alvin independent school district board of trustees ... · 9/18/2010 · alvin independent school...

ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES

REGULAR BOARD MEETING

October 9, 2018

Official Agenda

7:00 PM

1. Call Meeting to Order and Establish Quorum

2. Invocation

3. Pledge of Allegiance

4. Introduction of Greeters 3

5. Commendations 4

6. Presentations

A. Templeton Demographics 8

7. Open Forum - Information Only

8. Consent Agenda - Action Items

A. Request to Consider Approval of Board Minutes 9

B. Request to Consider Approval of Donation 14

C. Request to Consider Approval for Award of Contract Submissions RFP 19

D. Request to Consider Approval of Contract Consultant Proposal for Off Duty Police Personnel

RFP

24

E. Request to Consider Approval of 2018-2019 JJAEP Memorandum of Understanding 28

F. Request to Consider Approval of TASB Policy Update 111 47

9. Request to Consider Approval of Application and ADA Funding of the Optional Flexible

School Day Program - Operations / Action Item

63

10. Request to Consider Approval of Credit by Examination Resolutions - Operations Action

Item

79

11. Request to Consider Approval of Targeted Improvement Plans - Operations Action Item 84

12. Request to Consider Approval of Award of Contract for Construction of Roadway

Improvements and Traffic Signal to Serve Alvin ISD's Bob & Betty Nelson Elementary -

Business Action Item

91

13. Request to Consider Approval of Employment of Personnel - Personnel Action Item 94

14. Request to Propose Termination of Term Contract Employee During Contract Year -

Personnel Action Item

95

15. Superintendent's Report

16. Future Agenda Items

17. Adjournment

If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a

closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or

session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be

held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the

meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following

sections and purposes:

Texas Government Code Section:

551.071 Private consultation with the board’s attorney.

551.072 Discussing purchase, exchange, lease, or value of real property.

551.073 Discussing negotiated contracts for prospective gifts or donations.

551.074 Discussing personnel or to hear complaints against personnel.

551.075 To confer with employees of the school district to receive information or to ask

questions.

551.076 Considering the deployment, specific occasions for, or implementation of, security

personnel or devices.

551.082 Considering the discipline of a public school child, or complaint or charge against

personnel.

551.083 Considering the standards, guidelines, terms, or conditions the board will follow, or will

instruct its representatives to follow, in consultation with representatives of employee

groups.

551.084 Excluding witnesses from a hearing.

Should any final action, final decision, or final vote be required in the opinion of the School Board with

regard to any matter considered in such closed or executive meeting or session, then the final action, final decision,

or final vote shall be either:

(a) In the open meeting covered by the Notice upon the reconvening of the public meeting; or

(b) at a subsequent public meeting of the School Board upon notice thereof; as the School Board shall

determine.

Alvin Independent School District

October 9, 2018

To AISD Board of Trustees

Agendum

Greeters

Category Greeters

Resource Personnel Daniel Combs, Communications

Attachments None

Rationale The Greeters for the evening are members of the cast of the west-side District Musical, The Music Man Kids.

Budget Implications

None

Recommendation or

Proposed Motion

None

3

Alvin Independent School District October 9, 2018


Agendum

Student & Faculty Commendation

Category Recognition

Resource Personnel Dr. Buck Gilcrease, Superintendent Daniel Combs, Communications

Attachments None

Rationale

Student Commendations

TMEA All-State Jazz:

The following band students from all three high schools

represent the very best in Alvin ISD in the TMEA All-State Jazz regional auditions. In addition to these top chair assignments

for Region Jazz, please help me congratulate Alvin High

School's Rennyn Bradford who is an Area Qualifier on the Bass Trombone, and Shadow Creek High School's Jareth Koerner,

also an Area Qualifier on the Trumpet.

SCHS- Jareth Koerner, Trumpet, 5th Chair Region Jazz,

Area Qualifier

SCHS- Alex Willis, Bass guitar, 2nd Chair Region Jazz

AHS- Rennyn Bradford, Bass Trombone, 2nd Chair Region Jazz, Area Qualifier

MHS-Samuel Williams, Drum Set, 3rd chair Region Jazz

MHS- Andrew Hoang, Piano, 2nd Chair Region Jazz MHS- Zachary Riha, Alto Saxophone, 3rd Chair Region Jazz

Band Directors: SCHS-Josh Mooney

AHS- Chad Bowen

MHS, Nathan Pair

National Merit Scholarships:

After taking the PSAT exam in the fall of 2017, two Alvin ISD

students have been named National Merit Semifinalists and are moving on in the scholarship competition. Six students have

been named National Merit Commended Students and nine

have received National Hispanic Recognition.

Cara Maxwell, Manvel High School – National Merit Semifinalist

Kelvin Doe, Shadow Creek High School – National Merit

Semifinalist

4

Joshua Coltrin, Manvel High School – National Merit

Commended Hannah Kennon, Manvel High School – National Merit

Commended

Kristina Sherrill, Shadow Creek High School – National

Merit Commended Malithy Wimalasooriya, Shadow Creek High School –

National Merit Commended

Connor Stump, Shadow Creek High School – National Merit Commended

Erica Gonzalez, Alvin High School – National Merit

Commended Noemi Pulido, Shadow Creek High School – National

Hispanic Recognition

Thomas McClintic, Manvel High School – National Hispanic

Recognition Anahi Altamirano, Manvel High School – National Hispanic

Recognition

Chamile Diaz, Manvel High School – National Hispanic Recognition

Gustavo Garcia, Alvin High School – National Hispanic

Recognition Erica Gonzalez, Alvin High School – National Hispanic

Recognition

Brittany Hernandez, Alvin High School – National Hispanic

Recognition Emma Metcalf, Alvin High School – National Hispanic

Recognition

Andrew Talley, Alvin High School – National Hispanic Recognition

Grand and State recognized Duke/TIP students:

The Duke University Talent Identification Program (Duke TIP) is a nonprofit organization dedicated to serving academically

gifted and talented youth. Duke TIP works with students, their

families, and educators to identify, recognize, challenge, engage, and help students reach their highest potential.

Nolan Ryan Jr. High: Nitin Achuta

Ricardo Castro

Muneeza Cheema

Caleb Chirayil Jacoby Johnson

David (Arturo) Li

Sandhya (Sandy) Mahesh Sydney Mathew

Narayan Naidu

Althea Nigos

5

Michael Pham

Mayuri Srivaths Sean Stewart

Joseph Suess

Pranav Vullanki

Ethan Wiltz

Rodeo Palms Jr. High:

Isabella Cortes Andrew Dewalt

Andrew Dongchau

Anthony Dongchau Oluwatomi Idowu

Andrew Mooney

Ryan Piansay

Frances Watson Yousef Zamil

Manvel Jr. High: Kirsten Cabalonga

Alexander Yurus

Harby Jr. High:

Gracey Kettler

Lizzie Scales

Alvin Jr. High:

Jaretzy Loera

Community Commendations

2018 Media Honor Roll

Alvin ISD nominated The Alvin Sun for the 2018 Media Honor

Roll by the Texas Association of School Boards. This publication has been recognized for fair and balanced reporting, providing

valuable information to the community about public schools,

their students, parents, and patrons.

David Rupkalvis, Alvin Sun

6

CPR Books

Alvin ISD would like to extend our sincere appreciation to

Constable Buck Stevens and the Pearland Area Citizens Corps

(PACC). On behalf of the PACC, Constable Stevens reached out

to Alvin ISD to see how they could support every student obtain CPR training before they left school. After working with Alvin

ISD curriculum directors, the needed resources were identified

and have been provided for use at campuses throughout Alvin ISD. Thank you to both the Pearland Area Citizens Corps and to

Constable Buck Stevens for your leadership and for the

generous donation. Buck Stevens, Constable

Back to School Event Supporters

On August 11, right before the start of the school year, the Thelma Ley Anderson YMCA, the Alvin Family Community

Center, and the First Presbyterian Church of Alvin joined forces

to organize a Back to School event where they distributed backpacks and school supplies, provided free health services,

school clothes, and other community resources to over 2,000

Alvin ISD students.

Alvin ISD appreciates the efforts of the YMCA, the AFCC, and

the First Presbyterian Church of Alvin for providing these

resources to our families, and for leading other community and civic organizations such as Ascend Performance Materials, Alvin

Sunrise Rotary, Marguerite Edwards Civic Improvement

Trust of Alvin, The Community Foundation of Brazoria County, The Davis Day Foundation, and HEB into supporting this event

with their generous donations and volunteers.

Ms. Jami Huygens - Thelma Ley Anderson YMCA

Ms. Bel Sanchez - AFCC Pastor Craig King - First Presbyterian Church of Alvin

District Goal(s) None

Budget Implications

None

Recommendation or Proposed Motion

That a commendation be presented to the students listed above.

7


October 9, 2018


Agendum

Presentation by Templeton Demographics Related to Changing District Residential Forecast and Future Enrollment Growth

Projections

Category Presentation

Resource Personnel Patrick Miller, Associate Superintendent, Student Learning

Environment

Attachments None

Rationale

Bob Templeton, President of Templeton Demographic will be

presenting Alvin ISD enrollment projection forecast. The

presentation provides planning data and awareness of future student enrollment compared to available campus student

capacity.

District Goal(s) Fiscal Responsibility and District Vision

Budget Implications

N/A

Recommendation or

Proposed Motion

None

8

On September 11, 2018 at 7:00

PM the Alvin Independent School

District Board of Trustees met for a

Regular Meeting at Liberty Alumni

Hall, Iowa Colony, with the following

members present:

Nicole Tonini, Cheryl Harris, Earl Humbird, Vivian Scheibel, Tiffany Wennerstrom, Regan Metoyer and Julie Pickren. Dr. Buck Gilcrease, Superintendent of

Schools and other administrative

staff were also present.

ITEM #1 - CALL TO ORDER

President Tonini called the meeting

to order and stated that a quorum of

Board members was present, notice

was duly posted, and the meeting

was called to order in accordance

with the Texas Open Meetings Act,

Texas Government Code Section

551.001.

VISITORS

A complete list of registered guests

is available in the office of the

Superintendent.

ITEM #2 - INVOCATION & PLEDGE OF ALLEGIANCE

Trustee Harris gave the invocation

and led the Pledge of Allegiance.

ITEM #3 – GREETERS

The Greeters for the evening were

members of the Alvin ISD AVID

Program.

ITEM #4 – COMMENDATIONS

STUDENT COMMENDATIONS Alvin High School MCJROTC

Recognized for helping Veteran

Elmer Branch after Hurricane

Harvey.

ITC United Fighting Arts Federation World Championship

Over the summer Kickstart

sponsored eleven students to attend

the ITC United fighting Arts

Federation World Championship

competition hosted by Chuck Norris

in Las Vegas, NV.

Students that placed are as follows:

Shianna McClendon / ASSETS

Ricardo Medina / MHS

Gerardo Romero / SCHS

Emeri LeClair / MHS

Nathan Gamino / SCHS

Anthony Hoang / SCHS

Gabriel Gonzalez / McNair JH

Jase Adkins / MHS

Heidi Funes / SCHS

They are coached by Caesar Paz.

2018 Lone Star Leadership Academy

Fourteen outstanding Alvin ISD 4-

8th grade students participated in

Education in Action’s Summer

Leadership Academy. Students who

participated are as follows:

Ashlynn Holley, Allison Forbes, Kyle

Morris, Ignacio Gomez, Leland

White, Mia Navarro, Addie Fusig,

Alonzo Abara, Paris Gabriel, Mia

Luhrsen, Christian Miller, Aundre

Amboree, Ruby Kloss and Ainsley

Niven.

STAFF COMMENDATIONS The “Making a World of Difference” Award

The Leukemia & Lymphoma Society

recognized Alvin Elementary (Tracy

Olvera) for its participation in the

Pennies for Patients program which

was led by Ms. Gilbert. The campus

raised $10,090.07 towards blood

cancer research.

Rodeo Palms Teacher Publishes Book

Alexis Anderson, 8th Grade ELA

teacher wrote and published

“Jermany Makes the Team” –

RReegguullaarr BBooaarrdd MMeeeettiinngg SSeepptteemmbbeerr 1111,, 22001188

9

Regular Board Meeting September 11, 2018

dedicated to her oldest son,

Jermany Washington, Jr.

ITEM #5 – PRESENTATION

Schematic Design for Junior High School #8

The community provided funding for

land and partial design of Jr. High

#8 with approval of the 2015 Bond

Election.

Stantec Architects developed the

schematic design for the Alvin Jr.

High #8

ITEM #6 – OPEN FORUM

The following addressed the Board

of Trustees:

John Burke – Pearland Aquatics

extended its appreciation to Alvin

ISD for its continued support.

Richard Keck – Extended his

appreciation to Alvin ISD and noted

how Alvin ISD is the best part of

Shadow Creek Ranch.

ITEM #7 – REQUEST TO CONSIDER APPROVAL OF CONSENT AGENDA ITEMS A – G

Trustee Harris made a motion to

approve Consent Agenda Items A –

G. Trustee Metoyer Peterson

seconded the motion. Motion

carried unanimously (7-0). ITEM A – REQUEST TO CONSIDER APPROVAL OF BOARD MINUTES

The following minutes were

presented to the Board of Trustees

for approval:

August 14, 2018

September 5, 2018

ITEM B – REQUEST TO CONSIDER APPROVAL OF PROPERTIES IN TRUST

The Board was asked to accept the

recommendation of the Brazoria

County Property Tax Resale

Committee to approve the sale of

Property 6436-006-000. Legal Desc. Masterson (A0100 F Moore) Lot 1A1-

8B-9A-10A-15A-16A-17A-18A Acres 16.262 Taxes Due $15,044.43 Offer $22,600.00 Value $105,420.00

ITEM C – REQUEST TO CONSIDER APPROVAL OF CTE CAREER AND TECHNICAL EDUCATION RFP

Pursuant to Texas Education Code

44.031, contracts for the purchase

of goods and services valued at

$50,000 or more will be presented

for award based on an approved

competitive proposal method. The

RFP for CTE Career and Technical

Education (1809 CTE-Career and

Technical Education Catalog

Discount Proposal) is a non-

exclusive proposal. This proposal is

requested for award under a one

year contract with a two year

renewal extension as long as both

parties agree to the terms of the

contract for use on an as needed

basis and funds are available for

these commodities. Renewal of this

contract is not anticipated until

September, 2021.

