WEB-PPT-V200405

Presenter: Shekhar Kamble Vice President - Enterprise Sales Spectra Technovision (India) Pvt. Ltd.

#Presentation

For Any Large Enterprise

CONTRACTUAL WORKFORCE COMPLIANCE MANAGEMENT

SLS-PPT-V1.062121spectra-vision.com

Identity Solution ProviderYOU CAN TRULY RELY ON

spectra-vision.com

• An OEM for Unified Solution that consists of Attendance, Access Control, Visitor

Management & Canteen Management System

• Strong clientele of more than 8000 corporate customers across various industries

• Indian Manufacturer with in-house product development and R&D centre to design

and develop solutions that ensure correct fit

• Company incepted in 1999. Specializing and fully focused on providing superb quality,

tailor-made and customized Auto-ID solutions

• Field proven product range with an enriching industry experience of more than 20

years in the domain

• Direct presence in 5 major cities, service network available pan India and expanding

globallyspectra-vision.com

BioScribe 2C

BioStamp2C

BioRover3S

BioScribe3S

BioStamp3S

TwinXs3S

TwinXs2C

QuadXs2C

UniStamp3S

EACElevator Access

DITDoor Interlocking

UniStamp2C

spectra-vision.com

Spectra-cular Product Offerings

Truly Evolved Solutions

spectra-vision.com

Time Attendance

PhysicalAccess Control

VisitorManagement

CanteenManagement

Door Interlocking

Elevator Access Control

Contract Compliance

Contractual WorkforceCompliance Management

Single Platform to Manage Risk, Compliance and Workforce

spectra-vision.com

spectra-vision.com

Why Companies Opt for the Contract Workforce

• Saving Money hiring process, training and benefits associated with hiring full time employees can cost well on higher side

• Remaining Competitive by engaging contractors to take advantage of a larger talent pool and helps in keeping their companies competitive

• Greater Flexibility Employers can engage contractors for a specific project, and once the work is completed, employers can off-board those contractors

• More Efficiency contractors bring in specialized skills and require no training on the job thing, so they can be productive immediately

• Reduced Liability Employees are protected by numerous rights, which, if violated, can bring about legal claims against the employer

spectra-vision.com

• Record keeping is manual, resulting in lack of real-time information

Industry Challenges

• Blacklisted employees are coming through different contractors

• Documents are maintained in hard copy format

• Legal & Statutory needs are not covered in the existing process

• No system in place to manage Attendance & Access control of Contractor Workforce

• Authentic data is not assured from manual records

• No Transparency between company & contractor records

spectra-vision.com

Overview

• Specifically designed for medium & large organizations to manage all their contract worker

management processes

• Covers workforce enrollment, compliance document fulfillment, managing attendance &

defining the access rights

• User friendly tool for contractors to provide status updates and work implementation details

spectra-vision.com

Salient Benefits

• Know Who's Working for You

• Know Where People Are

• Reduce Administration and Costs

• Meet your Regulatory Obligations

• Easily Resource your Next Project

• Have More Time

• Verify and Permit

spectra-vision.com

Feature Highlights

• Comprehensive Web based software with multiple locations & Contractor masters

• Contractor records ESIC , license no, expiry document with mail alert notifications

• Verify work flows, documents and contractor compliance

• It can be integrated with Time & Attendance and Access Control module.

• In / Out attendance through various means like Biometric and RFID cards.

spectra-vision.com

Feature Highlights

• Allow entry only to authorized and policy compliant contract workers.

• Configurable hierarchy for Compliance approvals

• Termination or extend validity of a Contract

• Maintain a compliance Audit Trail

spectra-vision.com

Contractor Process Flow

spectra-vision.com

Process Flow

Signing of Contractor Agreement

Contractor Enrollment

On-boardingof contractor data

and employees based on Approvals

Capture attendance

using bar code/biometric

Issuance of ID cards to authorized

contract employees

Principal Employer maintains

compliance as per local laws

Off-Boarding Management of Contract employees

1

2

3

4

5

6

7

8

Renew/Variance the Contract

spectra-vision.com

Contractor Registration Flow Diagram

To Be Continued...

