workday brief: supervisory organizations brief... · workday briefs provide an introduction to...

Workday Brief: Supervisory Organizations – 11/30/2017 – Visit Workday.utexas.edu for more Workday Briefs provide an introduction to basic Workday concepts. This Workday Brief covers Supervisory Organizations (Sup Orgs), their structure, and the concept of Workday Staffing Models. To the right is an example of an organizational chart in Workday, which is a visual representation of a Sup Org. Each Sup Org will have a Sup Org Manager. Anyone who reports to that Sup Org Manager will appear beneath the Sup Org Manager in the org chart. More on Supervisory Organizations ü Sup Orgs are the required primary organization structure of Workday HCM. ü They were built from the “Reports to Position” ID structure in HRMS. ü Sup Orgs require a Staffing Model of either Position Management (PM) or Job Management (JM). ü Positions only exist within Sup Orgs. ü Members are the people in the Positions, and they will report to the Manager of the Sup Org. Workday Brief: Supervisory Organizations Sup Org Manager Sup Org Members Sup Orgs have a standardized naming convention. Below is an example of how to read and understand Sup Org names.

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WorkdayBrief:SupervisoryOrganizations–11/30/2017–VisitWorkday.utexas.eduformore

WorkdayBriefsprovideanintroductiontobasicWorkdayconcepts.

ThisWorkdayBriefcoversSupervisoryOrganizations(SupOrgs),theirstructure,andtheconceptofWorkdayStaffingModels.

TotherightisanexampleofanorganizationalchartinWorkday,whichisavisualrepresentationofaSupOrg.

EachSupOrgwillhaveaSupOrgManager.AnyonewhoreportstothatSupOrgManagerwillappearbeneaththeSupOrgManagerintheorgchart.

MoreonSupervisoryOrganizations

ü SupOrgsaretherequiredprimaryorganizationstructureofWorkdayHCM.ü Theywerebuiltfromthe“ReportstoPosition”IDstructureinHRMS.ü SupOrgsrequireaStaffingModelofeitherPositionManagement(PM)orJobManagement(JM).ü PositionsonlyexistwithinSupOrgs.ü MembersarethepeopleinthePositions,andtheywillreporttotheManageroftheSupOrg.

WorkdayBrief:SupervisoryOrganizations

SupOrgManager

SupOrgMembers

SupOrgshaveastandardizednamingconvention.BelowisanexampleofhowtoreadandunderstandSupOrgnames.

Page 2: Workday Brief: Supervisory Organizations Brief... · Workday Briefs provide an introduction to basic Workday concepts. This Workday Brief covers Supervisory Organizations (Sup Orgs),

WorkdayBrief:SupervisoryOrganizations–11/30/2017–VisitWorkday.utexas.eduformore

MoreonStaffingModels

AnyonehiredattheuniversitywillbehiredintoaSupOrgwithoneoftwoStaffModels.

• PositionManagement(PM)StaffingModelo PMcantrackwhohasbeeninasinglepositionovertime.o Apositioncanbekeptopenwhenaworkerterminatesortransferstorehiresomeoneelseinto

thatposition.o PMSupOrgsarefortrackingvacant/openpositions--suchasStaffandTenured/TenureTrack

Faculty.

• JobManagement(JM)StaffingModel

o JMjobscanbeeasilyaddedintoyourorganizationwithoutneedingtocreateaposition.o Positonsrequireaworker,orelsetheycannotexist.o Jobsarenotopenpositionsintheorganization,sothepositionswillgoawayoncetheworkeris

nolongeractive.o ThereisnolimitonthenumberofJobsthatcanbefilled.o Lessmaintenanceisrequiredofthedefinitionsforindividualpositions.o JMwillNOTtrackwhohasbeeninasinglepositionovertime.o JMcantrackwhohasheldaJobintheSupOrgovertime.

1. Example:aPMorganizationwithanAdministrativeAssistantpositioncantrackthatpositionovertime.

2. Example:inHRMS,onlypositionsthatarebudgetedareeligibleforbudgetaryfunding.Thesepositionsare–tenure/tenuretrackfaculty,A&P,andClassified.

JMisbestforStudentWorkers,ContingentWorkers,VariableWorkers,FacultySummerAssignments,Nonemployees(UTAffiliate,IndependentContractors,etc.)andNon-TenureTrackFaculty(becausethesearepositionsthatarenoteligibleforbudgetaryfunding).

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