Statutory ReturnsEngland

Jim HaywoodProduct Manager for Statutory Returns

Recent Censuses

School Census Autumn 2012 (England)

Post 16 Return 2012 (Wales)

DENI Main Return 2012 (NI)

DENI Leavers Return 2012 (NI)

School Workforce Census 2012 (England)

School Census Spring 2013 (England)

PRU Census 2013 (England)

SLASC 2013 (England Independent)

PLASC 2013 (Wales)

CES Census (Catholic England and Wales)

ISC Census 2013 (Independent)

Content

Release

Spring Release 2013 School Census Summer 2013

Spring Release 2013 CTF 12 Enhancements

Summer Release 2013 School Census Autumn 2013

Summer Release 2013 Items to be made available for September 2013 so they can be picked up by School Census Autumn 2014

Summer Release 2013 School Workforce Census 2013

Release

Summer Release 2013 Non EDI Results Entry

If there is time

Spring Release 2013 - School Census Summer 2013

Spring Release 2013 - School Census Summer 2013: Key Dates

Census Day:

• 16th May 2013

Age:

• Age as at 31st August 2012

Attendance:

• Pupils aged 4 to 15

• 1st January 2013 to 31st March 2013

Spring Release 2013 - School Census Summer 2013: Key Dates

Exclusions:

• 1st September 2012 to 31st December 2012

Eligibility for Free School Meals:

• End dates after 16th May 2013 (Summer Census Day) are treated as no end date

• Records current between 18th January 2013 (the day after Spring Census Day) and 16th May 2013 (inclusive)

Post 16 Bursaries:

• Off roll or on roll on 16th May 2013

• 1st August 2012 to 16th May 2013 (inclusive)

Spring Release 2013 - School Census Summer 2013: Filesets

On Release (and any re-release):

• Content of Fileset 130 will be copied to the SIMS .net folder

• Fileset 130 will NOT be copied to the DMS

• The files in the SIMS .net folder will be used by the Census applications

Import of Fileset after Release:

• If a Fileset is made available after the release it will be given a higher version number, e.g. 132, and can be imported into the DMS

• Where a Fileset with a version higher than 130 has been imported into the DMS it will be used instead of the version 130 files in the SIMS .net folder

Spring Release 2013 - School Census Summer 2013: Post 16 Bursaries

Only two types of learner support are included in the Return:

• Vulnerable Group Bursary Award

• Discretionary Bursary Award

Restriction:

• Maximum of one of each per Academic Year per student

Dates:

• Off roll or on roll on 16th May 2013

• 1st August 2012 to 16th May 2013 (inclusive)

Spring Release 2013 - School Census Summer 2013: YSSA

Youth Support Service Agreement (YSSA) in Student Details

• Has replaced Connexions Assent

• Some schools have applied the patch to copy the Connexions Assent setting to YSSA

• Not applicable to Primary Schools

Spring Release 2013 - School Census Summer 2013: YSSA

Youth Support Service Agreement (YSSA) in Bulk Update

• Available for Update Data Item but not for Student Population

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Spring Release 2013 - School Census Summer 2013: Eligible for FSM

Country of UK:

• Records for all UK Countries are included in the Return

• Only UK Country of blank or England are relevant for FSM Every 6 aspect of Pupil Premium

• So it is important for schools to check the indication of another UK country like Wales is correct, as such FSM records will be ignored for Pupil Premium

Spring Release 2013 - School Census Summer 2013: Attendance

4 Year Olds:

• Attendance is collected for 4 year olds in the same way as it is for older pupils, but the DfE is actually only interested in whether they are present or absent for each of the relevant sessions

• Therefore, there is no need for schools to collect reason for absence for 4 year olds

Spring Release 2013 - School Census Summer 2013: Removed/Replaced

Removed:

• Pupil Disability

Replaced:

• Eligible for FSM on Census day has been replaced by Eligible for FSM records

• Connexions Assent replaced by Youth Support Services Agreement

Spring Release 2013 - School Census Summer 2013: Hours for Early Years

One Panel in School Census and one route in SIMS:

• Dividing the entry of Early Years Hours by age groups was helpful for earlier Censuses, but is no longer helpful as SEN is now also relevant to cohorts

• We now provide a single panel in Census and as single route in SIMS and these include columns and filters for relevant factors

Spring Release 2013 - School Census Summer 2013: Details Reports

Eligibility for Free School Meals:

• Free School Meal Eligibility report is new to the Summer Census

Spring Release 2013 - School Census Summer 2013: Details Reports

Absentees:

• Absentees report is designed to reflect the DfE view on persistent absence in the Census Return - fewer absences used to indicate persistent absence

Spring Release 2013 - School Census Summer 2013: Reasons for Including Leavers

Leavers are including if one or more of the following historical items are available for the pupil:

