manchester gift show handbook

EXHIBITOR HANDBOOK

9th - 11th September 2012

Contents

See hotels on page 32 or click the link below for deals on the 3 Premier Inn hotels on site - search ‘Trafford Centre’

Page Number Reference Subject

3 Info - 01 Welcome to the Show / Important Information

4 Info - 02 Directions to EventCity

5 Info - 03 Build Up Information

6 Info - 03 Build Up Information Continued / General Information

7 Form - 01 Build Up Timetable

8 Info - 04 Breakdown Information

9 Form - 02 Space Only Stands - Contractors Form

10 Form - 03 Space Only Contractors Completion Form

11 Info - 05 New Mandatory General Regulations for Electrical Work

12 Info - 06 Electrical Installation Regulations

13 Form - 04 Electrical Requisition - Part 1

14 Form - 04 Electrical Requisition - Part 2

15 Info - 07 Stand Design

16 Info - 08 Shell Scheme Extras Available

17 Info - 09 Shell Scheme Panel Dimension

18 Form - 05 Shell Scheme Requisition - Part 1

19 Form - 05 Shell Scheme Requisition - Part 2

20 Info - 10 Furniture Hire

21 Form - 06 Furniture Requisition

22 Form - 06 Furniture Order Form

23 Info - 11 Furniture Hire Terms and Conditions

24 Info - 12 Transport, Lifting & Storage Information

25 Form - 07 Transport, Lifting & Storage Order Form

26 Form - 08 Visitor Data Capture - Part 1

27 Form - 08 Visitor Data Capture - Part 2

28 Info - 13 Vehicle Parking for Exhibitors and Visitors

29 Form - 09 Fascia Name Board

30 Form - 10 Invitation Requisition Form & Brand Name Notification

31 Form - 11 Exhibitor Name Badge Requisition

32 Hotel Info - H01 Hotel Information - Premier Inn

33 Terms and Conditions

The Shippon, Moor End Farm, 177 Woodford Road, Woodford, Cheshire. SK7 1QE

Tel: +44 (0)161 440 7200 / +44 (0)161 430 8878.

Fax: +44 (0)161 440 7300 / +44 (0)161 430 8094.

E-mail: [email protected] / [email protected]

Event: The Manchester Gift Show

Venue: Hall 4, EventCity, at The Trafford Centre, Manchester

Date: Sunday 9th September 2012 - Tuesday 11th September 2012

mailto:[email protected]


http://weekendbookings.at/ChicEvents?CTY=4&CID=7199%22%3eManchester%2029GBP%20Rooms%3c/a

Info – 01

Welcome To The Show

Thank you for choosing to exhibit at The Manchester Gift Show.

This Handbook is completely different from our previous exhibitions and there are many changes to previous

shows. Please take time to study this handbook carefully, paying careful attention to the forms and their deadlines

for submission.

It is important that you have adequate staff available to ensure a speedy loading and unloading.

Once unloaded, all vehicles must vacate the space at the loading doors and move to the available extensive

parking areas. Blocked doors cause delay for other exhibitors.

We look forward to seeing you at the show and wish you a very successful event.

Following are the Exhibition Opening Times:

IMPORTANT NEW INFORMATION:

THE MAXIMUM HEIGHT ALLOWED BY THE VENUE FOR ANY STAND IS 3.5 METRES. ANYTHING ABOVE THIS HEIGHT (EVEN

A FLAG) MUST BE ADVISED AND PLANNING PERMISSION GRANTED BY THE LOCAL COUNCIL.

STANDS WITH RAISED FLOORS ARE SUBJECT TO A MAXIMUM OF 20 PERSONS AT ANY ONE TIME (INCLUDING STAFF ON

THE STAND). PROVISION MUST BE MADE TO MONITOR THIS AND STAFF BE ADVISED TO LEAVE THE STAND TO MAINTAIN

THIS MAXIMUM CAPACITY. PERMISSION CAN BE GRANTED FOR A LICENCE FROM THE LOCAL COUNCIL IF

ADDITIONAL CAPACITY IS REQUIRED. THE PROCESS TAKES 8 WEEKS AND FULL STRUCTURAL PLANS WILL NEED TO BE

PROVIDED. A STRUCTURAL INSPECTOR WILL APPROVE THE STAND ONCE INSTALLED.

ALL STANDS MUST BE VACATED AND COMPLETELY CLEARED BY 10PM ON TUESDAY 11th SEPTEMBER 2012 . ANY

COMPANY FAILING TO DO THIS WILL BE CHARGED A FULL DAYS RENTAL OF THE ENTIRE HALL BY THE VENUE AS

TENANCY TO FORTHCOMING EVENTS COMMENCES AT 12.01am THE FOLLOWING MORNING.

FURTHERMORE ALL ITEMS WILL BE REMOVED OUTSIDE WHERE NO RESPONSIBILITY WILL BE ACCEPTED FOR ANY LOSS /

DAMAGE, AND A CHARGE WILL BE MADE BY THE VENUE FOR THEIR LABOUR & SKIP COSTS.

Contact Information:

Michelle Chappell – Financial Director

Office: +44 (0)161 440 7200 Fax: +44 (0)161 440 7300 Email: [email protected] Responsible for all accounts, sales and administration queries

Mark Greenhalgh – Marketing Director

Tel: +44 (0)161 430 8878 Mobile: 07958 553938 Email: [email protected] Responsible for all marketing and technical enquiries

Michael J.Bonser - Event Organiser

Tel: +44 (0)161 430 8878 Mobile: 07706 582 694 Email: [email protected]

Sunday 9th September 2012 9.30am – 6pm

Monday 10th September 2012 9.30am – 6pm

Tuesday 11th September 2012 9.30am – 5pm


Tel: +44 (0)161 440 7200 / +44 (0)161 430 8878.

Fax: +44 (0)161 440 7300 / +44 (0)161 430 8094.










Info – 02

Directions to EventCity

EventCity is located directly off the M60 at junctions 9 & 10. There are 3000 free on-site EventCity car-parking

spaces plus additional FREE parking around The Trafford Centre and a coach-park for over 60 vehicles.

Distances to :

Liverpool 30 Miles

Preston 30 Miles

Leeds 48 Miles

Harrogate 60 Miles

Birmingham 80 Miles

Carlisle 118 Miles

Newcastle upon Tyne 150 Miles

Travelling by Air :

Manchester International Airport 9 Miles

Liverpool John Lennon Airport 30 Miles

Post Code for Sat Nav:

M41 7TB

See local hotels on page 32


Tel: +44 (0)161 440 7200 / +44 (0)161 430 8878.

Fax: +44 (0)161 440 7300 / +44 (0)161 430 8094.








