jim haywood - product manager for statutory returns school census summer 2015 overview keywords:...

Jim Haywood - Product Manager for Statutory ReturnsSchool Census Summer 2015 Overview

Keywords: CENSUS CENSUS15

Main changes

1. This is the last of the Censuses in the DfE cycle for 2014/15

2. The changes are limited to those already made for the Autumn and Spring Censuses, except for the introduction of Childcare questions

NB: Collects the least pupil characteristics and is therefore most prone to DfE Validation Error 9999 (module is missing) - normally indicates missing First Language

School Census Summer 2015 Overview

Collection Dates


With the exception of School Dinners Taken, the Census Reference Date must

always be the third Thursday in May

Collection Dates


Attendance is collected for the previous term

Collection Dates


Exclusions are collected for two terms previous

Collection Dates


Eligibility for FSM is collected for the day after the previous Census up to and including the day of the current

Census

Collection Dates


Learner Support is collected for the first possible day of the Academic

Year up to and included the Census Day

Update Hours for Early Years• Relevant age at dates included


All relevant age at dates have been provided for reference purposes

School Dinners Taken • Included in the Summer Census for the first time


This is the only place where a reference day other than the 21st

May can be used and schools need a reason for doing so, e.g.

the kitchen burnt down

Copy Census• Modified message - to emphasise that panels with

“views” on SIMS data are not copied


Late change to the DfE specification

• Lots of Child Care questions have been added

• As this has been added at such a late stage, we have restricted the supporting functionality to the Census application

• We are looking to moving this functionality to School Details for a future release.


Child Care Question Voluntary• Schools can leave this table completely empty, but if

enough schools do this it might mean less government spending in this area in future


Our Approach to the Childcare Questions• If schools decide to answer the questions they do so

by clicking New and creating records for each type of childcare that is relevant. Where childcare information is provided it should be complete and accurate.


Our Approach to the Childcare Questions• A school can indicated up to four types of childcare

1. Before School Childcare (B)

2. After School Childcare (A)

3. Holiday Childcare (H)

4. Under Five Childcare (U)

• A school can indicate up to three different sites for childcare1. On Site

2. Off Site, Signposted

3. Off Site, Not Signposted


Our Approach to the Childcare Questions• So in theory a school might have to create up to 12

records, but in practice more than 4 would be very unusual.

• Records for Off Site childcare have all but the first two questions greyed out



Before School Childcare, On Site



Is childcare provided on the school premises?

If childcare is off site, is it signposted?



Not needed

Not needed

Two questions don’t need to be answered



What time does the service become available?



What is the maximum number of children the

service can simultaneously provide places for?



Who provides the childcare service?



Is the service made available to children from other

schools?


After School Childcare, On Site

Not needed

Not needed

Two questions don’t need to be answered


After School Childcare, On SiteWhat time does the service

cease operation?


Holiday Childcare, On Site

All questions to be answered


Holiday Childcare, On Site

How many weeks of childcare are provided?

School Census Summer 2015 (Spring Release)

Under Five Childcare, On Site

All questions to be answered


All Possible Types and Sites for Childcare

As you can see our design can handle the unlikely case where all

types, sites and signposting for childcare exist

Moving Childcare Question to School Details• When we move this functionality to its permanent

home in School Details we aren’t intending to store any form of history.


DfE Validation • DfE have not yet provided suppliers with XSL file used

for validation• Leaving the 2014 versions of the files in place causes

confusion, so we are displaying the following when Create & Validate is run.


We will provide the DfE Validation as soon as possible after the point where the DfE

provide the XSL file to us

DfE Summary Report • DfE have not yet provided suppliers with XSL file used for this

report• Leaving the 2014 versions of the files in place causes confusion,

so we are displaying the following when the Summary Report is run.


We will provide the DfE Summary Report as soon as possible after the point where

the DfE provide the XSL file to us

Thank you for your time

jim haywood - product manager for statutory returns school census summer 2015 overview keywords:...

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