Contract Awarded to Contractor(Offline)

Contract will come to HR(Offline)

New Contractor able to upload

New/Existing contractor not able to upload

HR Login

CIL employee generates login credential for new contractor

Existing Contractor able to upload

Login credentials shall be emailed on contractor's registered email

Contractor will login from Contractor panel

spectra-vision.com

Contractor Registration Flow Diagram

Add New Contract Changes Existing Contract

Notification & Reminders goes to user department for approval

Contractor/HR uploads document and details

Notification & Reminders goes to HR for approval

User department of CIL approves document and details

In case detail/documents are not proper. Send back to ContractorHR officer approves HR related

document (LL, WC Policy, PF Reg., . reg and Contract agreement.

Notification of contract registration shall be sent to respective all Mines HR, Security, CSR, Contractor and HSE

Notification shall be sent to Contractor and user department to

add employee

Notification shall be sent to Contractor, HR and User

Department

spectra-vision.com

User definable Contractor Form and Fields

spectra-vision.com

Contractor Compliance Master

• Defining the Compliance document

• Defining the validity of particular

Compliance

• Setting the Expiry

• Point based system

spectra-vision.com

Contractual Sign-Up

• Notification Sent to Contractor

• Contractor Registration by HR /

Concerned department

spectra-vision.com

Contractor Login

Contractor will get the web link of application with Log in credentials

spectra-vision.com

For New Contractor - Add My Profile

• After the log-in Contractor will fill the

required details on the behalf of his

company

• Easy GUI empowers the contractors to

submit the required information and

various compliance documents themselves

spectra-vision.com

Add New Contract Registration from Contract Master

Contractor will fill the (user definable) contract registration form

spectra-vision.com

Contractor Compliance Upload and Track Compliance Status

Single interface for uploading all the compliance documents with tracking

spectra-vision.com

Contract Compliance Sanction by Authority

Single view of compliance sanctioning of concerned user team

spectra-vision.com

Contractor Compliance Document View by Authority

spectra-vision.com

Adding the Workforce

• Contractor go to contractor panel for Adding/upload Workforce to particular contract number

spectra-vision.com

Adding the Workforce

• Option of Mass Uploading the workforce

Integration with Attendance and Access Control

spectra-vision.com

spectra-vision.com

Register Fingerprints, Give Access Card with Validity

spectra-vision.com

Assign Access Group Policies

• Approval mechanism for approving the access rights to workforce

spectra-vision.com

Contractor Dashboard

spectra-vision.com

Multi-level Hierarchy for Approval of Compliance Documents

• No restriction in defining the

stages of approval hierarchy

• Approvals can be defined as per

the concerned departments

according to the compliance

documents

• Make it as simple or as complex

spectra-vision.com

Notification Template for Contract Registration Approval

spectra-vision.com

Renew the Contract

• Only required

compliance

documents need

to be uploaded

instead of all

documents

• Option of renewing the Contract instead of making the new contract for any modification in

existing contract

• Saves a lot of time from again on-boarding the Contract process

spectra-vision.com

Workforce Transfer

spectra-vision.com

Blocking/ Unblocking and Closing Contract

• User can Block or Unblock the

contractors if their business no longer

engages, while retaining all records and

information captured in the work flows

• User can close the contract if the

contract work has completed

spectra-vision.com

Employee Blacklisting

Capturing of blacklisted employee in system and ensuring this will not come or retain through other Contractor

spectra-vision.com

Reporting Capabilities

spectra-vision.com

Sample Report of Head Count

spectra-vision.com

Maintain a complete Compliance Audit trail

• All modifications to information in the work flows are

tracked in the history log, identifying who made the

change, why the change was made and when the

change occurred

For more information, contact us at

marcom@spectra-vision.com | sales@spectra-vision.com