ITEM D – REQUEST TO CONSIDER APPROVAL OF FUNDRAISER RFP

Pursuant to Texas Educational Code

44.031, contracts for the purchase

of goods and services valued at

$50,000 or more will be presented

for award based on an approved

competitive bidding method. The

RFP for fundraising (1809

Fundraiser RFP) meets these

requirements and is a non-exclusive

proposal. Four qualified proposals

were received. This proposal is

requested for award under a one

year contract with a two year

renewal extension as long as both

parties agree to the terms of

contract for use on an as needed

basis and funds are available for

these commodities. Renewal of this

contract is not anticipated until

September, 2021.

ITEM E – REQUEST TO CONSIDER APPROVAL OF AWARD OF CONTRACTED SERVICES

Thirty six proposals were received

for service commodity codes as

classified under the Contractor

Consultant Proposals (CCP) for a

one-year non-exclusive award with

the option to renew for an additional

two years. For 2018-2019 school

year.

10

Regular Board Meeting September 11, 2018

ITEM F – REQUEST TO CONSIDER APPROVAL OF CONTRACTED SERVICES FOR OFF DUTY POLICE PERSONNEL RFP

Seventy three proposals were

received for Off Duty Police

Personnel in order to implement

safe and secure guidelines as

requested. The service commodity

code POLICESERV was created

under the Contractor Consultant

Proposals (CCP) for a one year non-

exclusive award with the optional to

renew for an additional two years.

For 2108-2109 school year.

ITEM G – REQUEST TO CONSIDER APPROVAL OF FIRST READING OF TASB POLICY UPDATE 111

TASP Update 111 was presented to

the Board of Trustees for approval of

the first reading

ITEM #8 – REQUEST TO CONSIDER APPROVAL OF REVISIONS TO POLICY EIE (LOCAL)

Primary report card revisions have

been made to include Math,

Science, and Social Studies in

standards-based reporting.

Therefore, Policy EIE (LOCAL)

language needs to be changed to

align with the new report card.

Trustee Wennerstrom made a

motion to approve the revisions to

EIE (LOCAL). Trustee Scheibel

seconded the motion. Motion

carried unanimously (7-0).

ITEM # 9 – REQUEST TO CONSIDER APPROVAL OF CLASS SIZE WAIVER

A waiver was needed for class size

due to the anticipation of exceeding

the 22:1 ratio in one or more

classrooms at the elementary

schools, due to rapid growth in our

district.

Trustee Pickren made a motion to

approve the class size waiver.

Trustee Harris seconded the motion.

Motion carried unanimously (7-0).

ITEM #10 – REQUEST TO CONSIDER EMPLOYMENT OF PERSONNEL

As presented.

Trustee Metoyer Peterson made a

motion to approve the employment

of personnel as presented. Trustee

Pickren seconded the motion.

Motion carried unanimously (7-0).

ITEM #11 – SUPERINTENDENT’S REPORT

Superintendent Gilcrease

highlighted recent and upcoming

district activities.

ITEM #12 – FUTURE AGENDA ITEMS

No future agenda items were

requested.

ITEM #13 – ADJOURNMENT

Trustee Humbird made a motion to

adjourn. Trustee Scheibel seconded

the motion.

Meeting was adjourned at 8:11 p.m.

Attest:

________________________________

Nicole Tonini, President

________________________________

Regan Metoyer Peterson, Secretary

11

On October 1, 2018 the Alvin

Independent School District Board

of Trustees met for a Workshop

Meeting along with the Alvin

Community College Board of

Regents at 12:00 noon in the Nolan

Ryan Center, at Alvin Community

College, 3110 Mustang Road in

Alvin Texas with the following

members present:

Nicole Tonini, Cheryl Harris, Earl

Humbird, Regan Metoyer Peterson,

Vivian Scheibel, Tiffany

Wennerstrom and Julie Pickren.

Mike Pyburn, Cheryl Knape, Bel

Sanchez, Jody Droege, Kam Marvel,

Jim Crumm, Patty Hertenberger,

Andy Taquard and Roger Stuksa

Superintendent Gilcrease, President

Albrecht and other administrative

staff were in attendance as well. ITEM #1 & #2- CALL TO ORDER

President Tonini along with

President Pyburn called the meeting

to order stating that a quorum of

Board members were present, notice





551.001 and certified the posting of

the notice.

ITEM #3 – AISD TEMPLETON DEMOGRAPHIC REPORT

Dr. Buck Gilcrease presented the

Alvin ISD Spring 2018 Demographic

Update.

ITEM #4 – AISD BOND ELECTION

Dr. Buck Gilcrease presented the

propositions for the 2018. Alvin ISD

Bond election, which includes both

a bond election as well as a tax

ratification election. The election

will be held November 6, 2018.

ITEM #5 – ACC MAINTENANCE TAX NOTE

Dr. Albrecht discussed the ACC

Maintenance Tax Note reviewing the

maintenance and renovation needs

of Alvin Community College.

ITEM #6 – COMMUNITY COLLEGE AND ISD LEGISLATIVE PRIORITIES, INCLUDING DUAL ENROLLMENT

Dr. Albrecht reviewed ACC’s

legislative priorities including

funding, dual credit and workforce

education – broadening access and

retaining quality.

ITEM #7 & #8 – ALIGNMENT OF HS PROGRAMS WITH COLLEGE PROGRAMS / ACC/AISD PARTNERSHIP

Dr. Albrecht discussed the

alignment of high school programs

with ACC programs and how the two

entities can work together for

student success and advancement.



adjourn the meeting. Trustee

Metoyer Peterson gave a second to

the motion. Motion carried

unanimously (7-0).

Meeting was adjourned at 2:05 p.m.

Attest:

________________________________


________________________________


BBooaarrdd WWoorrkksshhoopp

OOccttoobbeerr 11,, 22001188

12

On October 3, 2018 the Alvin

Independent School District Board

of Trustees met for a Workshop

Meeting at 12:00 noon in the

Central Administration Building,

AISD, Alvin, Texas, with the

following members present:

Nicole Tonini, Cheryl Harris, Cheryl

Harris, Regan Metoyer Peterson,

Earl Humbird, Tiffany Wennerstrom

and Julie Pickren.

Superintendent Gilcrease and other

administrative staff were in

attendance as well. ITEM #1 - CALL TO ORDER

President Tonini called the meeting

to order stating that a quorum of

Board members were present, notice





551.001.

ITEM #2 – DISCUSS INFORMATIONAL ITEMS RELATED TO UPCOMING (October 9, 2018) BOARD AGENDA

The October 9, 2018 Board agenda

was reviewed and discussed.



adjourn the meeting. Trustee

Metoyer Peterson gave a second to

the motion. Motion carried

unanimously (7-0).

Meeting was adjourned at 12:50

p.m.

Attest:

________________________________


________________________________


BBooaarrdd WWoorrkksshhoopp

OOccttoobbeerr 33,, 22001188

13



Agendum

Request to Consider Approval of Donation

Category Business/Action

Resource Personnel Jimmy Adams, Financial Services Manager

Attachments Memo from Pomona Elementary School

Rationale

The Pomona Elementary PTO has donated $14,025.00 from fundraisers

in the previous semester. The donation will be used to install playground canopies.

District Goal(s) Fiscal Responsibility

Budget Implications Increase to available funds

Recommendation or

Proposed Motion

That Board approve the donation of $14,025.00 for playground

canopies.

14

1

Memorandum

To: Jimmy Adams

CC: Cheryl Ryan

From: Renae Rives, Principal of Pomona Elementary

Date: 9/26/18

Re: PTO Donation

The intent of this memorandum is to inform you that the Pirate PTO would like to

donate a canopy for our playground that will cost $14,025. When asked, our

teachers and students both wanted shade for that area due to the fact that it is

extremely hot. Therefore, our PTO committed to raise funds specifically for a

canopy. Thinking it would be next year before they could afford it, the PTO worked

hard and managed to raise the funds sooner than was anticipated.

A copy of this memo will be placed with our records of the donation.

CONFIDENTIAL

15

September 13, 2018

Kelly James Pomona Elementary 4480 Kirby Dr Manvel, TX 77389

Contract

Shade Structures Specifications See Color Selection Chart below for ordering fabric and post colors All prices include structure, fabric and hardware Price includes freight, delivery and installed at your location Shade structures – Over Younger Children Playground and Slide – Noted A below 44’ X 32’ Shade Shelter 12’ height – (4) posts – $14,025 – 50% $7,012.00 due with contract signed All prices include equipment, freight and delivery, installation of structures Expected delivery time from point of order is expected at 45 - 60 days and is not guaranteed by manufacturing plant. All in ground mount posts are installed in concrete 24” – 40” below surface. All equipment ships direct from manufacturing plant to Houston. Property has been viewed by McKenna Construction prior to this date. All debris to be removed from jobsite as needed and completely. All safety equipment and materials will be provided by McKenna Construction. This bid good for 60 days. Let me know if you need an extension. Color Selection must be determined at time of ordering equipment. Sales Tax is not included in price, Sales Tax exemption form is expected to be provided.

Terms: 50% Down payment or Alvin ISD PO - Invoice upon completion of all work, NET 30 Days No changes to design, color or order of materials once order has been placed with manufacturer Contract Acceptance

I hereby authorize McKenna Contracting, Inc. to purchase this equipment listed above for which I agree to pay the total amount specified. Payment is due upon receipt of invoice unless otherwise specified. Non-taxable customers will provide proper tax exemption certificate. Please provide a purchase orders and payments should be made payable to the order of McKenna Contracting.

Client Signature Date

McKenna Contracting, Inc. 3207 W Benders Landing Spring, TX 77386 (832) 326-1581 office (281) 465-9131 fax

Email: [email protected] Website: playgroundshouston.com

16

ESTIMATED post location for your shade

Example of shade structure not same size just for visual idea

17

Traditional Shade Fabric Colors

Lime Forest

True BlueDove BlueNavy

BeigeCream CharcoalSilverRivergum

Purple Sun Blaze TurquoiseYellow

Powder Coat Colors

RedOrangeYellow

Spring

Green

Ocean

BlueDeep

Periwinkle

Burgundy Butterscotch Blue*

Patina* Green*

Brown* Iced

Coffee*

White

Electric

PurpleDeep

Green

Feather

Gray

Rubbed

Bronze

Starry

NightIron GrayBlack

18



Agendum

Request for Award of Contract Submissions RFP

Category Business / Action item

Resource Personnel Patrick Miller, Associate Superintendent Student Learning Environment

Attachments

Memo from Mickie Dietrich, Director of Purchasing

Rationale

Thirty-One (31) proposals were received for service

commodity codes as classified under the Contractor Consultant Proposals (CCP) for a one year non-exclusive

award with the option to renew for an additional two years.


Budget Implications

None

Recommendation or

Proposed Motion

That Board approves the Contracted Services as presented.

19

301 E. House St. ♦ Alvin, TX 77511 ♦ 281-824-0567 ♦ FAX 281-585-4567

Physical Address: 2200 Stapp Maxwell, Alvin, Texas

ALVIN INDEPENDENT SCHOOL DISTRICT

Mickie Dietrich

Director of Purchasing

Jennifer Ortiz

Contract Specialist

September 21, 2018

TO: Patrick Miller

FROM: Mickie Dietrich, Jennifer Ortiz

RE: October 2018 Contract Submissions

Contractor Consultant Proposal (CCP)– #1810CS RFP

____________________________________________________________________________________________

Policies and procedures have been established to provide for any and all Service Contract Proposals to be extended

monthly for board award due to the total aggregates in any given category being over the $50,000 threshold pursuant

of 44.031 (a) and 44.031(f). These are September submissions for award by the board at the October board meeting.

All proposals and agreements were extended by fax, email and mailed to various vendors meeting the specified

commodity code qualifications identified per contracts. The proposals and agreements were also made available on

the Alvin ISD Website as well as staff were informed of the proposal process and encouraged to contact vendors.

We are requesting all proposals to be awarded as NON-EXCLUSIVE contracts as one by which multiple vendors

may be designated as suppliers for the items covered under the terms of the contract for the duration of said contract.

Contracted Consultant Proposal (CCP) – #1810CS RFP

Under the guidance 44.031(a) (2), these contracts will be for a one (1) year term beginning the date the RFP is

awarded by the board, with the option to renew for an additional two (2) years should all parties be in agreement for

a NON-EXCLUSIVE AWARD.

