student mobility 16 october 2015. student mobility where can you go? (information provided by the...
TRANSCRIPT
Student Mobility
16 October 2015
Student mobility
• Where can you go?(information provided by the faculty)
• Application procedure(the faculties add their information)
• High-risk destinations• Preparation• Scholarship programmes
(the faculties add their information)
Where can you go?
• Universities with partner agreement:o Ask your erasmus co-ordinator which universities within
Europe. o Outside Europe:
• Brazil• China• Japan• South-Africa• Taiwan• USA
Application procedure for mobility
• Every stay abroad that is part of your studies(study period, internship, thesis) should be applied for/registered online via KU Loket: http://www.kuleuven.be/internationaal/iam/studenten/application-procedure-study-abroad-period
• Deadline: 31 December 2015
Conditions
• You are enrolled as a student at the KU Leuven
• You have to fill out the ISP at the KU Leuven.
• KU Leuven recognises the credits you acquire at the guest university.
• Recognition of the courses on the basis of the Learning Agreement, which has to be signed by the student, the home university and the exchange student.
When can I leave?o 1st or 2nd master year for courses or master’s thesis
o Ma studenten: max 12 credits failed in June + specific conditions of the programme.*
• *conditions external internship, master’s thesis, ...
High-risk destinations• At least one month before they leave, students should apply via KU
Loket for a study period abroad
• The central “Advisory Committee on High-Risk Destinations” assesses the safety of high-risk destinations abroad.
• The Committee will supply a recommendation to the faculty.(at the moment of the application, before departure, while abroad)o Application files will be considered individually. o The Committee will take full account of the presence of local support.
• International Admissions and Mobility will inform the student of the recommendation.
• Negative outcome = do not travel!o No student insurance coverageo Unexcused absence from classes in the home institution
Practical preparation • Afternoon session (1 hour) on Safety, Health and Administrative Matters for
students who will be travelling outside Europe
• Topics : passport and visa, insurance, health, vaccinations, safety tips, transport, theft prevention, emergency situations, information for the home front
• Please make sure to register in advance:www.kuleuven.be/internationaal/studenten/infosessieswww.kuleuven.be/english/international/mobility/Informationsessions
• Students from a campus outside Leuven should contact the international co-ordinator.
Date Language Place Time
Thursday, 19 November Dutch Leuven 1:00 till 2:00 pm
Thursday, 10 December Dutch Heverlee 12:30 till 1:30 pm
Tuesday, 8 March Dutch Leuven 1:00 till 2:00 pm
Thursday, 10 March Dutch Heverlee 12:30 till 1:30 pm
Thursday, 14 April Dutch Leuven 1:00 till 2:00 pm
Tuesday, 19 April Dutch Heverlee 12:30 till 1:30 pm
Thursday, 21 April English Leuven To be confirmed
Intercultural preparation (in Dutch!) • Intercultural preparation (1 day) for students who will be travelling to a
developing country
• Topics: intercultural communication, living and working in the South, communicating your experiences
• Please choose one day and make sure to register in advance:www.kuleuven.be/internationaal/studenten/infosessies
• Students who cannot take part in Leuven, may be able to take part in a different location in Flanders, provided there are vacancies.
Date Place Time
Tuesday, 8 December Leuven 10 am till 5 pm
Saturday, 12 March Leuven 10 am till 5 pm
Saturday, 16 April Leuven 10 am till 5 pm
Scholarship programmes• Financial support for student mobility
• Each scholarship programme has its own requirements/features: o Destinations, period of stay and kinds of activities
o Exchanges in pairs possible or compulsary
o Grant amounts
• When two application files equal each other on qualitative grounds, preference wil be given to the student who really needs the financial support.o Make yourself known !
o Students from “underrepresented student groups” (students receiving a study allowance from the Flemish government, disabled students, work students) should report (certificate).
