MoE Vacancies to be Advertised 1 | P a g e

MINISTRY OF ECONOMY

The Ministry of Economy (‘Ministry‘) is responsible for providing efficient and effective economic

and financial advice to Government including management of the national economy consistent with

the Government’s macroeconomic and financial objectives. The following divisions support the

Ministry in the delivery of its outputs and these include: budget management services (Budget

Division) accounting services (Treasury), financial and debt management services (Debt & Cash

flow Management), internal control and audit services (Internal Audit & Good Governance),

facilitation of procurement for whole of Government (Fiji Procurement Office), implementation of

Government wide financial management reforms (Financial & Policy Assurance), management of

Government capital projects, quarters and office space (Construction Implementation Unit), policy

formulation, effective implementation and monitoring of projects and programmes (Strategic

Planning Office), administrative and support services (Corporate Services Division) as well as

statistical compilation and dissemination (Fiji Bureau of Statistics).

The Ministry invites applications from qualified and professional candidates for the following

position:

Vacancy # 153/2017: Re-advertisement – Head of Administration

The position is a senior management role reporting directly to the Permanent Secretary for

Economy.

The key responsibilities of the position include:

Provision of sound professional and timely advice and efficient administrative support to the

Permanent Secretary and senior management team in relation to the overall operation of the

Ministry;

Supervise and coordinate the operations of the Executive Support Group, Human Resources

Unit, Office Services Unit, Training Unit, IT Unit and Records Management Unit;

Coordinate and formulate the Ministry’s strategic documents – Annual corporate Plan, Annual

Report and other high level Ministry reporting documents;

Develop and monitor appropriate internal human resource and training policies that will ensure

a productive and rewarding working environment for all staff;

Ensure that disciplinary cases are handled in accordance with the Discipline Guideline;

Ensure that the recruitment and selection process in the Ministry strictly adheres to the Open

Merit Recruitment and Selection (OMRS) Guideline;

Handle all overseas travel logistics for the Permanent Secretary and Minister;

Coordinate and supervise all logistics pertaining to Budget Day – invites, Budget Lock-up,

security, refreshments;

Provide timely and accurate per diem rates and calculations as and when required;

Closely liaise with the landlord to ensure a safe and conducive working environment for all

Ministry staff;

Report monthly and/or quarterly to the Permanent Secretary on HR, Training, IT, Office

Services outputs/performance;

Prepare presentations, speeches, parliamentary responses, advertisements, press releases and

speaking notes for the Permanent Secretary and/or Minister;

Represent the Permanent Secretary in Government Committees and Boards at national,

regional and international levels;

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Ensure the proper management of financial resources, oversee the recruitment of qualified and

competent staff, promote staff development through training and guide and motivate staff to

ensure maximum productivity.

Knowledge and Experience

Masters Degree (or equivalent) in Public Administration, Public Policy or similar from a

recognized institution.

At least 6 years experience managing administrative support services in a large organization.

Good understanding of the Fijian Constitution and applicable laws, regulations and instructions.

Sound understanding of public sector corporate issues and practice.

Understanding of teams and how to build and maintain high performing teams.

Skills and Abilities

Ability to give comprehensive advice on corporate matters, particularly HR to the Permanent

Secretary

Ability to formulate and administer policies and initiatives to ensure the successful delivery of

Ministry outcomes

Ability to exercise effective judgement, sensitivity and creativity to changing needs and

situations;

Ability to work under pressure and beyond normal work hours, multi-task and respond quickly to

the Permanent Secretary and/or Minister when required

Ability to manage resources, lead and mentor staff effectively

Excellent written and verbal communication skills with high proficiency in technology use

Vacancy # 154/2017: Manager, Economic Policy, Research and Analysis

The position is a middle management role reporting to the Permanent Secretary for Economy

through the Head of Fiscal Policy, Research and Analysis.