Contracted Service Providers will be used on an as needed basis throughout the District. The services and

commodity codes included in the CCP are listed below:

COMMODITY

CODE SUB-CATEGORY DESCRIPTION

FAEQUPSRV Fine Arts – Misc. Fine Arts General Supplies/Equipment Repair

Services

FACOSTUMES Costumes and Accessories to include Alterations

MNTPANTWALL Painting, Maintenance and Repair Services including Caulking

NEWSWRITE Newspapers Publications Advertising, Provide Athletic

Reviews; Media Release

STAFCONVO General Staff Development - Convocations

20



CONSULTADMIN Consulting Service - Administrative, Board Training, Facilitate

Community Advisory Council, Bond Planning

CONSULTOTHR Consulting Services – Not Otherwise Classified

CONSULCHEER Consulting and Training for Student Cheer and Team Building

CONSULTINSR Insurance Consulting

SERVSECAUDIT Safety - Risk Management - Security (Security Audits) Safety

Consulting

CONSULTRAFF Traffic Consulting - Design Service

TECSERVICES Data Processing, Computer Programming and Software

Services

TECTRNSERV Computer Educational Training Services

SERVASSEMBL Assemblies – Student Programs; Theatre Groups; Authors

Visits; Motivational Speaking; Student Training with Multi

Groups in one setting

STAFMOTIVAT Staff Development – Motivational Team Building / Leadership

STAFTRAININST Staff Development - Instructional Based Training/ Child Care

Training/

INSTTRAIN Instructional Training for Testing /PSAT/SAT/ACT

INSTTRNSGGP Classroom Instructional Training within a Single group, Video

Conference, Kickstart, Communities in Schools

BLDGFACDESGN Facility Design Services and Consulting - Food Service; Create

Student engaging atmosphere; Color schemes; Create better

flow for students

MNTGENEREP Generator Maintenance Repairs and Services

SERVCALIBRATE Equipment Maintenance & repair to include Calibration

FINAUDIT Accounting Services - Auditing, A/P Auditing

SPEDVACCIN Vaccination Program Services

SERVRECMGMT Records Management to Include Shredding

BLDGINSPCER Inspection & Certification Services as per TDLR and TAS

standards; Conduct On Site Inspections

FAMUSPROD Music Production Services Video Streaming/Taping; Writing of

Music; Percussion Tech

FAACCOMPAMI Accompanist Services

SERVPERSONHR Personnel Service to Include PEIMS/ HR Consulting’s/

Principal Services

FATHEATSRV Theatrical Services - Video Taping, Audio Technicians and

Recording - Video Tape Meetings, Provide Streaming and

Archives

SERVTRANSLA Translation Services

PHOTOGROUP Photography Services

SERVDISCJOC Disc Jockeys/Emcees - Music, uplighting, monogram, lasers,

video, DJ services, party/prom set-up,

Presentations/Entertainment/Educational

FACLINICIAN Professional Services - Not Otherwise Classified including

Clinicians, Private Music Lessons, Clinic Choir; Consult with

Directors

21



FAPIANOTUN Piano Tuning

WASTBIOHAZ Science Waste Disposal; Bio-Hazard Service; Purification

Services; Stericycle

SERVMISC Misc. Services Not Otherwise Classified

FACHOREOGR Choreography Band/Drill/Color Guard, Music Marching Band

Visual Design

Under the CCP process, we are requesting award for thirty-one (31) qualified responding vendors for services

outlined under the following commodity codes:

COMPANY NAME CATEGORY COMMODITY CODE

SUB-CATEGORY

DESCRIPTION

Academic Testing Counseling

(ATC) – George Gibson

Instructional

Training CONSULTOTHR; INSTTRAIN

Instructional Training for

SAT PSAT Testing

Accelerate Learning

Instructional

Training STAFTRAININST Staff Training

Curri Rhodessa Bell Fine Arts FACHOREOGR Choreography

Justine Blackwell – Sign

Gypsies Motivational SERVMISC

Mobile Celebration Sign

Rentals

Scott Byers Fine Arts FACLINICIAN Clinician

Cambridge Educational Services

Instructional

Training INSTTRAIN Instructional Training

Blaine Cordova Fine Arts FACLINICIAN Clinician

Helen Dickensheets Fine Arts FACOSTUMES Costumes; Alterations

Jennifer Dennison Fine Arts FACLINICIAN Clinician

James Drew Fine Arts FACLINICIAN Clinician

Flippen Group

Instructional

Training

STAFTRAININST;

STAFMOTIVAT;

INSTTRNSGGP Instructional Training

FTR Race Management

Professional Race

Timing SERVMISC Professional Race Timing

Aurel Diane Garza-Tucker Fine Arts FACLINICIAN Clinician

Bailey Gray Fine Arts FACLINICIAN Clinician

The Hanover Research Council

LLC Consulting SERVMISC Consulting Other

Hazard, Young, Attea &

Associates

Professional

Development

STAFMOTIVAT;

STAFTRAININST

Professional

Development

Seth Heideman Fine Arts FACLINICIAN Clinician

Imagine Learning

Instructional

Training INSTTRNSGGP Instructional Training

Edward Jimenez Fine Arts FACLINICIAN Clinician

Jordan Johnson Fine Arts FACLINICIAN Clinician

Lance Lester Fine Arts FACLINICIAN Clinician

Allana McClellan Fine Arts FACLINICIAN Clinician

NCS Pearson

Professional

Development CONSULTOTH

Professional

Development

Mary Katherine Schober Fine Arts FAACCOMPAMI Accompanist

Alexander Schwarz Fine Arts FACLINICIAN Clinician

22



Charles Stahl Fine Arts FACLINICIAN Clinician

Student Empowerment Centers

Instructional

Training INSTTRAIN Instructional Training

Deborah Tidwell Fine Arts FACLINICIAN Clinician

Michael Warny Fine Arts FACLINICIAN Clinician

WellNow Health

DOT Physicals

Testing SERVMISC

DOT Physicals and

Testing

The Writing Academy LLC

Staff

Development STAFTRAININST; INST Instructional Training

IN SUMMARY:

Contractor Consultant Proposals – #1810CS RFP – we have received thirty-one (31) qualified responses.

Contract Expiration Date: October, 2021.

*We anticipate a single-line item expenditure over $75,000 to Imagine Learning for the upcoming school year and request

approval of the expenditure per CH (L).

Award is requested for the list of vendors meeting specifications outlined under the current Service Contract proposals and for

the September, 2018 contract submissions.

23



Agendum

Request for Award of Contract Consultant Proposal for Off Duty Police Personnel RFP

Category Business / Action Item


Attachments

Memo from Mickie Dietrich, Director of Purchasing

Rationale

Thirty-Seven (37) proposals were received for Off Duty Police

Personnel in order to implement safe and secure guidelines as requested. The service commodity code POLICESERV was

created under the Contractor Consultant Proposals (CCP) for

a one year non-exclusive award with the option to renew for

an additional two years.


Budget Implications

None

Recommendation or

Proposed Motion

That Board approves the Contracted Services as presented.

24



ALVIN INDEPENDENT SCHOOL DISTRICT

Mickie Dietrich

Director of Purchasing

Jennifer Ortiz

Contract Specialist

September 21, 2018

TO: Patrick Miller

FROM: Mickie Dietrich, Jennifer Ortiz

RE: October 2018 Contract Submissions

Contractor Consultant Proposal (CCP)– #1810CS for Of Duty Police Personnel RFP

____________________________________________________________________________________________

Policies and procedures have been established to provide for any and all Service Contract Proposals to be extended

monthly for board award due to the total aggregates in any given category being over the $50,000 threshold pursuant

of 44.031 (a) and 44.031(f). These are September submissions for award by the board at the October board meeting.

All proposals and agreements were extended by fax, email mail or by appointment to officers meeting the specified

commodity code qualifications identified per this contract. The proposals and agreements were also made available

on the Alvin ISD Website as well as staff were informed of the proposal process and encouraged to contact officers.

We are requesting all proposals to be awarded as NON-EXCLUSIVE contracts as one by which multiple vendors

may be designated as suppliers for the items covered under the terms of the contract for the duration of said contract.

Contracted Consultant Proposal (CCP)–Off Duty Police Personnel #1810CS RFP

Under the guidance 44.031(a) (2), these contracts will be for a one (1) year term beginning the date the RFP is

awarded by the board, with the option to renew for an additional two (2) years should all parties be in agreement for

a NON-EXCLUSIVE AWARD.

Contracted Service Providers will be used on an as needed basis throughout the District. The services and

commodity codes included in the CCP are listed below:

COMMODITY

CODE SUB-CATEGORY DESCRIPTION

POLICESERV Licensed Police Officer providing security on Alvin ISD

campuses

In order to implement safe and secure guidelines, as requested by the Board, immediate assistance for off duty

police personnel, has been fulfilled. Currently, we have qualified off duty police personnel under the Independent

Contractor Consultant Agreement (CCA) process. To ensure continuous service, and to meet State Purchasing

Guidelines, a Contractor Consultant Proposal (CCP) has been extended.

25



Under the CCP for Off Duty Police Personnel to help with security in our schools and stadiums, we are requesting

award for Thirty-Seven (37) qualified responding vendors for services outlined under the following commodity

codes:

COMPANY NAME CATEGORY COMMODITY CODE

SUB-CATEGORY

DESCRIPTION

William Lamont Allen Police POLICESERV Security

Stephen Bailey Police POLICESERV Security

Daniel Bassett Police POLICESERV Security

Jairus Coleman Police POLICESERV Security

Derek Dunham Police POLICESERV Security

Robert Duplechin Police POLICESERV Security

JaQueynne Eaton Police POLICESERV Security

Jeffery Evans Police POLICESERV Security

Cody Gardner Police POLICESERV Security

Thomas Grupe Police POLICESERV Security

Miguel Hernandez Police POLICESERV Security

James Aaron Kincaide Police POLICESERV Security

Colin Kolupski Police POLICESERV Security

Jephthe Laguerre Police POLICESERV Security

Laura Lawrence Police POLICESERV Security

Justin Losoya Police POLICESERV Security

Richard Milum Police POLICESERV Security

Antonio Molina Police POLICESERV Security

Arthur Moore Police POLICESERV Security

Jacqueline Moore Police POLICESERV Security

Kenneth Mull Police POLICESERV Security

Michael Murray Police POLICESERV Security

Emmanuel Oketunmbi Police POLICESERV Security

Shawn Palin Police POLICESERV Security

Casimiro Perez Police POLICESERV Security

Gregory Perry Police POLICESERV Security

Jeremiah Joel Pina Police POLICESERV Security

Margaret Ray Police POLICESERV Security

Michael Rios Police POLICESERV Security

Manuel Salazar Police POLICESERV Security

26



Monica Swan Police POLICESERV Security

Corey F Swiney Sr Police POLICESERV Security

David Tezeno Police POLICESERV Security

Rohan Walker Police POLICESERV Security

Joshua Washington Police POLICESERV Security

Joshua Windham Police POLICESERV Security

Dusty Wortman Police POLICESERV Security

IN SUMMARY:

Contractor Consultant Proposals for Off Duty Police Personnel – #1810CS RFP – we have received Thirty-Seven (37) qualified

responses. Contract Expiration Date: October 30, 2021

Award is requested for the list of vendors meeting specifications outlined under the current Service Contract proposals and for

the October, 2018 contract submissions.

27


October 9, 2018


Agendum

Request to Consider Approval of JJAEP Memorandum of Understanding

Category Business / Action Item

Resource Personnel Rory Gesch

Assistant Superintendent of Student and Administrative

Services

Attachments JJAEP Memorandum of Understanding 2018-2019

Rationale

This inter-local cooperation agreement and memorandum of

understanding for the Brazoria County Juvenile Justice

Alternative Education Program shall come under automatic reviews among representatives of all parties each year. The

review shall include, but not be limited to, any funding

formulas or obligations by the school districts or Brazoria County.

The term of this Agreement and MOU shall be for the 2018 -

2019 school year only, renewable thereafter on a year-to-year basis by written consent of all parties.

The costs remain: $100 a day per student for any student who attends JJAEP on a discretionary placement. There is

no charge for students who are expelled for a mandatory

offense.

Budget Implications

As noted

Recommendation or

Proposed Motion

That Board approve the JJAEP Memorandum of

Understanding as presented.

28

Revised 9/25/2018 Page

1

INTERLOCAL COOPERATION AGREEMENT

and MEMORANDUM OF UNDERSTANDING for

BRAZORIA COUNTY

JUVENILE JUSTICE ALTERNATIVE EDUCATION PROGRAM

2018 - 2019

This Agreement is entered into by, between and among the COUNTY OF BRAZORIA, the

BRAZORIA COUNTY JUVENILE BOARD, and each of the undersigned INDEPENDENT

SCHOOL DISTRICTS whose students are subject to placement in the Brazoria County Juvenile

Justice Alternative Education Program, namely, Alvin ISD, Angleton ISD, Brazosport ISD,

Columbia-Brazoria ISD, Damon ISD, Danbury ISD, Pearland ISD, and Sweeny ISD:

WHEREAS, the County of Brazoria, and each of the school districts are “local

governments” and public education in the context contemplated herein is a “governmental function

and service” as those terms are defined in the Interlocal Cooperation Act, hereinafter “the Act”

codified as Chapter 791 of the Government Code of Texas; and,

WHEREAS, the Act authorizes any local government to contract or agree with another

local government in accordance with the Act to perform governmental functions and services that

each party to the contract is authorized to perform individually; and,

WHEREAS, Section 37.011 of the Texas Education Code, as amended, requires the

development of a “juvenile justice alternative education program” by the juvenile board of a county

with a population greater than 125,000 and the Brazoria County Juvenile Board and the eight

Independent School Districts have heretofore established such a program; and

WHEREAS, the parties concur that the educational component of the Brazoria County

Juvenile Justice Alternative Education Program can be administered most efficiently at a

centralized location within County-owned premises utilized by the County’s Juvenile Justice

Department, and the parties desire to engage an independent contractor to provide the services

necessary and desirable for the education of students assigned to the Brazoria County Juvenile

Justice Alternative Education Program;

NOW, THEREFORE, pursuant to the Interlocal Cooperation Act and the Texas Education

Code, it is mutually agreed by, between and among the parties as follows:

29


2

I.

The Brazoria County Juvenile Justice Alternative Education Program [BCJJAEP] shall be

subject to a written operating policies and procedures approved by the Brazoria County Juvenile

Board in cooperation with the participating independent school districts and submitted to the

Texas Juvenile Justice Department for review and comment, the operational terms and conditions

of which are set forth as the portion of the “Memorandum of Understanding” comprising Article IX

of this Agreement. No additions, deletions, changes or variations to this agreement as to fiscal

matters or educational responsibilities shall be effective unless such amendment be in written

form and formally agreed to by the appropriate officers of the participating parties.

II.