• Current selection criteria (every programme has its own focus): study results, motivation, letter of recommendation, academic relevance
• Selection procedure: by the faculty + at the central level + by an external body
Thursday, 11 February 2016 at 8 pmQuestion-and-Answer Session on Scholarshipsby the International Officewww.kuleuven.be/internationaal/studenten/infosessieshttps://
www.kuleuven.be/english/international/mobility/Informationsessions
Transition – Brazil, South Africa, Morocco, Turkey A study period, an internship or thesis research in a partner institution of the faculty, in one of the four countries in transitition – exchanges in pairs are possible
For whom • all nationalities• all faculties• Bachelor’s / Master’s students
Priority • average study results +70%• students from underrepresented student groups
Duration Turkey: internship 1 month, study period 1 to 2 monthsother countries: 1 month to 12 months
Grant 650 euros/month with a maximum of 2,600 euros + travel allowance of between 320 and 1,100 euros (* 200 euros/month extra)
Doc • application form• transcript of records• learning agreement• motivation letter• letter of recommendation• cooperation agreement
Selection criteria
• study results• quality of the learning agreement• quality of the motivation• motivation as formulated in the letter of
recommendation Deadline faculty deadline
Selection faculty + central level + Flemish level
Results in early May
Info faculty or www.kuleuven.be/internationaal/beurzengids
Transition : step by step
APPLICATION
o The candidates will be requested to compose their application file (in English) with the approval of their faculty.
o The faculties will submit the applications to the International Office.o KU Leuven’s Central Selection Committee will nominate 6 students per
country for the final selection that will take place at the Flemish level.o The nominated students will be requested to upload their application
documents by means of the online tool provided by Flanders Knowledge Area.o Flander’s final selection results will be published in early May.
GRANT
o The selected students will be requested to collect the documents that are necessary to receive their grant.
o They will receive a reimbursement of their plane ticket and Flanders Knowledge Area will pay the first part of their grant to them.
REPORT
o Through the faculty: report as usualo Through the International Office: online travel reporto Students will receive the remaining part of their grant after the reporting
procedures have been finalized.
Generic Grants – outside EuropeA study period, an internship or thesis research in one of the faculty’s partner institutions outside Europe
For whom • all nationalities• all faculties• Bachelor’s / Master’s students
Priority • mobility for one semester only• students from underrepresented student groups*
Duration at least 1 month12 months at the mostpreferably one semester only !
Grant 650 euros/monthtravel allowance of between 180 and 1,100 euros(* 200 euros/month extra)
Doc • transcript of records• learning agreement• cooperation agreement• other documents?
Selection criteria
• study results• Other criteria?
Deadline faculty deadline
Selection faculty + central level
Results in early May
Info faculty or www.kuleuven.be/internationaal/beurzengids
Generic Grants: step by step
APPLIACION
o The application procedure will be carried out as prescribed by the faculty.o The faculty will make a first selection of the candidates.o The faculty will submit up to 6 files to the International Office.o KU Leuven’s Central Selection Committee will select both the successful
candidates and the reserve candidates.o The selection results will be communicated in early May.
GRANT
o The selected students will be requested to collect the documents that are necessary to receive their grant.
o The International Office will transfer the first part of the grant to the selected students’ bank account.
o Reserve candidates will be notified if there is a grant available (it may take a few months before this happens).
REPORT
o Through the faculty : report as usualo Through the International Office: proof of the exact period abroad + online
reporto Students will receive the remaining part of their grant after the reporting
procedures have been finalized.
