A Detailed One-to-One Comparison

vs

LET’S START WITH A QUICK INTRODUCTION TO OFFICE 365 AND GOOGLE APPS

QUICK INTRODUCTIONOFFICE 365Office 365 is a complete Business Productivity Tool that has your familiar office applications integrated with multiple cloud-based applications.

These applications offer a broad range of features and provides capabilities with business class email, online audio and video meetings, cloud storage and sharing, real-time team collaboration, professional document creation.

GOOGLE APPSGoogle Apps is a set of web-based services that include Google Email, Google Calendar, Google Docs, Google Hangout, Google Mobile and Google Sites.

Using these services you can work together and collaborate with your team online in a whole new way with chat, video conferences, document collaborations, and more.

WHY OFFICE 365 HAS AN EDGE OVER GOOGLE APPS?

Detailed features for doing the

minutest of tasks

1

Very Large Resources

2

Enterprise level services for unlimited scaling.

3

Ease of usage and simplicity

4

1 DETAILED FEATURES FOR EVERY TASKOffice 365 is so feature-rich that it has a functionality for every task that a business might need. Some of them are – Conducting polls or writing on white board during online meetings. Tracking live status of your employees – available, busy, off-work, etc. An ocean of features in office applications for very tiny tasks. Setting smart rules for tracking mail flow of your employees. Real-time synchronization of your Mailbox and OneDrive from both

online and offline modes.

2 VERY LARGE RESOURCESOffice 365 is as resourceful as it is feature-rich. There is no sharp constraint on the utilization of features. The limits are so placed that businesses don’t feel bounded by them. A very large mail inbox up to 50 GB. Email attachments allowed up to 25 MB. Allows to conduct unlimited audio and video online meetings. Allows online meetings to have up to 250 participants at a time. Provides 1 TB of cloud storage space in OneDrive. Have Office Apps on your desktop, smartphone, tablet and even online.

3 ENTERPRISE LEVEL SERVICESOffice 365 understands the exact needs of a business and provides enterprise level services that help them in utilizing the services in a much better way and become more efficient. Some of them are – Move to the cloud on your own pace. Unlimited scaling of services as and when required – add/remove

extra seats in your plan on requirement. Ability to work and collaborate with your team from anywhere and

anytime. Ability to continue your work on another device which was started on

some other device.

4 EASE OF USAGE AND SIMPLICITY Office 365 has a very simple user interface and it’s very easy to use it. You need not train your staff for using Office 365 majority of them is

already familiar with Office Apps they have been using since a long time. Over 1 billion people worldwide are using Office. Office 365’s User Interface is self-explanatory in itself and provides

guidance at every step of usage. It is designed to meet all your productivity needs. It will automatically upgrade to the latest version of Office. Built on 2 decades of experience and innovation.

LET US COMPARE THEIR FEATURESONE TO ONE

EMAIL AND CLOUD STORAGE

OFFICE 365 Get professional Email IDs based on Microsoft

Exchange. Store mails on large 50 GB mailbox and send

attachments as big as 25 MB. Mail and Calendar are synced across all devices. Get 1 TB cloud storage space on OneDrive for

storing and sharing files in the cloud. Files stored on OneDrive are synced across your

devices. Allows you to work together with your team from

any device, anywhere and anytime.

GOOGLE APPS Get Email IDs on your own domain name and

powered by the Gmail platform. Mailbox size is up to 30 GB that is same as the

size of Google Drive storage space for base plan. It provides 30 GB of cloud storage space on

Google Drive with its basic plan. Files stored on Google Drive are accessible only

in online mode. Every member of your team needs to be online

to work together on Google Drive.

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ONLINE MEETINGSOFFICE 365 It allows unlimited audio and HD video conferencing

with Skype for Business. Maximum number of participants can be up to 250. Participate in online meetings from any device,

anywhere and anytime. You can even share presentations, documents, ask

questions, conduct polls and even draw sketches on white board.

Send instant messages, conduct group chats and also share your screens with your teammates.

Also track status of your colleagues – busy, available, offline, etc.

