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THE RIGHT TO INFORMATION ACT, 2005 OBLIGATION OF PUBLIC AUTHORITIES A Draft Templates for INFORMATION HAND BOOK (Refer to Chapter II Section 4(1) a of RTI Act, 2005) -------------------------------------------------------------------------------------------------------------------------- Prepared by Administrative Training Institute, Mysore.

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Page 1: OBLIGATION OF PUBLIC AUTHORITIEStekkalakotetown.mrc.gov.in/sites/tekkalakotetown... · Hygiene, prevention of contagious diseases, registration of births and deaths, street lighting,

THE RIGHT TO INFORMATION ACT, 2005

OBLIGATION OF PUBLICAUTHORITIES

A Draft Templates forINFORMATION HAND BOOK

(Refer to Chapter II Section 4(1) a of RTI Act, 2005)

--------------------------------------------------------------------------------------------------------------------------

Prepared by

Administrative Training Institute, Mysore.

Page 2: OBLIGATION OF PUBLIC AUTHORITIEStekkalakotetown.mrc.gov.in/sites/tekkalakotetown... · Hygiene, prevention of contagious diseases, registration of births and deaths, street lighting,

CHAPTER – 1Organisation, Functions and Duties

[Section 4 (1) (b) (I)]

PARTICULARS OF THE ORGANIZATION, FUNCTIONS ANDDUTIES:

Sl.No Name of theOrganization

Address Functions Duties

1 TownPanchayath,Tekkalakote

BellarySiruguppaMain Road,Nearbustand,Tekkalakote-583122.

The Town Municipal Council ofTEKKALAKOTE consists of 20Councilors elected from the 20wards and the Jurisdictional MP/MLA/ MLC as Members. The TPhead of the Council is thePresident elected from Amongthe councilors of the Wards.There is also a Vice Presidentelected from among thecouncilor Such powersdelegated to him by thepresident. The Chief officerappointed by the Govt,is theexecutive Head of the TP. The TPhas Revenue Officer (RO)Manager / Revenue Inspectors /Health Inspectors (HI) /JuniorEngineers/FDA/SDA/BillCollectors /Sanitary Supervisorsand Pourakarmikas. and watersupply scheme staff. The TP hasobligatory functions such asmaintenance of roads, markets,public toilets, Fast drainage,supply of drinking water,cleaning of streets, removal ofGarbage, regulation of buildings,slaughter houses, publicHygiene, prevention ofcontagious diseases,registration of births and deaths,street lighting, etc., anddiscretionary functions like ofparks,gardens,providingentertainment in public places,slum Up gradations, promotionof cultural, educational andaesthetic aspects urban forestrymaintenance of destitute homesand implementation of urbanpoverty alleviation programmedsponsored by Govt. etc.,

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CHAPTER – 2Power and Duties of Officers and Employees

[Section 4 (1) (b)(ii)]

PLEASE PROVIDE DETAILS OF THE POWERS AND DUTIES OF OFFICERSAND

EMPLOYEES OF THE AUTHORITY BY DESIGNATION AS FOLLOWS:

Sl.No Name of theOffice/Employee

Designation Dutiesallotted

Powers

1 K.Duruganna Chief Officer The Chief officer as the executivehead shall exercise such powers asmay be delegated to him by theMunicipal council under theprovisions of the Karnataka MunicipalAct, 1964 He shall have the powers togrant, give or issue under hissignature all licenses and permission,extracts of the publicdocuments/certificates which may begranted under the provisions of theMunicipal Act. He is also empoweredto withhold or suspend or withdrawsuch licenses if found to be againstthe interest of public or the Municipalcouncil He has powers to operatemunicipal funds, to receive, recoverand credit to the municipality fund, allfees, taxes collected by theMunicipality and to make paymenttowards execution of works andprocurements, disbursement ofsalaries to the staff and thehonorarium/Meeting fees etc., to theMembers of the council He can invitetenders through public notice forexecution of works or procurementsof materials required by themunicipality He can entered into acontract on behalf of the council Healso has the powers to transfer rightsof the properties in favor of theTransferee in the municipalityregisters. He has powers to enter andinspect buildings and to removeunauthorized constructions,encroachments, advertisements,prevent nuisance, hazardousactivities etc., He has powers tosanction leave, advances to the staffand to oversee their work asControlling officer.

