ess payroll guide 2015
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University College Cork
UCC Employee Self Service User Guide Version 1.5
UCC ESS –User Guide 2015
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How to Access UCC Employee Self Service (ESS)
1. Type the following URL into a web browser http://www.ucc.ie/en/ess
2. This brings you to the main UCC Employee Self Service (ESS) webpage
3. Click on ESS Login
This will open the Core Portal ESS@UCC login page
Staff can securely access ESS using any browser.
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How to Log In to UCC Employee Self Service (ESS)
4. Enter your Staff Number in the log in box provided
5. Then click on the link Request Password Reset as highlighted above to receive a
password for ESS. (this step is only required for the first log in or for password reset).
6. The following message appears
7. Enter your Staff Number in the Staff Number Field
8. Enter your Date of Birth
9. Click Reset Password
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10. An email will automatically be sent to your UCC email account asking you to click
on a link in the email to change your password
11. The email will appear in your UCC Inbox from noreply@ucc.ie as below
12. Open the email and click on the first link below in the email to activate your new ESS
password.
13. The screen below opens
14. Enter your PPS no.
15. Enter your chosen password and confirm this password
16. Click Set Password
17. The following screen appears
Click on the link to activate your ESS
password
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18. The UCC ESS Employee Dashboard opens
The dashboard opens on the Payment tab with widgets for My Payslip, Tax Detail,
P60, Bank a/c details & Important Dates
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UCC Employee Dashboard & Navigating Options
Dashboards
Employee Dashboard This shows the payment details and
is the home page that appears on
log in. Use this menu to navigate
back to the home page at any time.
Payment – Allows access to pay
related details
My Profile – Allows access to
personnel details i.e. Next of Kin,
Contacts, Dependants
My Time
– Allows
view
access to
leave
details
Important Dates
Pay Day – Date of
your next Pay Day
Time Off – Your
next Annual Leave
Date booked.
My Payslips –
Shows the latest
payslip
information
Employee Name
(Jane Doe)
My Profile– allows access
to personnel details
Change Password - allows
you to update your
password at any time.
Currently, you cannot
reset your password
remotely.
Account Security – allows
you to view recent account
activity
Log Out – Use to Log out
of current session
P60 Documents –
Shows the previous
P60’s
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View My Payslips
The pay details on the My Payslips widget is hidden for security reasons
1. To view the Net pay click on Display Pay Summary
2. You will be asked to enter the password which you used to log into ESS
3. Click confirm to view payslip details
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Payment
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What information is available in the Payment Screen
Payment gives access to the following
My Payslip Detail – View & Print Option on each payslip
Important Dates – View Only
My Bank Accounts - View only
Tax Detail – View Only
P60 Documents – View and Print Option on each P60
Why are there sections that say ‘You do not have access to this option’?
ESS is an ‘off the shelf’ package supplied with the CoreHR system. For operational purposes
not all options are turned on for UCC staff at the moment. In-line with the university’s
strategic plan for delivering secure information via web based self-service applications; HR
in conjunction with the Computer Centre will be further developing the services available
through ESS.
My Payslips
Shows current and Previous Payslips
Open the current Payslip by clicking on Display Pay Summary
You will be requested to enter your password as follows
Click on Display
Pay Summary to
open Current
Payslip
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Enter Password and click on confirm and your most recent payslip details will be shown,
click on Full Payslip to open.
Click On Print Payslip to print
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Tax Detail
Important Dates
Pay Day – the next payroll day
Time Off – booked
P60 Documents
Allows you to view you current P60 and all P60’s issued since 2012
Shows details
of your PPS
number, PRSI
Class, Tax
Credit, Cut off
point, Tax Basis
and USC Status
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My Bank Accounts
Allows you to view the current bank account details we have on file.
If you wish to change this account please contact the payroll office as we need an original
signature in order to apply a change of bank account.
Support
Please email all Personnel/Leave related queries to hrqueries@ucc.ie
Please email all Payslip related queries to payrollqueries@ucc.ie
If your account is locked or you have browser or remote access problems please email
helpdesk@ucc.ie
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