamurthy

Office

Manager

1) 1.To arrange for the speedy and smooth disposal of work in the

officer.

2) 2.To organize the office into suitable branch/section and computation

and to maintain an organization chart displaying the composition and

function every section.

3) 3.To assign work to each caseworker and to ensure that every

caseworker discharges his duties properly and satisfactorily.

4) 4.To exercise general supervision on all the sections in the office.

5) 5.To help the in experienced case worker by guiding them in their day

today work.

6) 6.To be conversant with the more important files pending in each

section and see that these type of files are not delayed especially in

court cases and public grievances and Right to Information Act.

7) 7.To concentrate the attention where it is most required and see that

each section workers are carrying with smoothly and efficiently in

accordance with Rules and Regulation and not to give room for any

unhappy movements.

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8) 8.To assure that the outgoing periodicals are not delayed. A chart

should be prepared in this behalf.

9) 9.To be responsible for the proper maintenance of required registers.

10.To ensure that the monthly arrears list of cases and the weekly

arrears statements of pending cases are properly compiled.

11.To advise the caseworkers on all difficult and intricate files and to

help the caseworkers in drafting important references.

12.To see that the caseworkers are arranged the files in five bundle

system.

13.To see that whenever reports called from higher authorities, the

specific points on which information or comments are required are

clearly stated by the caseworker in the files.

14.To ensure that the time limit is kept by the caseworker in respect

of urgent cases and to provide guidelines for the disposal of important

cases.

15.To deal personally with complicated and intricate cases.

16.To ensure that whenever there is a transfer of a caseworker in the

office, a detailed charge list of all the pending case papers closed files

(if it is not sent to record section) is prepared and full responsibility

assured by the incoming official.

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17.To assist the Accountant when there is no post of Accounts

Superintending in preparing Annual Budget Estimate, Annual

Administration Reports and also monthly cash account.

(1118.To scrutinize all the Bills for the payment (where there to no

Accounts Suptd.) in accordance with Accounts Rules, Power of

Expenditure, Limitation of Contract, Execution of works etc.

(1119.To make out list of subjects to be placed before the Council

Meeting in every month and also to send the copies of previous

meeting proceedings to the concerned within the stipulated time.

(2 20.To conduct table inspection of each case workers once-a-month and

to submit the report to the municipal Commissioner/Chief Officer for

suitable orders.

(2121. To carry out any other works which will be assigned by the

Municipal Commissioner or Chief Officer as the case may be?

12

Ramesh K G

Revenue

Officer

1. 1.Shall work under general and special orders of Municipal

Commissioner/Chief Officer.

2. 2.Shall be responsible for the collection of all municipal revenue

including property tax, vehicle tax, cesses, octopi dues, license fees,

rents from buildings and other miscellaneous items and should cheek

22

up receipt books of Bill Collectors in thrice a week.

3. 3.Shall check each month 15% of the original receipts to detect cases

of fraud in tax collections.

4. 4.Overall supervision of works of first Grade1 Inspectors and Bill

Collectors.

5. 5.To carry out the work and to assist JEs in connection with GIS,

election and census work.

6. 6.Review of diaries of FGRI and Bill Collectors.

7. 7.Submit the monthly diaries.

8.Any other work entrusted by Municipal Commissioner/Chief

Officer

13

Nandish

Accounting

Consultant (O.

S.)

1. 1.Shall work Subject to the general and special orders of Municipal

Commissioner/Chief Officer and Accounts Superintendent.

2. 2.To supervise the keeping of accounts and records relating to

collection of revenue and expenditure.

3. 3.Writing and maintenance of general cash book and classified

register in which all receipts expenditure.

4. 4.To maintain pass books and treasury schedules of all municipal

funds.

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5. 5.To maintain other accounts in accordance with FBAS and other

provisions of KM Act and other rules.

6. 6.To maintain abstracts of accounts of receipts and expenditure

prepared every month to lay it before the municipal council.

7. 7.To maintain of all special funds. Accounts i.e. sinking fund,

depreciation fund, etc.