Info – 03

Build Up Information

All Space Only Exhibitors must send a copy of this handbook to their Contractors. So that:

1. They are fully aware of the build up and break down Instructions.

2. They are aware that our lease ends at 10pm on the Tuesday and all displays must be out of the venue

by that time.

All Contractors must complete Form 02 with their full details.

In previous exhibitions we have had quite a number of Exhibitors arriving very late on the last day of build up.

Please ensure that you arrive with enough time to set up your stand within the times stated below as it is not

possible to extend beyond these times. Security staff need to be paid while anyone is on site and their hours need

to be agreed many months before the event:

1. The Hall will be locked up completely by the times stated below and NO Exhibitor will be allowed in or

can arrive after this time. This is strictly enforced at EventCity.

2. Ample time for build up is provided and every effort must be made to comply with these instructions.

All Exhibitors must set up their stand on either Friday or Saturday. We do not allow any exhibitors to set up on

Sunday morning.

PLEASE READ THE FULL EXPLAINATION ON THE BUILD UP PAGE

If you have any queries concerning the build up regulations or the exhibition in general please contact our Sales

office shown above.

ON-SITE CONTACT DETAILS FROM 8.00am THURSDAY 6th SEPTEMBER 2012 – 10PM TUESDAY 11th SEPTEMBER 2012

Mark Greenhalgh Michelle Chappell Michael Bonser

Sales & Marketing Director Financial Director Event Organiser

Mobile: 07958 553 938 Mobile: 07725 059 081 Mobile: 07706 582 694

Morning Afternoon Evening

Thursday

6th September 2012

NO ACCESS SPACE ONLY EXHIBITORS

FROM 12 NOON

SPACE ONLY EXHIBITORS

Friday

7th September 2012

FULL ACCESS FROM

8.00 AM

FULL ACCESS FROM 12 NOON

HALL CLOSES AT 7.30 PM

Saturday

8th September 2012

FROM 8.00 am

FULL ACCESS HALL CLOSES AT 7.30 PM


Tel: +44 (0)161 440 7200 / +44 (0)161 430 8878.

Fax: +44 (0)161 440 7300 / +44 (0)161 430 8094.







Info – 03 CONTINUED

Build Up Information

Unlike other Exhibition Organisers, we request that ALL Exhibitors / Contractors complete the Build Up Timetable on

the following page. This information is vital to ensuring that your stand is ready for your arrival with all shelving,

lighting etc in place. It also helps us to control the loading areas in order to ensure a fast and efficient build up for

you. This system has been in place for many years at our other events and has proven to be very successful.

Space Only Exhibitors / Contractors

You may arrive from 12 Noon on Thursday 6th September 2012 to commence

building your stand. It may be possible arrive earlier by prior arrangement.

Shell Scheme Exhibitors / Contractors

You may arrive from 8am on Friday 7th September 2012 as your shelving will not

be in place before this time.

Completion of the Build Up Timetable on the following page is MANDATORY as this will ensure that your stand will

be ready for your arrival.

General Information

Hall Security

EventCity has an excellent team of Security who are present in the hall whenever there are stand builders,

contractors, exhibitors, visitors and cleaners inside the show. In addition, 24 hour CCTV is in operation within the

hall. As a result, the venue is much more secure and safe than most other exhibition venues. We do recommend

however that you do not leave personal items such as mobile phones, laptop computers, MP3 players or personal

handbags and briefcases unattended.

Cleaning

We pride ourselves on our attention to detail within our show and the cleanliness of the carpet (both gangway

and stand carpets) is of paramount importance to us. We have a large team of housekeeping staff who

continually clean the hall both during build up and during the open days of the show. There will be a team

available on each morning prior to the show opening to ensure that the carpet looks as fresh as the moment it was

laid. We can only vacuum the carpets when there are no visitors in the hall.

Night Sheets

If your night sheet is LOCKABLE, our housekeepers will not clean your stand until the night sheet has been removed.

This is to protect your stock. As a result, may we request that you arrive 30 minutes prior to the show opening

(Sunday—Tuesday) to enable the housekeepers to access your stand and vacuum it. We can only vacuum the

stand when there are no visitors in the hall.

If you night sheet is only fitted with clips, our housekeepers will clean your stand, but under supervision in order to

protect your stock,

Please arrive 30 minutes before the opening of the show (Sunday—Tuesday) to ensure that night sheets have been

removed. This will ensure that the hall is ready to be opened to visitors. Due to health and safety requirements we

are unable to open the show to visitors unless ALL night sheets have been removed and stored securely.


Tel: +44 (0)161 440 7200 / +44 (0)161 430 8878.

Fax: +44 (0)161 440 7300 / +44 (0)161 430 8094.







Form – 01

Build Up Timetable

In order for us to ensure that your stand is built on time for your arrival, we would be grateful if you could complete

this form with your details and please indicate your preferred arrival date and time on the form below.

Thursday 6th September 2012

All space only exhibitors / contractors can build up from 12.00 Noon – 7.30 pm

Shell Scheme Construction will not be completed until 8.00am on Friday 7th September 2012.

Friday 7th September 2012

All space only exhibitors / contractors can build up from 8.00am – 7.30 pm

Shell scheme stands will be available from 8.00am

The Hall will be closed and locked at 7.30pm

Saturday 8th September 2012

All exhibitors can build up from 8.00am – 7.30pm

The Hall will be closed and locked at 7.30pm

Please adhere to the schedule

PLEASE CIRCLE Preferred arrival date and time:

Please note that this form must be submitted

by 20th JULY 2012

Company Name Tel No

Address Fax No

Email

Website

Post Code Stand No

Thursday

06.09.12 NO ACCESS

12 noon - 4pm

SPACE ONLY

STANDS

4PM - 7.30PM

SPACE ONLY

STANDS

Friday

07.09.12

8am – 12 noon

All Exhibitors

12 noon – 4pm

All Exhibitors

4pm – 7.30pm

All Exhibitors

Saturday

08.09.12

8am – 12 noon

All Exhibitors

12 noon – 4pm

All Exhibitors

4pm – 7.30pm

All Exhibitors

Signature

FAX BACK TO:

+44 (0)161 430 8094

or email to:

[email protected]


Tel: +44 (0)161 440 7200 / +44 (0)161 430 8878.

Fax: +44 (0)161 440 7300 / +44 (0)161 430 8094.







Info – 04

Break Down Information

Breakdown will commence at 5pm on Tuesday 11th September 2012.

A very serious view will be taken if any exhibitor breaks down before this time as it contravenes Health & Safety

Regulations.

Any Company violating this instruction will be barred from future shows. At previous events we have seen stands

breaking down while buyers are still writing orders on adjacent stands, this is not only extremely discourteous to

other exhibitors, embarrassing to buyers, but also means you are unable to maximise your sales potential at the

show. Many exhibitors have reported to us in the past that their best show order was written at the close of the

show

It is important that all Contractors are provided with a copy of this handbook so that they are fully aware of the

procedure.

