elo basic presentation
TRANSCRIPT
© ELO Digital Office GmbH
ELOELO Digital OfficeDigital Office
Electronic Leitz OrdnerElectronic Leitz OrdnerDocument Management SystemDocument Management System
PresentationPresentation
AgendasAgendas
• ELO Company Profile• ELO DMS Process Overview• Business Approach• ELO Digital Office Features• ELO Digital Office Benefits• ELO Digital Office Advance Benefits
• ELO Company ProfileELO Company Profile• ELO DMS Process Overview• Business Approach• ELO Digital Office Features• ELO Digital Office Benefits• ELO Digital Office Advance Benefits
ELO Company ProfileELO Company Profile
Establishment of Louis Leitz Digital Office GmbH
GO Asia: Indonesia as the first Asian country
Expands to Malaysia and Singapore
Establishment of Louis Leitz Company
Establishment of ELO Digital Office GmbH
18971897
20052005
20042004
19961996
19951995
ELO Company ProfileELO Company Profile
ELO Company HistoryELO Company History
World Wide SupportWorld Wide Support
ELO-Branch OfficeELO-Branch Office
ELO-BusinessELO-Business
Partner (Auszug)Partner (Auszug)
ELO Training CentersELO Training Centers
ELO DigitalELO Digital
OfficeOffice
Europe CustomersEurope Customers
Customer ReferencesCustomer References
• ALSTOMALSTOM• BayerBayer• BMWBMW• ClariantClariant• Commerz BankCommerz Bank• DaimlerChrysler AGDaimlerChrysler AG• Degussa BankDegussa Bank• Dental-Line GmbHDental-Line GmbH• Dell ComputerDell Computer• Lufthansa AG, Logistik, AEROLufthansa AG, Logistik, AERO• EADSEADS• NokiaNokia• Siemens Business-ServicesSiemens Business-Services• CreditreformCreditreform• ,etc...,etc...
• ALSTOMALSTOM• BayerBayer• BMWBMW• ClariantClariant• Commerz BankCommerz Bank• DaimlerChrysler AGDaimlerChrysler AG• Degussa BankDegussa Bank• Dental-Line GmbHDental-Line GmbH• Dell ComputerDell Computer• Lufthansa AG, Logistik, AEROLufthansa AG, Logistik, AERO• EADSEADS• NokiaNokia• Siemens Business-ServicesSiemens Business-Services• CreditreformCreditreform• ,etc...,etc...
Asian CustomersAsian Customers
ELO DMS Process OverviewELO DMS Process Overview
• ELO Company Profile• ELO DMS Process OverviewELO DMS Process Overview• Business Approach• ELO Digital Office Features• ELO Digital Office Benefits• ELO Digital Office Advance Benefits
Scanning
Documents
Indexing
Back up And Export
Archiving
Searching
ELO DMS Process OverviewELO DMS Process Overview
Business ApproachBusiness Approach
• ELO Company Profile• ELO DMS Process Overview• Business ApproachBusiness Approach• ELO Digital Office Features• ELO Digital Office Benefits• ELO Digital Office Advance Benefits
Business ApproachBusiness Approach
• Number of Documents > Archive Room
• Document Duplications• Document Loss
– Misfiling– Misplacing– Unreturned
• Document Security• Document Circulation to
Comply SOP• Document Search• Document Collaboration
Current situation for manual DMS:Current situation for manual DMS:
Business ApproachBusiness Approach
• Finance:– Invoice Document Processing– Archive financial report
• Management:– Approval Process– Centralized access documents and support
documents– Regulation Distribution Process
• Sales/Marketing:– Customer Registration Form or Other Customer
Documents– Company and Product Knowledge Management
DMS Area:DMS Area:
Business ApproachBusiness Approach
• Accounting:– Archive accounting report– Searching support document
• Audit:– Archive document for audit trail– Centralized all company document
• Product Development:– Archive knowledge document for company
product– Archive detail product document
• Etc
DMS Area:DMS Area:
ELO Digital Office FeaturesELO Digital Office Features
• ELO Company Profile• ELO DMS Process Overview• Business Approach• ELO Digital Office FeaturesELO Digital Office Features• ELO Digital Office Benefits• ELO Digital Office Advance Benefits
Archiving in the pre-defined Hierarchy Structure
Automatic ArchivingAutomatic Archiving
1
2
Automatic IndexingAutomatic Indexing
Form Recognitionand
Automatic Indexing
Instant Retrieval Soft & HardcopyInstant Retrieval Soft & Hardcopy
Quick SearchQuick Search
Highlight SearchHighlight Search
Workflow ManagementWorkflow Management
Workflow MonitorWorkflow Monitor
Create Document TemplateCreate Document Template
1 2
34
ChooseForm
Filled Form
Archived
Fill Form
1 2
34
Check Out
Check InVersion
Edit
Document History & Version ControlDocument History & Version Control
Task, Reminder, Sticky NoteTask, Reminder, Sticky Note
Access RightAccess Right
• Access Right Per User, Per Group, Per Document, Per Folder.
