workday brief: supervisory organizations brief... · workday briefs provide an introduction to...

WorkdayBrief:SupervisoryOrganizations–11/30/2017–VisitWorkday.utexas.eduformore

WorkdayBriefsprovideanintroductiontobasicWorkdayconcepts.

ThisWorkdayBriefcoversSupervisoryOrganizations(SupOrgs),theirstructure,andtheconceptofWorkdayStaffingModels.

TotherightisanexampleofanorganizationalchartinWorkday,whichisavisualrepresentationofaSupOrg.

EachSupOrgwillhaveaSupOrgManager.AnyonewhoreportstothatSupOrgManagerwillappearbeneaththeSupOrgManagerintheorgchart.

MoreonSupervisoryOrganizations

ü SupOrgsaretherequiredprimaryorganizationstructureofWorkdayHCM.ü Theywerebuiltfromthe“ReportstoPosition”IDstructureinHRMS.ü SupOrgsrequireaStaffingModelofeitherPositionManagement(PM)orJobManagement(JM).ü PositionsonlyexistwithinSupOrgs.ü MembersarethepeopleinthePositions,andtheywillreporttotheManageroftheSupOrg.

WorkdayBrief:SupervisoryOrganizations

SupOrgManager

SupOrgMembers

SupOrgshaveastandardizednamingconvention.BelowisanexampleofhowtoreadandunderstandSupOrgnames.

WorkdayBrief:SupervisoryOrganizations–11/30/2017–VisitWorkday.utexas.eduformore

MoreonStaffingModels

AnyonehiredattheuniversitywillbehiredintoaSupOrgwithoneoftwoStaffModels.

• PositionManagement(PM)StaffingModelo PMcantrackwhohasbeeninasinglepositionovertime.o Apositioncanbekeptopenwhenaworkerterminatesortransferstorehiresomeoneelseinto

thatposition.o PMSupOrgsarefortrackingvacant/openpositions--suchasStaffandTenured/TenureTrack

Faculty.

• JobManagement(JM)StaffingModel

o JMjobscanbeeasilyaddedintoyourorganizationwithoutneedingtocreateaposition.o Positonsrequireaworker,orelsetheycannotexist.o Jobsarenotopenpositionsintheorganization,sothepositionswillgoawayoncetheworkeris

nolongeractive.o ThereisnolimitonthenumberofJobsthatcanbefilled.o Lessmaintenanceisrequiredofthedefinitionsforindividualpositions.o JMwillNOTtrackwhohasbeeninasinglepositionovertime.o JMcantrackwhohasheldaJobintheSupOrgovertime.

1. Example:aPMorganizationwithanAdministrativeAssistantpositioncantrackthatpositionovertime.

2. Example:inHRMS,onlypositionsthatarebudgetedareeligibleforbudgetaryfunding.Thesepositionsare–tenure/tenuretrackfaculty,A&P,andClassified.

JMisbestforStudentWorkers,ContingentWorkers,VariableWorkers,FacultySummerAssignments,Nonemployees(UTAffiliate,IndependentContractors,etc.)andNon-TenureTrackFaculty(becausethesearepositionsthatarenoteligibleforbudgetaryfunding).