Our tenancy of the venue ends at 10pm on Tuesday 11th September 2012 and all exhibits MUST be removed. Any

company whose stand has not been completely removed will be charged £20,000 by the venue in violation of our

contract with them. In addition all items remaining will be destroyed (including space only stands) by the venue

and further charges will be made to cover their additional costs of removal.

If you have any queries concerning the breakdown regulations or the exhibition in general please contact our of-

fice as shown below.

PERSONNEL ON-SITE DURING THE BREAK DOWN PERIOD:

Mark Greenhalgh Michelle Chappell Michael Bonser

Sales & Marketing Director Financial Director Event Organiser

Mobile: 07958 553 938 Mobile: 07725 059 081 Mobile: 07706 582 694


Tel: +44 (0)161 440 7200 / +44 (0)161 430 8878.

Fax: +44 (0)161 440 7300 / +44 (0)161 430 8094.







Form – 02

Space Only Stands - Contractors Form

In the past we have had the occasion to contact Space Only Contractors and have had great difficulty in making

contact after normal working hours.

For this reason, it is mandatory that you supply the following details:

Please note: The Mobile Phone Number must be a number which can be contacted outside of normal working

hours during the tenancy of the exhibition, preferably the team manager who will be on-site.

A Risk Assessment Form is required for each Exhibition.

Please supply by 20th July 2012

Exhibiting

Company Name Tel No

Address Fax No

Email

Website

Post Code Stand No

Contractor Name; Tel No;

Address; Fax No;

Email;

Website;

24 HOUR Mobile No:

Post Code; Stand No;

FAX BACK TO:

+44 (0)161 430 8094

or email to:

[email protected]


Tel: +44 (0)161 440 7200 / +44 (0)161 430 8878.

Fax: +44 (0)161 440 7300 / +44 (0)161 430 8094.







Form – 03

Space Only Contractors Completion Form

EventCity now insist that in addition to submitting detailed space-only stand design plans as soon as possible

before each event (even if the stand is exactly the same as the previous event), they now need the following form

to be signed by the contractor to confirm that the stand has been completed in exact accordance with the plans

submitted.

Any modifications need to be listed in the box provided.

This form MUST be presented to the organiser (in the Organisers Office) before handing the stand over to their

client, and leaving the Arena.

Non compliance could result in the Venue restricting access to the stand.

Company Name: Tel No:

Address: Fax No:

Email:

Post Code: Stand No:

Contractor

Name: Tel No:

Address: Fax No:

Email:

24 HOUR CONTACT:

Post Code: CONTACT NAME:

Has stand been completed exactly to the specification submitted prior to the event?

Please state YES or make comments:

Signed Print Date

CONTRACTORS — PLEASE SUBMIT THIS FORM TO

THE ORGANISERS OFFICE BEFORE HANDING OVER

THE STAND TO THE EXHIBITING COMPANY


Tel: +44 (0)161 440 7200 / +44 (0)161 430 8878.

Fax: +44 (0)161 440 7300 / +44 (0)161 430 8094.







Info – 05

New Mandatory General Regulations for Electrical Work

All electrical work must comply with the EVA Electrical Regulations 1999 as well as those of the exhibition organiser.

The Organisers provide all necessary general lighting throughout the exhibition hall. The SO Group must carry out

lighting and other electrical installations required by the exhibitors on their stand.

Flashing signs are NOT permitted. Other light fittings may be fitted to external walls provided they do not project in

any way beyond the area of the stand floor space.

Neon lights may be used but a fireman’s switch must be incorporated. Please contact The SO Group Electrics to

arrange.

Complaints regarding electrical installations will only be recognised by the official contractor if notification is made

to them in writing before the close of the show.

All electrical work carried out on behalf of the exhibitor shall at all times be subject to the inspection and approval

of the Venue’s duly accredited Electrical Surveyor.

The standard supplies of electrical current available at UK venues are:

Single Phase alternating to 230 volts, 50Hz Three phase alternating to 400 volts, 50Hz

No more than TWO appliances may be fixed to any ONE switch socket.

Under no circumstances are exhibitors’ own staff or any other electrical contractor allowed to make lighting or

power connections.

All lighting shall be designed and installed to avoid nuisance and discomfort to neighbouring exhibitors and visitors.

Power supply to stands will be switched off 30 minutes after the show closes.


Tel: +44 (0)161 440 7200 / +44 (0)161 430 8878.

Fax: +44 (0)161 440 7300 / +44 (0)161 430 8094.







Info – 06

Electrical Installation Regulations

Appliances:

Any electrical appliance connected to a socket must have been tested by a competent person before it is plugged in and

energized. The responsibility for ensuring this test is carried out is that of the person, or persons responsible for bringing the

equipment into the exhibition hall.

Plugs:

Multiple Connections

Not more than one flexible cord shall be connected to one plug.

Fuses

The rating of fuses in fused plugs shall be appropriate for both the equipment and flexible cord connected thereto.

Non flexible cords shall not be connected into plugs

Adaptors:

Restrictions

Multi-way plug in type and bayonet adaptors shall not be used.

Limitations on Use

The use of trailing-block type 4 way FUSED sockets shall be restricted to the following:

(i)One 4 way unit per fixed socket outlet, subject to a maximum loading of 500 watts total and its plug shall be

fused accordingly.

(ii)A maximum flex length of 2 metres from plug to trailing-block unit

Special Lighting Systems:

Clients Own Equipment

Where clients own equipment is used this must comply with all regulations and is subject to testing and spot checks.

Safety Extra Low Voltage Lighting Systems (SELV)

Multiple connection safety extra low voltage (SELV) transformers shall be class (ii) safety isolating type conforming to BS3535

(IEC742, IEC1140, EN60742) or equivalent having both fused primary and individually fused secondary connections to its

appropriate rating or shall be fitted with a manual re-set protective device approved by the Licensee’s Engineer.

Please Note:

The above text is a summary of the Rules and Regulations for stand electrical installations compiled by the National Association

of Exhibition Hall Owners. A full copy of these regulations are available from the Organiser. These regulations are subject to

revision or addition at any time and details of any revisions or additions can be obtained from the Organiser. These rules and

regulations may also be varied by relevant local authorities.


Tel: +44 (0)161 440 7200 / +44 (0)161 430 8878.

Fax: +44 (0)161 440 7300 / +44 (0)161 430 8094.







Form – 04 (Part 1)

Electrical Requisition

Please note that all items are supplied on hire only.

Items not on the above list can be supplied if required.

Please contact +44 161 440 7200 for a quote.

This form must be submitted by 20th July 2012.

