egis working group meeting march 18th, 2013 3/18/20131

EGIS Working GroupMeeting

March 18th, 2013

3/18/2013 1

Agenda

1. PAO Tax Parcel Viewer Demo

2. Staff News

3. MapGuide Retirement Strategy Update

4. MapGuide Solution Design Status

5. Q1 Release Status

6. Data Migration Schedule

7. Q2/Q3 Work Program

8. Eligible Agency Agreement Review

3/18/2013 2

DemoPAO Tax Parcel Viewer

3/18/2013 3

http://paogisvrt2/paotpv/default.htm

Staff News

3/18/2013 4

MapGuide Retirement StrategyUpdate

Rationale

Loss of MapGuide / Oracle Spatial expert

Loss of institutional knowledge critical to executing data migration

Need to minimize investment of scarce resources in the legacy system and to focus energy on transitioning to the Esri platform

3/18/2013 5

MapGuide Retirement StrategyUpdate

Three PartsArcGIS Online Rollout

Data Migration

Solution Implementation

3/18/2013 6

MapGuide Retirement StrategyUpdate

Rollout ArcGIS Online

Rollout to Working Group and some delegates by 3/15

Focus group webinars for training. Bikes & Trails for sample data, week of 3/18

Initially ArcGIS Online will take advantage of Esri base map data and data imported by end users

3/18/2013 7

MapGuide Retirement StrategyUpdate

Data MigrationMigrate legacy data into the Esri database prior to April 1st, 2013

Includes Planning, Emergency Management, Public Safety Services, and Base data

DEI and Web Enforcer data (vendor-timeframe TBD)

Institute data editing in the Esri database, April 1st

Suspend backfill of data from Esri back to MapGuide/Munsys

Manual dual entry if data must be updated in MapGuide

BTS Bureau performs Esri editing until data stewards assume responsibility

Schedule Esri training to support data stewards commencing Esri editing

3/18/2013 8

MapGuide Retirement StrategyUpdate

Solution ImplementationConnect ArcGIS Online and ArcGIS Desktop to eGIS data by April 1st

Planning, Emergency Management, Public Safety Services, and Base data

Implement Pinellas Base map to ArcGIS Online and ArcGIS Desktop by April 1st

Implement Esri software apps and DEI data migration by July 1st **Esri partner to perform data migration for DEI datasets

Environmental, Public Works (Non-EAM)

Esri partners to replace critical MapGuide functionsConnect ArcGIS Online and ArcGIS Desktop to DEI data by July 1st **

** Target date, pending vendor negotiation

3/18/2013 9

MapGuide Retirement StrategyUpdate

3/18/2013 10

MapGuide Retirement StrategyUpdate

Implementation Funding

BCCTSC authorized $60,000 funding for MapGuide Replacement implementation services.

3/18/2013 11

MapGuide Retirement StrategySolution Design

3/18/2013 12

Q1 Release Update

Go Live Date Moved from 4/1 to 4/15 Precipitated by resource constraints

Reviewed with eGIS SC on 4/4

Print function deferred temporarily from Know Your Zone

3/18/2013 13

Q1 Release Update - Dashboard

3/18/2013 14

RELEASE PROJECT: 2013-Q1 R493952WG CANDIDATES IDENTIFIED DONE 12/20/2012 ATP = Approval To Proceed

EFFORT ESTIMATES VS. AVAILABILITY DONE 1/7/2013 BTS = Business Technology ServicesWG RECOMMENDATION DONE 1/8/2013 UAT = User Acceptance Test

BTS ATP GATE 1 DONE 1/15/2013 WG = eGIS Working GroupSTEERING COMMITTEE APPROVAL DONE 1/10/2013

REQUIREMENTS /DESIGN PEER REVIEW DONE 1/23/2013BUILD PEER REVIEW  

TEST / IMPLEMENTATION PEER REVIEW  BTS ATP GATE 5  

GO-LIVE   4/15/2013 Revised TargetLESSONS LEARNED  

SUB-PROJECTS: REQUEST TICKET

REQUIREMENTS COMPLETE

DEV / CONFIG COMPLETE UAT COMPLETE IN PRODUCTION

#60 Legacy MapGuide Retirement (requirements gathering and solution design) R426456 DONE   N/A N/A

#61, #61a, #61b

Emergency Management MapGuide retirement -  Hurricane Evacuation Lookup (Know Your Zone) R485592 DONE      

#62 Justice CCMS Project Request - Subpoena/Warrants GIS Interface - Prototype Only R485593 DONE DONE   N/A

#58 Public Safety Services (PSS) DEV environment R485595 DONE DONE    #9a Parcel Viewer R475617 DONE      #57 ArcGIS On-Line - Research Only R485597 DONE      #25 Community Map - Initial Set-Up Only R485598 N/A      #27 Configuration Manual - Final BTS Review N/A N/A DELAYED    

ArcGIS Online (AGO) Schedule

3/18/2013 15

Data Migration (Wave 1) Schedule

Other Esri Training – Working instructor schedule availability with Esri (Heather) Migrate DEI Data (Wave2) – Schedule pending contract negotiation with Esri partner / vendor (Jason) Migrate EAM-GIS Data – Schedule TBD (EAM Project)

Training and Communication

Preliminary Survey Results

Preliminary Training Plan

Draft Newsletter, Approve at 4/2 Working Group Meeting

3/18/2013 16

Next Steps

Distribute Requirements Detail to Working Group For MapGuide Retirement Solution Design, by 3/22

Final Recommendation for MapGuide Retirement Solution Design Critical input to contract negotiation with Esri partner / vendor

Working Group Meeting on 4/2

3/18/2013 17

Q2-Q3 Work Program

Two Major Components

Esri Partner for MapGuide Retirement

Contract Negotiations, Mid April TARGET

Kickoff Workshop, Mid April TARGET

Detailed Schedule To Be Completed

Other Q2/Q3 Candidates

e.g., EAM-GIS Workshops

3/18/2013 18

Q2-Q3 Work Program –What will BTS Technical Resources Do?

Technical oversight (solution architecture and compliance)

Support Partner with access to eGIS resources such as test databases, and other technical tasks, etc.

Integrate Partner configured solutions into eGIS infrastructure

Coordination of UAT and Peer Reviews

Execution of production rollout

Other Candidates for Q2/Q3 (outside of vendor scope)

3/18/2013 19

Eligible Agency Agreement Review

3/18/2013 20

Open Discussion

3/18/2013 21