Jim Haywood (Product Manager for Statutory Returns)

Adopted from Care - Spring Release 2014

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The first time we use the functionality after upgrade to the Spring Release we will be asked if we want to copy forward the students previously identified for

the Spring Census. Yes will be the answer in nearly all cases. In fact the only situation where No would be sensible would be where parents have changed their minds regarding having their children identified

in this way.

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As for the Spring Census, we have two tables, with the top table available

for selected additional students and the bottom table showing who has already been selected and allowing

those students to be removed

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Various filters are available and can be used together to home in on the students we want to select. In this case the filter on Ever in Care will

suffice.

In some schools this would not be a helpful filter as they have interpreted the DfE rules regarding adoption to

mean that all records prior to adoption must be removed in all

cases.

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Once we’ve set our filters we click Search to obtain the list of

students who fit those filters

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This result illustrates the important point that the list of students in the top table always excludes students in the bottom table, i.e. All students in the

bottom table have Yes for Ever in Care but they don’t appear in the top table

as they have already been selected for Adopted from Care

Students can be selected one at time by clicking on a row in the top table

and then clicking the Add button, but it is also possible to use the normal Shift-Click and Ctrl-Click to add in

batches. In this case will make use of Ctrl-Click to select Mohammed and

Kevin.

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Click on the first student required.

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Ctrl-Click to highlight further students for

inclusion

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We Click Add to move those students to the list of those

Adopted from Care

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We can also select students in the bottom table and click Remove to move them back to

the top table. Obviously, once a pupil has been adopted from care they will remain

adopted from care, but mistakes do happen even for important information. In this case we’ll remove Tristan from the list of those adopted from care as this was a mistake.

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We must now fill in the type of the adoption for the students

we have added

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We have added a column where schools can indicate if they have

obtained evidence of the adoption. The column is for schools’

convenience and is not taken into account by the Census

The normal bulk update facilities have been provided included a

Select all via a Right Mouse Click at the top of the list, which is what we

are going to use

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Right Mouse Click

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Once we are happy with the information we click Update to save

the revised information ready for use in the School Census Summer

2014 application.

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This is good advice as we might be asked to provide the evidence

during an inspection.

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We can access linked documents for Mohammed Akmal via Students Details

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“Ak” is likely to be enough to find

Mohammed Akmal

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Adopted from care has been added to the list of

document types

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Status has been restricted to a choice of Private or

Confidential

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Thank you for your time