2 Askeyakanam Junior Works, Preparing estimate sanctioning and

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Engineer watersupply,building,others

execution of all development works,maintaining Water supply distributionand street lights

3 Vacant FDC Watersupply,Scarcity,Revenuesection,Election,Othersmaintenance.

To attend to the work of caseWorking as per the duties cast onthem in theMunicipal manual.

Vacant CommunityAffairs Officer(SJSRY)

ImplementingSJSRY and other Poverty eradicationprogrammers.

Vacant CommunityOrganizers

Formation & functioning ofCommunity organizations

4 Shobha SDC Workssection, EST

In charge of the work, airing,Movements, distribution ofreceipts/files in theSection

5 Maheshwari SDC B&D,Sakala

Birth and Death section

6 Vacant SDC7 Vacant Junior Health

inspSanitarySection

Supervision of all sanitation work,take preventive measures to controlcommunicable diseases andinspection and reporting in Grantingof O&D trades.

Vacant RevenueInspectors

Collection of property tax and watertax receipts, supervising Bill Collectorwork.

8 Vacant Bill Collector SAS ,Watercollection.

Property tax and water tax collection.

9 Subramanyam SanitaryInspector

D&O,Birth &Death,Sanitarysection

Supervision of PKs work.

10 Renuka Attainder Officepeon

To keep the office neat and tidy. Todeliver the files tapes to othersection/departments as per the

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instructions of Corporation manual.

11 Muthulakshmi Pour karmic Sweeping of streets, cleaning ofDrains.

12 Hassain Sab Pour karmic Sweeping of streets, cleaning ofDrains.

13 K.Lalitha Pour karmic Sweeping of streets, cleaning ofDrains.

14 Renukesha Pour karmic Sweeping of streets, cleaning ofDrains.

15 Nagaraja Pour karmic Sweeping of streets, cleaning ofDrains.

16 Arun kumar JuniorProgrammer

Supervision of Computer Section,Help line ( PGR system ) andmaintenance and up gradation ofsoftware’s related to KarnatakaMunicipal Reform Project. (KMRP).

17 Mupuri Mahesha Accountant Accounting all receipts andexpenditure, maintain cash book,vouchers, etc.,

18 J.Khadar Vali Data EntryOperator

Data entry of all officecorrespondence, statements, etc.,

19 Vacant Drivers Driving vehicles.20 Ramesha Loader Sweeping of streets, cleaning of

Drains.21 Mukappa Loader Sweeping of streets, cleaning of

Drains.22 Somappa Loader Sweeping of streets, cleaning of

Drains.23 Hulugappa Helper/water

supply helperWatersection

Maintenance of water section in thetown limit.

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CHAPTER – 3Procedure Followed in Decision making Process

[Section 4 (1) (b)(iii)]

DESCTIBE THE PROCEDURE FOLLOWED IN DECISION MAKING BY THEPUBLIC AUTHORITY

(DEPUTY COMMISSIONER OFFICER)

Activity Description Decision makingprocess

Designation of finaldecision authority

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CHAPTER – 4Norms set for the Discharge of Functions

[Section 4 (1) (b)(iv)]

PLEASE PROVIDE THE DETAILS OF THE NORMS/STANDARDS SET BYTHE PUBLIC AUTHORITY FOR THE DISCHARGE OF ITS

FUNCTIONS/DELIVERY OF SERVICES

Sl.No Function/Service Norms standards ofperformance set

Time frameReferencedocument

prescribing thenorms

(Citizen’sCharter, Service

Chapter etc)1 Issue of Birth, Still

Birth and DeathCertificates

A Bill to providefor guarantee ofservices tocitizens in theState ofKarnataka withinthe stipulatedtime limit and formattersconnectedtherewith andincidentalthereto.

Whereas, it isexpedient toprovide forguarantee ofservices tocitizensin the State ofKarnataka withinthe stipulatedtime limit and formattersconnectedtherewith andincidentalthereto.