Company Name Stand No

Address Telephone No

Fax No

Email Address Website

Contact Name Signed

Art No Description Qty PRICE

Total

EC01 NEW 150 WATT METAL HALIDE SPOTLIGHT £ 114.00

EC02 Special Offer – 4ft Track inc. 4 x120 watt Spot Lights £ 156.00

EC03 Special Offer – 8ft Track inc. 6 x 120 watt Spot Lights £ 228.00

EC04 Low Voltage – 4ft Track inc. 4 x 50 watt Spot Lights £ 180.00

EC05 Low Voltage – 8ft Track inc. 6 x 50 watt Spot Lights £ 240.00

EC06 General Purpose Spotlight 120 watt £ 48.00

EC07 Adjustable Spot Long Arm £ 55.20

EC08 Sun / Power Flood 300 watt £ 66.00

EC35 5ft Fluorescent £ 60.00

EC40 500w Socket (laptop computers & phone chargers) £ 108.00

EC41 1000w Socket (Floor or shelf lighting / displays etc) £ 144.00

EC42 3000w Socket (Kettles / Coffee machines etc) £ 300.00

EC50 Exhibitors Own Track – Each Connection 500w £ 108.00

EO51 Exhibitors Own Track – Each Connection 1000w £ 144.00

Sub Total

VAT @ 20%

Grand Total

Debit / Credit Card Number:

Start Date:

Expiry Date:

Issue Number: (if applicable)

Security Code: (last 3 digits)

Name On Card:

FAX BACK TO:

+44 (0)161 440 7300

or email to:

[email protected]


Tel: +44 (0)161 440 7200 / +44 (0)161 430 8878.

Fax: +44 (0)161 440 7300 / +44 (0)161 430 8094.








Electrical Requirements

Please indicate on the grid below all items ordered on the electrical requirements form.

Please show on this grid the preferred positions.

If positions are not shown, all items will be placed at our discretion.

<1m> BACK WALL OF STAND

This form must be submitted by 20th July 2012.

Company Name

Stand No

FAX BACK TO:

+44 (0)161 440 7300

or email to:

[email protected]


Tel: +44 (0)161 440 7200 / +44 (0)161 430 8878.

Fax: +44 (0)161 440 7300 / +44 (0)161 430 8094.







Info – 07

Stand Design

All Space only contractors must submit a detailed floor plan and risk assessment prior to the show.

When designing large stands we must keep the sides open to the aisles. Closed sides can cause a claustrophobic

situation for other exhibitors and does not enhance the appearance and ambience of the show.

Space only stands must be built with a back and side walls where other stands are adjacent, otherwise the

organiser will erect shell scheme walls at a cost of £57.00 per panel payable on-site prior to commencement of the

exhibition, exhibitors will not be admitted to their stands until paid in full.

No part of your stand may be over 3.5 metres in height (this applies to signage and flags etc).

Prior permission must be sought from the organiser and it may be necessary for a local planning officer to inspect

such installations prior to the opening of the show.

Please submit a copy of the proposed floor plan if you intend to use panel slot as we may need to reinforce

adjoining walls.

If you require any advice on stand design, please contact our design office on +44 (0)161 430 8878.

The shell scheme is Octanorm, the same system being used at the N.E.C. Full details of Octanorm and accessories

available are included in this handbook. These contain sufficient detail for you to design your stand layout but

would point out that support poles are required every 4 metres. These should be indicated on your floor plans.

Questions and Answers:

Q. I have a stand at the show in shell scheme. What is Octanorm?

A. A modular system of aluminium poles and beams holding fomex infill panels. These form the walls of

the stand.

Q. What is the fascia constructed of?

A. This is formed of the same system. 175mm deep.

Q. Is there a Ceiling?

A. There is an open grid ceiling of 70mm steel beams fixed diagonally over the stand.

Q. What is the height of the underside of the ceiling?

A. 2.430m

Q. What is the finish of the wall panels?

A. White fomex vinyl panels.

Q. What size are the wall panels?

A. 2.5m high and 990mm wide is the overall size of the panels. The exposed panel is 2.340 high and

950mm wide. The poles are 40mm in diameter projecting forward 18mm.

Q. How do I fix to the wall panels?

A. You cannot fix anything heavy to the wall panels because the fomex will not take nails or screws.

Lightweight poly board or card panels can be fixed with double sided tape or Velcro. Support

brackets and chain packs may be used to hang heavier items.

A full list of available shell scheme accessories are available on Form E06.


Tel: +44 (0)161 440 7200 / +44 (0)161 430 8878.

Fax: +44 (0)161 440 7300 / +44 (0)161 430 8094.







Info – 08

Shell Scheme Stand Extras Available

The standard shell scheme panel and metalwork colours will be selected by the show organisers but will normally

be white PVC or grey Hessian panels (Velcro compatible) in an Octanorm grid with a fascia on which your

company’s name is displayed. Stand extras are available at additional cost, all items being on hire unless

otherwise stated:

A – Wall Panels Wall panels are available to form additional partitioning and enclosures and match the shell

scheme. Panel size 2.5m high x 1m wide (nominal).

B – Clear Walls Wall panels as above except with either clear or smoked Perspex infills.

C – Lockable Door Lockable doors, complete with keys available for access to enclosed areas. When ordering

please indicate clearly exact position of door. Keys to be returned on close of show.

D – Curtain Entrance 2m high x 0.95m wide curtained entrance way to enclosed area. Colours available red,

blue or grey. Please specify colour when ordering.

E – Hat & Coat Rack Six hat and coat hooks on a rail which connects to two aluminium wall uprights. (spans

panel)

F – Shelf White melamine shelf 1m wide (nominal) x 0.3m deep. Positioned so as to span panel

widths. When ordering please indicate clearly exact positions and heights.

G – Angled Shelf As above but with angle adjustable and lip on front edge.

H – Display Panel 0.99m x 0.99m display panel covered blue, black, red, green or grey loop nylon.

J – Chain Hang Pack Chain Hanging Packs enable exhibitors to fix their own display panels on chains from top of

walls (30kg max). Each pack contains two 1m length of chain, two screw eyes and two

Octanorm clips (collect on site). For larger items please contact Exhibition Organiser with

size and weights to enable Stanco to advise fixing instructions.

K* – Literature Disp 1m long (nominal) white coated literature dispenser with clear Perspex front divided in to

four A4 sized sections.

L* – Display Counter Display Counter 1.03m long x 0.535 wide x 0.915m high with white top, front and sides.

Sliding lockable doors at rear with internal shelf.

M – Glass Counter Glass Display Counter 1.03m long x 0.535 wide x 0.951m high with glass top, glass front and

internal full depth glass shelf. White solid sides and lockable doors to rear.

N* – Muslin Ceiling White flameproof muslin ceiling stretched over stand area above ceiling grid.

P – Night Sheet Lockable Night Sheets are a deterrent to the casual thief. They are fixed across each open

elevation each evening by your staff. When ordering please allow for all open elevations.