Education Provider

2.01. The Angleton Independent School District shall provide administration, staff,

curriculum and services of the educational aspects of the Program, thereby serving as a

contractor of Brazoria County Juvenile Board, as “Education Provider.” (Texas Administrative

Code 348.3)

2.02. As such Education Provider shall implement and carry out the educational

program in accordance with law, including without limitation the academic and required elements

set forth in Texas Education Code 37.011(d) and (h), and with policies promulgated and/or

adopted by the Brazoria County Juvenile Board (which shall meet Texas Juvenile Justice

Department [TJJD] guidelines) in cooperation with the Superintendents (or their designees) of the

participating school districts which shall serve as the BCJJAEP Advisory Board. Where such

policies are silent, the educational program shall be administered according to policies and

procedures otherwise in effect within the Angleton Independent School District and/or required by

TJJD.

2.03. As Education Provider, Angleton Independent School District shall prepare its

educational program budget; which shall be timely reviewed and approved by representatives of

all parties prior to commencement of the school year; shall employ and be responsible for

30


3

educational personnel serving the campus and the Program; shall maintain all educational records

applicable to the Program and correspond with assigned students’ home districts with regard to

status and ultimate disposition of each assigned student; and shall provide necessary curriculum

and other such responsibilities normally associated with administration and provision of education

services in a disciplinary alternative education program pursuant to the Texas Education Code

and regulations of the Texas Education Agency.

2.04. The parties concur that as many as four (4) full time classroom teachers, including

one certified in special education, and one paraprofessional may be necessary and advisable for

the Program to accommodate the anticipated number of students to be served during the subject

school year. Teacher, administrative and paraprofessional payrolls, AISD employee benefits,

specialized training, and educational supplies may be included in the educational services budget.

Any medical needs shall be the responsibility of Brazoria County, not the Education Provider. The

educational services budget may be amended if needs change during the year, with written

concurrence of the participating districts, however, nothing herein shall require the Education

Provider to amend its budget, staffing or structure involuntarily, nor to incur added expenses

without means of reimbursement.

2.05. In consideration or its contract services, the Education Provider shall be paid a base price

of $324,507.24 for the 2018 - 2019 school year, for an educational program with capacity to

accommodate 48 students per day throughout the school year. Upon receipt of monthly statement

for such services, Brazoria County on behalf of the Juvenile Board shall remit payment of no less

than $32,450.72 for ten months, due and payable no later than the 15th of each month, with first

payment due October 15 of this year, and all amounts remaining unpaid upon conclusion of the

school year shall be paid in full by final payment due by the following July 15. This base price

amount ($324,507.24) is to be drawn from the $908,439.00 detailed in 4.01 as the “overall cost of

the Program, including educational and non-educational services.”

2.06. In the event of maximization or over-utilization of the Program necessitating an

increase in teaching staff or other unforeseen costs, Education Provider may revise its budget to

cover such additional expenditures; and upon approval by the Juvenile Board (TEC 37.0081 [g1])

31


4

on behalf of the County, such additional expenditures shall be authorized and the cost thereof be

added to the contract price being paid to Education Provider. Conversely, should under-utilization

of the Program or other unforeseen conditions present an opportunity for reduction of teaching

staff without diminishing necessary educational service, Education Provider may reduce its

teaching staff assigned to the Program, whereupon the contract price to be paid to Education

Provider, as well as the per-diem charges to the parties, will be reduced by the net amount of any

costs thereby saved.

III.

Non-Educational Services

3.01. The Chief Juvenile Probation Officer, Juvenile Board (TAC 348.3), and the County

of Brazoria shall provide staffing of juvenile probation officers, and such non-educational

personnel as deemed by the parties to be necessary and desirable for the Program, which may

include a school nurse or medic, counselors (if any), motivational facilitators (if any), security

personnel and other non-educational staff, and training thereof, and the physical plant, food

service and supplies necessary for personal comfort, safety and security of all participants and

personnel, and all other matters reasonably related to the BCJJAEP other than education. The

County and/or Chief Juvenile Probation Officer shall prepare a budget of operational and

maintenance costs for non-educational services anticipated for full usage of the Program during

the 2018 - 2019 school year, which shall be timely reviewed and approved by representatives of

all parties prior to commencement of the school year. Financial accounting of income and

expenses incurred by the County, including the bookkeeping and monthly invoicing for the entire

Program, shall be provided by the County Auditor and regularly shared with the school districts,

and may be subjected to audit by the County’s annual independent auditor upon request of any

party hereto.

3.02. Throughout the Program, physical maintenance, utility expenses, and facility

standards in compliance with the Americans with Disabilities Act, as well as nondiscriminatory

accommodations necessary to comply with Section 504 of the Rehabilitation Act of 1973, shall all

32


5

be the responsibility of Brazoria County, not the Education Provider nor any other participating

school district.

33


6

IV.

Costs and Charges

4.01. For the year 2018 - 2019 school year covered by the Agreement, it is anticipated

that the overall cost of the Program, including educational and non-educational services, will be

$908,439.00 of which at least $25,000.00 expected to be funded by food-service grants, and

outside subsidies other than state reimbursements for mandatory placements; therefore, for a

180-day per school year with capacity to serve 48 students at any given time, in anticipation of an

average 31 students/day (180 days of instruction/year), the average total local cost per student

should be no more than $100.00 per day.

4.02. a. It is therefore agreed that participating school districts shall pay to Brazoria

County a per diem charge of $100.00 per operational school day of assignment for each of its

students placed in the Program due to discretionary expulsion under sole authority of Texas

Education code Section 37.007(b),(c),(f), or (i), so long as the student is not the subject of juvenile

court assignment or adjudication of a manditorily expellable offense. Discretionary placements for

expulsions are excepted but only for children under the age of 17 or otherwise within the

jurisdiction of juvenile authorities. The student’s home district at the initial time of any

discretionary placement shall be responsible for payment of all such charges, regardless of any

attempt by or on behalf of the student to withdraw or transfer from that district during the

assignment, unless and until another participating district actually enrolls the student and

expressly accepts responsibility for payment to continue the placement.

b. A school district may elect to place a student in the Program who is required

by its board of trustees or designee to attend an alternative education program under Subchapter I

of the Education Code; however, this MOU does not provide for mandatory placement of all

students to whom said Subchapter I would apply, i.e. registered sex offenders as contemplated by

TEC 37.309(b). It is understood, desired, acknowledged and agreed by the parties that each

school district shall maintain the discretion to place such a student in an appropriate disciplinary

alternative education program (DAEP) of that district’s choosing, the choice of which DAEP may

include but shall not be limited to the Program of the BCJJAEP. In the event a district elects to

34


7

place such a student into the Program, the district shall pay to Brazoria County a per-diem charge

of $100.00 per operational school day pursuant to Subparagraph 4.02(a) hereinabove in which to

place the student as if due to a discretionary expulsion, in accordance with TEC 37.310.

4.03 Brazoria County and/or the Juvenile Justice Department shall assume all costs of

student placements assigned by court order, but may recover appropriate reimbursements from

the State for serving those students whose criminal conduct subjects them to the mandatory

provisions of Texas Education Code as provided in paragraph 4.04.

4.04 a. No costs will be charged to the school districts for students placed in the

Program due to mandatory expulsion for criminal conduct per TEC 37.007(a), (d), or (e). State

funds available through the Texas Juvenile Justice Department to support and defray the costs of

educating the mandatory population of expelled students shall be solicited by the Juvenile Justice

Department for the County and applied toward expenses of such assignments, including but not

limited to any costs of special education services as contemplated at Article V hereinbelow.

In the event of protracted absence or disappearance of an assigned student, per-diem

charges will continue to accrue for up to ten consecutive school days, until Brazoria County

authorities deem the student an absconder or acknowledge loss of jurisdiction; however, as

charges are assessed for each day of assignment, the Juvenile Justice Alternative Education

Program staff and juvenile authorities will use their best efforts to enforce the actual attendance of

students assigned. If a student is detained in Juvenile Detention, the Brazoria County Juvenile

Justice Alternative Education Program will no longer bill for service once the child is temporarily

enrolled in Angleton Independent School District as a resident of Juvenile Detention.

b. If after a student is placed in the Program due solely to a district’s mandatory

expulsion, the TJJD denies payment of state funds for such placement, the home district shall be

notified and the parties shall continue to work together to utilize their best efforts to regain the

state funding for the placement, so long as it appears in good faith to result from a bone fide and

documentable mandatory expulsion pursuant to TEC 37.007(a), (d), or (e), regardless of

disposition of criminal charges or juvenile justice. When written notice is received from the TJJD

denying funding for a particular placement, the home school district shall assume responsibility for

35


8

payment for the entirety of the placement as if the expulsion were discretionary, subject to

reimbursement should state funds eventually be forthcoming; and upon receiving such notice of

denial of funding by TJJD, or at any time in the event that: (1) the expelled student is not arrested

nor referred to juvenile authorities for any offense listed in TEC 37.007(a), (d), or (e), and/or a

determination is made that no deferred prosecution or formal court proceedings will be initiated

against the student; (2) criminal charges and/or juvenile proceedings against the student result in

acquittal or dismissal with prejudice; or (3) regardless of adjudication, no disposition is ordered by

the court; the home district shall have the opportunity to review and reconsider the placement and

the characterization and term of expulsion in light of such development, and may withdraw the

student from the Program without incurring further expense.

4.05. Should additional outside funds (other than County and School District tax dollars)

become available to help subsidize the Program, significantly reducing or reimbursing the actual

County expenditures and thus lowering the local cost per student below the estimates

hereinabove set forth at paragraph 4.01, the per-diem charges under paragraph 4.02 will be

reduced and/or reimbursed accordingly.

4.06. “In the event a participating school district sustains an emergency closure and

elects to apply for a waiver it shall advise the Program of such application, its progress and of any

decision made thereon by the Texas Education Agency. Upon receipt of waiver funding, the

district shall pay the per diem charge for any of its students who attended the program during the

closure. Each participating district shall appoint and maintain a contact person with whom the

Program can communicate during emergency closures.”

V.

Special Ed

Beyond maintaining one special-ed teacher on staff, to serve the regular BCJJAEP

program, nothing herein shall burden the Education Provider, the County, or any school district

with the further expense necessary to address or accommodate any particular needs of special

education services required by the Individuals with Disabilities Education Act (IDEA) or other law,

36


9

which extraordinary costs shall remain the responsibility of the responsible school district

recommending the placement, or in which the student is or was last regularly reenrolled prior to

juvenile court order, as the case may be. The Education Provider and the responsible school

district will work together to provide necessary and appropriate special education services on a

case-by-case basis as the need arises, but all additional expense and liability shall borne and/or

reimbursed by the responsible school district, which shall hold Education Provider harmless for

such costs and services. All parties shall endeavor to comply with each special education

student’s current Individual Education Plan (“IEP”) and facilitate the timely convening of federally-

mandated IEP meetings of the appropriate Admission, Review, & Dismissal (“ARD”) committee.

The responsible school district shall provide the Education Provider or designee of the Brazoria

County Juvenile Justice Alternative Education Program with reasonable notice of a scheduled

ARD meeting and permit a representative of the Brazoria County Juvenile Justice Alternative

Education Program to participate in the meeting to the extent that the meeting relates to the

potential placement of a student with disabilities who would be entitled to special education

services in the Brazoria County Juvenile Justice Alternative Education Program. Should such

compliance be deemed by ARD to be impossible or incompatible with the educational mission of

Brazoria County Juvenile Justice Alternative Education Program, the student shall return to the

student’s home school district for necessary special education services to the extent legally

permissible and practicable, unless otherwise agreed by and between the juvenile authorities and

that district. The parties shall cooperate reasonably in seeking, obtaining and utilizing state funds

(per par.4.04 hereinabove) and/or other subsidies that may be available to defray costs of such

special education services. If after placement in the Brazoria County Juvenile Justice Alternative

Education Program, the Education Provider and/or BCJJAEP Program coordinator has concerns

that the student’s educational or behavioral needs cannot be met in the BCJJAEP, the Education

Provider or designee shall immediately provide written notice of those concerns to the district from

which the student was expelled. The student’s ARD committee shall meet to review the placement

of the student in the BCJJAEP within five (5) business days or as soon thereafter as possible.

The responsible district shall, in accordance with applicable federal law, provide the Education

37


10

Provider or designee with reasonable notice of the meeting, and a representative of the BCJJAEP

may participate in the meeting, during which the BCJJAEP may seek a new psychological

evaluation from an independent provider at the direction and expense of Chief Juvenile Probation

Officer and obtain parental consent as legally required, to determine the appropriateness of the

student’s placement in the Program prior to a follow-up ARD that will be promptly called to

consider the results of such evaluation.

VI.

Educational Accountabilities

For purposes of accountability under Chapter 39 of the Texas Education Code, a student

enrolled in the Brazoria County Juvenile Justice Alternative Education Program shall be reported

as if the student were enrolled in a Disciplinary Alternative Education Program of the student’s

home district. The participating home district of each such student shall cooperate fully in making

such reports and accepting such accountability. All PEIMS reporting requirements for the

students placed in the program shall remain the responsibility of the home district, and all ADA

funding entitlements generated from such data shall also remain with the home district, unless

otherwise provided by law or regulation of the Texas Education Agency. Students who are not

attending shall be withdrawn from Brazoria County Juvenile Justice Alternative Education

Program for non-attendance according to the policy of the district to which the student’s

attendance is attributed, subject to applicable Court Order, if any.

VII.

Annual Scope

Nothing herein shall burden the Education Provider or any other participating school

district with responsibility for underwriting or providing services or accommodating student

placements beyond the scope of the school year term of this cooperative agreement. The

BCJJAEP Program may be submitted to the Texas Juvenile Justice Department for approval

pursuant to Section 37.011 of the Education Code, but should additional obligations be deemed

38


11

required of the County and/or Juvenile Board for this Program to fully qualify under that statue, or

regulations thereunder, the parties to this Agreement are under no contractual duty to share such

additional obligations or expand the Program as it relates to non-educational components without

mutual consent of all concerned.

