ess payroll guide 2015

University College Cork

UCC Employee Self Service User Guide Version 1.5

UCC ESS –User Guide 2015

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How to Access UCC Employee Self Service (ESS)

1. Type the following URL into a web browser http://www.ucc.ie/en/ess

2. This brings you to the main UCC Employee Self Service (ESS) webpage

3. Click on ESS Login

This will open the Core Portal ESS@UCC login page

Staff can securely access ESS using any browser.

http://www.ucc.ie/en/ess


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How to Log In to UCC Employee Self Service (ESS)

4. Enter your Staff Number in the log in box provided

5. Then click on the link Request Password Reset as highlighted above to receive a

password for ESS. (this step is only required for the first log in or for password reset).

6. The following message appears

7. Enter your Staff Number in the Staff Number Field

8. Enter your Date of Birth

9. Click Reset Password


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10. An email will automatically be sent to your UCC email account asking you to click

on a link in the email to change your password

11. The email will appear in your UCC Inbox from [email protected] as below

12. Open the email and click on the first link below in the email to activate your new ESS

password.

13. The screen below opens

14. Enter your PPS no.

15. Enter your chosen password and confirm this password

16. Click Set Password

17. The following screen appears

Click on the link to activate your ESS

password

mailto:[email protected]


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18. The UCC ESS Employee Dashboard opens

The dashboard opens on the Payment tab with widgets for My Payslip, Tax Detail,

P60, Bank a/c details & Important Dates


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UCC Employee Dashboard & Navigating Options

Dashboards

Employee Dashboard This shows the payment details and

is the home page that appears on

log in. Use this menu to navigate

back to the home page at any time.

Payment – Allows access to pay

related details

My Profile – Allows access to

personnel details i.e. Next of Kin,

Contacts, Dependants

My Time

– Allows

view

access to

leave

details

Important Dates

Pay Day – Date of

your next Pay Day

Time Off – Your

next Annual Leave

Date booked.

My Payslips –

Shows the latest

payslip

information

Employee Name

(Jane Doe)

My Profile– allows access

to personnel details

Change Password - allows

you to update your

password at any time.

Currently, you cannot

reset your password

remotely.

Account Security – allows

you to view recent account

activity

Log Out – Use to Log out

of current session

P60 Documents –

Shows the previous

P60’s


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View My Payslips

The pay details on the My Payslips widget is hidden for security reasons

1. To view the Net pay click on Display Pay Summary

2. You will be asked to enter the password which you used to log into ESS

3. Click confirm to view payslip details


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Payment


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What information is available in the Payment Screen

Payment gives access to the following

My Payslip Detail – View & Print Option on each payslip

Important Dates – View Only

My Bank Accounts - View only

Tax Detail – View Only

P60 Documents – View and Print Option on each P60

Why are there sections that say ‘You do not have access to this option’?

ESS is an ‘off the shelf’ package supplied with the CoreHR system. For operational purposes

not all options are turned on for UCC staff at the moment. In-line with the university’s

strategic plan for delivering secure information via web based self-service applications; HR

in conjunction with the Computer Centre will be further developing the services available

through ESS.

My Payslips

Shows current and Previous Payslips

Open the current Payslip by clicking on Display Pay Summary

You will be requested to enter your password as follows

Click on Display

Pay Summary to

open Current

Payslip


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Enter Password and click on confirm and your most recent payslip details will be shown,

click on Full Payslip to open.

Click On Print Payslip to print


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Tax Detail

Important Dates

Pay Day – the next payroll day

Time Off – booked

P60 Documents

Allows you to view you current P60 and all P60’s issued since 2012

Shows details

of your PPS

number, PRSI

Class, Tax

Credit, Cut off

point, Tax Basis

and USC Status


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My Bank Accounts

Allows you to view the current bank account details we have on file.

If you wish to change this account please contact the payroll office as we need an original

signature in order to apply a change of bank account.

Support

Please email all Personnel/Leave related queries to [email protected]

Please email all Payslip related queries to [email protected]

If your account is locked or you have browser or remote access problems please email

[email protected]




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