alvin independent school district board of trustees … · 2018. 4. 4. · alvin independent school...

ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES

REGULAR BOARD MEETING

April 10, 2018

Official Agenda

7:00 PM

1. Call Meeting to Order and Establish Quorum

2. Invocation

3. Pledge of Allegiance

4. Introduction of Greeters 3

5. Commendations 4

6. Presentation

A. Templeton Demographics 9

7. Open Forum - Information Only

8. Consent Agenda - Action Items

A. Request to Consider Approval of Board Minutes 10

B. Request to Consider Approval of Award of Contracted Services RFP 15

C. Request to Consider Approval of Law Enforcement Equipment, Supplies & Services RFP 19

D. Request to Consider Approval of Two Expedited State Waivers 24

1. Foreign Exchange Waiver

2. Modified Schedule on State Assessment Days (2018-2021)

E. Request to Consider Approval of Low Attendance Waiver Due To Bad Weather 25

9. Request To Consider Approval of Partnership Agreement for Afterschool Centers on

Educational Cycle 10 - Operations Action Item

27

10. Request to Consider Approval of Budget Amendment #3 - Business Action Item 29

11. Request to Consider Approval of Construction Manager @ Risk Contract Delivery Method

for Junior High #8 - Business Action Item

31

12. Request to Consider Approval of Employment of Personnel - Personnel Action Item 33

13. Request to Consider Approval to Extend Term, Renew Term, Renew Probationary, and

Terminate At End Of Probationary Professional Contracts - Personnel Action Item

34

14. Request to Consider Approval of Administrative Appointments - Personnel Action Item

A. Manvel Junior High School Principal 35

15. Superintendent's Report

16. Future Agenda Items

17. Closed Executive Session

A. 551.072 Discuss purchase, exchange, lease or value of real property

18. Adjournment

If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a

closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or

session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be

held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the

meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following

sections and purposes:

Texas Government Code Section:

551.071 Private consultation with the board’s attorney.

551.072 Discussing purchase, exchange, lease, or value of real property.

551.073 Discussing negotiated contracts for prospective gifts or donations.

551.074 Discussing personnel or to hear complaints against personnel.

551.075 To confer with employees of the school district to receive information or to ask

questions.

551.076 Considering the deployment, specific occasions for, or implementation of, security

personnel or devices.

551.082 Considering the discipline of a public school child, or complaint or charge against

personnel.

551.083 Considering the standards, guidelines, terms, or conditions the board will follow, or will

instruct its representatives to follow, in consultation with representatives of employee

groups.

551.084 Excluding witnesses from a hearing.

Should any final action, final decision, or final vote be required in the opinion of the School Board with

regard to any matter considered in such closed or executive meeting or session, then the final action, final decision,

or final vote shall be either:

(a) In the open meeting covered by the Notice upon the reconvening of the public meeting; or

(b) at a subsequent public meeting of the School Board upon notice thereof; as the School Board shall

determine.

Alvin Independent School District

April 10, 2018

To AISD Board of Trustees

Agendum

Greeters

Category Greeters

Resource Personnel Dr. Buck Gilcrease, Superintendent

Daniel Combs, Communications

Attachments None

Rationale The greeters for the evening are members of the Savannah Lakes

Sunshine Pep Club. The Sunshine Pep Club is comprised of 27 2nd & 3rd grade girls. Their purpose is to promote school spirit

through cheers, dances, and being positive role models on

campus.

Amanda Jaramillo - Sponsor

Budget Implications

None

Recommendation or

Proposed Motion

None

3

Alvin Independent School District April 10, 2018


Agendum

Student & Faculty Commendation

Category Recognition

Resource Personnel Dr. Buck Gilcrease, Superintendent Daniel Combs, Communications

Attachments None

Rationale

Student Commendations All State Band

On Saturday, January 13th, 42 Alvin ISD High School Band and Choir students auditioned to be members of the Texas

Music Educators Association All State Band and All State

Choir. Last month, we commended the 4 All state choir students and tonight we commend the 6 students that earned

the honor of being named a Texas All State musician on

band. The All State Band and Choir students performed at the Texas Music Educators Association convention in San Antonio,

Texas on Saturday, February 17th.

All State Band: Jake Wendorf - 12th Grade - Alvin High School

Josh Villanueva- 12th Grade - Shadow Creek High School

Alexander Scheibel - 9th Grade - Shadow Creek High School James Laase - 9th Grade - Shadow Creek High School

Nila Shibu - 10th Grade - Shadow Creek High School

Lianne D’Souza - 11th Grade - Shadow Creek High School

Jack Armstrong, Manvel High School

Jack competed in the UIL 5A State Swim Meet where he earned

2 gold medals, one in the 50-freestyle and one in the 100- freestyle. He also set a state record in the 100-freestyle.

Austin Crews, Shadow Creek High School

Austin Crews has been determined as a National Merit Scholarship Finalist. Austin received this recognition by

representing less than 1% of the state of Texas’ high school

seniors who took the PSAT and SAT exams.

Evelyn Cai, Shadow Creek High School Evelyn Cai is 1 of only 511 students in the world who earned

every point possible on an AP exam, receiving the maximum

4

score of 5 for each portion of the AP Research exam. She is one

of 176 students worldwide who achieved this feat on the AP Research Exam.

