tblc: getting digitally organized
TRANSCRIPT
GETTING DIGITALLY ORGANIZED
2-Part Series for TBLCPresenter: Diana Silveira
AGENDA
Delete What You Don’t NeedOrganize Your FilesOrganize Incoming Knowledge
Image Source: https://goo.gl/jmlvvn
WHICH OPERATING SYSTEM ARE YOU RUNNING?
HOW DO YOU RATE YOUR
DIGITALORGANIZATI
ON?
Image: http://goo.gl/oZoALN
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ORGANIZE
DELETE WHAT YOU DON’T NEED
http://goo.gl/nr6WDh
DELETING = GOOD Try to keep 25% of your hard drive free
(on a 500GB hard drive, that’s 125GB free)
Less space = your computer works harder
Become more productive
Quote sources: http://goo.gl/sQrAF1 http://goo.gl/vj1TeH
RECYCLE BIN Everything “deleted” goes to the Recycle Bin (i.e. still taking up space)
Shift + Delete to bypass Recycle Bin Clean out regularly
DUPEGURU
http://www.hardcoded.net/dupeguru/
Delete Duplicate Fileshttp://goo.gl/Tc3E0w CNET: http://goo.gl/Cqyr96
DUPLICATE CLEANER
DUPLICATE CLEANER
Tip: To Preview Image Click on Image Name
CCLEANER
https://www.piriform.com/CCLEANER
REVIEW/DELETE
INSTALLED PROGRAMS
Control Panel > Programs > Uninstall Programs Windows 10: Right click on program in start, and choose “uninstall”
Settings > System > Apps & Features OR use control panel
Do you really need it?
Picture Source http://goo.gl/3z1HBa
ORGANIZE YOUR FILES
CREATE FOLDERS Right Click on Desktop (or within folder)
New > Folder Name Meaningfully
EVERYTHING HAS A PLACE Decide on an organizational
methodology Create as many folders as
needed Folders Need Meaningful
Names Turn on preview (View >
Extra Large Icons) to see Drag items to folders in
sidebar
MOVING FILESPC:• Hold Ctrl/Shift to select multiple files• Control + X = Cut • Control + V = Paste• Control + A = Select All• Right-click and drag to make sure you are moving
Mac• Hold Command to select Multiple Files• Click and drag to new folder
RENAME FILES Image003 v. 2011JulyGabrielPoolParty100
F2 or Right Click > Rename
RENAME MULTIPLE FILES
>
Shift or Ctrl to select multiple files
Rename all at once!
CHANGE DEFAULT SAVE DESTINATION Save to Desktop Not My Documents or Downloads (where things will just gather)
In Chrome > Settings > “Show advanced settings”
NEVER LET IT HAPPEN AGAIN When downloading, rename pictures and documents. Give a meaningful name: Date Event Person Tag if possible
Check EXIT data if unsure (Right click > properties)
WHAT IS YOUR
ORGANIZATIONAL
SYSTEM? TIPS?
The Key: Clear Your Desktop Regularly
ORGANIZE INCOMING KNOWLEDGEMAXIMIZE THE TIME YOU HAVE
AVOID BECOMING OVERWHELMED
CONSIDER AN INFORMATION DIET
Twitter, Email, RSS, Facebook, Google+, Pinterest, LinkedIn
BE AWARE OF NETFLIX QUEUE
SYNDROME
CONSIDER DUMPING
Redundant News Sources Those you are “saving” for
later Topics no longer of interest
SOCIAL MEDIA
Follow in ONE place
Why are you following them?
Follow the 70% Rule
CLEANING UP FACEBOOK Delete your “likes” “Unfollow” annoying family “Unfriend” a few people Create lists of close
friends/family
CLEAN UP FACEBOOK
CUSTOMIZEYOUR FEED
LOOK THROUGH LIKES & FOLLOWING
EMAIL MANAGEMENT
CLEANING UP YOUR INBOX
Drag picture to placeholder or click icon to add
Image: https://goo.gl/I1i5xz
UNROLL.ME
BOOMERANG
www.boomeranggmail.com/
ADDITIONAL TIPS • Schedule times to read email
• Delete without opening• Action: Reply, Do, Delete• Pick up the phone• Turn off Push Notifications on Phone• Minimize the CC/BCC• Canned Responses!
Image http://goo.gl/lcBDnu
CLOUD COMPUTING
What cloud services do you use?
REMOTE FILE STORAGEDropbox keeps 30 days – back-
up so I can restore
accidently deleted files.
Phew!
SYNCING DIFFERENT DEVICESo Desktop Version of Dropbox
and keep all documents/folders stored there.
o Download the Appo Web-based access
AUTO-SYNC MOBILE PHONE PICTURES AND DESKTOP UPLOADS
SYNC YOUR EBOOKS
www.gutenberg.org/
o Open Dropbox on device and read away
o Automate – and send to your Kindle wappwolf.com
ALTERNATIVES TO DROPBOX/PRODUCTIVITY TOOLS
EVERNOTE
IFTTT
RSS READERS
FEEDLY
ORGANIZE BOOKMARKS/
RESOURCES
GETPOCKET
EVERNOTE
DELICIOUS
ORGANIZE YOUR TECHNOLOGY TO ENSURE DATA SECURITY, BACK-UPS, & OTHER
IMPORTANT PROCESSES ARE RUNNING AT FULL EFFICIENCY.
ANALYZE YOUR SETTINGS
BROWSER EXTENSIONSEssentialsGoog.gl (Chrome)/To.ly (Firefox)LastPassPinterestGetPocket/EvernoteLinky
Firefox – Privacy EssentialsLightbeamTerms of Service
ad block plus https://friendsplus.me/
UNINSTALL PROGRAMS
Located in: Windows: Control Panel/Settings
Mac: Go > Applications > Click & Drag to Trash
TURN OFF ITEMS ON START
Windows: Found in Task Manager Mac: System Preferences > Users & Groups > Login Items
WHAT TOOLS DO YOU USE?WHAT ARE YOUR ORGANIZATIONAL TIPS?
STAYING SAFE
SPYWARE/ANTIVIRUS
MICROSOFT
Don’t have Windows Defender? Download Security Essentials.
SPYBOTAVGPANDA FREE
http://www.safer-networking.org/More at: http://goo.gl/xNqFG
Free Malware Scanners
PAY OPTIONSo Avira Antiviruso Norton
SECURITY TIPSo Complex & Different Passwordso Phishingo Hacked/Spoofing
BEWARE OF “ADD-ONS”
PASSWORDS
Change Everything Regularly! One word is not enough – words, symbols, numbers, capitalization
Longer the better 2-Step Authentication when possible Great infographic:
http://goo.gl/zadn2M
LOOK INTO PASSWORD MANAGERS
Features: Multi-browser Multi-device Password Generators
LastPass, Norton, Browsers
Security Questions
LIE!!!!!!!!!
Mother’s Maiden Name?
First Pet?
First Concert?
Favorite Book?
Grandmother’s Maiden Name?
First Car?
BACKING UP AND SYNCING DATA
Image source: http://goo.gl/PK7f8L
BACKUPS
CHALLENGE
Try out one of the tips mentioned in this presentation
E-mail me ([email protected]) which tool and your experience
Ex: “Downloaded Duplicate Cleaner and it found over 2,000 duplicate files. Deleted them and freed up over 500 MB of space!”
DISCUSSION & QUESTIONS
WHAT ADDITIONAL TIPS AND TOOLS DO YOU RECOMMEND?