The JJAEP Student Code of Conduct shall be adopted by the juvenile board and shall

describe and define in writing the JJAEP behavior management system. (TAC 348.18)

VIII.

Indemnification

Only to the extent permitted by the Texas Constitution and other applicable Texas law,

but without waiver or expansion of any immunity from liability or limits to exposure established by

the Texas Tort Claims Act, each party to this Agreement will indemnify and hold harmless the

other parties and their officers, employees and agents, from and against any and all claims

proximately caused by negligence, breach, or other act or omission by the indemnifying party or

its officers, employees, or agents.

IX.

Memorandum of Understanding

9.01. The Brazoria County Juvenile Board and each of the participating school districts

adopt this Agreement as their Memorandum of Understanding in compliance with the Texas

Education Code (TEC Sections 37.010 and 37.011), whereby it is agreed and understood that no

Court may order an expelled student to attend school as a condition of probation except by and

through assignment to the Juvenile Justice Alternative Education Program as described and

allowed under this Memorandum of Understanding and the parties hereby initiate the following

operating policy guidelines:

9.02. The daily administration of all aspects of the Juvenile Justice Alternative Education

Program other than educational services will be conducted by the Brazoria County Juvenile

Justice Department under the direction of Chief Juvenile Probation Officer. The general hours of

39


12

operation of the Brazoria County Juvenile Justice Alternative Education Program shall be 7:30

a.m. to 3:45 p.m., with extra duties and special programs (e.g. study hall, counseling, discipline

class) provided after 3:45 p.m. as needed throughout the year. No one will be allowed to drop off

students prior to 7:30 a.m., as supervision will not be available.

9.03. Students assigned to the Program due to expulsion under the mandatory

provisions of TEC 37.007 and/or court order shall generally remain until completing a minimum of

65 successful days, and students who are placed a second or subsequent time into the Program

shall generally be required to remain until completing 90 successful days. Students placed by a

school district under sole authority of TEC 37.0081 (e.g. expulsion for nonschool Title 5 offenses,

delinquent conduct, etc) or TEC 37.309 (removal of registered sex offenders) are eligible for

conditional assignments of up to 90 days, subject to capacity, but may be withdrawn at any time

by the responsible district. The Brazoria County Juvenile Justice Alternative Education Program

will conduct regularly scheduled progress reviews and communicate the progress with the sending

district.

9.04. If a student admitted into the public school of a school district under Section

25.001(b) is expelled from a school for conduct for which expulsion is required under Section

37.007(a), (d), or (e), the juvenile court, the juvenile board, or the juvenile board’s designee, as

appropriate, shall:

(1) determine if the student is placed on probation under Section 54.04, Family Code, order the student to attend the Juvenile Justice Alternative Education Program in the county in which the student resides from the date of disposition as a condition of probation, unless the child is placed in a post-adjudication treatment facility;

(2) determine if the student is placed on deferred prosecution under Section

53.03, Family Code, by the court, prosecutor, or probation department, require the student to immediately attend the Juvenile Justice Alternative Education Program in the county in which the student resides for a period not to exceed six months as a condition of the deferred prosecution; and

(3) determine the conditions of the deferred prosecution or court-ordered

probation, consider the length of the school district’s expulsion order for

the student; and (4) provide timely educational services to the student in the juvenile justice

alternative education program in the county in which the student resides, regardless of the student’s age or whether the juvenile court has jurisdiction over the student (subject to exclusion of overage students

40


13

expelled solely for serious misbehavior, as distinguished per Subparagraph 4.02[a]).

9.05. Subject to exception arising under the foregoing provisions and the procedures set

forth herein below, generally a student expelled by a school district and referred to juvenile court

will be timely and automatically assigned to the Program for the duration of the term of expulsion,

whether or not the provisions of Family Code Section 52.041(d) apply.

9.06. A student under juvenile court jurisdiction may be assigned and shall be admitted

to the Program without necessity of expulsion, by appropriate court order.

9.07. The parties agree to comply with the following admission and discharge

procedures:

1. If placement is initiated by school district expulsion. (a) The school district in which the student is or was last enrolled

shall deliver to the Brazoria County Juvenile Justice Department a copy of the order of expulsion and requesting admission into the Program. Such delivery shall be made no

later than the second business day after the date a hearing is held pursuant to Texas Education Code Section 37.009,

together with any other notice and information required under Texas Education Code Section 37.010 and Family Code Sections 52.04 and 52.041.

(b) If the student’s offense did not result in an arrest or referral,

the probation officer assigned shall obtain a report from the appropriate law enforcement agency, if applicable, and secure a directive to apprehend for the student’s immediate detention.

2. If the student is already under court supervision.

(a) The probation officer will decide whether to amend the conditions of probation or incorporate the Program as a condition of release from detention.

(b) If the conditions of probation are to be amended, the probation officer will prepare an amendment to the original order, including an order to participate in the Program and the code of conduct. The probation officer will request a court date as soon as practicable and a Juvenile Court Judge will consider the amendment.

(c) Otherwise, the probation officer will prepare conditions of

release and include an order to participate in the Program and the code of conduct.

3. If the student is not under prior court supervision.

(a) The probation officer will determine if a petition should be filed alleging the student is in need of supervision or has engaged in delinquent conduct.

41


14

(b) If a petition is not filed, the probation officer shall include in

the child’s conditions of release an order to participate in the Program and the code of conduct.

(c) If a petition is filed, the probation officer shall include with

the disposition order an order to participate in the Program and the code of conduct.

4. Admission requirements.

(a) Upon referral of a student to the JJAEP by a school district, the sending district shall forward to the JJAEP administrator or designee the same records generally required to forward to another school when a student moves from one district to

another. No student shall be admitted into the Program

until all of the student’s records have been received. Records that should be provided included without limitation the following:

> Order of Expulsion > Complete Police / Offense Report > Immunization records > Copy of Birth Certificate > Copy of Social Security Card > Withdrawal grades, current class schedule > Scholastic Achievement Record/Transcript incl. grade classification (imperative for high school) > STARR scores > Attendance records > Discipline records > Special Education Records, incl. Manifestation Determination and most recent IEP and placement ARD > Graduation Plan > Copy of Free or reduce meal application (b) The probation officer will conduct an admission conference

with the student and a parent or guardian to review all the Program requirements and answer any questions.

(c) Brazoria County juvenile personnel will schedule a physical

examination for the student through the Brazoria County Juvenile Justice Department. The student may be admitted to the Program prior to completion of the exam, but will not participate in the physical training aspect of the Program until exam results are received. Students with reduced activity ability will be placed on a modified physical training regimen.

(d) A school district shall not make a discretionary assignment of

a severely emotionally-disturbed student for whom one-on-one in-school supervision has been necessary within the past year, unless the school district provides (at the school district’s expense) a staff member to supervise that student one-one-one while in the Juvenile Justice Alternative Education Program. Severely emotionally-disturbed students assigned through Court placement or as a result of

42


15

mandatory expulsion shall be served through the Juvenile Justice Alternative Education Program without such additional obligation of the school district.

(e) A mentally-retarded student who is found by judicial

determination or ARD committee to lack responsibility for the pertinent misconduct, due to a substantial incapacity either to appreciate the wrongfulness of his conduct or to conform his conduct to the requirements of law (per Texas Family Code Section 55.51 or 20 USC 1415), shall not be assigned to the Juvenile Justice Alternative Education Program for such misconduct, but may be subject to proceedings under Family Code Sections 55.52.

5. Discharge requirements.

(a) At least three working school days prior to the completion of the student’s placement in the Program, and no later than five working school days prior to any consideration of recommendation for early release, administrators for both the educational and non-educational services of the Program shall confer and coordinate between themselves and communicate with the student’s school district regarding the impending or contemplated return of the student and any services necessary or advisable for successful transition.

9.08. The parent/guardian shall be responsible for ensuring their child arrives on time to

the Juvenile Justice Alternative Education Program each morning and for getting their child in the

evening at the Juvenile Justice Alternative Education Program. For purposes of the transportation

plan required under TEC 37.011(k)(6), an expelled student’s school district will coordinate

provision of transportation services to the Program site in event of extreme hardship, as

determined by the district, that hinders the parent/guardian’s involvement. Brazoria County

Juvenile Justice Alternative Education Program staff will be available to receive student arrivals at

7:30 a.m. The student shall be picked up at the end of the regular school day or in any event no

later than 5:00 p.m. Court assignment to the Brazoria County Juvenile Justice Alternative

Education Program for any student may result in a concurrent assignment of a minimum of 5

hours in a parenting class for the assigned student’s parent(s) or guardian(s). Such class shall be

held at the Brazoria County Juvenile Justice Alternative Education Program site in a manner that

will not intermingle any adults with minors nor otherwise violate TJJD or FERPA regulations.

Classes will include assistance in dealing with the assigned student’s behavior and parent support

structures. Parents/Guardians who fail or refuse to comply with parenting class assignment and

attendance may be subject to a contempt of court order.

43


16

9.09. The parties agree to meet at least once every semester to discuss the progress of

the Program and revise applicable Program guidelines to address any additional needs.

44


17

X.

Review and Renewal

10.01. This interlocal cooperation agreement and memorandum of understanding for the

Brazoria County Juvenile Justice Alternative Education Program shall come under automatic

reviews among representatives of all parties during January and March of each year. The review

shall include, but not be limited to, any funding formulas or obligations by the school districts or

Brazoria County.

10.02. The term of this Agreement and MOU shall be for the 2018 – 2019 school year only,

renewable thereafter on a year-to-year basis by written consent of all parties on or before August

1 of the following year.

This agreement hereby executed as authorized by action of Brazoria County

Commissioner’s Court, the Juvenile Board, and the Board of Trustees of each of the undersigned

Independent School Districts, by and through their respective officials as subscribed below.

The Honorable Matt Sebesta, Jr. Date Signed County Judge The Honorable Marc Holder Date Signed County Court at Law No. 2 Juvenile Board __________________________________ ________________________________ Dr. James Gilcrease, Superintendent Date Signed Alvin Independent School District __________________________________ ________________________________ Phil Edwards, Superintendent Date Signed Angleton Independent School District __________________________________ ________________________________ Danny Massey, Superintendent Date Signed Brazosport Independent School District

45


18

__________________________________ ________________________________ Steven Galloway, Superintendent Date Signed Columbia-Brazoria Independent School District _________________________________ ________________________________ Dr. Donald P. Rhodes, Superintendent Date Signed Damon Independent School District _________________________________ ________________________________ Greg Anderson, Superintendent Date Signed Danbury Independent School District __________________________________ ________________________________ Dr. John P. Kelly, Superintendent Date Signed Pearland Independent School District __________________________________ ________________________________ Dr. Tory C. Hill, Superintendent Date Signed Sweeny Independent School District

46


October 9, 2018


Agendum

Request to Consider Approval of TASB Policy Update 111

Category Operations/Action Item

Resource Personnel Dr. Buck Gilcrease, Superintendent

Attachments TASB Update 111

Rationale TASB has updated the Legal policies for review.

The first reading of TASB Policy Update 111 was approved at the September 11, 2018 Board Meeting.

District Goal(s) Academic Performance

Teachers and Staff Technology

Facilities

Fiscal Responsibility

Budget Implications

None

Recommendation or

Proposed Motion

That the Board approve TASB Policy Update 111 as

presented.

47

(LOCAL) Policy Comparison Packet

This packet is generated by an automated process that compares the updated policy to the district’s current policy, as found in TASB Policy Service records.

In this packet, you will find:

• Policies being recommended for revision (annotated)

• New policies (not annotated)

Policies recommended for deletion are not included. If you want to include the text of these policies in the information given to the Board, you may download them from Policy On Line. .

Annotations are shown as follows.

• Deletions are shown in a red strike-through font: deleted text.

• Additions are shown in a blue, bold font: new text.

• Blocks of text that have been moved without alteration are shown in green, with double underline and double strike-through formatting to distinguish the text’s destination from its origin: moved text becomes moved text.

• Revision bars appear in the right margin, as above.

NOTE: While the annotation software competently identifies simple changes, large or complicated changes—as in an extensive rewrite—may be more difficult to follow. In addition, Policy Service’s recent migration to Word 2013 causes some margin notes to appear as a tracked change where no change has taken place.

For further assistance in understanding policy changes, please refer to the explanatory notes in your Localized Policy Manual update packet or contact your policy consultant.

[email protected]

800-580-7529

512-467-0222

48

mailto:[email protected]

Alvin ISD 020901 BOARD MEMBERS BBD TRAINING AND ORIENTATION (LOCAL)

DATE ISSUED: 7/16/20185/13/2011 ADOPTED: 1 of 1 UPDATE 11190 BBD(LOCAL)-A

The Superintendent shall fulfill the responsibilities of the public in-

formation coordinator and shall receive, on behalf of Board mem-

bers, the training specified by Government Code 552.012. [See

GBAA]

The Board President shall announce the status of each Board

member’s continuing education credit. The announcement shall be

made annually at the last regular Board meeting before the Dis-

trict’s uniform election date, whether or not an election is held. The

announcement shall be reflected in the meeting minutes and, when

necessary, posted on the District’s website in accordance with law.

Public Information Coordinator

Reporting Continuing Education Credit

49

Alvin ISD 020901 FISCAL MANAGEMENT GOALS AND OBJECTIVES CAA FINANCIAL ETHICS (LOCAL)

DATE ISSUED: 7/16/20189/27/2015 ADOPTED: 1 of 4 UPDATE 111103 CAA(LOCAL)-A

All Trustees, employees, vendors, contractors, agents, consultants,

volunteers, and any other parties who are involved in the District’s

financial transactions shall act with integrity and diligence in duties

involving the District’s fiscal resources.