The key responsibilities of the position include:

Provide sound economic and effective fiscal policy advice and forecasts on revenue, fiscal

policy, sectoral incentives and regulatory issues;

Undertake research, formulate and develop policy papers related to fiscal and macro-economic

policy as well as sector-based policies that will also assist in the formulation of budget policies;

Provide regular updates and advice on critical macroeconomic indicators such as GDP,

inflation, investment, international trade and Balance of Payments, and promptly highlight any

volatile movements which may destabilize the economy, and undermine Fiji’s growth and

development;

Investigate key topical issues affecting various stakeholders in the economy, including structural

reforms, ‘cost of living’, trade issues, export promotion etc. and recommend remedial policy

solutions to address these issues;

Ensure effective monitoring and evaluation of policies/incentives/programmes announced in the

annual budget and recommend measures to facilitate timely and cost-effective implementation;

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Prepare and provide monthly or quarterly reports and briefs on fiscal and macroeconomic policy

issues and initiatives to the Head of Fiscal Policy, Research and Analysis and/or the Permanent

Secretary;

Provide technical input into presentations, ministerial statements, parliamentary responses,

press releases and speaking notes;

Participate in pre-Budget and post-Budget consultations and other Economic Forums as and

when required;

Represent the Ministry at various meetings and where necessary, support policy planning and

monitoring in the social, infrastructure or economic services sectors of the budget; and

Oversee the recruitment of qualified and competent technical, promote staff development

through training and guide and motivate staff to ensure maximum productivity.

Knowledge and Experience

Post graduate Degree (or equivalent) in Economics, Econometrics, Macroeconomic Analysis or

similar from a recognized institution.

At least 5 years experience and exposure to fiscal responsibilities as well as fiscal policy

development, in depth research and analysis experience with a focus on fiscal forecasting in a

large organization.

Possess sound knowledge of Fiji’s economy and the various economic, fiscal and social policies

of Government as well as the associated development challenges and opportunities

Possess sound knowledge of Government financial processes and procedures, financial

regulations and law

Skills and Abilities

Ability to give comprehensive advice on economic and fiscal matters to the Head of Fiscal

Policy, Research and Analysis and/or the Permanent Secretary

Ability to formulate and administer policies and initiatives to ensure the successful delivery of

Ministry outcomes

Ability to exercise effective judgement, sensitivity and creativity to changing needs and

situations;

Ability to work under pressure and beyond normal work hours, multi-task and respond quickly to

the Permanent Secretary and/or Minister when required

Ability to manage and lead staff effectively

Excellent written and verbal communication skills with high proficiency in technology use

Vacancy # 155/2017: Senior Manager – Office Support Services

The position is a middle management role reporting to the Permanent Secretary for Economy

through the Head of Administration.

The key responsibilities of the position include:

Provide sound administrative, timely advice and office support to the Head of Administration and

senior management team;

Manage and coordinate the operations of the Office Services, IT and Records Management

Units to ensure efficient and effective delivery of services;

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Manage all Ministry funded projects particularly with regards to upgrade in the IT

equipment/resources, Records Management database, renovations and/or refurbishments, etc;

Manage service contracting for the Ministry in relation to official overseas travel, office

supplies/stationaries, security and so forth;

Provide necessary support to the IT Unit to create new databases where necessary, effectively

manage current databases and ensure the procurement of appropriate technology when

required;

Facilitate travel both local and overseas for the Permanent Secretary and/or Minister;

Assist in the planning and logistics for Ministry organized events;

Build and maintain effective relationships with suppliers/service providers to ensure the

successful delivery of the Ministry outputs and deliverables.

Knowledge and Experience

Post graduate Degree (or equivalent) in Public Administration, Public Policy or similar from a

recognized institution.

At least 5 years experience and exposure to administrative support services in a large

organization with a focus on IT, Records Management and general office support.

Possess sound knowledge of Government regulations, financial processes and procedures,

financial regulations and law.

Good understanding of the Fijian Constitution and applicable laws, regulations and instructions.