ASEM-DUO – China, India, Vietnam, South Korea
Grants for pairs of students who wish to study at a partner institution oftheir faculty in one of the four participating Asian countries
For whom • all nationalities• all faculties• Bachelor’s / Master’s students
Priority • disciplines: Science, Technology, Engineering, Mathematics, Political and Social Sciences, Economy, Communication Sciences
• topics: Intercultural Dialogue, Sustainability, Innovation, Health Care• students from underrepresented student groups*
Duration at least 1 semester Grant 650 euros/month, up to a maximum of 2,600 euros + travel allowance of 1,100 euros (* 200 euros/month extra)
Doc • application form• transcript of records• learning agreement• motivation letter• cooperation agreement
Selection criteria
• study results• motivation• academic relevance of the exchange• motivation as formulated in the letter of
recommendationDeadline faculty deadline
Selection faculty + central level + Flemish level
Results in early May
Info faculty or www.kuleuven.be/internationaal/beurzengids
APPLICATION
o The candidates will be requested to compose their application file (in English) with the approval of their faculty.
o The faculties will submit the applications to the International Office.o The International Office and the faculties will assist the students when looking
for a partner to complete the student pairs.o For every country involved, KU Leuven will nominate up to 6 pairs of students
for selection at the Flemish level.o The selection results of the Flemish students will be communicated in early
May.
GRANT
o The selected students will be requested to collect the documents that are necessary to receive their grant.
o They will receive a reimbursement of their plane ticket and Flanders Knowledge Area will pay the first part of their grant to them.
REPORT
o Through the faculty: report as usualo Through the International Office: online travel reporto The selected students will receive the remaining part of their grant after the
reporting procedures have been finalized.
ASEM-DUO – step by step
Central Bilateral Agreements - ChinaA study visit to one of the following Chinese partner universities:Tsinghua University, Shanghai Jiao Tong University, East China Normal University, Chinese University of Hong Kong
For whom • all nationalities• all faculties• Bachelor’s / Master’s students
Priority students from underrepresented student groups
Duration • 1 or 2 semesters• a minimum of 5 months
Grant • a grant of 200 euros per month (5 months at the most)
• a travel allowance of 1,000 euros at the most
Doc • curriculum vitae• transcript of records• learning agreement• motivation letter
Selection cirteria
• study results• motivation• academic relevance of the exchange
Deadline faculty deadline
Selection faculty + central level
Results in April
Info faculty or www.kuleuven.be/internationaal/beurzengids
APPLICATION
o The candidates will be requested to compose their application file with the approval of their faculty.
o The faculties will submit the applications to the International Office.o KU Leuven’s Central Selection Committee will select the candidates.o The selection results will be communicated in April.
GRANT
o The selected students will be requested to register as exchange students at the partner universities and to complete their exchange files.
o KU Leuven’s International Admissions and Mobility Unit will reimburse the plane tickets.
o The entire amount of the grant will be transferred to the students’ bank account before departure.
REPORT• Through the faculty : report as usual
Exchanges as part of the Central Bilateral Agreements – step by step
The Washington Center
Grants for internships in international organizations in Washington
For whom • the faculties of Social Sciences, Law, Economics and Business• all nationalities• Bachelor’s / Master’s students• a GPA score of at least 3.0 on a scale of 4.0 (at least ‘passed with distinction’)• the internship is part of the student’s KU Leuven study programme
Priority students from underrepresented student groups*
Duration 1 semester (15 weeks) Grant 7,500 euros (covering about half of the total cost)(*1,500 euros extra)
Doc • curriculum vitae• transcript of records• motivation letter• letter of recommendation• photocopy of the international passport
Selection criteria
• academic excellence• social engagement • motivation• Motivation as demonstrated in the letter of
recommendationDeadline faculty deadline
Selection faculty + central level + Flemish level
Results in early May
Info faculty or www.kuleuven.be/internationaal/beurzengids
The Washington Center – step by step
APPLICATION
o The faculty will preselect the candidates. o The faculty will submit up to 4 files to the International Office. o The Central Selection Committee will nominate 6 successful candidatues +
reserve candidates. o The successful candidates will be requested to upload their application
documents by using the Flanders Knowledge Area online tool.o The results of the (Flemish) final selection will be communicatied in early May.
GRANT
o The selected candidates will be requested to collect the documents that are necessary to receive their grant. They should add their official TOEFL test results to their file.
o The selected candidates should register with The Washington Center. o Students will receive information about internship positions from The
Washington Center. o Students will take part in an interview for an internship position.o As soon as students are accepted for an internship position, they will receive
their grant from Flanders Knowledge Area (before departure).