R* – Colour Change Shell Scheme Wall Panels and additional wall panels can have the face finished in a loop

nylon material to an available colour of your choice. This will be Velcro compatible.

T* – Velcro Rolls 25m Long rolls of Velcro available on outright sale.

NB Items, K.L.N.R &T are only available by special order.


Tel: +44 (0)161 440 7200 / +44 (0)161 430 8878.

Fax: +44 (0)161 440 7300 / +44 (0)161 430 8094.







Info – 09

Shell Scheme Panel Dimensions

The fascia panel consists of 2 aluminium beams with foamex infill. The top to the bottom of the beam measures

300mm of which the infill is 160mm.


Tel: +44 (0)161 440 7200 / +44 (0)161 430 8878.

Fax: +44 (0)161 440 7300 / +44 (0)161 430 8094.








Shell Scheme Accessory Requisition

This form must be submitted by 20th July 2012


Address Telephone No

Fax No

Post Code

Email Address Website

Contact Name Signed

Art No Description Qty PRICE Total

CONTIPLAS SHELVING (INCLUDING BRACKETS)

SC01 300mm Shelving per metre – Qty 1 - 19 £ 24.00

SC02 300mm Shelving per metre – Qty 20+ £ 19.20

SC03 500mm Supported Shelf per metre £ 26.40

SC07 300mm Sloping Shelving per metre £ 26.40

GLASS SHELVING(INCLUDING BRACKETS)

SC04 Shelving per metre – Qty 1 – 19 £ 30.00

SC05 Shelving per metre – Qty 20+ £ 22.80

SC06 Shelf Brackets (for using own shelves, per pair) £ 12.00

SC08 Wall Panels (each) £ 68.40

SC09 Slat Wall Panel – full height x 1m width £ 72.00

SC10 Lockable Door £ 104.40

SC12 Carpet Colour Change (per square metre) £ 12.00

SC13 Curtain Entranceway £ 72.00

SD78 1m Counter Unit £ 68.40

SA100 Hat & Coat Rack £ 27.60

SA83 Small Refrigerator £ 63.60

SA84 Large Refrigerator £ 72.00

SC14 Free Standing Expandable Garment Rail £ 28.80

SC15 100mm Platform – per square metre £ 16.80

SC16 1m Garment Rail £ 43.20

SC17 Night Sheets and Locks – per running metre £ 18.00

SC18 Chain Pack (2 Chains per pack) - Outright Sale £ 14.40

Sub Total

VAT @ 20%

Grand Total

Debit / Credit Card Number:

Start Date:

Expiry Date:

Issue Number: (if applicable)

Security Code: (last 3 digits)

Name On Card:

FAX BACK TO:

+44 (0)161 440 7300

or email to:

[email protected]


Tel: +44 (0)161 440 7200 / +44 (0)161 430 8878.

Fax: +44 (0)161 440 7300 / +44 (0)161 430 8094.








Shell Scheme Accessory Requisition

Please indicate on the grid below all items ordered on the Shell Scheme requirements

form. Please show on this grid the preferred positions.

If positions are not shown, all items will be placed at our discretion.

<1m> BACK WALL OF STAND


Company Name

Stand No FAX BACK TO:

+44 (0)161 440 7300

or email to:

[email protected]


Tel: +44 (0)161 440 7200 / +44 (0)161 430 8878.

Fax: +44 (0)161 440 7300 / +44 (0)161 430 8094.







Info – 10

Furniture Hire

We are pleased to announce Ev-entex furniture as the new official Furniture Contractors for the Manchester Gift

show.

Ev-entex have an extensive product list and offer a diverse collection of tables and chairs at competitive prices.

You can order either by completing the attached form and faxing / emailing it back to Ev-entex, or by using their

website.

If you enter chic2012 in the Promotional Code box at www.eventexfurniture.co.uk, then you will get the special

Manchester Gift Show dedicated pricing.

If you have any enquiries regarding your furniture order, please contact Ev-entex on 01922 629009 or email

[email protected]

Please note that all orders can only be processed with a payment.

The Ev-entex team will be on-site during build up for the show and their service desk will be located near the

Organisers office in Hall 4.


Tel: +44 (0)161 440 7200 / +44 (0)161 430 8878.

Fax: +44 (0)161 440 7300 / +44 (0)161 430 8094.





http://www.eventexfurniture.co.uk



Ev-entex Furniture Hire

Tel: +44 (0)1922 629009

Fax: +44 (0)1922 628937

E-mail: [email protected]

Website: www.eventexfurniture.co.uk

Promo Code: chic2012




Form – 06

Furniture PackagesFurniture Packages

ISO Chair Package - Blue or Charcoal

3 Chair Package = £75 - 4 Chair Package = £85

RIVA Chair Package - White/ Black or Red

3 Chair Package = £90 - 4 Chairs = £105

ROMA Stool Package - White/Black or Red

3 Stool Package = £105

Turin Stool Package - Black or White

3 Stool Package = £145

Add a Cupboard or Literature rack for £50

FAX BACK TO:

+44 (0)1922 628937

or email to:

[email protected]

Info – 12

Transport, Lifting & Storage Information

Lifting & Forwarding

The official Lifting Contractor appointed for the event is Allport. In order to maintain a safe and clean working

environment and in accordance with the Lifting Equipment and Lifting Operations Regulations 1998 (LOLER),

Allport will be the only company permitted to operate forklift trucks, mechanical, other cargo handling equipment

and cranes in the halls outside the loading areas. The self-drive use of vehicle mounted ‘HIAB’ type cranes and

lifting equipment and de-mountable forklift trucks will not be permitted within the halls. Allport will be happy to

provide you with detailed quotations and operational advice at any time.

Courier Service

Exhibitors planning to transport their goods through an international courier are advised to se the services of Allport

who have special facilities in place for the show. These include Temporary Importation without payment of duty/

VAT - most other couriers will charge full rates of duty and tax.

In order to assist exhibitors, Allport will operate a courier receiving service. For a small fee per package they will

receive, check, label and deliver your goods to your stand.

We hope to take away the pressure of you trying to locate your goods when they are lost within a courier system.

Please ensure that you have faxed a copy of the courier note to us in order that we may be able to track your

goods down.

Should you decide to use a courier company, please consign your goods to Allport faxing pre-advice of details

including AirWay bill/Consignment Numbers etc. For further details, please contact Alllport direct.

Customs Clearance

The exhibition has been approved by H.M Customs & Excise for facilities under the Temporary Importation (goods

for exhibition) Regulation as described in Public Notice 200. Overseas and Non EU Exhibitors should be aware of

the customs procedures relative to duty and VAT payments.