Sound understanding of public sector corporate issues and practice.

Skills and Abilities

Ability to give comprehensive advice on administrative matters including IT, Records

Management and office support services to the Head of Administration and/or the Permanent

Secretary.

Ability to formulate and administer policies and initiatives to ensure the successful delivery of

Ministry outcomes.

Ability to exercise effective judgement, sensitivity and creativity to changing needs and

situations.

Ability to work under pressure and beyond normal work hours, multi-task and respond quickly to

the Permanent Secretary and/or Minister when required.

Ability to manage and lead staff effectively.

Excellent written and verbal communication skills with high proficiency in technology use.

Vacancy # 156/2017: Manager – Staff Contracts

The position is a middle management role reporting to the Permanent Secretary for Economy

through the Head of Administration.

The key responsibilities of the position include:

Ensure that key deadlines relating to staff contracts are effectively met;

Develop, implement and report on effective contract management procedures for the Ministry to

ensure staff satisfaction and adherence where needed;

Ensure all employee contracts are accurate and issued in accordance with Governments

service contract terms and conditions;

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Contribute to and support the implementation of a coordinated program of change, to achieve

high levels of service delivery in all aspects of Recruitment and Selection in the Ministry;

Provide policy advice and training as required to the Permanent Secretary, Senior management

and staff on staff contract management;

Effectively communicate with senior management and other HR units to ensure the timely

contracting of staff to meet Ministry needs.

Knowledge and Experience

Post graduate Degree (or equivalent) in Human Resource Management, Public Administration

or similar from a recognized institution.

At least 5 years’ experience managing staff contracting in complex organization.

Strong client service focus, with Strategic knowledge and understanding of the impact of

contract management on staff morale and performance.

Significant experience implementing change in a diverse organization.

Understanding of the Fijian Constitution (2013) and applicable labour laws of Fiji.

Understanding of teams and how to build and maintain high performing teams.

Skills and Abilities

Demonstrated ability to manage and motivate staff at different levels and from backgrounds and

experience in a rapidly changing environment.

Demonstrated ability to plan for and meet tight and immovable deadlines, in particular with

regard to contract management.

Demonstrated ability to plan for and manage staff contracting in a complex organisation.

Strong communication skills and the ability to effectively consult with others to develop sound

internal policy and procedures.

Demonstrated ability to maintain confidentiality and neutrality, in a sensitive environment.

Capacity to utilise computer programs to support the operations of complex organization.

Service oriented approach, with a commitment to supporting the operational / corporate

environment of the organisation.

Remuneration

An attractive remuneration package will be offered to the successful applicant.

Personal Character and Eligibility

Applicants for employment in the Ministry of Economy must be a Fiji Citizen, under the age of 55

years, in sound health and with a clear police\record. The successful applicant will be required to

provide a medical certificate and police clearance as a condition of employment.

Applications must include recent Curriculum Vitae, Transcript(s), Certificate(s) and at least two (2)

referees, with one being a current supervisor (where applicable). This is to be submitted under a

covering letter of no more than three (3) pages which explains how the applicant meets each of the

Knowledge, Experience, Skills and Abilities criteria. Applications that do not address the selection

criteria will not be considered.

LATE AND INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

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All applications will be treated in strict confidence. Applications should be submitted in one of the

following ways:

Applications by Post

Applications Hand

Delivered

Applications Emailed:

The Permanent Secretary,

Ministry of Economy,

PO Box 2212,

Government Buildings,

SUVA.

The Permanent

Secretary,

Ministry of Economy,

Level 5 (East Wing),

Ro Lalabalavu House,

Victoria Parade,

Suva.

(preferred method)

vacancies@economy.gov.fj

Applications must reach our office by 4.00pm on Friday, 6 October, 2017.

READVERTISEMENT OF VACANCY

Advert Date

Vacancy No # Post Reason

26/07/2017 103/2017 Head of Administration Obtain a wider pool of applicants to select from