7See KGSCAct

2 Issue of Tradelicense as per thedelegation ofpowers

15

3 Khatha Extract 74 New Building

License up to2400 sqftresidential forsingle dwellingunit

30

5 Permission forwater supply andUGD connectionfor residentialbuildings singledwelling unit

15

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Page 9: OBLIGATION OF PUBLIC AUTHORITIEStekkalakotetown.mrc.gov.in/sites/tekkalakotetown... · Hygiene, prevention of contagious diseases, registration of births and deaths, street lighting,

CHAPTER – 5Rules,Regulations,Instructions,Manual and Records,for

Discharging Functions[Section 4 (1) (b)(v)(vi)]

Please Provide list and gist of rules, regulations,instructions,manuals andrecords, held by public authority or under its control or used by its

employees for discharging functions in the following format.

i) The Karnataka Municipal Act Taxation Rules,

ii) Karnataka Municipal Act (Election of Councilors)Rules,

iii) The Karnataka Municipal Act (president and voice President) ElectionsRules.

iv) The Karnataka Municipal Act (Powers AndExpenditure) Rules,

v) The Karnataka Municipal Act (Accounts)Rules

vi) The Karnataka Municipal Act (Limitations on thepowers of Contract) Rules,

vii) The Karnataka Municipal Act (Preparation ofPlans and Estimates and Execution of MunicipalWorks) Rules,

viii) The Karnataka Municipal Act (Guidanceof Officers, Grant of Copies and MiscellaneousProvisions) Rules,

ix) The Karnataka Municipal Act (Procedure AndConduct of Business) Rules.

x) The Karnataka Municipal Act (Recruitment ofOfficers and Employees) Rules,

xi) The Karnataka Municipal Act (Conditions ofService) Rules.

xii) The Karnataka Municipal Act Accounts Rules.

xiii) Bye-laws to regulate buildings.

xiv) Circular Instructions issued by the Govt. fromtime to time with regard to implementation ofGovt. Sponsored programmers.

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xv) The Map/ Notifications with regard to Constitutionof the Municipal and the TP.xvi) The details such as extent, type of use and nameof the owners of all the properties situated with inthe limits of the TP.

xvii) Records of Births and Deaths of persons withinthe Municipality.

xviii) Basic data such as No. of streets length of roads, No. of properties, playgrounds, schools,Hospitals, post offices, banks, public offices etc.,

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CHAPTER – 6Categories of Documents held by the Public Authority

Under its Control[Section 4 (1) (b) v (i) ]

Provided information about the official documents held by the Publicauthority or under its control

a) Municipality Assessment Register containing the property details and assessment.b) Cash Book Register indicating all receipts and Expenditure.c) Copies of the sanctioned plan of buildings.d) Birth and Death Registers.e) Register of the proceedings of the TP.f) Register containing Assets of the TP.g) Project Reports and Maps of the roads, drainage, Water Supply and other

infrastructure facility built by the TP.

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CHAPTER – 7Arrangement for Consultation with, or Representation by, the Members of the Public in relations to the

Formulation of Policy or Implementation thereof[Section 4 (1) (b) (viii)]

DESCRIBE ARRANGEMENTS BY THE PUBLIC AUTHORITY TO SEEK CONSULTATION/PARTICIPATION OF PUBLIC OR ITSREPRESENTATIVES FOR FORMULATION AND IMPLEMENTATION OF POLICIES?

Sl.No

Function/ServiceArrangements for consolation with or

representation of public in relation withpolicy formulation

Arrangements for consolationwith or representation of public in

relations with policyimplementation

01 The programmed policies of the municipality are formulated by member of the municipality who are non other thanpublic representatives. The municipality in certain occasions does consult the members of the public /local welfareassociation/NGOs wherever necessary.

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CHAPTER – 8Boards, Councils, Committees and other Bodies constituted as part of Public Authority

[Section 4 (1) (b) v (iii)]

PLEASE PROVIDE INFORMATION ON BOARDS, COUNCILS, COMMITTEES AND OTHER BODIES RELATED TO THE PUBLICAUTHORITY IN THE FOLLOWING FORMT

Name of Board, CouncilCommittee etc

Composition Powers & Functions Whether its Meetingsopen to Public /Minutes of its

Meetings accessiblefor Public

Town Panchayath,Tekkalakote

A Standing Committee consistingof -nil- No. of councilors to dealwith the matters of taxation,finance, public health, education,social justice, Town planning andaccounts is constituted on -nil- AStanding Committee consisting of -nil- No. of councilors to deal withthe matters of taxation, finance,public health, education, socialjustice, Town planning andaccounts is constituted on -nil- Theminutes of the meetings of thiscommittee are open to publicexcept those exempted under theprovisions of the Right toInformation Act, 2005.