8. 8.To prepare any account or return which the municipality, Municipal

Commissioner of Chief Officer may require from him

9. 9.To assist to Accounts Suptd. In preparation of Annual Budget.

10. 10.Any other work entrusted by Accounts Suptd. /Municipal


14 Vasanth Kumar B

R

Senior Health

Inspector

1. 1.Shall work subject to the general and special orders of

Municipal Commissioner/ Chief Officer and Environmental

Engineers.

2. 2.To supervise the work or registration of Birth & Deaths and

Vaccination within the municipal limits.

3. 3.To maintain proper register of vital statistics of vaccinations and

cases of deaths from diseases.

15 M N Harish Senior Health

Inspector

16 V Bhagya Senior Health

Inspector

17 - Junior Health

Inspector

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18 - Junior Health

Inspector

4. 4.To prepare periodical statistics and returns of vaccination and

infectious diseases and to submit them to the municipal council and

health department

5. 5.To arrange for proper cleaning and disinfection of localities

affected by infectious diseases.

6. 6.To supervise burial grounds and cemeteries.

7. 7.To assist the Environmental Engineer in his duties and maintain

and submit to him a regular diary of his outdoor work every week

8. 8.To Control and supervise public markets. Slaughter houses. Privies,

burial grounds. And bathing places and to enforce in respect thereof

to supervise sale of unwhole sorne food or drink to report

nuisances, encroachment and other breach of relation to sanitation.

9. 9.To maintain attendance of pourakarmikas. Muster roll of the

several establishments, permanent and temporary working under him

10.To inspect buildings and issue notices and requisitions under

under 187 (7)

11.Submission, of monthly diaries.

12.Any other works entrusted by Environmental Engineer/ Municipal


19 - Junior Health

Inspector

25

H Shwetha Electrician

Grade-1

------

20 H K Nagaraju

F.D.A

NULM

Do not have individual powers but

assist the Commissioner to carry out

his duties and functions

21 Iliyaz K F.D.A

Eng.Section Case Worker

22 Bharath Kumar F.D.A

Rev.Section Case Worker

23 Appaiah Shetty

M

S.D.A

Establishment section and

Adm.Section Case Worker

24 S L Jagadish S.D.A Adm.Section Case Worker

25 K

Kambadarangaiah

S.D.A

Housing Case Worker and

24.10%, 7.25% and 3% Case

Worker

26

Vacant

Stenographer

1. Typing the office letters.

2. Attend the every meeting

called by Commissioner and

note down points and

preparing the Proceedings.

3. Any other work assigned by

Manager/Municipal

Commissioner.

26

27 Ramesh Naik

First Division

Revenue

Inspector

1.

2. FGRI

3. 1.Shall work under general or special

orders of Revenue officer/Municipal


2. 2.To ensure the speedy and timely disposal

of work in his section.

3. 3.To assist in the preparation of demand

registers, notices, processes, bill etc, in

respect of taxes to assist in the holding of

lease, or auction shops or buildings,

collection of rents.

4. 4.To supervise the work of the bill

collectors and their collections by

verifying the receipt books with collection

register every day and to check up 50% of

duplicate receipts with original receipts.

5. 5.To maintain the diary of office outdoor

works and submit it on the last day of

every week to the Municipal


6. 6.Review of diaries of bill Collectors.

7. 7.Submit the monthly diary

8.8.Any other work assigned by Revenue

Officer/Municipal Commissioner/Chief

Officer.

28 N Muniraju FGRI

27

29 Vacant

Community

Organizer

1.Implementation of the Schemes

which comes under SJSRY

(Poverty Alliviation Programmes)

2.Additional works allotted by

Commissioneras and when needed

Do not have individual powers but

assist

the Commissioner to carry out his

duties

and functions .

30 Vacant

31 K T Nagaraju Bill Collector

1.Shall Work under general or

special orders of Revenue

Officer and first Grade

Revenue Inspector.

2. 2.To serve notices and bill

under section 262 of the

K.M.Act.1964.

3. 3.Submit the monthly diaries.