Chloe Cao, Mary Marek (Elementary Best of Show)

Kevin Sauls, Alvin Elementary (Elementary Gold Medal) Gianna Tortorella, Rodeo Palms JH (Jr. High Best of Show)

Alyssa DeJohn, Nolan Ryan JH (Jr. High Gold Medal)

Anna Chemplayil Manvel High School (Best of Show High School)

Shaofen Xue, SCHS (Gold Medal High School)

Anika Mitra, SCHS (Gold Medal High School) Jenna Zamil, SCHS ( Special Merit High School)

Lina Sylejmani, SCHS (Special Merit HS)

Cara Smith, Alvin HS (Special Merit HS)

Shaifang Xue, SCHS (Special Merit HS) Ever Guitierrez, SCHS (Special Merit)

Mathew Chin, SCHS (Special Merit HS)

Madison Moore, SCHS (Special Merit HS) Jessica Liu, SCHS (Special Merit HS)

Houston Livestock Show and Rodeo Art Competition Awards: (Pending write up)

Tanner Marek, Fairview JH

Tanner's contemporary contour line drawing was the perfect choice for the marketing campaign for our Alvin ISD Houston

Livestock Show and Rodeo Art Competition open house, hosted

at Shadow Creek High School. This annual event showcases 600 rodeo art entries from all schools in Alvin ISD and draws

over 1500 community members during the open house.

Tanner's drawing was printed and distributed with over 2000

postcards, and 50 posters displayed around the district. In addition, Tanners work made such an impression on our

Director of fine arts, Dustin Winson and Asst. Director of Fine

Arts Lisa Savage that they have purchased a print of Tanners drawing to hang in the district fine arts office. Congratulations

to Tanner for being such an important part of this year's

Houston Livestock Show and Rodeo Art Competition.

Claire Wiedeman- 12th, Manvel High School

Alex Rodriguez- 10th, Shadow Creek HS

The only place for our visual arts students who work in photography to compete in an HLSR student competition is the

"Horticulture Photography" competition. This competition is

open to any student, ages 8-18, in the greater Houston area who participate in 4H, FFA or a campus visual arts program.

These works must represent a theme and this year’s theme was

"orange." The top ten entries were chosen out of over 300

5

photographs submitted and two of the top ten belong to

students in Alvin ISD. The 3rd Place winner is 10th grader Alex Rodriguez, of SCHS and his teacher is Jason Moodie. Alex was

awarded a $500 check and trophy. The First Place Winner is

Senior Claire Wiedeman of Manvel High School and her teacher

is Vicky Satterwhite. Claire received a $1000 check and HLSR grand champion belt buckle.

Alexandria Willbond, AHS (Pottery Best of Show) Cynthia Olalde, AHS (Sculpture Best of Show)

Teacher: AHS- Karin Stensrud

Gabriel Ortiz, SCHS (Sculpture Best of Show)

Patricio Martinez, SCHS (Sculpture Best of Show)

Andrea Richardson, SCHS (Pottery Gold Medal

Winner) Andrea's piece of pottery was chosen as a "premium winner" which means it sold for $1500 and that

full amount was issued in a check back to her.

Teacher: SCHS- Amy Gardziel

Alvin ISD submitted 25 pieces of 3-dimensional works. Of

these, 9 were functional (ceramic) pottery and 16 were oil based clay. Of approximately 400 entries from all participating

districts, 40 top pieces were chosen as “Best of Show” or “Gold

Medal” and were on to display in the hayloft gallery during the

rodeo. Alvin ISD held 5 of those 40 display spots in the hayloft gallery. Please help me in recognizing these students for their

outstanding work and presenting them with their Rodeo

Awards.

****The teachers will actually present the kids with their

actual work back to them from HLSR along with the

ribbon/trophy that they earned, as Daniel calls their name.****

Celine Conkle, Manvel HS Placed 1st in class with her Red Brangus Cow/Calf Pair at San

Antonio Livestock Show, HLSR, and Rodeo Austin

Manolis Tjanis, AHS

1st place Landscape Design at HLSR

Gaby Tjanis, AHS 1st place in container plants at HLSR

Hannah Barber, AHS 1st place with Dark Cross Barrow at HLSR

6

Hollie Darnell, AHS Reserve Division with her Beefmaster heifer at HLSR

Mason Deville, AHS

1st in class with his Sanat Gertrudis Heifer at San Antonio and HLSR

James Kidd, AHS 1st in class with his ARB heifer at San Antonio and HLSR

Madison Kobersky, AHS Reserve Division with her Santa Gertrudis Heifer at Fort Worth

and 1st in class at San Antonio

Cody Kettler, AHS State Qualifier in Archery and placed 16th in his grade division

at state.

Jillian Parker, SCHS

Caught in the calf scramble at the HLSR and Rodeo Austin

Regan Rivera, SCHS

Caught in the calf scramble at the HLSR

Both of these young ladies were the 1st every calf scramble participants for SCHS FFA

Staff Commendations Teshena James, SCHS Parking Lot Attendant

On Monday, January 22, 2018, Teshena James witnessed an

unknown male walk onto campus and take a bicycle from the bike rack. Ms. James confronted the individual but he refused

to stop and began to flee the scene on the bicycle.

Ms. James took quick action to follow the subject on her golf

cart and called for school police to assist. She immediately took

video footage of the fleeing suspect, which helped to identify the subject. He was not a student and has a criminal history in the

area.

The suspect had also stolen a bicycle at Shirley Brothers Elementary on Friday, Jan. 19, 2018. His image was captured

on school security cameras.

Ms. James quick action helped to secure our school property

and protect our students at Alvin ISD. She is an asset to

Shadow Creek High School.

7

Lauren Bray, Alvin Primary Nurse

On Friday, March 23, Mrs. Bray’s quick action saved one of

Alvin Primary’s PPCD PreK students. The student was choking

on a hot dog and Mrs. Bray immediately went into action with the Heimlich maneuver for small children. Mrs. Bray saved his

life and for that, we are grateful!

Rosemary Reed, Passmore Elementary, Karla Klyng, Alvin

Primary, Dixie Jones, EC Mason Elementary

Through the Capturing Kids’ Hearts National Showcase Schools awards, the Flippen Group recognizes and celebrates campuses that go the extra mile each day, building an

environment where students and staff feel safe and connected.

The Flippen Group believes unsung heroes who produce exemplary outcomes in schools and pave the way for other

schools to follow, need and deserve recognition for a job well

done.