No, the meetingis not for public,only for councilmembers orcommitteemembers.

Page 14: OBLIGATION OF PUBLIC AUTHORITIEStekkalakotetown.mrc.gov.in/sites/tekkalakotetown... · Hygiene, prevention of contagious diseases, registration of births and deaths, street lighting,

CHAPTER – 9Directory of Officers and Employees

[Section 4 (1) (b)(ix)]

PLEASE PROVIDE INFORMATION ON OFFICERS AND EMPLOYEES WORKING IN DIFFERENT UNITS OROFFICES AT DIFFERENT LEVELS AND THEIR CONTACT

Sl.NoName of the Officers /

EmployeesDesignation Office Address Contact Number / e-

mail ID01 K.Duruganna Chief Officer Tekkalakote 988636200302 Askiyakhanam Junior Engineer Tekkalakote 805006915503 Shobha S.D.C Tekkalakote 08396-24803304 Maheshwari S.D.C Tekkalakote 988026480705 Subramanyam Sanitary Supervisor Tekkalakote 998086396206 Arun Kumar Junior Programmer Tekkalakote 973152016107 Mupuri Mahesh Accountant Tekkalakote 782919960308 Hassain Sab Poura Karmika Tekkalakote 984591930709 Muthulakshmi Poura Karmika Tekkalakote 849704645010 K.Lalitha Poura Karmika Tekkalakote 702265495511 Nagaraja Poura Karmika Tekkalakote 709029499112 Renukesha Poura Karmika Tekkalakote 895112117813 Mukappa Loader Tekkalakote 799649239814 Somappa Loader Tekkalakote 974343504615 Thimappa Loader Tekkalakote 9902379390

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CHAPTER – 10Monthly Remuneration received by officers and Employees, including the System of Compensation as

Provided in Regulations[Section 4 (1) (b)(x)]

PROVIDE INFORMATION ON REMUNERATION AND COMPENSATION STRUCTURE FOR OFFICERS ANDEMPLOYEES IN THE FOLLOWING FORMT

Name of the Officer WorkingDesignation RemunerationOrganisation Per Month

K.Duruganna Chief Officer 27485.00

Askiyakhanam Junior Engineer 25737.00

Shobha S.D.C 24150.00

Maheshwari S.D.C 15014.00

Subramanyam Sanitary Supervisor 18043.00

Hassain Sab Poura Karmika 12698.00

Muthulakshmi Poura Karmika 14922.00

K.Lalitha Poura Karmika 13268.00

Nagaraja Poura Karmika 10000.00

Renukesha Poura Karmika 11896.00

Mukappa Loader 15178.00

Somappa Loader 17438.00

Thimappa Loader 14480.00

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CHAPTER – 11Budget Allocated to Each Agency including Plans etc.,

[Section 4 (1) (b)(xi)]

PROVIDING INFORMATION ABOUT THE DETAILS OF THE PLANS, PROGRAMMES AND SCHEMESUNDERTAKEN BY THE PUBLIC AUTHORITY FOR EACH AGENCY

AgencyPlan/programmer/Scheme/Project/

Activity/Purpose forwhich budget is allotted

Proposed expenditure Ason Last Year

Expected Out comes Report onDisbursements madeor where such details

are available(website,reports,notice

board etc.,)SFC

13th finance

SFC Special Grant

SFC Water supply grant

SJSRY

CMSMTDP

RGRHCL

Nagarottana

Scarcity

Flood Works

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CHAPTER – 12Manner of Execution of Subsidy Programmes

[Section 4 (1) (b) (xii)]

1. Describe the Activities/Programmes/Schemes being implemented by the Public authority for which subsidy is provided

2. Provide information on the nature of subsidy, eligibility criteria for accessing subsidy and designation of officer competent to grantsubsidy under various programmes/Schemes

Name of programme/Activity Nature/Scale of Subsidy Eligibility criteria for grantof subsidy

Designation ofOfficer grant subsidy

1) SJSRY-UWSP(L&S)25% subsidy for maximum 2 lakhproject cost maximum subsidy 50.000

BPL Beneficiaries whoseincome is below RS- 23124/

Chief Officer

1) SJSRY-UWSP(L&S)35% subsidy for maximum 8.58 lakhproject cost maximum subsidy 3 lakh.