4. 4.Any other work assigned by

FGR1/Ro/Municipal

Commissioner/Chief Officer

32 Shivaramaiah Bill Collector

33 R Devaraju Bill Collector

-

34 C Nanjappa Bill Collector

28

Chapter 3

Procedure Followed in Decision making Process

[Section 4(1)(b)(iii)]

Describe the procedure followed in decision making by the public authority (Deputy Commissioner

Officer)

Activity Description Decision making

Process

Designation of final

decision authority

The proposals received by the Municipal Council in the matters of execution / repairs of infrastructure

works are processed and examine by the Commissioner in terms of the provisions of the Karnataka

Municipalities Act / the instructions of the Govt. and placed before the Council for necessary approval. The

council ordinarily meets once in a month. In urgent matters it can meet frequently. The Commissioner is

required to prepare the agenda for the meeting of the Council in consultation with the President and send to

all the members at least 7 days in advance. After approval of the proposal by the Council the Commissioner

can implement the decision of such decisions are within the powers of the Council in such reasonable time as

may be required. If the decisions required the approval of higher field officers or the Govt. the Commissioner

will accordingly seek the approval. The Deputy Commissioner and the Director of Municipal Administration

are vested with the supervisory power and these officers can suspend / set aside the decisions if found to be

contrary to the provisions of the Karnataka Municipalities Act. The Council and the Commissioner are

accountable for all happenings in the municipality.

29

Chapter 4

Norms set for the Discharge of Functions

[Section 4(1)(b)(iv)]

Please provide the details of the norms/standards set by the public authority for the discharge of its

functions/delivery of services

Sl

No

Function/Se

rvice

Norms Standards of

Performance set

Time Frame Reference document prescribing the

norms(Citizen’s Charter, Service

Chapter etc)

1.

Birth and

Death

Certificate

A written application requesting for

Birth / Death certificate to be

submitted at the KGSC counter,

Citizens requesting for certificate

where the birth has taken place

under CMC jurisdiction are eligible

to get this service

If the record is available

in electronic media then

certificate will be issued

to applicant within 3

days. If the record is not

in electronic form then

certificate will be issued

within 7 days.

Citizen charter Documents to be enclosed with the request

1. Application form along with format giving

details of birth / death

2.

Trade license

1) Application submitted in

prescribed

format KGSC counter.

2) Application sent to Health

Inspector

for field verification

3) Trade License is issued

7 Working Days

Citizen charter Documents to be enclosed with the request

1. Property Tax paid receipt.

2. Affidavit

3. Location sketch

4. No Objection certificate from the owner of the

premises if property is rented

5. Rent Agreement copy

( Ref:

http://www.mrc.gov.in/TradeLicense/login)

30

3.

Khatha

Extract

Issue of Khata Extract for already

processed kathas

1) Prescribed Application Form to

be

submitted at KGSC counter

2) Payment of prescribed fee

3) Issue of receipt

4) Verification with Demand

Register

5) Khata Extract will be issued

7 Working Days

Citizen charter

1. Details of property with name of owner shall

be

Furnished along with current year Property Tax

Paid Receipt with Description.

4.

New Building

Licence upto

2400 sqft

residential for

single

dwelling

unit

1) Verification of application

(Application to be given at KGSC

Counter)

2) Records are verified by Revenue

Inspector.

2) Engineers technical report and

spot

inspection

3) File will be put up to Urban

Development Authority for opinion

approval

4) Commissioner Issues the

building

License

30 Working Days

Citizen charter

Documents to be enclosed with the request:

1. RTC copy/ Sale Deed (if RTC in joint names,

then consent letter from each person required)

2. Land conversion certificate

3. Building Dimension/measurement

4. Estimate copy

5. Property tax paid certificate

6. Building plan and NOC if building is in the

limits

of other agency (like Development Authority)

7. Architect License copy

( Ref:

http://www.mrc.gov.in/BPA/welcome.htm )

5.

Permission

for

Water

supply/UGD

connection

for

residential

single

dwelling

unilt

1 Verification of application form

(Application to be give at KGSC

Counter)

2 Verification of Plan by

AEE/AE/JE then Road Cutting

Permission issued by

Commissioner.