Note: See the following policies and/or administrative regula-

tions regarding conflicts of interest, ethics, and financial

oversight:

Code of ethics:

for Board members—BBF

for employees—DH

for Board members—BBF

for employees—DH

Financial conflicts of interest:

for public officials—BBFA

for all employees—DBD

for vendors—CHE

Compliance with state and federal grant and award

requirements: CB, CBB

Financial conflicts and gifts and gratuities regarding

federal funds: CB, CBB

Systems for monitoring the District’s investment

program: CDA

Budget planning and evaluation: CE

Compliance with accounting regulations: CFC

Activity fund management: CFD

Criminal history record information for employees:

DBAA, DC

Disciplinary action for fraud by employees: DCD,

DCE, and DF series

The District prohibits fraud and financial impropriety, as defined be-

low, in the actions of its Trustees, employees, vendors, contractors,

Fraud and Financial Impropriety

50



agents, consultants, volunteers, and others seeking or maintaining

a business relationship with the District.

Fraud and financial impropriety shall include but not be limited to::

1. Forgery or unauthorized alteration of any document or ac-

count belonging to the District.

2. Forgery or unauthorized alteration of a check, bank draft, or

any other financial document.

3. Misappropriation of funds, securities, supplies, or other Dis-

trict assets, including employee time.

4. Impropriety in the handling of money or reporting of District fi-

nancial transactions.

5. Profiteering as a result of insider knowledge of District infor-

mation or activities.

6. Unauthorized disclosure of confidential or proprietary infor-

mation to outside parties.

7. Unauthorized disclosure of investment activities engaged in or

contemplated by the District.

8. Accepting or seeking anything of material value from contrac-

tors, vendors, or other persons providing services or materials

to the District, except as otherwise permitted by law or District

policy. [See CB, DBD]

9. Inappropriately destroying, removing, or using records, furni-

ture, fixtures, or equipment.

10. Failure to provide financial records required by federal, state,

or local entities.

11. Failure to disclose conflicts of interest as required by law or

District policy.

12. Any other dishonest act regarding the finances of the District.

13. Failure to comply with requirements imposed by law, the

awarding agency, or a pass-through entity for state and

federal awards.

Each employee who supervises or prepares District financial re-

ports or transactions shall set an example of honest and ethical be-

havior and shall actively monitor his or her area of responsibility for

fraud and financial impropriety.

Definition

Financial Controls and Oversight

Fraud Prevention

51



The Superintendent or designee shall maintain a system of internal

controls to deter and monitor for fraud or financial impropriety in

the District.

Any person who suspects fraud or financial impropriety in the Dis-

trict shall report the suspicions immediately to a person with au-

thority to investigate the suspicions, including any supervisor, the

Superintendent or designee, the Board President, or local law en-

forcement.

Reports of suspected fraud or financial impropriety shall be treated

as confidential to the extent permitted by law. Limited disclosure

may be necessary to complete a full investigation or to comply with

law. All employees involved in an investigation shall be advised to

keep information about the investigation confidential.

Neither the Board nor any District employee shall unlawfully retali-

ate against a person who in good faith reports perceived fraud or

financial impropriety. [See DG]

In coordination with legal counsel and other internal or external de-

partments or agencies, as appropriate, the Superintendent, Board

President, or a designee shall promptly investigate reports of po-

tential fraud or financial impropriety.

If an investigation substantiates a report of fraud or financial impro-

priety, the Superintendent or designee shall promptly inform the

Board of the report, the investigation, and any responsive action

taken or recommended by the administration.

If an employee is found to have committed fraud or financial

impropriety, the Superintendent or designee shall take or

recommend appropriate disciplinary action, which may include

termination of employment. If a contractor or vendor is found to

have committed fraud or financial impropriety, the District shall take

appropriate action, which may include cancellation of the District’s

relationship with the contractor or vendor.

When circumstances warrant, the Board, Superintendent, or de-

signee may refer matters to appropriate law enforcement or regula-

tory authorities. In cases involving monetary loss to the District, the

District may seek to recover lost or misappropriated funds.

The final disposition of the matter and any decision to file a criminal

complaint or to refer the matter to the appropriate law enforcement

or regulatory agency for independent investigation shall be made in

consultation with legal counsel.

The District shall disclose, in a timely manner in writing to the

federal awarding agency or pass-through entity, all violations of

Reports

Protection from Retaliation

Fraud Investigations

Response

Federal Awards Disclosure

52


DATE ISSUED: 7/16/20189/27/2015 ADOPTED:ADOPTED: 4 of 4 UPDATE 111103 CAA(LOCAL)-A

federal criminal law involving fraud, bribery, or gratuity violations

potentially affecting a federal grant award. [See CBB]

After any investigation substantiates a report of fraud or financial

impropriety, the Superintendent or designee shall analyze condi-

tions or factors that may have contributed to the fraudulent or im-

proper activity. The Superintendent or designee shall ensure that

appropriate administrative procedures are developed and imple-

mented to prevent future misconduct. These measures shall be

presented to the Board for review.

Analysis of Fraud

53

Alvin ISD 020901 CONTRACTED SERVICES CJA CRIMINAL HISTORY (LOCAL)

DATE ISSUED: 7/16/2018 ADOPTED: 1 of 1 UPDATE 111 CJA(LOCAL)-A

In an emergency due to a health or safety concern, a reasonably

unforeseeable situation, or other exigent circumstance, the District

employee who is in charge of the facility shall be authorized to de-

termine whether an employee of a contracting or subcontracting

entity who does not have the required criminal history record in-

formation (CHRI) review or who has a disqualifying conviction will

be permitted to enter a District facility.

If allowed to enter the facility, the employee of the contracting or

subcontracting entity shall be accompanied by a District employee

at all times.

Emergencies

54

Alvin ISD 020901 COMPENSATION AND BENEFITS DEA COMPENSATION PLAN (LOCAL)

DATE ISSUED: 7/16/20185/15/2015 1 of 2 UPDATE 111102 DEA(LOCAL)-X

The Superintendent shall recommend an annual compensation

plan for all District employees. The compensation plan may include

wage and salary structures, stipends, benefits, and incentives.

[See also DEAA] The recommended plan shall support District

goals for hiring and retaining highly qualified employees. The

Board shall review and approve the compensation plan to be used

by the District. The Board shall also determine the total compensa-

tion package for the Superintendent. [See BJ series]

The Superintendent shall implement the compensation plan and

establish procedures for plan administration consistent with the

budget. The Superintendent or designee shall classify each job title

within the compensation plan based on the qualifications, duties,

and market value of the position.

The District shall pay all salaried employees over 12 months in

equal monthly or bimonthly installments, regardless of the number

of months employed during the school year. Salaried employees

hired during the school year shall be paid in accordance with ad-

ministrative regulations.

The Superintendent shall recommend to the Board an amount for

employee pay increases as part of the annual budget. The Super-

intendent or designee shall determine pay adjustments for individ-

ual employees, within the approved budget following established

procedures.

A contract employee’s pay may be increased after performance on

the contract has begun only if authorized by the compensation plan

of the District or there is a change in the employee’s job assign-

ment or duties during the term of the contract that warrants addi-

tional compensation. Any such changes in pay that do not conform

with the compensation plan shall require Board approval. [See

DEA(LEGAL) for provisions on pay increases and public hearing

requirements]

The Superintendent may grant a pay increase to a noncontract em-

ployee after duties have begun because of a change in the em-

ployee’s job assignment or to address pay equity. The Superinten-

dent shall report any such pay increases to the Board at the next

regular meeting.

During an emergency closureclosing for which the workdays are

not scheduled to be made up at a later date, all employees shall

continue to be paid for their regular duty schedule unless otherwise

provided by Board action. Following an emergency closure, the re-

gardless of whether the employees are required to report to work.

The Board shall adopt a, by resolution or take other Board action

Pay Administration

Annualized Salary

Pay Increases

Mid-Year Pay Increases

Contract Employees

NoncontractNon-Contract Employees

Pay During Closing

55

Alvin ISD 020901 COMPENSATION AND BENEFITS DEA COMPENSATION PLAN (LOCAL)

DATE ISSUED: 7/16/20185/15/2015 ADOPTED: 2 of 2 UPDATE 111102 DEA(LOCAL)-X

establishing, set the purpose and parameters for such pay-

ments.payment during closings and reflect the purpose served by

the expenditure. [See EB for the authority to close schools]

Nonexempt employees who are required to work during an emer-

gency closing for a disaster, asfederally declared by a federal,

state, or local official or the Board,disaster shall be paid at the rate

of one and one-half times their regular rate of pay for all hours

worked up to 40 hours per week. Overtime for time worked over 40

hours in a week shall be calculated and paid according to law. [See

DEAB] Exempt employees who are required to work during a fed-

erally declared disaster shall be paid at a rate of 110 percent of

their regular daily rate for each day worked.

The Superintendent or designee shall approve payments and en-

sure that accurate time records are kept of actual hours worked

during emergency closings.

Premium Pay DuringFederally Declared Disasters

56

Alvin ISD 020901 EMPLOYEE STANDARDS OF CONDUCT DHE SEARCHES AND ALCOHOL/DRUG TESTING (LOCAL)

DATE ISSUED: 7/16/20185/15/2015 ADOPTED: 1 of 3 UPDATE 111102 DHE(LOCAL)-A1

The District reserves the right to conduct searches when the Dis-

trict has reasonable suspicion to believe that a search will uncover

evidence of work-related misconduct. The District may search the

employee, the employee’s personal items, work areas, lockers,

and private vehicles parked on District premises or worksites or

used in District business. Searches that reveal a violation of the

District’s standards of conduct may result in disciplinary action.

[See DH]

The District may remove an employee from duty and require test-

ing if there is reasonable suspicion that the employee is under the

influence of alcohol or drugs used in violation of District policy. The

determination of reasonable suspicion may be based on specific

observations of the appearance, behavior, speech, or body odors

of the employee whose motor ability, emotional equilibrium, or

mental acuity seems to be impaired while on duty or other relevant

information. Any employee who is asked to submit to drug or alco-

hol screening shall be given the opportunity to provide relevant in-

formation about prescription or nonprescription medications that

may affect the screening.

A District employee who refuses to comply with a directive to sub-

mit to testing based upon reasonable suspicion shall be subject to

disciplinary action, up to and including termination.

A District employee confirmed to have violated the District’s policy

pertaining to alcohol or drugs may be subject to disciplinary action.

[See DF series and DH]

Note: The following provisions apply to employees who are

covered by the federal Department of Transportation

(DOT) rules.

In accordance with DOT rules, the District shall establish an alco-

hol and controlled substances testing program to help prevent acci-

dents and injuries resulting from the misuse of alcohol and con-

trolled substances by the drivers of commercial motor vehicles,

including school buses. The primary purpose of the testing pro-

gram is to prevent impaired employees from performing safety-

sensitive functions.

The Superintendent shall designate a District official who shall be

responsible for ensuring that information is disseminated to em-

ployees covered under this testing program regarding prohibited

driver conduct, alcohol and controlled substances tests, and the

consequences that follow positive test results.

Reasonable Suspicion Searches

Reasonable Suspicion Alcohol and Drug Testing

Federally Required DOT Testing Program

57


DATE ISSUED: 7/16/20185/15/2015 ADOPTED: 2 of 3 UPDATE 111102 DHE(LOCAL)-A1

The following constitute drug-related violations under the DOT

rules:

1. Refusing to submit to a required test for alcohol or controlled

substances.

2. Providing an adulterated, diluted, or a substituted specimen

on an alcohol or controlled substances test.

3. Testing positive for alcohol, at a concentration of 0.04 or

above, in a post-accident test.

4. Testing positive for controlled substances in a post-accident

test.


above, in a random test.

6. Testing positive for controlled substances in a random test.


above, in a required follow-up test.

8. Testing positive for controlled substances in a required follow-

up test.


above, in a reasonable suspicion test.

10. Testing positive for controlled substances in a reasonable

suspicion test.

An employee who operates a commercial motor vehicle, including

a bus, and commits a drug-related DOT violation as defined above

may be reinstated as a driver if he or she successfully completes a

return-to-duty test. The employee may also be subject to follow-up

tests.

In accordance with DOT rules, a driver tested under this policy and

found to have an alcohol concentration of 0.02 or greater, but less

than 0.04, shall be suspended from driving duties for at least 24

hours.

[In the event of a subsequent positive test result for alcohol of 0.02

or greater but less than 0.04, see the disciplinary consequences at

District-Imposed ConsequencesDISTRICT-IMPOSED CONSE-

QUENCES, below.]

Only supervisors specifically trained in accordance with federal

regulations may, based upon reasonable suspicion, remove a

driver from a safety-sensitive position and require testing for alco-

hol and/or controlled substances. The determination of reasonable

Drug-Related Violations

Alcohol Results Between 0.02 and 0.04

Reasonable Suspicion DOT Testing

58


DATE ISSUED: 7/16/20185/15/2015 ADOPTED:ADOPTED: 3 of 3 UPDATE 111102 DHE(LOCAL)-A1

suspicion shall be based on specific observations of the appear-

ance, behavior, speech, or body odors of the driver whose motor

ability, emotional equilibrium, or mental acuity seems to be im-

paired. Such observations must take place just preceding, during,

or just after the period of the workday that the driver is on duty.

The observations may include indication of the chronic and with-

drawal effects of controlled substances. Within 24 hours of the ob-

served behavior, the supervisor shall provide a signed, written rec-

ord documenting the observations leading to a controlled

substance reasonable suspicion test.

In addition to the consequences established by federal law, a Dis-

trict employee confirmed to have violated the District’s policy per-

taining to alcohol or controlled substances, including a second or

subsequent positive test result for alcohol of 0.02 or greater but

less than 0.04, shall be subject to District-imposed discipline, as

determined by his or her supervisor and the Superintendent. Such

discipline may include any appropriate action from suspension

without pay during the period of removal from safety-sensitive func-

tions, up to and including termination of employment. [See DF se-

ries]

In cases where a driver is also employed in a nondriving capacity

by the District, disciplinary action imposed for violation of alcohol

and controlled substances policies shall apply to the employee’s

functions and duties that involve driving. Additionally, upon recom-

mendation of the employee’s supervisor, disciplinary measures up

to and including termination of employment with the District may be

considered.