REPORTo Through the faculty : report as usualo The Washington Center internship report
Travel Grants for the SouthAn internship or thesis research in a developing country (VLIR-UOS list of countries)in cooperation with the host institution in the South
For whom • EU nationality + Liechtenstein, Norway, Iceland and Switzerland• all faculties• Bachelor’s / Master’s students• participation in the intercultural preparation day and in the session on Safety, Health and
Administrative Matters
Priority students receiving a study allowance from the Flemish Government
Duration At least 6 weaks in the SouthStudents should leave for the South between 1/12/2015 and 1/12/2016.
Grant 1,000 euros for every Travel Grant student
Doc • online application • motivation letter• letter of recommendation• invitation letter
Selection criteria
• Candidate : motivation, preparation, language skills, personal and academic qualities
• Project proposal : link with the student’s study programme, explicit, feasible, link with the local situation
• Support in Leuven and in the South: supervision, scientific/professional and practical support
Deadline faculty deadline
Selection by the faculty + at the central level
Results in early May
Info faculty or www.kuleuven.be/internationaal/beurzengids
Travel Grants for the SouthWhere can you go and why should you go?
54 VLIR-UOScountries
• Africa: Benin, Burkina Faso, Burundi, Cameroon, Congo DR, Ethiopia, Gambia, Ghana, Guinee, Ivory, Kenya, Madagascar, Malawi, Mali, Morocco, Mozambique, Nigeria, Rwanda, Senegal, Tanzania, Togo, Tunesia, Uganda, Zambia, Zimbabwe, South Africa
• Asia: Bangladesh, Cambodia, India, Indonesia, Jordan, Laos, Nepal, Palestine, Philippines, Sri Lanka, Thailand, Vietnam
• Latin America: Bolivia, Brazil, Colombia, Cuba, Dominican Republic, Ecuador, Guatemala, Guyana, Haiti, Honduras, Mexico, Nicaragua, Paraguay, Peru, Suriname, Uruguay
Host institution
university, NGO, governmental agency, hospital, etc.
Support • Support from the KU Leuven promoter / internship supervisor• Supervision by the local supervisor / contact person
Aims • To give students the opportunity to get some field experience in an academic environment in a developing country
• To give students the chance to invest in their personal development• To raise the students’ awareness of North-South issues • For the the partner in the South: to be involved in the student’s activities and benefit
from/gain knowledge through the results
Travel grants for the South : step by step
APPLICATION
o Deadline: before departure and before the faculty deadlineo Interested students should apply online via VLIR-UOS (3 letters should be
uploaded), the language depending on the destination. They should also apply via KU Loket.
o The faculty will select the candidates (successful + reserve candidates)o The faculty will submit the selection results to the International Office.o The Central Selection Committee will select an additional number of
(successful) candidates.o The selection results will be communicated in early May.
GRANT
o Travel Grant students should leave before 1 December 2016 and should stay on the spot for at least 6 weeks.
o At the end of their stay, they should ask their local supervisor to fill out an evaluation form.
REPORT
o Through the faculty : report as usualo Through the International Office: online travel report for VLIR-UOS, to be
submitted no later than one month after the student’s return (the evaluation document should be signed and uploaded)
o The Travel Grant will be transferred to the student’s bank account after the reporting procedure has been finalized.