3 Verification of Tax updation by

Revenue Inspector.

4.Application will be forwarded to

KUDWSB for water supply/UGD

15 Working Days

Citizen charter

Documents to be enclosed with the request

1. APPLICATION FORM

2. PROPERTY TAX PAID RECEIPT

3. LOCATION SKETCH

4. ESTIMATE COPY

( Ref:

http://www.mrc.gov.in/jalanidhi/?tapugdurl=1

)

31

connection

6.

Public

Grievances

Citizens of the ULB can register the

complaints regarding their

grievances

such as Street Sweaping, street

lighting,and sanitation in Public

Grievance Redressel Cell. A

computerized

system of redressing the citizen’s

complaint works in a systematic

manner to solve the issues at the

earliest.

Based on the nature of

complaint a computerized

duration has been fixed to

redress the complaints

For More information visit:

( Ref: http://www.mrc.gov.in/janahita/login)

32

Chapter 5

Rules, Regulations, Instructions, Manual and Records, for

Discharging Functions [Section 4(1)(b)(V) & (vi)]

Please provide list and gist of rules, regulations, instructions, manuals and records held by public authority

or under its control of used by its employees for discharging functions in the following format.

1) The Karnataka Municipal Taxation Rules 1966.

2) Karnataka Municipalities (Election of Councilors) Rules,

3) The Karnataka Municipalities (President and Vice president) Elections Rules.

4) The Karnataka Municipalities (Powers and Expenditure) Rules, 1986.

5) The Karnataka Municipalities (Accounts) Rules.

6) The Karnataka Municipalities (Limitations on the powers of Contract) Rules, 1966

7) The Karnataka Municipalities (Preparation of plans and Estimates and Execution of Municipal Works)

Rules, 1966.

8) The Karnataka Municipalities (Guidance of Officers, Grant of Copies and Miscellaneous Provisions)

Rules, 1966.

9) The Karnataka Municipalities (Procedure and Conduct of Business) Rules 1977

10) The Karnataka Municipalities (Recruitment of Officers and Employees) Rules, 2004

11) The Karnataka Municipalities (Conditions of Service) Rules 1987.

12) The Karnataka Municipalities Accounts Rules 1965.

13) Bye-laws to regulate buildings.

14) Circular Instructions issued by the Govt. from time to time with regard to implementation of Govt.

sponsored programmers.

15) The Map/ Notifications with regard to Constitution of the Municipality and the Council.

16) The details such as extent, type of use and name of the owners of all the properties situated within the

limits of the Municipalities.

17) Records of Births and Deaths of persons within the Municipalities. Basic data such as No. of

streets length of roads, No. of properties, play grounds, schools, hospitals, post offices, banks.

33

Chapter 6

Categories of Documents held by the Public Authority under its

Control [Section 4(1)(b)v&(i)]

Provide information about the official documents held by the public authority

or under its control.