Capturing Kids’ Hearts campuses across the country were considered for these awards based on the following criteria: 1)

nomination based on observation, 2) level of implementation

of Capturing Kids’ Hearts processes by all staff as measured by

online surveys, and 3) data demonstrating that Capturing Kids’ Hearts has made a significant

improvement in attendance, discipline, climate/culture, or

academics.

District Goal(s) None

Budget Implications

None

Recommendation or

Proposed Motion

That a commendation be presented to the students listed

above.

8


April 10, 2018


Agendum

Presentation by Templeton Demographics related to changing District demographics and future enrollment projections.

Category Business

Resource Personnel Patrick Miller, Associate Superintendent, Student Learning

Environment

Attachments None

Rationale Bob Templeton, President of Templeton Demographic will be

presenting an update on our enrollment projections. The

presentation is our semi-annual report to providing planning data and awareness of future student attendance and facility

capacity.

District Goal(s) Fiscal Responsibility

Budget Implications

None

Recommendation or

Proposed Motion

None

9

On March 6, 2018 p.m. the Alvin

Independent School District Board

of Trustees met for a Regular

Meeting at the Alvin ISD

Administration Building, 301 E.

House Street in Alvin, Texas, with

the following members present:

Nicole Tonini, Cheryl Harris, Regan Metoyer, Tiffany Wennerstrom, Julie Pickren, and Earl Humbird. Trustee Scheibel was unable to attend the meeting.

Superintendent Gilcrease and other

administrative staff were also

present.

ITEM #1- CALL TO ORDER

President Tonini called the meeting

to order stating that a quorum of

Board members were present, notice

was duly posted, and the meeting

was called to order in accordance

with the Texas Open Meetings Act,

Texas Government Code Section

551.001.

ITEM #2 INVOCATION & PLEDGE

Trustee Harris gave the invocation

and led the Pledge of Allegiance.

ITEM #3 – INTRODUCTION OF GREETERS

The greeters for the evening were

students from various campuses in

honor of National Youth Art Month.

Trustees were presented a calendar

with artwork from each of the Alvin

ISD campus.

ITEM #4 – COMMENDATIONS

STUDENT COMMENDATIONS: All State Choir Noah Bartley – AHS Sr. Glydel Obate – SCHS Sr. Leon Fleming – SCHS Freshman Emilio Vasquez – SCHS Sophomore Passmore Percussion The following students performed at the TMEA Convention in San Antonio

Matthew Batty, Ezra Bautista, Drew

Bingham, Bianca Cervantez,

Stephanie Cruz, Arianna Cuellar,

Lesly Doroteo, Elizabeth Frank,

Bianca Gonzales, Federico Gonzalez,

Vincente Hernandez, April Ibarra,

Camila Leon, Caleb Martinez, Gavin

Peters, Diane Peterson, Malarie

Ramos, Aryana Rodriguez, Annalise

Salazar, Brendon Tate & Bane

Watson

Alvin High School State Academic Decathlon

Erica Gonzalez – Team Captain –

11th Grade

Payton Neubauer – 10th Grade

Annabelle Blankley – 10th Grade

Joseph Garza – 11th Grade

Jonathan Kingsley – 10th Grade

Amanda Fillips – 11th Grade

Jacob Garza – 11th Grade

Atticus Simmons – 10th Grade

Alvin ISD Spelling Bee Winner

Pranav Chamudupaty – NRJH

STAFF COMMENDATIONS

Alvin ISD Child Nutrition –

Certificate from the Texas Dept. of

Agriculture for their efforts to

ensure a healthier future by serving

more Texas products.

ITEM #5 – PRESENTATION

Members of the Alvin Area Retired

School Personnel organization

presented plaques to help honor the

namesake of each Alvin ISD

campus.

ITEM #6 – OPEN FORUM

Mr. Bryan Foulk addressed the

Board of Trustees regarding the

Kickstart Program.

ITEM #7 – REQUEST TO CONSIDER APPROVAL OF CONSENT AGENDA ITEMS A – H

Trustee Harris made a motion to

approve Consent Agenda Items A –

H. Trustee Pickren seconded the

motion. Motion carried

unanimously (6-0).

RReegguullaarr BBooaarrdd MMeeeettiinngg MMaarrcchh 66,, 22001188

10

Regular Board Meeting March 6, 2018

ITEM A – REQUEST TO CONSIDER AWARD OF CONTRACTED SERVICES RFP

Twenty proposals were received for

service commodity codes as

classified under the Contractor

Consultant Proposals (CCP) for a

one year non-exclusive award with

the option to renew for an additional

two years.

ITEM B – REQUEST TO CONSIDER 1803 GENERAL OPERATING EXPENSES (GOE) REQUEST FOR PROPOSAL

Pursuant to Texas Education Code

44.031, contracts for the purchase

of goods and services valued at

$50,000 or more will be presented

for awarding based on an approved

competitive bidding method. The

RFP for General Operating Expenses

(1803 GOE RFP) meets these

requirements and is a non-exclusive

proposal. Thirty-two qualified

proposals were received. This

proposal is requested for award

under a new year contract with a

two year renewal extension as long

as both parties agree to the terms of

contract for use on an as needed

basis and funds are available for

these commodities. Renewal of this

contract is not anticipated until

March 2021

ITEM C – REQUEST TO CONSIDER APPROVAL OF CORE INSTRUCTIONAL RFP





for awarding based on an approved

competitive bidding method. The

RFP for instructional, athletic, core

instruction, CTE and library meets

these requirements and is a non-

exclusive proposal. There were 45

qualified proposal responses. This

proposal is required for award

under a one year contract with a

two year renewal extension as long

as both parties agree to the terms of

contract for use on an as needed

basis and funds are available for

these commodities. Renewal of this

contract is not anticipated until

March 2021.

