Scholastic International

BOOK FAIRCHAIRPERSONTOOLKIT

10 W

EEK

S B

EFO

RE • Select your Book Fair date(s) and reserve a location at your school

• Meet with the principal/director to discuss school involvement and Book Fair goals• Create Book Fair goals using the Goals Chart (ex: books read, books sold, etc.)• Place your Book Fair order with a Scholastic Sales Representative• Recruit volunteers and assign tasks using the Volunteer Guide (pg. 2)

Book Fair Timeline

• Confirm date(s) and time(s) of Book Fair• Design and plan your event space (ref: Book Fair Floor Plan Template, p. 3)• Get volunteers and students involved in creating decorations• Begin advertising your Book Fair date with posters, flyers, and take-home letters• Review applicable sales tax requirements for your region4

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KS

BEF

OR

E2

WEE

KS

BEF

OR

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• Send a letter home to parents with the Book Fair invitation (template available)• Hang banners, posters, and arrows around the school to spread awareness• Put Book Fair dates on the school bulletin board and in the newsletter

1 W

EEK

BEF

OR

E • Promote your Book Fair date(s) in the school newsletter and send reminders home• Make daily announcements about the Book Fair• Create and distribute a schedule of when each class will visit the Book Fair• Reconfirm volunteer roles and schedule

SET

UP • Work with volunteers to set up tables and displays

• Decorate the Book Fair• Set up cashier table

DU

RIN

G • Assist shoppers, tidy merchandise, and manage inventory• Balance your cash drawer• Update goal chart

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ER

• Decide how your school will use any remaining inventory (e.g. donate to your school library or save for your next Fair)• Contact us if you plan to host a second Fair, and we will provide additional promotional materials• Send thank you notes to volunteers• Complete our Customer Satisfaction Survey received after the Book Fair

international@scholastic.com • +1 (646) 330-5288

Volunteer GuideRecruiting a Book Fair team may seem like a challenging task, but there are so many people out there willing to help get more books in the hands of kids. Having a volunteer team gives you the help you need so you can focus on being the Book Fair leader, spreads out the work, and makes the Fair fun and stress-free for everyone. Let your school community know you need volunteers by sharing your sign-up sheet with the school adminstration, on social media, and by email. Keep in mind that one person can take responsibility for multiple roles.

Volunteer RolesAdvertising Assistant

Spread awareness about the Book Fair with flyers, letters, and emails to faculty and parents at your school.

Book Fair Preview CoordinatorHelp coordinate the Book Fair preview to offer a sneak peek of the fair.

Book Fair CashierCheck out customers during the Book Fair and bag purchases.

Book Fair Setup and Breakdown AssistantUnpack books and products and set up Book Fair tables and check out area in a shopper-friendly arrangement. Repack books and products after the Book Fair ends and assist with cleanup.

Online CoordinatorPromote the school’s Book Fair on social media.

Restock AssistantHelp restock items that have sold out during the Book Fair.

Shopping HelperHelp shoppers locate books and assist them with their wish lists.

Theme and Decoration CoordinatorHelp create decoration and props to transform the Book Fair into an exciting community event.

international@scholastic.com • +1 (646) 330-5288

BOOK FAIR FLOOR PLAN TEMPLATE

Use the grid below to plan the layout of your Book Fair event space. Sketch the placement of the various pieces of your Book Fair (e.g. entrance, book display areas, tables, and cashier station).

©2011 Scholastic Inc. 9100 • 21502

Book Fair Floor Plan TemplateUse this grid to plan the layout of your Book Fair. Sketch the placement of the various elements of your Fair (i.e., entrance, cases, themed tables,

poster boxes, Classroom Wish List display, and cashier station).

international@scholastic.com • +1 (646) 330-5288