Sl.no Register/books

1 KMF No.1 Cash book

2 KMF NO 03 Bank book

3 KMF No.05 Ledger

4 KMF No 07 Monthly classified abstract of receipts & payment

5 KMF No 09 payment voucher

6 KMF No 11 Journal voucher

7 KMF No 15 register of cheques received

8 KMF No 17 Chitta

9 KMF No 21 Departmental register of bills received

10 KMF No 25 Special demand collection & balance (DCB) register

11 KMF No26A Demand collection & balance (DCB) register (licinse fee)

12 KMF No 02 register of cash draw and disbursed

13 KMF No 04 Journal books

14 KMFno.06 Classified register of receipts and payment

15 KMF No 08 Receipt Voucher

16 KMFNo 10 Contra voucher

17 KMFNo.12 Voucher number register

18 KMFNo 14 Receipt

19 KMF no 16 collection Register

20 KMFNo 18 Summary of daily cash collection

21 KMFNo 20 Summary of daily collection through bank/treasury

34

22 KMFNo 22 payment order

23 KMF No 24 Demend collection & balance(DCB) CUM FORMA 111REGISTER

24 KMF No 26 Miscellaneous demand collection & balance (DCB)register

25 KMF No 27 Monthly statement of change in demand or adjustment

26 KMF No 29 register of civil suits

27 KMF No 19 summary of daily cheque collection

28 KMF No 28 suspense register

29 KMF No 23 Register of bills received by accounts department

30 KMF No 38 contractors Bill (facing sheet)

31 KMFNo 40 daily labour report

32 KMFNo 45 register of immovable properties (other than Land)

33 KMFNo 47 register of sinking fund for asset replacement

34 KMFNo 49 scale register

35 KMFNo 50A Abstract of pay bill cum acquaintance roll

36 KMFNo 54 materiel receipt roll

37 KMFNo 56 summary of material issued to the other dept for the month of

38 KMFNo 58 Log book of vehicles

39 KMF No 60 statement of bills pending approval

40 KMFNo 62 register of interest on loans and advances to employees for the year

41 KMFNo 64 stamps register

42 KMFNo66 register of investments for the year

43 KMFNo 68 register of bank guarantees

44 KMFNo 31 Form of License

45 KMFNo 33 register of ticket books issued to collection staff

46 KMFNo 35 Grant register

47 KMFNo 39 Nominal muster roll

48 KMFNo 41 register of public works

49 KMFNo 43 Royal register

50 KMFNo no44A Register of land under roads

51 KMFNo 46 register of movable properties

52 KMFNo 50 paybill cum acquaintance roll of permanent or temporary establishment

53 KMFNo 51 periodical increment certificate

35

54 KMFNo 53 register of the stores

55 KMFNo 55 Material issue note

56 KMFNo 57 half yearly statement of closing stock

57 KMFNo 59 detail bill of other expenditure

58 KMFNo 61 register of advances

59 KMFNo 63 permenent advance register

60 KMFNo 65 stationary stock register for the year

61 KMFNo 67 register of deposits

62 KMFNo 69 deposit refund/adjustment/laps/advice

63 KMFNo 70 register of securities

64 KMFNo 74 receipts and payments account for the year

65 KMFNo 76 consolidated statement of demand collection and balance for the month of

66 KMFNo 78 income and expenditure

67 KMFNo 80B1 estimate of revenue receipts(function wise)

68 KMFNo 84D1 estimate of capital receipts

69 KMFNo 71 register of loans

70 KMFNo 77 balance sheet

71 KMFNo 83C2 estimate of capital payment

72 KMFNo 85D2 estimate of extra-ordinary payments

73 KMFNo 87 stock book of forms, receipts book and cheque book

36

Chapter 7

Arrangement for Consultation with, or Representation by, the Members of the Public in relation to the Formulation of

policy or Implementation thereof

[Section 4(1)(b)viii]

Describe arrangements by the public authority to seek consultation/participation of public or its representatives for

formulation and implementation of polices?

Sl

No

Function/Service Arrangements for consultation with or

representation of public in relation with policy

formulation

Arrangements for consultation with or representation of

public in relation with policy

Implementation

1. All the basic services such as

water supply,

Street lighting,

Sanitation,

Roads and

other

development

works

Public representatives such as municipal members and sometimes publics will meet President

or Commissioner in order to discuss about the

policy formulation.

Public representatives such as municipal members and sometimes publics will meet President or

Commissioner in order to discuss about the policy

implementation.

2. Grievances Publics can register the complaint through

Public grievance and redressel cell regarding

their basic needs such as water supply, Street light,

Sanitation, Road development etc.

For more details Visit:


Registered complaints will be redressed by

concerned section case worker within the stipulated

time under the supervision of Commissioner.

For more details Visit:


37

Chapter 8

Boards, Councils, Committees and other Bodies constituted as part of Public Authority

[Section 4(1)(b)v(iii)]

Please provide information on boards, councils, committees and other bodies related to the public authority in the

following format.

Name of Board,

Council

Committee, etc.

Composition Powers & Functions Whether its

Meetings /

Minutes of its

Meetings

accessible for

public

- - - -

38

Chapter 9

Directory of Officers and Employees

[Section 4(1)(b)(ix)]

Please provide information on officers and employees working in different units or offices at different levels and

their contact.