• Attendance

• Exclusions

• Bursary

Eligibility for FSM:

• Eligibility records are included for leavers, but it is not a reason for including a leaver as leavers do not attract Pupil Premium

• NB: If a pupil transfers from one school to another during the collection period the new school should make sure they report any FSM eligibility in the collection period, even where it is a period before they arrived at that school, otherwise they could miss out on Pupil Premium

Spring Release 2013 - CTF 12 Enhancements

Spring Release 2013 – CTF 12 Enhancements

CTF Export:

• Added Early Years Foundation Stage 2012/13

• Added specific export of KS1

• Added specific export of Phonics Test Results

• Extended specific export of ULN Request/Update to include student address

Primary Secondary

Spring Release 2013 – CTF 12 Enhancements

CTF Import:

• Added Early Years Foundation Stage 2012/13

• Added specific import of KS1 for existing pupils only

Primary Secondary

Summer Release 2013 - School Census Autumn 2013

Summer Release 2013 - School Census Autumn 2013: Post 16 Learning Aims

Removed from DfE Specification:

• Outcomes

• Results

Added to the DfE Specification:

• QWS Discount Code

• AO Discount Code

Summer Release 2013 - School Census Autumn 2013: Post 16 Learning Aims

Course Management Improvements

• Direct link to PI Result entry for AO QAN and Discount Code

• Expansion in the use of AO Discount Code for calculating the best exam Result (and associated AO QAN and Discount Code), e.g. A level result to be used where both A and AS level are found

• Highlighting of differences between QWS and AO QANs and Discount Codes for a course

• Improved handling of membership exceptions

• Improved handling of links to Exams

• Expansion of facilities for dealing with course membership when class membership is changed

• Improved browse of Courses in Maintain Course

Summer Release 2013 - School Census Autumn 2013: Post 16 Learning Aims

Census Application Improvements

• Direct link to PI Result entry for AO QAN and Discount Code

• Expansion in the use of AO Discount Code for calculating the best exam Result (and associated AO QAN and Discount Code), e.g. A level result to be used where both A and AS level are found

• Introduction of Attendance style “lock” and “unlock” toggle for allowing entry of rows in the Learning Aims panel

• Reinstatement of protection of manual entries (as far as is feasible) when Learning Aims panel is recalculated

Summer Release 2013 - Items to be made available for September 2013 so they can be picked up by School Census Autumn 2014

Summer Release 2013 - Items to be made available for September 2013 so they can be pickup up by School Census Autumn 2014

Already requested by DfE:

• School Phase of All Through - impacts throughout SIMS

• Core Learning Aim - added to Focus | Student | Courses

Not yet requested by DfE:

• There are likely to be further requests related to Post 16 funding for 2014, but it is now too late for us to deal with them in the Summer Release 2013

Summer Release 2013 - School Workforce Census 2013

Summer Release 2013 - School Workforce Census 2013

Changes to DfE Specification:

• The DfE specification has not changed much for 2013 apart from moving the dates one year on

• However, the DfE has told us that it is acceptable for a school to include an amount for Basic Pay that is not in line with what can be calculated from other information the school has included, e.g. scale

Dealing with Pay Issues:

• We will introduce a panel for Payments Amounts. The panel will only appear if a patch has been applied to open up this new functionality

• This will default the basic pay amount to what is calculate from the other pay details, or 0 if those details are not available

• The school will then be able to change the Payment Amounts to reflect what they are actually paying

Summer Release 2013 – Non EDI Entry for England

Non EDI Result Entry for England

“Import DfE QAN Catalogue from QWS” has been renamed to “Import Qualification Data” and now includes import of a Performance Measures XML file. The Performance Measures XML file is provided from SupportNet and is derived from The Register of Regulated Qualifications (RRQ).

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Non EDI Result Entry for England

Selection of students takes place as previously, but clicking Add Result will provide an entry screen where much of the content is automatically filled from the information contained in the Performance Measures XML file.

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Non EDI Result Entry for England

Once the users enters the QAN, Refresh will fill in much of the remaining detail.

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Non EDI Result Entry for England

In this case the Subject Code has been auto-filled, as there is only one Discount Code (Subject Code) for the QAN.

Where there is more than one Discount Code for the QAN, the user will need to choose the Subject Code that applies

Once the QAN and Subject Code are identified several more fields are auto-filled.

Course will only be auto-filled if a course already exists with the QAN and Discount Code.

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Non EDI Result Entry for England

Once the user enters the grade the remaining information is auto-filled.

Grade entry will be restricted to the grade set identified in the Performance Measures XML file.

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Non EDI Result Entry for England

Results manually entered via Non EDI Result Entry will become available for the display of best result in Course Manager (and is used calculating AO QAN/Discount Code for School Census Autumn 2013 in England).

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Thank you for your time