BPL Beneficiaries whoseincome is below RS- 23124/

Chief Officer

1) SJSRY-UWSP(L&S)Group should be consist of minimum 5members group activity

BPL Beneficiaries whoseincome is below RS- 23124/

Chief Officer

3. Describe the manner of execution of the subsidy programme

Name of theprogramme/Activity

Application procedure Sanction procedure Disbursement procedure

SJSRY-UWSP(L&S) As set by DMA officeBangalore

BPL Beneficiaries nameswill be passed at CDS

Meeting

As per the norms ofnationalized Banks.

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CHAPTER – 13Particulars of Recipients of Concessions, Permits or Authorization Granted by the Public Authority

[Section 4 (1) (b)(xiii)]

PROVIDE THE NAMES AND ADDRESSES OF RECIPIENTS OF BENEFITS UNDER EACHPROGRAMME/SCHEM SEPARATELY IN THE FOLLOWING FORMT

Name of Programme / SchemeSl.No

Name & address of recipientinstitutions

Nature/quantum of benefit granted Date of Grant Name & designation ofgranting authority

- - - - -

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CHAPTER – 14Information Available in Electronic Form

[Section 4 (1) ( b ) x ( iv )]

PLEASE PROVIDE THE DETAILS OF INFORMATION RELATED TO THE VARIOUS SCHEMES OF THEDEPARTMENT WHICH ARE AVAILABLE IN ELECTRONIC FORMATS ( FLOPPY,CD,VCD, WEB SITE,

INTERNET ETC.,)

ElectronicDescription (site adder.location

where available etc.,) Contents or title

Designation andaddress of thecustodian of

information held bywhom?

Internet www.tekkalakotetown.mrc.gov.in T.P Tekkalakote Chief Officer T.P

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CHAPTER – 15Particulars of Facilities available to citizens for obtaining information

[Section 4 (1) ( b ) xv ]

DESCRIBE THE PARTICULARS OF INFORMATION DISSEMINATIION MECHANISMS IN PLACE/FACILITIES AVAILABLE TO THEPUBLIC FOR ACCESSING OF INFORMATION

FacilityDescription ( Location of Facility/Name

etc., )Details of Information made available

- - -

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CHAPTER – 16Names, Designations and other Particulars of Public information

Officers[Section 4 (1) (b) xvi]

Please provide contact information about the public information officers andAssistant Public information Officers designated for various

offices/administrative units and appellate authority/officer(s) for the publicauthority in the following format.

Public Information officer.

Sl.No

Name of theOffice/

administrativeUnit

Name ofDesignation

ofPIO

Office Tel.Residence

Tel. Fax

E-mail

01 K.Duruganna ChiefOfficer

OfficePh:08396-248228,

Fax:08396-248033

[email protected]

[email protected]

02 Subramanyam SanitarySuprvisor

9980863962

Asst. Public Information Officer.

Sl.No

Name of the Office/administrative Unit

Name ofDesignation of

PIO

Office Tel.Residence Tel.

Fax

E-mail

01 Subramanyam SanitarySuprvisor

9980863962

Appellate Authority

Sl.No

Name of theOffice/

administrativeUnit

Name ofDesignation of

PIO

Office Tel.Residence

Tel. Fax

E-mail

1 Md MUNEERKHAN

ProjectDirector, DUDC

Bellary

08392273465(Off)

[email protected]

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CHAPTER – 17Other Useful Information[Section 4 (1) ( b ) xvii ]

Please give below any other in information or details of publications which are ofrelevance or of use to the Citizens.

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

Sd/-Chief Officer

T.P Tekkalakote