Sl

No

Name of the

Officers/Employees Designation Office Address Contact Number

1

Sri. K Narasimha Murthy Municipal Commissioner CMC, Hebbagodi 9972660465

2 Sri. N Thyagaraju Asst.Executive.Engineer CMC, Hebbagodi 9632109388

3 P Krishna Murthy Office Manager CMC, Hebbagodi 9886967559

4 Brijesh C Account Superintend CMC, Hebbagodi 9986230779

5 Ramesh K G Revenue Officer CMC, Hebbagodi 9964741261

6 Sampath Kumar B Senior Programmer CMC, Hebbagodi 9844105575

7 Shama Sulthana Assistant Engineer CMC, Hebbagodi 9916585857

9 E Vinod Kumar Junior Engineer CMC, Hebbagodi 9448185430

10 Shyam B Junior Engineer CMC, Hebbagodi 9886059927

11 N P Vijay Bhaskar Junior Engineer (Electrical) CMC, Hebbagodi 9986288192

39

12 Vacant Environment Engineer CMC, Hebbagodi --

13 Vacant Community Affairs Officer CMC, Hebbagodi --

14 Nandish Accounting Consultant CMC, Hebbagodi 9449158451

15 B R Vasanth Kumar Senior Health Inspector CMC, Hebbagodi 8694963802

16 M N Harish Senior Health Inspector CMC, Hebbagodi 7019834231

17 V Bhagya Senior Health Inspector CMC, Hebbagodi 8867138626

18 - Junior Health Inspector CMC, Hebbagodi --



21 H K Nagaraju F.D.A

CMC, Hebbagodi 7899511817

22 Iliyaz K F.D.A


23 Bharath Kumar F.D.A


23 Appaiah Shetty M S.D.A CMC, Hebbagodi 9164745576

24 S L Jagadish S.D.A CMC, Hebbagodi 9945878568

25 K Kambadarangaiah S.D.A CMC, Hebbagodi 9980328548

40

38 Vacant Stenographer CMC, Hebbagodi --

39 Ramesh Naik First Division Revenue Inspector


40 Muniraju N First Division Revenue Inspector


44 Vacant Community Organizer

CMC, Hebbagodi --

44 Vacant Community Organizer

CMC, Hebbagodi --

46 K T Nagaraju Bill Collector CMC, Hebbagodi 9448618563

47 Shivaramaiah Bill Collector - CMC, Hebbagodi 9448685258

48 R Devaraju Bill Collector CMC, Hebbagodi 9845434505

49 C Nanjappa Bill Collector CMC, Hebbagodi 9902144592

41

Chapter 10

Monthly Remuneration received by Officers and Employees, including the System of Compensation as provided in

Regulations

[Section 4(1)(b)(x)]

Provide information on remuneration and compensation structure for officers and employees in the following

format.

