tblc: increase productivity & online tools
TRANSCRIPT
INCREASE PRODUCTIVITY: TIPS & ONLINE
TOOLSTBLC Series
Presenter: Diana Silveira
Agenda• Declutter• Managing Your Inbox• Organize Incoming Data• Managing Social Media• Keep Yourself on Task• Browser Tools• Collaborative Tools• Additional Tips/Tricks & Tools
DECLUTTER
Clean Up Your Digital Space
Remove Duplicate Files
Duplicate CleanerDupe Guru
Move Collaborative Work to the
CloudGoogle DriveDropboxOneDrive
Rename/Move Files
Delete what you don’t
need
YOUR INBOX
Open Email Efficiently
• Do• Delegate• Defer• Reply• Delete
Boomerang
Unroll.me
Avoid Enrolling in the future• Use a fake email address (GuerillaMail,
Mailnesia)• Create accounts w/ social media
Schedule Email • Every time you check
email – 15 minutes is wasted
• Set a time limit/schedule visits to your inbox
Additional Tips • Email is NOT your to-do list• Delete without opening• Pick up the phone• Turn off Push Notifications on Phone• Minimize the CC/BCC• Canned Responses!
Image http://goo.gl/lcBDnu
• Internal Chat/Filesharing Services like: HipChat or Slack
• IM• Phone• Google Hangouts/Join.me
Email is not always the right tool
ORGANIZINGINCOMING DATA
Time for an Information Diet
Feedly
AUTOMATE YOURSELF
SOCIAL MEDIA
STREAMLINE FACEBOOK
Turn off auto-play video
Customize your News Feed
Change Notification Settings
Automate with IFTTT
HootSuite
Friends+Me
Challenge• Declutter your PC: duplicate cleaner• Organize Your Email: Boomerang, Unroll.me• Set Up a Recipe: IFTTT• Organize Your social media
INCREASE PRODUCTIVITY: TIPS & ONLINE
TOOLSPart 2
TBLC SeriesPresenter: Diana Silveira
Part 1: Review and Questions• What challenge did you complete?• What was the biggest surprise?
KEEP YOURSELF ON TASK
Wunderlist
Any.do
Google Keep
What Task Manager do you use?• Outlook – Calendar Feature• Notepad• Pocket Planner
Not sure where time is going?
StayFocused
Pomodoro Technique• Pomodoro Technique: “uses
a timer to break down work into intervals traditionally 25 minutes in length, separated by short breaks.”
More: https://goo.gl/2k6NN
BROWSER TOOLS
Shorten URL to share• Goog.gl (Chrome)• To.ly (Firefox)
Privacy EssentialsLightbeamTerms of Service
Ad Block Plus
Beware of imposters
LightbeamFirefox Only
Become more efficient
Comprehend a little faster
Click icon to add picture
Have the web read to you:
SpeakIt
Click icon to add picture
Chrome Only
Dictation.io
Click icon to add picture
Chrome Only or visit dictation.io
Read without distraction• Evernote Clearly• Instapaper• Pocket• Feedly
TIPS FOR A SUCCESSFUL
MEETING
https://goo.gl/6usRWS http://goo.gl/P0Ejzi
Written Agendas 24-48 hours in advance
Meetings are not for sharing information:
what is the purpose?
Make sure decision-makers are present
Stay on Schedule
Parking Lot new or off-topics
Send important information out in advance
Create your own to-do list & notes
At the end of a meeting• Assign/Restate all tasks• Set Deadlines (before the next
meeting)• Create next meeting• Agree to in-between
communication tools• Share notes/minutes within 24
hrs
ONLINE COLLABORATION
Join.me
Google Hangout
UberConference• No PINs for Organizer• Up to 10 callers• Recording• Mobile Access• Best hold music ever
Features
• All OS: phone, desktop, web• Up to 25 people• Business Manager Recording
Feature
Facebook Groups• Everyone is already there• Threaded discussion/easy sharing
Evernote
Slack
wikis• PBWorks• Central Desktop
Compare softwares: http://www.wikimatrix.org/index.php
LibGuides!
WordPress.com•https://wordpress.com/ v. org•WP _ 1GB Free •Alternatively: Google Sites/Wix
Doodle
doodle.com/
Evernote Penultimate• Draw and take notes• Share with Evernote
What productivity tools/tips can you share?• Collaborative Whiteboards• Collaborate
DISCUSSION & QUESTIONS