ITEM D – REQUEST TO CONSIDER APPROVAL OF FENCING RFP





for award based on an approved

competitive proposal method. The

RFP for Fencing Supplies &

Installation (1803 Fencing Supplies

& Installation Catalog Discount

Proposal) meets the above

requirements for the competitive

proposal method. Four qualified

proposals were received. This non-

exclusive proposal is requested for

one year contract, with an option to

renew for two years.

ITEM E – REQUEST TO CONSIDER APPROVAL FOR THE DEDICATION OF ELECTRICAL SERVICE EASEMENT TO TEXAS NEW MEXICO POWER FOR THE PERFORMING ARTS CENTER AT ALVIN HIGH SCHOOL

Texas New Mexico Power will be

providing electrical service for the

new Performing Arts Center at Alvin

High School. To obtain electrical

services, Alvin ISD must dedicate

easements for the placement of

underground/overhead service and

a pad mounted transformer.

This authorizes AISD Administration

to execute the final easement

agreement once the area survey is

finalized and the legal description is

drafted.

ITEM F – REQUST TO CONSIDER APPROVAL OF AUDIT SERVICES FOR THE FISCAL EYAR ENDING 2018

Pursuant of CH (Local) whereby

expenditures over $75,000 per line

item must be awarded by the Board,

it was requested for approval of

external auditor services for the

annual audit and funding for their

work. Funds for these services are

budgeted annually within the

Finance Departments’ budget.

11


ITEM G – REQUEST TO CONSIDER APPROVAL OF TASB POLICY UPDATE 109

TASB has updated the legal policies

for review. The first reading of

TASB Policy Update 109 was

approved at the February 13, 2018

Board Meeting.

ITEM H – REQUEST TO CONSIDE APPROVAL OF BOARD MINUTES

The following Board Meeting

minutes were presented for

approval:

February 13, 2018

March 1, 2018

ITEM #8 – REQUEST TO CONSIDER APPROVAL OF EQUIPMENT PURCHASE FOR ASSETS KITCHEN RENOVATIONS AT CTE ANNEX USING BUY BOARD

The kitchen equipment purchase is

necessary for completion of the CTE

Annex renovation to accommodate

the ASSETS Program.

The recommended best value to the

District is through direct purchasing

utilizing the State approved Buy

Board resource with an award not to

exceed $115,000.00.

Trustee Metoyer made a motion that

the Board approve the purchse of

the kitchen equipment for the CTE

Annex renovation to accommodate

the serving of meals for the ASSETS

Program under the Guidelines of CH

(legal). Trustee Wennerstrom

seconded the motion. Motion

carried unamimously (6-0).

ITEM #9 – REQUEST TO CONSIDER APPROVAL OF BOARD AUTHORIZING ALVIN ISD TO PARTICIPATE IN THE TEXAS PUBLIC ENERGY ALLIANCE (TPEA)

The Texas Public Energy Alliance

provides assistance for school

districts with the purpose of

shopping, bidding, and presenting

the best value for electric utilities.

Trustee Wennerstrom made a

motion to approve Alvin ISD to

participate with the Texas Public

Energy alliance and authorize the

Superintendent or his designee to

contract for electricity rates.

Trustee Harris seconded the motion.

Motion carried unanimously (6-0).

ITEM # 10 – REQUEST TO CONSIDER APPROVAL OF COMPETITIVE SEALED PROPOSAL CONTRACT DELIVERY METHOD AS THE METHOD OF CHOICE FOR NEW CONSTRUCTION AND MAJOR RENOVATION PROJECTS

State law requires Board approval of

the Contract Delivery Method that

brings the best value to the District

whenever it deviates from the

Competitive Bid Method.

Trustee Pickren made a motion to

approve the Competitive Sealed

Proposal contract delivery method

as the method of choice for

construction projects unless

otherwise requested for a specific

project. Trustee Wennerstrom


carried unanimously (6-0).

ITEM #11 – REQUEST TO CONSIDER APPROVAL OF THE 2018-2020 PREVAILING WAGE RATES

State law requires Board approval of

the Prevailing Wage Rates Sheet

that is necessary for each Request

for Proposal that Building programs

places. The present one would

cover proposals awarded 2018 thru

2020.

Trustee Metoyer made a motion to

approve the submitted Prevailing

Wage Rate Sheet for contract

inclusion on construction projects

awarded 2018 thru 2020. Trustee

Wennerstrom seconded the motion.

Motion carried unanimously (6-0). ITEM #12 – REQUEST TO CONSIDER APPROVAL OF EMPLOYMENTS

As presented

12



approve all employments as

presented. Trustee Pickren

seconded the motion. Motion carried

unanimously (6-0). ITEM #13 – REQUEST TO CONSIDER APPORVAL OF CLASSROOM TEACHING UNITS FOR 2018-2019 SCHOOL YEAR

Due to anticipated student growth

for the 2018-2019 school, 60

classroom teaching unites were

requested.


approve the request for classroom

teaching units so that campuses

may begin posting positions and

interviewing possible candidates.

Trustee Metoyer seconded the

motion. Motion carried

unanimously (6-0).

ITEM #14 – REQUEST TO CONSIDER APPROVAL OF RENEWAL/EXTENSION OF ADMINISTRATOR/PRINCIPAL AND ASSISTANT PRINCIPAL CONTRACTS

To comply with the Texas Education

Code the Board was asked to

consider approval of administrator,

principal and assistant principal

contracts.


approve all administrator, principal

and assistant principal contracts as

presented. Trustee Harris seconded

the motion. Motion carried with five

votes. Trustee Humbird abstained

from voting.

ITEM #15 – REQUEST TO CONSIDER APPROVAL OF ADMINISTRATIVE APPOINTMENTS

Alvin High School Assistant Athletic Director / Head Football Coach

Mr. Buddy Hardin was

recommended to serve in the

position of Alvin High School

Assistant Athletic Director and Head

Football coach.