Sl.N

o

Name of the Officer

working

Designation

Organisation Remuneration per Month

1 Sri. K Narasimha Murthy Municipal Commissioner --

2 Sri. N Thyagaraju Asst.Executive.Engineer 50,922

3 P Krishna Murthy Office Manager 32,703

4 Brijesh C Account Superintendt 39,278

5 Ramesh K G Revenue Officer 34,434

6 Shama Sulthana Assistant Engineer 36,429

7 E Vinod Kumar Junior Engineer

36,429

8 Shyam B Junior Engineer 31,926

42

9 N P Vijay Bhaskar Junior Engineer (Electrical) --

10 B R Vasanth Kumar Senior Health Inspector 27,203

11 M N Harish Senior Health Inspector 28,961

12 V Bhagya Senior Health Inspector 25,861

13 H K Nagaraju F.D.A 31,926

14 Iliyaz K F.D.A 22,689

15 Bharath Kumar F.D.A 26,182

16 Appaiah Shetty M S.D.A 25,561

17 S L Jagadish S.D.A 18,730

18 K Kambadarangaiah S.D.A 18,730

19 Ramesh Naik First Division Revenue

Inspector 23,632

20 Muniraju N First Division Revenue

Inspector 24,719

21 H Shwetha Electrician Grade-1 19,506

22 K T Nagaraju Bill Collector 18,730

23 Shivaramaiah Bill Collector 18,730

24 R Devaraju Bill Collector 18,730

43

25 C Nanjappa Bill Collector 18,730

Park Division Employee Details

Sl.No Employees Name Designation Salary

1 S V Ramesh Driver 19,030

2 C Rajappa Helper / Water Supply

Valveman 15,925

3 Jayaram Helper / Water Supply

Valveman

15,925

4 Parashuram Helper / Water Supply

Valveman

15,925

5 Krishnappa V Helper / Water Supply

Valveman

15,925

6 Seenappa K Helper / Water Supply

Valveman

15,925

7 Chinnappa Helper / Water Supply

Valveman

15,925

8 Srinivas M Helper / Water Supply

Valveman

15,925

Cleaning and Solid wastes Management

Sl.No Employees Name Designation Salary

01 Lakshmaiah K Pourakarmika 15,925

44

Chapter 11

Budget Allocated to Each Agency including Plans etc.

[Section 4(1)(b)(xi)]

Provide information about the details of the plans, programmes and schemes undertaken by the public authority for

each agency.

Agency Plan/Programme/Schme

/

Project/Activity

/Purpose for

which budget is allotted

(2011-12) in Lakhs.

Proposed

expenditure As

on last year

(2011-12)

in Lakhs.

Expected

Outcomes

(2012-13)

in Lakhs.

Report on disbursements made

or where such details are

available (Website, reports,

notice board etc.,)

CMC,Hebbago

di -- -- -- --

45

Chapter 12

Manner of Execution of Subsidy Programmes

[Section 4(1)(b)(xii)]

1. Describe the activities/programmes/schemes being implemented by the authority for which subsidy is

provided.

2. Provide information on the nature of subsidy, eligibility criteria for accessing subsidy, and designation of

officer competent to grant subsidy under various programmes/schemes.

Name of Programme/

Activity

Nature/Scale of Subsidy Eligibility criteria for

grant of subsidy

Designation of

officer grant

subsidy

NULM

-- -- Municipal

Commissioner

Vajapeyi Vasathi

Yojane

1,20,000 Lakh Rs. from State 1,50,000 Lakh Rs. from Central

Amount will be credited to

Beneficiary bank account directly in installments

Houseless family with

Valid Documents with in

the CMC Limits

Municipal

Commissioner

Ambekar Vasathi Yojane

1,80,000 Lakh Rs. from State 1,50,000 Lakh Rs. from Central

Amount will be credited to

Beneficiary bank account directly in installments

Houseless BPL family

with Valid Documents

with in the CMC Limits

Municipal

Commissioner

46

3. Describe the manner of execution of the subsidy programme

Name of the

Programme / Activity

Application Procedure Sanction Procedure Disbursem

ent

procedure NULM

Notification will be given in regard to the subsidy programme with

the eligibility details.

Interested candidates will

apply within the stipulated

time in the prescribed

application format to

obtain the benefit.

Selection committee will verify the individual applicant records as per the norms.

If the applicant is eligible, then the

committee will approve to avail

the benefits. Approving authority

will decide for the approval for

the same.

Based on the status of the implementation

of the work,

disbursement will

be made.

Vajapeyi Vasathi Yojane

Notification will be given in regard to the subsidy programme with






obtain the benefit.



committee will approve to avail the

benefits. After obtaining the

approval for the selection list same

will be submitted to Ashraya

department


of the work,

disbursement will

be made.

47

Ambekar Vasathi Yojane Notification will be given in regard to the subsidy programme with






obtain the benefit.



committee will approve to avail the

benefits. After obtaining the

approval for the selection list same

will be submitted to Ashraya

department


of the work,

disbursement will

be made.

48

Chapter 13

Particulars of Recipients of Concessions, Permits or Authorization Granted by the Public Authority

[Section 4(1)(b)xiii]

Provide the names and addresses of recipients of benefits under each programme/scheme separately in the following

format.