District-Imposed Consequences

59

Alvin ISD 020901 EMPLOYEE WELFARE DI (LOCAL)

DATE ISSUED: 2/8/2010 ADOPTED: 1 of 1 UPDATE 87 DI(LOCAL)-A

The District shall maintain a drug-free environment and shall estab-

lish, as needed, a drug-free awareness program complying with

federal requirements. [See DH] The program shall provide appli-

cable information to employees in the following areas:

1. The dangers of drug use and abuse in the workplace.

2. The District’s policy of maintaining a drug-free environment.

[See DH(LOCAL)]

3. Drug counseling, rehabilitation, and employee assistance

programs that are available in the community, if any.

4. The penalties that may be imposed on employees for violation

of drug use and abuse prohibitions. [See DH(LOCAL)]

All fees or charges associated with drug/alcohol abuse counseling

or rehabilitation shall be the responsibility of the employee.

Drug-Free Awareness Program

Employee Responsibility

60

Alvin ISD 020901 ATTENDANCE FEA COMPULSORY ATTENDANCE (LOCAL)

DATE ISSUED: 11/7/16/20182017 ADOPTED: 1 of 2 UPDATE 111109 FEA(LOCAL)-A

Students in violation of the compulsory attendance law shall be re-

ported to the District attendance officer, who may institute court

action as provided by law.

In addition to excused absences required by law, the District shall

excuse absences for the following purposes.

The District shall excuse a student for up to two days during the

student’s junior year and up to two days during the student’s senior

year to visit an accredited institution of higher education. A student

shall be required to submit verification of such visits in accordance

with administrative regulations.

The District shall excuse a student 17 years of age or older for up

to four days during his or her enrollment in higha school year for

activities related to pursuing enlistment in a branch of the U.S.

Armed Services or Texas National Guard. A student shall be re-

quired to submit verification of such activities in accordance with

administrative regulations.

The District shall excuse a student for up to two days per school

year to serve as an early voting or election clerk. A student shall be

required to submit verification of service in accordance with admin-

istrative regulations.

[For extracurricular activity absences, see FM.]

The District may initiate withdrawal of a student under the age of

19 for nonattendance under the following conditions:

1. The student has been absent ten consecutive school days;

and

2. Repeated efforts by the attendance officer and/or principal to

locate the student have been unsuccessful.

[For District-initiated withdrawal of students 19 or older, see

FEA(LEGAL).]

Students who are homeschooled are exempt from the compulsory

attendance law to the same extent as students enrolled in other

private schools.

Adequate documentation of homeschooling for withdrawal shall

consist of either a statement of withdrawal in accordance with

FD(LOCAL) indicating the date homeschooling began, or a signed

and dated letter from a parent or guardian indicating that his or her

child is being homeschooled and the date the homeschooling be-

gan.

Excused Absences

Higher Education Visits

Armed Services Enlistment

Early Voting or Election Clerk

Withdrawal for Nonattendance

Students Attending Homeschools

61

Alvin ISD 020901 ATTENDANCE FEA COMPULSORY ATTENDANCE (LOCAL)

DATE ISSUED: 11/7/16/20182017 ADOPTED:ADOPTED: 2 of 2 UPDATE 111109 FEA(LOCAL)-A

The District may request from a parent or guardian a letter of as-

surance that a child is being educated using a curriculum designed

to meet basic education goals of reading, spelling, grammar, math-

ematics, and a study of good citizenship.

If a parent or guardian refuses to submit a requested statement or

letter, or if the District has evidence that a school-aged child is not

being homeschooled within legal requirements, the District may

investigate further and, if warranted, shall pursue legal action to

enforce the compulsory attendance law.

Enforcing Compulsory Attendance

62



Agendum

Request to Consider Approval of Application and ADA Funding of the Optional Flexible School Day Program

Category Operations / Action Item

Resource Personnel Rory Gesch, Assistant Superintendent of Administrative Services

Attachments Grant Summary

Rationale The Options Program operates under a Flexible Year/Day

program through TEA. This grant is for supplemental funding for the Options Programs. The application must be

made annually. The proposed schedule is as follows:

Monday – Thursday: 8am-8pm Friday: 8am-5pm

Saturday: 8am-1pm (as needed)

Once approved, the District will be allowed to collect ADA

funding during these times through TEA’s Optional Flexible

School Day Program.

District Goal(s) Academic Performance/Attendance Funding

Budget Implications

None

Recommendation or

Proposed Motion

That the Board of Trustees Approve 2018-2019 Alvin ISD

Student Options Extended Year Program and Funding.

63


October 9, 2018


Agendum

Request to Consider the Approval of Resolution of Approving Examinations for Acceleration or to Earn Credit (EHDC),

Resolution of Credit-by-Examination Audit Process (EHDC)

and Resolution Approving Examinations for Credit for Students in Grades 6-12 Who Have Had Prior Instruction

(EHDB)

Category Operations / Action

Resource Personnel Brent Shaw, Assistant Superintendent of Accountability &

Assessment

Attachments (3) Resolution of Approving Examinations for Acceleration or to Earn Credit (EHDC), Resolution of Credit-by-Examination

Audit Process (EHDC) and Resolution Approving Examinations

for Credit for Students in Grades 6-12 Who Have Had Prior Instruction (EHDB)

Rationale In accordance with updates to Texas Education Code §28.023

and Administrative Code §28.023, a board of trustees must

approve resolutions regarding Credit by Examinations. Credit by Exams are given to students who are accelerating grade

levels without prior instruction, gaining high school credit

without prior instruction or regaining credit for courses with prior instruction.

Resolution of Approving Examinations for Acceleration or

to Earn Credit (EHDC) Resolution of Credit-by-Examination Audit Process

(EHDC)

Resolution Approving Examinations for Credit for

Students in Grades 6-12 Who Have Had Prior Instruction (EHDB)


Budget Implications

None

Recommendation or

Proposed Motion

That the Board approve the Credit-by-Examination

Resolutions as presented

79

EHDC (EXHIBIT)

Resolution of Board Approving Examinations for Acceleration or to Earn Credit

WHEREAS, Education Code 28.023 provides that a board of trustees must approve for each

subject, to the extent available, at least four examinations that meet guidelines developed by

the State Board of Education (SBOE) to be used for purposes of acceleration in an elementary

grade level and to earn credit in a secondary school academic subject;

WHEREAS, Education Code 28.023 requires that the board-approved examinations include

Advanced Placement (AP) examinations developed by the College Board and examinations

administered through the College-Level Examination Program (CLEP); and

WHEREAS, 19 Administrative Code 74.24 (SBOE rules) further provides that the board may

approve for each high school course examinations developed by Texas Tech University, the

University of Texas at Austin, the District, or any other entity;

NOW, THEREFORE, BE IT RESOLVED that for each subject area in the elementary grade levels

and for each secondary subject, the Board of Alvin Independent School District approves the

following examinations:

For all elementary and junior high grade-level subjects, examinations that meet the

requirements of 19 Administrative Code 74.24 and are developed by the following:

The University of Texas at Austin; and

Texas Tech University

In approving examinations from the University of Texas at Austin and Texas Tech University, the

Board has determined that the university’s certification and audit demonstrates that the

examinations accurately and appropriately assess a student’s knowledge and skills of the TEKS

for the relevant grade level.

For high school credit courses for which an end-of-course (EOC) assessment is required,

examinations that meet the requirements of 19 Administrative Code 74.24, including:

Applicable AP examinations;

Applicable CLEP examinations; and

Texas Tech University and University of Texas, in compliance with 19 Administrative

Code 74.24(c)(2) and (c)(4).

For all other high school credit courses, examinations that meet the requirements of 19

Administrative Code 74.24 and are developed by the following:

The University of Texas at Austin;

80

EHDC (EXHIBIT)

Texas Tech University;

AP examinations; and

CLEP examinations.

The authority granted by this resolution is effective until the Board revokes such authority by

further action.

Adopted this tenth day of October, 2018, by the Board of Trustees.

Presiding officer: _______________________________________________________________

Secretary: _____________________________________________________________________

81

EHDC (EXHIBIT)

Resolution of Board-Approved Credit-by-Examination Audit Process

Kindergarten–Grade 5

WHEREAS, 19 Texas Administrative Code 74.24(b)(1) provides that a board of trustees must

approve an audit process for credit-by-examination assessments used for kindergarten– grade

5 acceleration;

NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of Alvin Independent School

District by adoption of this resolution has determined that the university’s certification and

audit demonstrates that the examinations accurately and appropriately assess a student’s

knowledge and skills of the TEKS for the relevant grade level. Alvin ISD accepts certifications

from exam provider of validity of exam.


further action. Adopted this tenth day of October, 2018 by the Board of Trustees.

Presiding officer: ________________________________________________________________

Secretary: _____________________________________________________________________

82

EHDB (EXHIBIT)

Resolution of the Board Approving Examinations for Credit for Students in

Grades 6–12 Who Have Had Prior Instruction

WHEREAS, 19 Administrative Code 74.24(c)(12) (SBOE rules) provides that, in accordance with

District policy, a student in grades 6–12 may be given credit for an academic subject in which he

or she had some prior instruction if the student scores 70 percent or higher on a criterion-

referenced test approved by the Board for the applicable course; and

WHEREAS, Board policy authorizes administrators to offer such a student the opportunity to

demonstrate mastery in a subject in order to earn course credit or a final grade in the limited

circumstances described in EHDB (LOCAL);

NOW, THEREFORE, BE IT RESOLVED that for each secondary subject, the Board of Alvin

Independent School District approves the following examinations:

Examinations developed by the District that the Superintendent determines cover the

essential knowledge and skills for each applicable subject area;

Examinations developed by the University of Texas at Austin and

Examinations developed by Texas Tech University


further action.

Adopted this tenth day of October, 2018 by the Board.

Board President:

_________________________________________________________________

Secretary:

______________________________________________________________________

Proposed for Board Approval: 10/10/2018

83


October 9, 2018


Agendum

Request to Consider Approval of Targeted Improvement Plans for Alvin Junior High and ASSETS Learning Academy

Category Operations / Action

Resource Personnel Brent Shaw, Assistant Superintendent of Accountability &

Assessment

Attachments (2) Targeted Improvement Plan for Alvin Junior High, Targeted Improvement Plan for ASSETS Learning Academy

Rationale All Alvin ISD campuses met state student achievement

standards and were assigned the 2018 Accountability Rating

of “Met Standard.” Domain III of the new Accountability System incorporates federal standards required by ESSA,

Every Student Succeeds Act Plan. Two campuses, Alvin

Junior High and ASSETS, were identified as Comprehensive Schools due to their low comparative performance on these

federal standards. Campuses identified as Comprehensive

Schools must meet certain TEA requirements throughout the

2018-19 school year. One of these requirements is the creation of a Targeted Improvement Plan that is required to be

Board approved. In the creation of these plans, Alvin Junior

High and ASSETS have reviewed student performance from the previous year, identified the root causes for the low

performance, and identified goals for this year and the

strategies needed to meet these goals.


Budget Implications

None

Recommendation or

Proposed Motion

That the Board approve the Targeted Improvement Plans as

submitted.

84

Targeted Improvement PlanDistrict Name: ALVIN ISD County District Number: 20901 Superintendent Name: Dr. Buck Gilcrease

Campus Name: ALVIN JR HIGH Campus Number: 0 4 1District Coordinator of School

Improvement:Brent Shaw

PSP: JUDY KOCH Educational Service Center: Region 4 School Principal: LeRoy Castro

Vision:

Problem Statement #1:

We did not meet standard on Domain 3. On the 4 lowest performinggroups in Domain 3, the groups that were the lowest performing in EL(19%ELA) and (29%MATH), SPED (13%ELA) and (20% MATH), ECODIS (20%and 31%MATH) and WHITE (45%ELA and 46%MATH.

Annual Goal #1: On 2019 STAAR, EL group will achieve 29%ELA and 40%MATH; SPED will achieve 19%ELA and23%MATH; EcoDis 33%ELA and 36%MATH; White 60%ELA and 59%MATH.

Root Cause #1:We did not monitor performance of individual student groups and we didnot sufficiently train and monitor teachers in implementation of groupinterventions.

Strategy #1: Provide increased services to individual student groups based on their learning needs through teachertraining and closer analysis of group performance data following formative assessments.

Goal #1:Activity

(Actions/Processes)Activities Timeline Resources Person(s) Responsible Goal for this Activity Results for this Activity Status Next Steps

Short-Term:(training, acquisition of new

skills)

Provide Seidlitz training to allteachers. (7 Steps for LanguageInteractive Classroom).

August, 2018 District Provided DCSI Classroom instruction will includeimplementation of strategies thatwill enhance our EL student learningand performance resulting in THE ELstudent group meeting the federalgoals in Domain 3.

Select

Train all content area teachers ineffective implementation of SPEDaccommodations.

October, 2018 District Provided DCSI Classroom instruction will includeimplementation of strategies thatwill enhance our SPED studentlearning and performance resultingin the SPED student group meetingthe federal goals in Domain 3.

Select

Train all teachers in how todisaggregate all assessment dataand utilize that data to targetinstruction and interventions forstudent groups from both MAP andEduphoria and other formativeassessments.

October, 2018 District Provided District Assessment Coordinator totrain teachers on MAP Data Analysis.

100% of ELA teachers will be able toimplement MAP data analysis andutilize the data to help driveinstruction and teachers will be ableto plan and deliver instruction basedon the data. Evidence of using thedata to drive instruction will bemonitored through lesson plans,classroom walks and observations.

Select

Train all teachers in TLAC strategieswhich will enhance both individualstudent and student group learningthrough effective first time teaching.

October, 2018 Comprehensive Funding Principal and PSP Instructional delivery will improveand be more effective for bothindividual students and studentgroups. Implementation of TLACstrategies will be monitored throughclassroom walks and observations.