Notice to Exhibitors from HM Customs & Excise:

All non-EEC merchandise for exhibitions brought in to the country, in hand baggage must be declared to HM

Customs & Excise at the Red Point of the airport on arrival. You must complete a customs entry or employ the

services of an agent to complete one on your behalf.

Random stand visits may take place during the exhibition and if any un-entered goods are found, the stand holder

will be given twenty four hours in which to find an agent or complete a customs entry. The goods will be removed

from the stand and detained by HM Customs if no entry is made.

Goods will only be released upon completing an entry and payment of any security for duty required.

Allport will provide free advice on all aspects of import procedures and will provide you with a quotation upon

request. See overleaf.

Trolleys

There are NO trolleys available in the hall. We would strongly advise all exhibitors to bring their own where

necessary. If you require assistance during build-up or breakdown, Allport can supply you with a quote to lift

exhibits to your vehicle or handle all transport of exhibits.


Tel: +44 (0)161 440 7200 / +44 (0)161 430 8878.

Fax: +44 (0)161 440 7300 / +44 (0)161 430 8094.








Tel: +44 (0)161 440 7200 / +44 (0)161 430 8878.

Fax: +44 (0)161 440 7300 / +44 (0)161 430 8094.





Allport Exhibition & Event Services Order Form

Show Manchester Gift Show Dates 9th - 11th September ‘12

Return

By 1st September 2012 Venue EventCity

Return form to:

Allport Ltd

235 Regents Court

The Crescent

Birmingham Business park

Birmingham

B37 7YE

T: +44 (0) 121 788 5970

F: +44 (0) 121 788 5999

Stand

No Hall Company

Contact Name Invoice address

Post Code

Telephone

Fax

Vat No.

Signature

Email

Freight Delivery Address:

Allport Ltd

H300

Edison Road

Hams Hall Distribution Park

Coleshill

B46 1GA

T: +44 (0) 121 788 5970

Quantity Description L x W x H (cms) Weight (kgs)

Preferred Delivery Date at Hall, if any: ……………………………………………….

Please supply credit card details for payment

All business is undertaken in accordance with our Conditions of Trade - a copy is available on request.

Allport are not responsible for any goods left unattended on stands.

*Please note there is a minimum invoice charge of £45.00 + VAT

We will require the following services from Allport:

1. Transport - Price upon request

2. Forklift Unload / Reload

3. Unpacking / Packing

4. Erection of Exhibits

5. Empty case storage

6. Customs Clearance

7. Overseas forwarding (Surface / Air / Sea)

Unloading £ 15.00 per cubic metre or 500 kgs, whichever is greater plus VAT

Storage £ 30.00 per cubit metre, minimum 3 cubic metres plus VAT

Reloading £ 15.00 per cubic metre or 500 kgs, whichever is greater plus VAT

Via Warehouse £ 12.00 per cubic metre each way plus VAT




Thames Wing, Howbery Park, Wallingford, Oxon OX10 8FD UK Contact: (for order queries)

Rachel Parks - 01865 893569

[email protected]

Fax: 44 (0) 845 108 5398

Vat No: 779 1075 96

(for data queries)

Tanja -01865 893564

[email protected]

VISITOR DATA CAPTURE


PAYMENT BY CHEQUE – please send a copy of this form to the address (top right) with a cheque and keep a copy for your records

PAYMENT BY CREDIT CARD – either post or fax - Please debit my Mastercard / Amex / Visa / Maestro card no:

PAYMENT BY BANK TRANSFER

A receipted invoice will be sent after payment is received.

General Information, Terms and Disclaimer Payment must accompany your order and a receipted invoice will be sent. Payment must be received prior to the event. No data will be despatched until payment

has been received.

A cancellation charge of £30+VAT will be levied for orders cancelled up to 2 weeks prior to the event, thereafter no refunds available.

The stand representative should collect the scanner(s) during the afternoon of the last day of build up from the visitor registration area. All scanners not returned within half

an hour of the show closing will be considered lost. A charge of £300+VAT will be made for any scanner not returned, or returned in a damaged condition.

Show Data Systems cannot be held responsible for data loss in the unlikely event of hardware failure.

BARCODE SCANNER ORDER FORM

Return by: 24th August 2012

Exhibition MANCHESTER GIFT SHOW (SEPTEMBER 2012)


Contact name P/O No (if

applicable)

Email address (for data) Email (for invoice if differ-

ent)

Invoice Address

Stand Rep (if different

from above)

Tel No

Description Cost Cost (inc VAT) No Required Total £

Standard Service (1 scanner, data emailed post event) £50.00 £60.00 1 £ 60.00

Additional Scanners (each) £30.00 £36.00 £

USB stick with data £10.00 £12.00 £

Print out of leads on request £10.00 £12.00 £

Service ordered on-site (subject to availability) £10.00 £12.00 £

Total inc VAT £

Name of cardholder Issue No (Maestro)

Signature Expiry Date

Address of cardholder Last 3 digits of security code on rear of card. For Amex, 4

digits on front of card.

Account Name Show Data Systems Ltd Account No 06705462

Name of Bank Bank of Scotland Sort Code 12 24 81

Address Princes House

50 West Campbell Street Glasgow G2 7BP UK

SWIFT BIC BOFSGBS1BBL

IBAN Number GB74 BOFS 1224

8106 7054 62

Thames Wing

Howbery Park

Wallingford

Oxon OX10 8FD UK

Contact: (for order queries)

Rachel Parks - 01865 893569

[email protected]

(for data queries)

Tanja -01865 893564

[email protected]

Fax: 44 (0) 845 108 5398

Vat No: 779 1075 96

Info – 13

Vehicle Parking

Exhibitor Car Parking:

EventCity is located directly off the M60 at junctions 9 & 10. There are 3000 free on-site EventCity car-parking

spaces plus additional FREE parking around The Trafford Centre and a coach-park for over 60 vehicles.

Visitor Car Parking:

Visitors car parking will be directly outside the front of the venue and will be free of charge.


Tel: +44 (0)161 440 7200 / +44 (0)161 430 8878.

Fax: +44 (0)161 440 7300 / +44 (0)161 430 8094.







Form – 09

Fascia Name Board

Please fill in the following to ensure that your name appears correctly on your name board.

You are limited to a maximum of 32 individual letters.

In all cases abbreviations will be used, i.e. Limited – Ltd, Company = Co, Brother = Bros

If this form is not returned by the date as shown on the Forms Checklist then the name on the exhibitors list will be

used.

Please note that this form is applicable for shell scheme stands only.

Please ensure that our name appears follows:


Company Name

Stand Number

Contact Name

Telephone Number

Signed

Name In Print

Date

FAX BACK TO:

+44 (0)161 430 8094

or email to:

[email protected]


Tel: +44 (0)161 440 7200 / +44 (0)161 430 8878.

Fax: +44 (0)161 440 7300 / +44 (0)161 430 8094.







