Employee Self-Service (ESS)

User Guide Book

Human Resources Office

1 October 2013

How to login ?

Link: https://eleave.twc.edu.hk

Access at workplace or at home

https://eleave.twc.edu.hk/

If forgot password,

request password by

clicking

“Request Password”

1. Input Staff No (8-digit)

2. Password = Your HKID

(for first time login)

e.g. HKID = K123456(7)

Password = K123456

1. Input Staff No (8-digit)

2. Input HKID No 3. Click “Submit”

1. Home – Go to Home Page

2. Disclaimer

3. Guide Book – Guide Book for ESS

4. Change Password – Change your own

password

5. Logout – Logout ESS

How to access your personal information?

For Enquiry: select specific page(s) from

Personal and Job Enquiry

Example:

By clicking “Personal Enquiry – Education Qualification”

How to check your medical claims records

Medical claims record will update monthly

1. Select Year

2. Click “Submit”

to generate

Staff

Spouse

Dependent

Dependent

Medical Claims

Details

How to access your payslip?

Payroll Payslip will be ready on the pay date

View Payslip: select Payslip from Payroll Enquiry

1. Select Year and

Month 2. Click “Submit”

to generate

Click print to print

payslip

Payment Details

MPF Contribution

Details

How to access your taxation Form (IR56B)?

HRO send Email to inform availability

View IR56B Form: select Taxation (IR56B)

from Payroll Enquiry

1. Select Fiscal

Year

2. Click submit to

generate Taxation Form

IR56B

Click print to print

Taxation IR56B

Form

If you need official signature or company chop from HRO, please contact HRO

Will show the total

amount of MPF

contribution in the

fiscal year

How to update your personal information?

Self Change: select specific page(s) for

Self Change

Example:

By clicking “Self Change – Address / Phone”

Change Residential

Address

Change Correspondence

Address

Change Home

Phone No

Change Mobile

Phone No

Click “Submit” to

modify record

E-mail will be sent to HRO for the change of

information

How to view your Leave Balance and Leave Details?

Select

1. Reports - Leave Balance to view the annual leave balance

2. Reports – Leave Application Check List to view the leave records by month

Remarks: If you are the leave approver, you can also view your subordinate(s) leave records

Choose the period of leave record

you want

(Default period from 1 Sep to 31 Aug)

Current Year Entitlement

TWC: 1 Sep to 31 Aug

Last Year Balance

(Carry Forward)

No. of Leave(s) Taken

during the year Leave Balance

for the year

Leave taken details for the selected

period

Leave Balance Reports

Leave Application Detail Reports

Leave Taken details for the selected

period month by month

How to apply leave?

Select Application – Apply / Cancel Leave

1. Select Date from the

above calendar, Leave Type

and Remarks if any

2 “” indicate to provide

supporting documents (e.g.

sick leave certificate)

View Leave balance 3. Click “Submit” to

submit leave

application

Please pass the original

supporting document

to HRO via HoD

E-mail will be sent to staff and

approver about the leave

application

Annual Leave entitlement is accrual

till year end or end of contract,

whichever is earlier.

Sick Leave entitlement is accrual till

the current month end

Remarks

1. Special Leave and No Pay Leave– Submit Leave Application Form (paper) to

President for special approval.

2. Manual Worker (e.g. OA, Driver) – Staff can either submit Leave Application

Form (paper) to direct supervisor or authorize direct supervisor to apply leave

in ESS, please inform HRO for authorization setting.

How to cancel leave?

Select Application – Apply / Cancel Leave

Click the leave cancel date

1. “” to cancel leave

2. Click “Submit” to

submit leave

cancelation

If you are a leave approver……

How to approve / reject leave?

Select Application / Approval – Approve / Reject Leave

Click all to view all

outstanding leave approval

record(s)

Click to approve or reject leave

Click “Submit” to complete the

approval

Click to check leave balance of individual staff

If you are a leave approver……

How to delegate the authority when out of office?

Select Delegate Authority

Click “ADD”

1. Select appropriate

Supervisor Group if more

than one

2. Search delegated staff

3. Select Leave Start

Date and End Date

4. Click “ADD”

Leave flow

Apply / Cancel Leave

R: Reject A: Approve Y: Yes N: No

End