Select

Intermediate:(Implementation)

Develop a plan for monitoring allstudent groups in Domain 3 wherewe received a NO (did not meet thefederal goal.) Groups will bemonitored based on data from MAPSYSTEM.

October, 2018 MAP SYSTEM -- ComprehensiveFunds ($12,000); InterventionTutoring -- Funding fromComprehensive funds., Title 1Funding

Principal and Instructional Coaches All student group performance willbe analyzed after each assessmentand all student groups will receivenecessary interventions after eachassessment. Implementation ofinterventions in the classroom will bemonitored through classroom walksand observations.

Select

Implement pre- and post testingbefore and after each unit, scan intoeduphoria and analyze the data todetermine if student groups aremastering the TEKS and planappropriate interventions.

September ongoing throughout theschool year.

MAPS SYSTEM -- ComprehensiveFunds ($12,000); InterventionTutoring Funding from Comprehensiefunds., Title 1 Funding

Principal and Instructional Coaches All student groups will receiveintervention after each assessment.

Select

85

Hire tutors for both Math and ELA tofocus on both individual studentinterventions and student groupinterventions.

October, 2018 Comprehensive Funding Principal and Instructional Coaches Both individual students and studentgroups will improve performance onall assessments including STAAR. Select

Long-Term:(Results)

Improve student group performanceand close the gaps in studentlearning and performance for allgroups in Domain 3 that count for usfor accountability

STAAR 2019 N/A Principal and DCSI Exit the "Comprehensive Label" byimproving student groupperformance on STAAR resulting on a"Met Standard" for Domain 3.

Select

SelectVision Status Vision Metrics

End of Year ReportDid you meet the annual goal? Why or why not?

Is the root cause resolved? Why or why not?

Problem Statement #2:We had 679 students who either performed at a lower performancecategory or did not show a year of growth on the 2018 STAAR whencompared to the 2017 STAAR. (Went backwards)

Annual Goal #2: 75% of students will improve or maintain their 2019 STAARperformance compared to their 2018 STAAR performance.

Root Cause #2:

We did not hold teachers accountable through monitoring forimplementing good first time instructional strategies for teaching to thedepth and rigor of the TEKS and we did not monitor individual studentprogress from assessment to assessment.

Strategy #2:Improve instructional delivery and student learning which will result in improved STAAR performance.It will also result in our school exiting the "Comprehensive" level by meeting federal performancegoals.

Goal #2:Activity



skills)

Train all teachers in TLAC strategiesthat will benefit both individualstudents and student groups.

October, 2018 Comprehensive Funding Principal and PSP Instructional delivery will improveand be more effective for bothindividual students and studentgroups. Implementation of TLACstrategies will be monitored throughclassroom walks and observations.

Select

Train all teachers in the process ofdata analysis to measure studentgrowth from assessment otassessment.

October, 2018 N/A Principal and Instructional Specialists All student data for both individualstudents and student groups willmaintain or improve assessmentperformance compared to their 2018STAAR results.

Select

Train teachers in PLCs on a strategythat will be a "look for" in classroomwalks for the coming week.

October, 2018 ongoing throughoutschool year.

N/A Principal and Instructional Specialists Teacher instructional delivery willimprove as evidenced on evaluationsand walkthrough data.

Select

Select


Focused walkthroughs will occurweekly by all evaluators andinstructional specialists to monitorfor implementation of the weekly"look for" strategy learned in PLCs.Followup teacher feedback andcoaching will be provided after eachweekly "strategy look for"walkthrough.


N/A Principal, Evaluators andInstructional Specialists

100% of teachers will receiveobservation, feedback and coachingweekly based on walkthrough data.

Select

Ensure that every teacher has 2018STAAR data for every student theyteach.

September, 2018 STAAR Student Reports Principal and Instructional Specialists All content area teachers will be ableto analyze student performance onevery assessment by comparing 2018STAAR results to assessmentperformance data for all students.

Select


Vision:

86

Produce and analyze ongoingassessments to determine whetheror not students are maintaining orimproving performance levels whencompared to their STAARperformance the year before.


Assessment Data Principal, District Personnel andInstructional Specialists

All students will maintain at least thesame performance level on eachassessment compared to theirperformance on 2018 STAAR whichwill improve both Domain 2 andDomain 3 scores on 2019 STAAR.

Select

Long-Term:(Results)

75% of students will improve ormaintain their 2019 STAARperformance compared to their 2018STAAR performance.

STAAR 2019 Targeted Improvement Plan Principal and DCSI The result will be improved campusperformance in all domains. Select

Vision Status Vision MetricsEnd of Year ReportDid you meet the annual goal? Why or why not?


Problem Statement #3: Annual Goal #3:Root Cause #3: Strategy #3:

Goal #3:Activity



skills)

SelectSelectSelectSelectSelect


SelectSelectSelect

Long-Term:(Results)

SelectSelect

Vision Status Vision Metrics


Vision:

87

Targeted Improvement PlanDistrict Name: ALVIN ISD County District Number: 20901 Superintendent Name: Dr. Buck Gilcrease

Campus Name: ASSETS Campus Number: 0 0 5District Coordinator of School

Improvement:Brent Shaw

PSP: JUDY KOCH Educational Service Center: Region 4 School Principal: Elizabeth Garcia

Vision:Assets Academy is a positive learning environment where students are challenged through high expectations to make choices that will result in lifelong learning.

Problem Statement #1:

We did not meet standard in Domain 3, Academic Achievement (Meets andMasters). We scored 21% Meets and Above in All Students, in StudentAchievement.. Our lowest content performance in Student Achievementwas ELA at 11%.

Annual Goal #1: We will improve Academic Achievement in ELA from 11% to 44% and in Math from 16% to 46% on2019 STAAR.

Root Cause #1: We did not provide our teachers with training, coaching and adequateresources for differentiated instruction.

Strategy #1: Develop a plan for teacher coaching which includes differentiation, effective first time teaching and aplan for evaluating data at the Meets and Masters level of instruction.

Goal #1:Activity



skills)

Train all teachers in 7 Steps to aLanguage Rich Interactive Classroomwith a focus on EL students

August, 2018 N/A Assistant Principal Teachers will learn to implementstudent academic talk, randomizedquestioning and structured readingand writing activities.

Select

Alvin HS teacher will provide trainingin tiered instructional strategies toELA teachers.

August, 2018 District Funded Activity Assistant Principal Teachers will implementdifferentiated strategies.

Select

Provide training in Tracking andAccommodations for SpecialEducation Students to all teachers.

August, 2018 N/A Principal EL learners will improve performanceon STAAR which will positivelyimpact Domain 3 EL student group.

Select


Hire a Teacher Coach (Consultant) toprovide coaching in differentiationand instructional strategies to allteachers.

By October, 2018 Comprehensive Funds Principal 100% of teachers will be able todifferentiate instruction evidencedthrough classroom observations. Select

District Content Specialists willprovide monthly planning andsupport in implementing effectiveinstructional strategies.

September ongoing throughout theschool year

N/A Content area Assistant Principals All teachers will implement strategiestaught by District Specialist asevidenced through ClassroomWalkthroughs and Observations. Select

Implement tiered instruction withstudents broken into small groupsbased on their ability to achieveApproaches, Meets or Masters.


N/A Principal Students will improve performanceto meet grade level or above.

Select

Hire two tutors to provide one-on-one and small group instruction.


Title 1 and Comprehensive Funds Principal Students will improve performanceto meet grade level or above.

Select

Long-Term:(Results)

We will improve AcademicAchievement in ELA from 11% to 44%and in Math from 16% to 46% on2019 STAAR.

2019 STAAR N/A N/A The All Student group and all studentgroups in Domain 3 will showprogress in performance in Meetsand Masters on interim assessmentsthroughout the school year.

Select

Vision Status Vision MetricsEnd of Year Report

88

Did you meet the annual goal? Why or why not?


Problem Statement #2: No student group met the CCMR target. Annual Goal #2:By the end of their Senior year, 100% of our current seniors will earn at least 1 CCMR point whichwill result in Assets CCMR percentage for "All Students" improving from 8% to 47%. We will meet thefederal CCMR goal for each student group in Domain 3 on 2019 STAAR.

Root Cause #2: We did not implement a tracking system for individual students and studentgroups to record CCMR achievement.

Strategy #2: Put internal processes in place for monitoring all CCMR indicators.

Goal #2:Activity



skills)

Train all counselors andadministrators in tracking studentsfor CCMR indicator completion.

October, 2018 Assistant Director of PEIMS, Recordsand Student Information System

DCSI All students will be correctly coded inPEIMS for CCMR indicators.

Select

Train counselor in oversight for TSIrequirement.

October, 2018 Assets Counselor DCSI All students will be correctly coded inPEIMS for CCMR indicators. Select

Region IV training in CCMRindicators.

August, 2018 N/A DCSI and Principal All students will be correctly coded inPEIMS for CCMR indicators. Select

CTE Coherence Training forcounselors

August, 2018 District Trainers DCSI All students will be correctly coded inPEIMS for CCMR indicators. Select


Develop a tracking system forrecording every student (grades 9-12) for CCMR achievement credit.

October, 2018 N/A Principal 100% of graduating seniors will earnat least 1 CCMR credit.

Select

Offer TSI prep class to all studentsand make it available after school,Saturdays and 24/7 at home.

October, 2018 Edunuity TSI Prep (No Cost) Principal 100% of each year's graduatingseniors will earn at least 1 CCMRcredit. Select

Increase military recruiter presenceon campus.

October, 2018 Armed Services Recruiters Principal 100% of students will be able toevaluate the value of joining thearmed services for their own lifeplans.

Select

Ensure that students are enrolled inthe correct Coherent sequence.

September, 2018 Class Schedules and StudentTranscripts

Counselor 100% of each year's graduatingseniors will earn at least 1 CCMRcredit. Select

Long-Term:(Results)

100% of seniors will earn 1 CCMRcredit before graduation in 2018-2019 and ongoing each year that thisindicator exists.

STAAR 2019 N/A Principal

Select

Vision Status Vision MetricsEnd of Year Report


89

Did you meet the annual goal? Why or why not?


Problem Statement #3: Annual Goal #3:Root Cause #3: Strategy #3:

Goal #3:Activity



skills)

SelectSelectSelectSelectSelect


SelectSelectSelect

Long-Term:(Results)

SelectSelect

Vision Status Vision Metrics


90


October 9, 2018


Agendum Request to Consider Approval to Award Contract for Construction of Roadway Improvements and Traffic Signal along FM 1462 and County Road 185 to serve Alvin ISD’s Bob

& Betty Nelson Elementary.

Category Business


Attachments Memo from Bill VanWagner, Director Building Programs

Rationale Competitive Sealed Proposals were received for

construction of Roadway Improvements and Traffic

Signal along FM 1462 and County Road 185 to serve

Alvin ISD’s Bob & Betty Nelson Elementary.

District Goal(s) Fulfillment of 2015 Bond charge and safety

Budget Implications Existing funds from 2015 Bond Referendum

Recommendation or

Proposed Motion

That the Board of Trustees approve a contract award to

MC2 Main Lane for the not to exceed sum of $621,197.51 and authorize the Superintendent or his designee to

execute the final negotiated contract.

91

Memo

Date: September 21, 2018

To: Patrick Miller, Associate Superintendent, Student Learning Environment

From: Bill VanWagner, Director of Building Programs

RE: Award of Contract for Construction of Roadway Improvements and Traffic

Signal along FM 1462 and County Road 185 to serve Bob & Betty Nelson Elementary.

Competitive Sealed Proposals were received on September 25, 2018 for the Construction of Roadway Improvements and Traffic Signal along FM 1462 and County Road 185 to serve Alvin ISD’s Bob & Betty Nelson Elementary. Evaluations of contractors and their proposals have been completed and the Alvin ISD Building Programs Department is recommending award of a contract to MC2 Main Lane. (Proposal Tabulation is provided).

AISD Building Programs request that the Board of Trustees consider and approve a contract award to MC2 Main Lane for the not to exceed sum of $621,197.51 and authorize the Superintendent or his designee to execute the final negotiated contract. Funds for this project were provided for in the 2015 Bond Referendum for Elementary #19 and are within budget.

92

Proposal Tabulation 9/25/2018 2pm

Contractor AAA Asphalt Paving Inc Forde Construction Co Main Lane Industries TL C Trucking &

Constracting Wadecon

Time Received Base Bid 1:45 PM 1:54 PM 1:48 PM 1:45 PM 1:45 PM

Base Bid $755,663.99 $859,848.78 $621,197.51 $810,973.00 $743,699.48

Total $755,663.99 $859,848.78 $621,197.51 $810,973.00 $743,699.48

Bob & Betty Nelson Road Improvements - Roadway Improvements & Traffic Signal

93


October 9, 2018


Agendum

Request to Consider Personnel Items – Requested Personnel

Category Personnel/Action

Resource Personnel Dr. Buck Gilcrease, Superintendent of Schools

Carol Nelson, Associate Superintendent of Human Resources

Attachments Memo related to personnel

Rationale Requested personnel actions

District Goal(s) Teachers and Staff

Budget Implications

None

Recommendation or

Proposed Motion

That Board approval be granted for requested personnel

items as presented

94


October 9, 2018


Agendum

Request to Consider Personnel Items – To Propose Termination of Term Contract Employee During Contract Year

Category Personnel/Action

Resource Personnel Dr. Buck Gilcrease, Superintendent of Schools

Carol Nelson, Associate Superintendent of Human Resources

Syreeta Presley, Director of Human Resources

Attachments Memo from Syreeta Presley related to proposed termination to

be distributed prior to the Board Meeting

Rationale

Recommendation for proposed termination of employee based on good cause.

District Goal(s) Teachers and Staff

Academic Performance

Budget Implications

None

Recommendation or

Proposed Motion

That Board consider to propose termination of term contract

employee during contract year

95

alvin independent school district board of trustees ... · 9/18/2010 · alvin independent school...

Documents