• Allow to Read, Edit, Delete, Create, Customize Setting.
EncryptionEncryption
Audit TrailAudit Trail
Form Recognition and Automatic Indexing
OCR & Form RecognitionOCR & Form Recognition
Barcode Recognition Barcode Recognition
Customization Form ( ICR / OMR )Customization Form ( ICR / OMR )
Handwriting RecognitionHandwriting Recognition
SurabayaSurabayaMedanMedan
Department-Department-Archiveserver 1Archiveserver 1
Department-Department-Archiveserver Archiveserver
22Server-Replication
Headquarter
Jakarta
Server ReplicationServer Replication
ELO Digital Office BenefitsELO Digital Office Benefits
• ELO Company Profile• ELO DMS Process Overview• Business Approach• ELO Digital Office Features• ELO Digital Office BenefitsELO Digital Office Benefits• ELO Digital Office Advance Benefits
ELO Digital Office BenefitsELO Digital Office Benefits
• Speed up company business process time (workflow, search, distribution, etc)
• Reduce human error• Speed up document processing time
(Search, edit, distribution, access right, version history record, etc)
• Reduce IT risk (Security, Availability, Compliance, Performance)
• Centralized documents
ELO Digital Office BenefitsELO Digital Office Benefits
• Transparent• Paperless• Long time archiving• Easy to backup• Reduce manual DMS problem• Easy to control and monitor document
AgendasAgendas
• ELO Company Profile• ELO DMS Process Overview• Business Approach• ELO Digital Office Features• ELO Digital Office Benefits• ELO Digital Office Advance ELO Digital Office Advance
BenefitsBenefits
ELO Digital Office Advance BenefitsELO Digital Office Advance Benefits
• Ready for Future Development• Platform Independent• Ease Integrate to Current
Environment• Modular Solution
SOA BUS, Process Chain
ELO Enterprise ECM Services
WorkflowDatabase
FulltextDatabase
Secure Database
IndexDatabase
DocumentStore …
HTTP SOAP HTTP SOAP
…WorkflowManager
Fulltext-Server
SecurityServer
…Appl.Server
Infrastructure: WIN 2000 Server, LINUX, UNIX, MS-SQL, Oracle…
WEB-ServicesPortlets, WEB 2.0
DocumentManager
ELO Digital Office Advance BenefitsELO Digital Office Advance Benefits
Ready for Future DevelopmentReady for Future Development
ExampleExample
ELO Digital Office Advance BenefitsELO Digital Office Advance Benefits
• OS Server: Windows, Linux, Solaris, Mac, etc.
• Database: MSSQL, Oracle, etc.
Platform IndependentPlatform Independent
ELO Digital Office Advance BenefitsELO Digital Office Advance Benefits
• Integrated to Notes Mail System (Mail archiving)
• Integrated to Exchange Server (Mail archiving)
• Integrated to Microsoft Sharepoint Server (Portal Integration)
• Integrated to ERP (SAP, Navision, CRM, etc)
• Integrated to iPhone• Integrated to AS400• Etc
Ease Integrate to Current EnvironmentEase Integrate to Current Environment
ELO Digital Office Advance BenefitsELO Digital Office Advance Benefits
• Core Module: – DMS, Archiving, Workflow, FullText
• Add-In Module:– Email Archiving– Document Compression and Security– ERP Integration– Replication– Automatic Form Recognition– Other Application Integration– Etc
Modular SolutionModular Solution