Trustee Metoyer made a motion to

approve Mr. Hardin as

recommended. Trustee Pickren


carried with 5 votes. Mr. Humbird

abstained from voting.

Manvel High School Assistant Athletic Director / Head Football Coach

Mr. Kevin Hall was recommended

to serve in the position of Manvel

High School Assistant Director /

Head Football coach.


approve Mr. Hall as presented.

Trustee Harris seconded the motion.

Motion carried unanimously (6-0).

Manvel High School Associate Principal

Mr. Richard “Rick” Scott was

recommended to serve in the

position of Manvel High School

Associate Principal.

Trustee Wennerstrom made a

motion to approve Mr. Scott as

presented. Trustee Metoyer


carried unanimously (6-0).

ITEM #16 – SUPERINTENDENT’S REPORT

Dr. Gilcrease highlighted recent

District activities.

ITEM #17 – FUTURE AGENDA ITEMS

No future agenda items were

requested.

ITEM #18 – CLOSED EXECUTIVE SESSION

A Closed Session was not held

ITEM #19 - ADJOURNMENT

Trustee Humbird made a motion to

adjourn the meeting. Trustee

Wennerstrom seconded the motion.

Motion carried (6-0).

The Meeting was adjourned at 7:56

p.m.

13


Attest:

________________________________

Nicole Tonini, President

________________________________

Vivian Scheibel, Secretary

14



Agendum

Request for Award of Contracted Services RFP

Category Business

Resource Personnel Patrick Miller, Associate Superintendent Student Learning Environment

Attachments

Memo from Mickie Dietrich, Director of Purchasing

Rationale

Fifteen (15) proposals were received for service commodity

codes as classified under the Contractor Consultant

Proposals (CCP) for a one year non-exclusive award with the option to renew for an additional two years.


Budget Implications

None

Recommendation or Proposed Motion

That Board approves the Contracted Services as presented.

15

301 E. House St. ♦ Alvin, TX 77511 ♦ 281-824-0567 ♦ FAX 281-585-4567

Physical Address: 2200 Stapp Maxwell, Alvin, Texas

ALVIN INDEPENDENT SCHOOL DISTRICT

Mickie Dietrich

Director of Purchasing

Jennifer Ortiz

Contract Specialist

March 26, 2018

TO: Patrick Miller

FROM: Mickie Dietrich, Jennifer Ortiz

RE: April 2018 Contract Submissions for the 2017 – 2018 School Year

Contractor Consultant Proposal (CCP)– #1804CS RFP

____________________________________________________________________________________________

Policies and procedures have been established to provide for any and all Service Contract Proposals to be extended

monthly for board award due to the total aggregates in any given category being over the $50,000 threshold pursuant

of 44.031 (a) and 44.031(f). These are March submissions for award by the board at the April board meeting.

All proposals and agreements were extended by fax, email and mailed to various vendors meeting the specified

commodity code qualifications identified per contracts. The proposals and agreements were also made available on

the Alvin ISD Website as well as staff were informed of the proposal process and encouraged to contact vendors.

We are requesting all proposals to be awarded as NON-EXCLUSIVE contracts as one by which multiple vendors

may be designated as suppliers for the items covered under the terms of the contract for the duration of said contract.

Contracted Consultant Proposal (CCP)– #1804CS RFP

Under the guidance 44.031(a) (2), these contracts will be for a one (1) year term beginning the date the RFP is

awarded by the board, with the option to renew for an additional two (2) years should all parties be in agreement for

a NON-EXCLUSIVE AWARD.

Contracted Service Providers will be used on an as needed basis throughout the District. The services and

commodity codes included in the CCP are listed below:

COMMODITY

CODE SUB-CATEGORY DESCRIPTION

A-050-00 Fine Arts – Misc. Fine Arts General Supplies/Equipment

A-052-55 Murals (Painting of Murals)