Institutional Beneficiaries

Name of Programme / Scheme

Sl.

No

Name & address of

recipient institutions

Nature/

quantum of

benefit

granted

Date of grant Name &

designation of

granting

authority

NIL

49

Chapter 14

Information Available in Electronic Form

[Section 4(1)(b)x(Iv)]

Please provide the details of information related to the various schemes of the department which are available in

electronic formats. (Floppy, CD, VCD, Wed site, Internet etc.)

Electronic Description (site

adder/location where

available etc.,)

Contents or title Designation and address of

the custodian of

information held by whom

ULB

Website

www.Hebbagodicity.mrc.gov.in

Hebbagodi CMC having its own website. It contains all the relevant information about the ULB such as RTI, Public Disclosure Schedule, Tender and other notifications, Elected representatives details, Council details, Staff details, Meeting proceedings, Budget details, Statistical information such as City population, Length of roads, Drains, Street lights information, SWM information, works information, tourism details etc,. This website also contains the links to the online applications such as Birth and death, Public grievance and Redressing system, GIS based property tax system, Chief Ministers Small and Medium Town Development Program, DMA website, UDD website etc.

Commissioner,

City Municipal Council,

Hebbagodi

50

Chapter 15

Particulars of Facilities available to Citizens for Obtaining Information

[Section 4(1)(b)xv]

Describe the particulars of information dissemination mechanisms in place/facilities available to the public for

accessing of information:

Facility Description (location of

Facility/Name etc.)

Details of information made available

ULB

Website

www.Hebbagodicity.mrc.gov.in

Hebbagodi CMC having its own website. It contains all the relevant information about the ULB such as RTI, Public Disclosure Schedule, Tender and other notifications, Elected representatives details, Council details, Staff details, Meeting proceedings, Budget details, Statistical information such as City population, Length of roads, Drains, Street lights information, SWM information, works information, tourism details etc,. This website also contains the links to the online applications such as Birth and death, Public grievance and Redressing system, GIS based property tax system, Chief Ministers Small and Medium Town Development Program, DMA website, UDD website etc.

51

Chapter 16

Names, Designations and other Particulars of Public

Information Officers

[Section 4(1)(b)xvi]

Please provide contact information about the public Information officers and Assistant public Information officers

designated for various offices/administrative units and appellate authority/officer(s) for the public authority in the

following format.

Public Information Officer

Sl.

No

Name of the

Office/administrative

Unit

Name of Designation of PIO Office Tel.

Residence Tel.

Fax

E-Mail

1

Administration

Section Office Manager 080-27833730 [email protected]

2 Engineer Section Assistant Executive Engineer 080-27833730

[email protected]

3 Health Section Environment Engineer 080-27833730

[email protected]

4 Revenue Section Revenue Officer 080-27833730

[email protected]

5 Accounts Section Account Superintendent 080-27833730

[email protected]

mailto:[email protected]





52

Asst. Public Information Officer

Sl.

No

Name of the

Office/administrativ

e Unit

Name of

Designation of PIO

Office Tel.

Residence Tel. Fax

E-Mail

1

Administration

Section F.D.A / S.D.A

080-27833730

[email protected]

2 Engineer Section Assistant Engineer /

Junior Engineer

080-27833730

[email protected]

3 Health Section Senior Health

Inspector

080-27833730

[email protected]

4 Revenue Section First Grade Revenue

Officer

080-27833730

[email protected]

5 Accounts Section Accountant 080-27833730

[email protected]

Appellate Authority

Sl.

No

Name of the

Office/administrati

ve Unit

Name of

Designation of PIO

Office Tel.

Residence Tel. Fax

E-Mail

1

CMC, Hebbagodi Municipal

Commissioner 080-27833737 [email protected]







53

Chapter 17

Other Useful Information

[Section 4(1)(b)xvii]

Please give below any other information or details of publications which are of relevance or of use to the Citizens.

For More Information Citizens can visit www.hebbagodicity.mrc.gov.in