GOOGLE APPS It allows you to conduct online meetings using

Google hangouts. Maximum number of participants can be up to

15. There is a restriction on the number of meetings

that you can hold in a month. It lacks functionalities that are offered by Skype

for Business. It doesn’t track the real time status of your

colleagues.

2

OFFICE APPSOFFICE 365 Office 365 comes with your familiar office apps

that remains ever-updated. Office Apps are installed on all your devices –

desktop, smartphone, tablet, etc. You can also access Office Apps online with Office

Web Apps. These Office Apps offer full-fledged functionalities

for drafting quality documents with a professional finish.

Your staff is already familiar with them, so they need no re-training.

GOOGLE APPS Google Apps come with online office applications

like Google Docs, Google Sheets, etc. They have a very limited offline capability. These applications work best in online mode. These applications come with features that are

most necessary. Your staff may not be familiar with them and

thus needs training to work efficiently with them.

3

COMPATIBILITYOFFICE 365 Office 365 is compatible with most popular

software and applications. It’s very easy to export and import data to and

from other applications. It easily syncs with multiple devices like desktops,

smartphones, tablets, etc. You can start work on one device and continue on

another.

GOOGLE APPS Google Apps lacks compatibility with major

software and applications. It’s only compatible only with few Google

powered applications. It requires installation of Chrome browser in all

devices. It leads to time wastage in converting one file

format to another for your clients, partners, etc. who are not using Google Apps.

It lacks perfect synchronization between different devices.

4

PRIVACY AND SECURITYOFFICE 365 Office 365 is upgraded from Office and remains

updated forever. It comes from a reliable provider – Microsoft which

has a proven track record of providing quality services over the decades.

Microsoft Office 365 offers privacy, security, and compliance safeguards you can trust.

It has built-in safeguards, security capabilities and privacy features.

You always know where your data is stored and who has access to it, and it isn’t used to deliver ads.

It comes with a financially backed 99.9% uptime SLA.

GOOGLE APPS Google Apps is relatively new in the market and

yet to prove its reliability. Its security capabilities are missing. It uses your user data for displaying targeted ads

to your employees. It provides a very limited support. Puts the security and privacy of your data at risk. Important security capabilities such as data loss

prevention and support for maintenance and security are only available through third-party services.

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PLANSOFFICE 365 Office 365 has devised different plans for

different category of users – business, home, personal, students, etc.

Each plan has been designed keeping in mind the needs of different users.

There are no hidden costs associated with Office 365.

GOOGLE APPS There are only two plans, a basic plan and

an unlimited plan offered by Google Apps for business.

These are designed keeping in mind the one-size-fits-all approach.

Additionally, there may be hidden costs that you may incur for purchasing third-party apps for added functionalities.

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To know more detailed comparison of these two, read this blog post- Office 365 VS Google Apps

THEMARKETTRENDS

THE FAST

INCREASING MARKET SHARE

OF OFFICE 365

2014 2015

7.7 %

25.2 %

16.3 %

22.8 %

OFFICE 365 VS GOOGLE APPS MARKET SHARE

OFFICE 365GOOGLE APPS

Source – Enterprises Prefer Microsoft Office 365 Over Google Apps: Report – The WHIR

Office 365 Plansat

Office 365 Essential Suite

Office 365 Premium Suite

Office 365 Business Suite

Business Class Email with 50 GB Inbox & Calendar

Business Class Email with 50 GB Inbox & Calendar

Online Meetings & Video Conferencing

Online Meetings & Video Conferencing

1 TB Online secure file storage and sharing

1 TB Online secure file storage and sharing

1 TB Online secure file storage and sharing

Office Applications - Online Office Applications - Online Office Applications - Online

Office Applications – fully installed across 5 devices

Office Applications – fully installed across 5 devices

INR 340 / month

INR 774 / month

INR 547 / month

Office Only

Email + Office

Email Only

Additional FeaturesDedicated Account Manager

Business Productivity Cloud Consultancy

24x7 Assistance and Support

FREE 1 GB Data Migration

Additional features that come with all Office 365 plansat ZNetLive

dakshesh@znetlive.com | +91-8003912111