A-805-84 Athletic Trainer & Training

A-855-15 Costumes and Accessories to include Alterations

A-910-54 Painting, Maintenance and Repair Services including Caulking

A-915-71 Newspapers Publications Advertising, Provide Athletic

Reviews; Media Release

16



A-918-00 General Staff Development – Convocations

A-918-06 Consulting Service – Administrative, Board Training, Facilitate

Community Advisory Council, Bond Planning

A-918-19 Building Structures & Components Consulting Including Door

Hardware Specifications and Inspections

A-918-32 Consulting Services – Not Otherwise Classified

A-918-33 Consulting and Training for Student Cheer and Team Building

A-918-69 Insurance Consulting

A-918-93 Safety – Risk Management - Security (Security Audits) Safety

Consulting

A-918-94 Traffic Consulting – Design Service

A-920-00 Data Processing, Computer Programming and Software

Services

A-924-00 Computer Educational Training Services

A-924-10 Assemblies – Student Programs; Theatre Groups; Authors

Visits; Motivational Speaking; Student Training with Multi

Groups in one setting

A-924-15 Staff Development – Motivational Team Building / Leadership

A-924-16 Staff Development – Instructional Based Training/ Child Care

Training/

A-924-20 Instructional Training for Testing /PSAT/SAT/ACT

A-924-41 Classroom Instructional Training within a Single group, Video

Conference, Kickstart, Communities in Schools

A-925-37 Facility Design Services and Consulting – Food Service; Create

student engaging atmosphere; Color schemes; Create better

flow for students

A-939-00 Equipment Maintenance & Repair to Include Calibration

A-946-10 Accounting Services – Auditing, A/P Auditing

A-948-92 Vaccination Program Services

A-958-82 Records Management To Include Shredding

A-961-45 Inspection & Certification Services as per TDLR and TAS

standards; Conduct On Site Inspections

A-961-57 Music Production Services Accompanist; Video

Streaming/Taping; Writing of Music; Percussion Tech

A-961-62 Personnel Service to Include PEIMS/ HR Consulting/ Principal

Services

A-961-73 Theatrical Services – Video Taping, Audio Technicians and

Recording, Lighting - Video Tape Board Meetings, Provide

Streaming and Archives

A-961-75 Translation Services

A-962-00 Student Incentives – Rock Walls, Bouncy House, Mechanical

Bull; Giant Games etc

A-962-02 Photography Services

A-962-05 Disc Jockeys and Emcees

A-962-58 Professional Services – Not Otherwise Classified including

Clinicians, Private Music Lessons, Clinic Choir; Consult with

17



Directors; Catalog & Organize & Pack Music, supplies and

choir items so that class can be ready for fall

A-962-63 Piano Tuning

A-962-66 Misc. Services Not Otherwise Classified – Science Waste

Disposal; Bio-Hazard Service; Purification Services; Stericycle

A-962-98 Choreography Band/Drill/Color Guard, Music Marching Band

Visual Design

A-962-99 Professional Services Judges – Auditions, Art Shows,

Cheerleading, UIL, Sight Reading, Science Projects

Under the CCP process, we are requesting award for fifteen (15) qualified responding vendors for services outlined

under the following commodity codes:

COMPANY NAME CATEGORY COMMODITY CODE

SUB-CATEGORY

DESCRIPTION

Lance Belin Consulting A-918-32 AP Statistics Presenter

Matthew Burke Fine Arts A-962-58; A-962-99 Clinician; Judges

Business & Education

Leadership Authority

Staff

Development A-918-00

General Staff

Development

James Cromer Fine Arts A-962-58 Clinician

Hal Evans DBA Troupe d Jour

Staff

Development;

Convocations

A-050-00; A-918-00; A-924-15;

A-924-16; A-924-41; A-962-58;

A-969-99

Staff Development;

Convocations;

Assemblies

Shane Goforth Fine Arts A-962-99 Adjudication

Christina Goss dba Leading

with Literacy Educational

Consulting

Staff

Development;

Consulting

Services A-924-16; A-918-32

Staff Development;

Consulting Services

Beau Hunter Fine Arts A-962-99 Judge

Iron Mountain

Records

Management A-958-82 Records Management

InSPIRE Rock Assemblies A-924-10 Assemblies

Briana Johnson Judge A-962-99 Judge

Salman Khan dba StartupBug

LLC

Theatrical

Services A-961-73 Video Animation Work

Megan Molina Judge A-962-99 Judge

Don Tate Assemblies A-924-10 Author

Tiffany Williams dba Gentle

Minds Tutoring

Staff

Development A-924-15; A-924-16; A-924-41 Staff Development

IN SUMMARY:

Contractor Consultant Proposals – #1804CS RFP – we have received fifteen (15) qualified responses.

Contract Expiration Date: April, 2021.

Award is requested for the list of vendors meeting specifications outlined under the current Service Contract proposals and for

the March, 2018 contract submissions.

18



Agendum

Request to Consider LAW ENFORCEMENT EQUIPMENT, SUPPLIES & SERVICES (LAW) Request for Proposal

Category Business

Resource Personnel Mickie Dietrich, Director of Purchasing

Attachments Memo and Backup from Mickie Dietrich, Director of

Purchasing

Rationale Pursuant to Texas Education Code 44.031, contracts for the purchase of goods and services valued at $50,000 or more

will be presented for awarding based on an approved

competitive bidding method. The RFP for Law Enforcement Equipment, Supplies & Services (1804 LAW Request for

Proposal) meets these requirements and is a non-exclusive

proposal. Fourteen (14) qualified proposal were received. This proposal is requested for award under a one (1) year

contract with a two (2) year renewal extension as long as both

parties agree to the terms of contract for use on an as needed

basis and funds are available for these commodities. Renewal of this contract is not anticipated until April, 2021.


Budget Implications

None

Recommendation or

Proposed Motion

That Board approves 1803 General Operating Expenses

(GOE) Request for Proposal as presented.

19




Mickie Dietrich

Director of Purchasing

March 29, 2018

TO: PATRICK MILLER

FROM: MICKIE DIETRICH, JENNIFER ORTIZ

SUBJ: Request for Award of Proposal #1804LAW (LAW ENFORCEMENT EQUIPMENT, SUPPLIES

& SERVICES) RFP

This proposal was established to qualify approved vendors under the State Purchasing Guidelines CH Legal and

Education Code 44.031(a) whereby school districts are required to utilize a competitive bidding method that

provides the best value for the district when making purchases valued at $50,000 or more in the aggregate for a 12-

month period. To satisfy this State Law, Alvin ISD extended this proposal.

The proposal was extended based on prior year’s usage, staff requests and vendor requests. Over 21 vendors were

extended packets by mail and e-mail (7 from expiring proposal #1504 LAW, 14 invitation was extended upon

requests of end user departments.) There were 14 qualified responses. Additional information on the proposal was

extended through the legal notice in our county newspaper, emails to budget managers as well as the District website

to solicit participation in our bidding process.

The Total Annual Expenditures from the past vendors under previous contracts are as follows:

2015 2016 2017

$28,780.48 $104,974.06 $421,869.95

A non-exclusive award is requested to allow each participating vendor to supply discounts off catalog pricing and

company price quote requests to meet our campuses and departments classroom needs at the lowest practical price

and best value with the flexibility to purchase from a list of approved qualified vendors meeting the terms and

conditions established for this contract.

This proposal is requested for award under a one-year contract with a two (2) year renewal extension as long as both

parties agree to the terms of the contract for use on an as needed basis and funds are available for these

commodities. Renewal of this contract is not anticipated until April, 2021. Additional proposals of this nature may

be extended for vendor participation; however, this will not disqualify any vendors awarded under this contract, but

will allow for additional vendor participation in the future under these commodities.

Attached please find the information that details the approved qualified vendor information, commodity sub-

category discounts off catalogs and other pertinent information extracted from their qualified electronic proposals.