Form – 10

Invitation Requisition Form & Brand Name Notification

Please indicate below how many invitations you require.

Please supply a list of brand names which you would like us to use in our publicity material.

Please state below (print clearly) how you would like your company listed in the buyers guide:

Please note that this form should be submitted immediately to

maximise your exposure prior to the show on our website and

in the general promotion of the event.

It is absolutely essential that we receive it by RETURN

or we will be unable to include your brand details in the official

buyers guide, floor plan and web site.

Number of Invitations Required

1.

2.

3.

4.

5.

Company Name /

Brand Telephone No

Address Fax No

Email or Web site

Post Code

Signed Name In Print Company Name Stand Number Date

FAX BACK TO:

+44 (0)161 430 8094

or email to:

[email protected]


Tel: +44 (0)161 440 7200 / +44 (0)161 430 8878.

Fax: +44 (0)161 440 7300 / +44 (0)161 430 8094.







Form – 11

Exhibitor Badge Requisition

Exhibitor badges are now ordered on-line. These will be available for collection on the Sunday outside the

entrance to the show. Please note that we do not mail out the exhibitor badges prior to the show.

To request your Exhibitor badges please copy and paste the link below (or click if enabled):

http://www.eventdata.co.uk/Exhibitor/Boutique.aspx

This form must be submitted by 1st SEPTEMBER 2012.

Click the Link to order:


Tel: +44 (0)161 440 7200 / +44 (0)161 430 8878.

Fax: +44 (0)161 440 7300 / +44 (0)161 430 8094.









Hotel Info – H03

Hotels

Premier Inn

Manchester Trafford Centre NORTH

18-20 Trafford Boulevard, Urmston,

Greater Manchester M41 7JE

Within easy reach of the M60, near Manchester Trafford

Centre, Manchester Football Club and only 5 miles from

Manchester city centre. This hotel is 10 miles from

Manchester Airport, 6 miles from Piccadilly train station

and has a bus stop outside the hotel.

Our Manchester Trafford Centre North Premier Inn has

everything you'd expect, incredibly comfy beds in

every room and an onsite Table Table restaurant for a

Premier Inn

Manchester Trafford Centre WEST

Trafford Quays, Trafford Centre,

Manchester M17 8PG

Trafford Centre. Formally known as the Tulip Inn, this

hotel is only 5 miles from Manchester city centre, 10

miles from Manchester Airport and located 6 miles

from Piccadilly train station.

Our Manchester Trafford Centre West Premier Inn has


every room and an integrated restaurant serving a mix

Premier Inn

Manchester Trafford Centre SOUTH

Wilderspool Wood, Trafford Centre,

Manchester M17 8WW

Ideally located near the M60 junction 10, next to

Manchester Trafford Centre. For more shops and local

amenities Manchester city centre is only 5 miles away.

Situated 10 miles from Manchester Airport and just 6

miles from Piccadilly train station.

Our Manchester Trafford Cent South Premier Inn has


every room and an onsite Brewers Fayre restaurant

www.premierinn.com


Tel: +44 (0)161 440 7200 / +44 (0)161 430 8878.

Fax: +44 (0)161 440 7300 / +44 (0)161 430 8094.












Terms and Conditions 1. The term “organiser” used in these conditions means M & S Exhibition Services Limited or its assignees.

2. The term “exhibitor” includes any person, firm, Company (including his or their servants or agents), partnership, corporation or institution to whom space is allocated.

3. The term “contractors” shall mean any person or persons, firm or company employed by the exhibitor or organiser during the build up, for the fitting or painting of stands or in the supply of

other services.

4. The organiser will not accept any booking unless accompanied by a completed contract. Exhibitors will not be allowed access to their stands unless they have paid in full, and the Organiser

reserve the right to re-sell any stand not fully paid for by the due date. Payments received from exhibitors who subsequently default in any way will not be refundable unless the Organiser

specifically agrees to this. Payments due in respect of late bookings must be made prior to the exhibition. In the event of late payment of cheques, or dishonoured cheques, the Organiser

reserves the right to charge an administration fee of £25.00. Payment in full is due by 14th July 2012. The Organiser reserve the right to charge 4% interest above the bank rate on the total

stand price for exhibitors who do not adhere to the above payment schedule.

5. Shell scheme of a standard design will be provided for all exhibitors unless otherwise agreed. Please refer to the appropriate form, supplied by the shell scheme contractor.

6. Exhibitors or Contractors who cause damage to stands, carpeted areas, or the venue will be charged.

7. Exhibitors must restrict their display to the actual stand area. Exhibitors must not “overflow” in to the aisles, and exhibitors’ sales activities must be similarly restricted to the actual stand area.

Exhibitors must not “wall-off” any otherwise open area of their stand perimeter without the approval of the Organiser.

8. Exhibitors are prohibited from introducing any form of publicity material – poster, signs etc. – to any area which is not part of their stand, unless specifically agreed with the organiser. Exhibitors

must not play music on their stands or use microphones to the annoyance of other exhibitors. Background music may be played, but the Organiser reserves the right that it be discontinued.

Exhibitors must inform the Organiser if they intend to play music on their stand, and must pay to the Organiser the appropriate ppl fee on demand.

9. The exhibitors shall keep the Organiser and the venue indemnified in respect of i) any loss or damage to the property of the Organiser or the venue, and ii) all claims and demands of third

parties (including servants, agents and sub contractors of the Organiser and the proprietors of the building and their servants, agents and sub contractors and members of the public) in

respect of damage to property or personal injury caused or occasioned by the exhibitor or any of his employees, agents or sub contractors arising out of, or in consequence of, his occupation

of a site or the exhibiting of any article.

10. Exhibitors of space only stands must submit drawings of their stands to the organiser 8 weeks prior to the exhibition. The organiser reserves the right to reject or require amendments to stand

designs at their absolute discretion. Stands of 4 metres or above in height will be subject to an independent engineer’s inspection for which a fee is charged. This fee is payable by the

exhibitor.

11. Items offered for sale at the exhibition must be bona fide products at a reasonable and sustainable wholesale price. The use of the exhibition for the “dumping” or “discounting” of artificially

cheap clothing or accessories will not be allowed.

12. Fire Risk and Safety

Exhibitors will adhere to the Regulations of The Ricoh Arena and other Authorities concerning explosive and dangerous combustible material and undertake to effect adequate claims

and associated risks. Exhibitors shall not jeopardise any current policies or licences, and shall in all cases comply with the special or any requirements of the Fire Insurances of the Ricoh Arena

or other Authorities concerned. In no circumstances shall naked lights or unprotected halogen lamps, explosives or articles of a dangerous or inflammable or objectionable nature, or

temporary gas or electrical fittings, be installed or used in the hall without the prior written permission of the Organiser, who shall be at liberty at any time to remove such articles from

the hall. It is essential that exhibitors take steps when designing and constructing their stands to ensure that the disabled are not precluded from gaining access to their stand. Exhibitors must

therefore ensure that appropriate ramps are included as part of the stand design if platforms are used.