Peking University’s Yenching AcademyExcellence programme of Peking University, offering a one-year interdisciplinaryMaster of China Studies for students with an outstanding academic record
For whom • all nationalities• all faculties• Bachelor’s / Master’s students• no preliminary Chinese language requirements• excellent study results (at least “passed with distinction”)• under 25 on 31/08/2016 and holding a Bachelor’s degree• travelling to China as an “outgoing student” for 1 year
Priority does not apply
Duration 1 year (September 2016 – August 2017) Grant allowance of 2,500/3,500 RMB (12 months) + on-campus accommodation and meals + return air ticket
Doc • curriculum vitae• transcript of records• motivation letter• 2 letters of recommendation
Selection criteria• academic excellence• social engagement• leadership skills• motivation• motivation demonstrated in letters of
recommendationDeadline faculty deadline
Selection faculty + central level + Yenching Academy
Results preselection on 15 January, selection in March
Info faculty or www.kuleuven.be/internationaal/beurzengids
APPLICATION
o The faculty will preselect the candidates.o The faculty will submit up to 3 files to the International Office.o KU Leuven’s Central Selection Committee will nominate up to 6 candidates (in
the middle of January).o The nominated students will be requested to finalize their application by using
the Yenching Academy online tool.o The nominated students will take part in a Skype interview with Yenching
Academy.o Yenching Academy will communicate the results of the final selection in early
March.
GRANT
o The selected students will receive information about their special statute of “outgoing students”.
o The selected students will receive instructions from Yenching Academey on how to buy a plane ticket (to be refunded).
o All further communication will be between the selected students and Yenching Academy.
REPORT o The students should submit their report to the International Office.
Yenching Academy – step by step
Yenching Academy: information session• What? Prof. John Holden from the Yenching Academy will introduce
the excellence programme of Peking University. Participants get the opportunity to ask questions.
• When? Tuesday, 10 November at 4 pm
• For whom? students and staff
• Where? Atrechtcollege - Naamsestraat 63
• Please register by sending an email to Mr Hans Crab.
China Scholarship Council (CSC grants)
The Chinese Government provides grants for students who wish to study in China for one year
For whom • all nationalities• all faculties• Bachelor’s / Master’s students• 1 year in China as an “outgoing student”
Priority students with a keen interest in China, its culture and its language
Duration 1 year Grant tuition fee waiver + monthly grant of 1,400 RMB (10 months) + installation fee of 1,500 RMB + on-campus accommodation in a shared room + study books
Doc • curriculum vitae• transcript of records• motivation letter• 2 letters of recommendation
Selection criteria
• study results• motivation• demonstrated interest in China’s language and
cultureDeadline faculty deadline
Selection by the faculty + at the central level
Results in April
Info faculty or www.kuleuven.be/internationaal/beurzengids
APPLICATION
o The faculty will submit the application files to the International Office. o The Central Selection Committee will nominate 25 candidates and 2 reserve
candidates.
GRANT
o The selected students will receive information about their special statute of “outgoing students”.
o The grant-awarding authority will send a preliminary letter to the selected students about their grant.
o The outgoing students should ask the university of their first choice for a pre-admission letter and they will add the pre-admission letter to their file.
o Students will be notified in July about their host university.
REPORT Through the faculty: report as usual
CSC – step by step
Central Bilateral Agreements - ChinaSummer School in one of the following Chinese partner universities: Tsinghua University, Peking University, Shanghai Jiao Tong University, East China Normal University, Fudan University, Chinese University of Hong Kong.
For whom • all nationalities• all faculties• Bachelor’s / Master’s students
Priority students from underrepresented student groups
Duration 4 weeks on average, in summer Grant 500 euros
Doc • curriculum vitae• transcript of records• motivation letter
Selection criteria
• study results• motivation• academic relevance of the exchange
Deadline faculty deadline
Selection by KU Leuven’s Central Selection Committee
Results in April
Info faculty or www.kuleuven.be/internationaal/beurzengids
APPLICATION
o The candidates will compose their application file and submit it for approval to their faculty.
o The faculties will submit the approved applications to the International Office.o The Central Selection Committee will select the candidates.
GRANT
o The selected candidates will register for the summer school and send the official registration certificate to the International Office.
o The International Office will transfer the grant amount to the participants’ bank account.
REPORT o Through the faculty : report as requested
Summer Schools in China – step by step
Information about student mobility
• Faculty :
• International Office:http://www.kuleuven.be/internationaal/studentenhttp://www.kuleuven.be/english/international/mobility/student