Request approval for award to all vendors meeting specifications outlined under the Proposal #1804 LAW (LAW

ENFORCEMENT EQUIPMENT, SUPPLIES & SERVICES) RFP as a non-exclusive award.

20



This proposal was extended with 37 identified commodity sub-categories for vendors to provide discount pricing.

The sub-categories were extended with commodity coding to provide for future yearly aggregate financial track-

ability. The following categories were included on the #1804 LAW (LAW ENFORCEMENT EQUIPMENT,

SUPPLIES & SERVICES) request for proposal:

SECTION 1: LAW ENFORCEMENT EQUIPMENT & SUPPLIES:

CANINE (K-9) POLICE DOG TRAINING EQUIPMENT (A-680-33); FORENSIC & LAB SUPPLIES &

EQUIPMENT NOT OTHERWISE CLASSIFIED (A-680-00); LAW ENFORCEMENT TRAINING SUPPLIES (A-

680-67); MISCELLANEOUS TRAFFIC CONTROL MARKERS, CROSSING GUARD SUPPLIES (A-550-00);

POLICE AWARDS, PLAQUES, BADGES & EMBLEMS, ETC. (A-080-15); UNIFORMS, ACCESSORIES &

EQUPIMENT (A201-63)

SECTION 2: LAW ENFORCEMENT SERVICES:

LAW ENFORCEMENT SERVICES NOT OTHERWISE CLASSIFIED (A-961-47)

21

1804 LAW-CAT VENDORS

American Plaque Co. (Plaques & Patches) Categories Bid % Discount

Nigel Wainwright Canine (K-9) Police Dog Training Equipment (A-680-33) 0

574-968-4029 Forensic & Lab Supplies & Equipment Not Otherwise Classified (A-680-00) 0

610-968-4021 Fax Law Enforcement Training Supplies (A-680-67) 0

[email protected] Police Awards, Plaques, Badges & Emblems, Etc. (A-080-15) 0

Uniforms, Accessories & Equipment (A-201-63) 0

Law Enforcement Services Not Otherwise Classified (A-961-47) 0

Miscellaneous Traffic Control Markers, Crossing Guard Supplies (A-550-00) 0

BEARCOM WIRELESS LLC Categories Bid % Discount

JEFF MOSER Uniforms, Accessories & Equipment (A-201-63) VARIES

281-476-4302 Law Enforcement Services Not Otherwise Classified (A-961-47) 20

214-343-5512

[email protected]

Bike Barn Categories Bid % Discount

Lee Neathery Uniform, Accessries & Equipment (A-201-63) 10

713-869-7100 713-869-7107 Fax

[email protected]

Clean Ride Car Wash Categories Bid % Discount

R.B. Powell Law Enforcement Services Not Otherwise Classified (A-961-47) 0

281-824-4137

281-824-4283 Fax\

[email protected]

Drunk Busters of America, LLC Categories Bid % Discount

Curt Kindschuh 0

920-583-2491

920-583-2332 Fax

[email protected]

Fernandez Investment Group Inc Categories Bid % Discount

dba Cop Stop Law Enforcement Training Supplies (A-680-67) 0

Natalie Fernandez Miscellaneous Traffic Control Markers, Crossing Guard Supplies (A-550-00) 0

281-412-7358 Police Awards, Plaques, Badges & Emblems, Etc. (A-080-15) 0

844-270-1464 Fax Uniforms, Accessories & Equipment (A-201-63) 0

[email protected] Law Enforcement Services Not Otherwise Classified (A-961-47) 0

Fleet Safety Equipment Categories Bid % Discount

Mark Sevigny Law Enforcement Training Supplies (A-680-67) 25

713-228-8900 Police Awards, Plaques, Badges & Emblems, Etc. (A-080-15) 25

713-842-3045 Uniforms, Accessories & Equipment (A-201-63) 25

[email protected] Law Enforcement Services Not Otherwise Classified (A-961-47) 25

Galls LLC Categories Bid % Discount

R. Michael Andrews, Jr. Canine (K-9) Police Dog Training Equipment (A-680-33) 10-25

800-876-4242 Forensic & Lab Supplies & Equipment Not Otherwise Classified (A-680-00) 10-25

877-914-2557 Fax Law Enforcement Training Supplies (A-680-67) 10-25

[email protected] Police Awards, Plaques, Badges & Emblems, Etc. (A-080-15) 10-25

Uniforms, Accessories & Equipment (A-201-63) 10-25

Law Enforcement Services Not Otherwise Classified (A-961-47) 10-25

22

mailto:[email protected]









GT Distributors Inc Categories Bid % Discount

David Curtis Canine (K-9) Police Dog Training Equipment (A-680-33) 0

800-252-8310 Forensic & Lab Supplies & Equipment Not Otherwise Classified (A-680-00) 0

800-480-5845 Fax Law Enforcement Training Supplies (A-680-67) 0

[email protected] Police Awards, Plaques, Badges & Emblems, Etc. (A-080-15) 0

Uniforms, Accessories & Equipment (A-201-63) 0

Miscellaneous Traffic Control Markers, Crossing Guard Supplies (A-550-00) 0

Power DMS Inc. Categories Bid % Discount

Betsy Baez Forensic & Lab Supplies & Equipment Not Otherwise Classified (A-680-00) 10

800-749-5104 Law Enforcement Training Supplies (A-680-67) 10

407-210-0113 Fax

[email protected]

Southwest Solutions Group Inc. Categories Bid % Discount

J. Calvin Miller Law Enforcement Services Not Otherwise Classified (A-961-47) 0

972-250-1970

972-250-2229 Fax

[email protected]

Sirchie Acquisition Company LLC Categories Bid % Discount

Dan O'Neil Forensic & Lab Supplies & Equipment Not Otherwise Classified (A-680-00) 10