Fire Proofing

All materials used for building, decorating, draping or covering stands or displaying exhibits must be non-flammable or made non-flammable by impregnating with fire-proofing solution and

bear a branding mark denoting that this has been done and must in all ways comply with the requirement of the Coventry Fire Brigade.

Health and Safety

Exhibitors and contractors must ensure safe working practices, and the Organiser reserves the right to require an exhibitor to submit a Risk Assessment in respect of his stand.

13. Insurance

The exhibitor accepts all risks of every kind whatsoever in respect of personal injuries to himself or his servants or agents or of loss or damage to any of his property, and neither the Organiser nor

the venue shall be under any liability in respect of any such risk, unless shown to have acted recklessly or negligently. Before the commencement of the exhibition, the exhibitor shall insure his

legal liability for negligence under a General Third Party Policy for a minimum indemnity of £2,000,000 any one occurrence/unlimited and submit the said policy to the Organiser if requested.

The exhibitor shall make good at his expense any damage done by him, his employees, servants or visitors to his stand, in respect of the building or any fixtures therein, or the shell scheme,

whether negligently or otherwise and must indemnify himself against such risk. The Organiser shall be excused performance of any obligation if they are prevented or materially hindered from

carrying out that obligation by reason of unavoidable cause. In such an event the Organiser shall be under no liability to the exhibitor and the exhibitor shall not be entitled to any refund of

monies paid for the stand.

14. Abandonment and Limitation

If the exhibition is abandoned by reason of war, fire, national emergency, labour dispute, strike, lock-out, civil disturbance, inevitable accident, the non-availability of the Exhibition premises, or

any other cause not within the control of the Organiser whether ajusdem generis or not, the Organiser will at their entire discretion repay the rental paid by the Exhibitor, or part thereof

less any expenses incurred by or on behalf of the Organiser, but shall be under no obligation to repay the whole or part of such rental, and shall be under no liability to the Exhibitor in

respect of any actions, claims, losses (including consequential losses), costs or expenses whatsoever which may be brought against or suffered or incurred by the Exhibitor, as the result of the

happening of any such events.

15. The Organiser reserve the right to cancel, postpone or change the date and/or location and venue of the exhibition or of any exhibitor’s stand, and shall be under no liability in respect of any

expenditure, liability or loss incurred by the exhibitors. Exhibitors should indemnify themselves against such risk in respect of any loss they are likely to incur as a

result of such change, or of cancellation.

16. The Organiser shall be entitled to terminate this agreement if the exhibitor a) is in breach of any of the terms of this agreement. b) Commits any act of bankruptcy, if an individual. c) If a

company, goes in to liquidation, receivership, or administrative receivership, whether voluntarily or compulsory.

17. Non Payment

In the case of non-payment of any sum payable by the Exhibitor to the Organiser or the breach or non-observance by the Exhibitor of any of the terms and conditions of these Regulations or

other contract from time to time between the Exhibitor and the Organiser may at their absolute discretion take any of the following courses of action (or such combination of such courses as

seen to the Organisers reasonable in all circumstances):

To revoke the allocation of the stand/space, remove the stand and remove the exhibitor, his agents and property at his expense from the exhibition premises.

To charge interest on the amount outstanding at the rate of 4% over the Base Rate of Lloyds TSB Bank from time to time.

To vary the allocation of stand/space and relocate the Exhibitor to some other part of the Exhibition Hall.

In each case without prejudice to any right or claim of the Organiser against the Exhibitor.

18. Exhibitors shall not introduce onto their stand any product other than those produced/sold by the exhibitor, and must not sub-let any part of their stand without prior written permission from the

organiser. The rights of an exhibitor will not be assignable to any other person, company or partnership.

19. Official Contractors

Exhibitors may only use the Official Contractors appointed by the Organiser for the following services they may require: catering, electrics, lifting, air conditioning, additional stand cleaning,

additional security, telephone, gas, water, and waste connections. The Organiser reserve the right to change or appoint additional Official Contractors as may be found necessary or

desirable.

For other services exhibitors may appoint their own contractors or use the Contractors recommended by the Organiser.

The Organiser reserve the right to refuse admission to the Exhibition premises any contractor or subcontractor not previously notified to them, or who is in the Organiser’s opinion not qualified to

undertake the works expected of them.

20. Exhibitors are prohibited from breaking their stand before the close of business on the last day, and may not bring boxes, etc, in to the exhibition nor remove items from the exhibition before

the closing time.

21. Neither the Organiser nor his Agent shall be responsible for errors or omissions in the exhibition catalogue, and no refunds will be offered in this respect.

22. In the event of the exhibitor cancelling his stand, the following terms shall apply:

23. Signing the contract constitutes a legally binding contract between the Organiser and the exhibitor, within the terms of these Terms and Conditions. The Organiser makes no

representations or guarantees in respect of customer flow to individual stands at the exhibition. Nothing said or implied by any member of the Organiser’s staff shall constitute any part of this

contract.

24. Interpretation and Alterations

The Organiser reserve the right to alter, amend or add to any of these terms and regulations for the better conducts of the exhibition and to waive any of these terms and regulations in

particular cases. Should any question arise whether provided in these terms or not, the decision of the Organiser shall be final. The Exhibitor undertakes not by any act or omission to do

anything which would lead to the cancellation by The Ricoh Arena of its contract with the Organiser. The descriptive headings in these regulations are for reference only and are not part of

the contract.

25. This contract may, at the absolute discretion of the Organiser be assigned to a third party.

26. The exhibitor expressly acknowledges that no representations, whether oral or in writing express or implied, have been made concerning the amount of business to be gained from the

exhibition, or the number of buyers who will attend the exhibition. The exhibitor further acknowledges that this document together with the Contract for space constitutes the entire agreement

between the parties.

27. This contract shall be governed by and construed according to English Law.

28. These terms and conditions replace any previous issued or any shown on Intent to Exhibit Forms.

Cancellation Occurring Cancellation Charge Stage 1, More than four (4) months prior to the Exhibition taking Place 20% non-refundable deposit (plus VAT) Stage 2, More than two (2) months but less than four (4) months prior to the Exhibition taking place 50% of total Contract Price (plus VAT) Stage 3, Less than two (2) months prior to the Exhibition taking place 100% of total Contract price (Plus VAT)


Tel: +44 (0)161 440 7200 / +44 (0)161 430 8878.

Fax: +44 (0)161 440 7300 / +44 (0)161 430 8094.







manchester gift show handbook

Documents

furniture order form

storage order form

contractors completion

electrical requisition

furniture requisition

important information

shell scheme requisition

general information