800-356-7311 Law Enforcement Training Supplies (A-680-67) 10

800-899-8181

[email protected]

Texas Barcode System LTD Categories Bid % Discount

David Roy Law Enforcement Services Not Otherwise Classified (A-961-47) 0

972-267-7900

972-267-7901 Fax

[email protected]

UV Country Categories Bid % Discount

Scott Tracy Law Enforcement Services Not Otherwise Classified (A-961-47) 10

281-824-1198

713-242-9102 Fax

[email protected]

23








April 10, 2018


Agendum

Request the Approval of two Expedited State Waivers

Category Operations / Action

Resource Personnel Brent Shaw, Accountability and Assessment

Attachments None

Rationale Foreign Exchange Waiver, >= 5 students (2018-19,

2019-20, 2020-2021)

The Foreign Exchange Waiver allows Alvin ISD to limit the number of foreign exchange students enrolled at each high

school to five. Because of Alvin ISD’s continued steady

growth, limiting the number of exchange students to five helps the district regulate class size numbers and limits

the amount of competition for educational resources

between domestic and exchange students. The waiver to TEA is for the 2018-19, 2019-20 and 2020-21 school

years.

Modified Schedule/State Assessment Testing Days

(2018-19, 2019-20, 2020-21)

This waiver allows the district to modify the schedule of

classes for students who are not being tested to report to and attend school after the state assessment testing period

has ended, therefore reducing the interruptions during

testing period.

These waivers were reviewed by the District Education

Improvement Committee (DEIC) on 3-19-18 and both waivers are requested for a period of three years starting in

the school year 2018-2019.

District Goal(s) Academic Performance

Budget Implications

None


That the Board approves the waivers as presented.

24


April 10, 2018


Agendum

Request the Approval of Low Attendance Waiver due to bad weather

Category Operations / Action

Resource

Personnel

Brent Shaw, Accountability and Assessment

Attachments Alvin ISD Campus Attendance on 12.8.17

Rationale Attendance Waiver The Attendance Waiver allows the

district or campus to request a waiver for any instructional days with attendance at least ten (10) percentage points

below the last school year's average attendance due to

inclement weather, health, safety-related issues, etc. be

excused from ADA calculations for the current school year.

On December 8, 2017, the Houston area experienced

severe weather conditions due to snow and ice. Twelve (12) campuses were greatly impacted and had daily attendance

rates that were at least ten percentage points below

averages from last year. The campuses affected were: Alvin High School (001), ASSETS Academy (005), Alvin

Junior High (041), Fairview Junior High (046), Alvin

Elementary (101), Alvin Primary (102), Mark Twain

Elementary(103) Bill Hasse Elementary (104), E.C. Mason Elementary (105), Stevenson Primary (106), Walt Disney

Elementary(107), and Hood-Case Elementary (109).

District Goal(s) Academic Performance

Budget Implications

None

Recommendation or Proposed

Motion

That the Board approves the low attendance waiver for the twelve campuses as presented.

25

2016-17 12.8.17 Difference

001 Alvin HS 93.3% 76.1% 17.2%

002 Manvel HS 95.3% 88.3% 7.0%

005 ASSETS 91.8% 70.2% 21.6%

006 Shadow Creek HS 97.1% 91.6% 5.5%

041 Alvin JH 96.0% 83.5% 12.5%

042 Rodeo Palms JH 96.8% 93.7% 3.2%

043 Harby JH 95.9% 86.2% 9.7%

045 Nolan Ryan JH 98.3% 95.5% 2.8%

046 Fairview JH 95.8% 83.1% 12.7%

047 Manvel JH 97.0% 90.3% 6.7%

101 Alvin El 96.8% 81.4% 15.4%

102 Alvin Pr 96.1% 81.7% 14.4%

103 Mark Twain 96.2% 85.4% 10.8%

104 Bill Hasse 95.6% 78.7% 16.9%

105 E.C. Mason 96.6% 83.1% 13.5%

106 RL Stevenson Pr 96.1% 81.0% 15.1%

107 Walt Disney 96.8% 85.2% 11.6%

108 Melba Passmore 95.2% 85.5% 9.7%

109 Hood-Case 96.6% 83.3% 13.3%

110 Don Jeter 96.9% 87.8% 9.1%

111 Mary Marek 97.7% 94.9% 2.8%

112 Laura Wilder 97.5% 93.2% 4.3%

113 Savannah Lakes 97.3% 92.7% 4.6%

114 Glenn York 97.2% 92.9% 4.3%

115 James Duke 97.3% 94.7% 2.6%

116 Meridiana 96.6% 88.5% 8.1%

117 Shirely Brothers N/A 94.8% N/A

118 Pomona N/A 92.2% N/A

96.2% 87.2% 9.0%

3.29.18

Alvin ISD Campus Attendance on 12.8.17

26


April 10, 2018


Agendum

Request to Consider Approval of Partnership Agreement for Afterschool Centers on Educational Cycle 10

Category Operations / Action Item

Resource Personnel Dr. Loree Bruton, Associate Superintendent of Federal and

Special Programs

Attachments Partnership Agreement for Afterschool Centers on Educational

Cycle 10

Rationale

Both principals of Mark Twain Elementary and Alvin Junior

High have indicated an interest in having an afterschool ACE program on their campuses. Communities in Schools is

currently writing the grant that would secure Cycle 10 funding

for these programs.

District Goal(s) Parental/Community Involvement

Budget Implications

None

Recommendation or

Proposed Motion

Recommendation to approve Partnership Agreement for

Afterschool Centers on Educational Cycle 10

27

of 1

QUOTE CONFIRMATION

DEAR DON RABALAIS,

Thank you for considering CDW•G for your computing needs. The details of your quote are below. Click

here to convert your quote to an order.

QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL

JPSH216 2/23/2018 PALO ALTO TRAPS 5 YEAR 1123010 $384,699.00

QUOTE DETAILS

ITEM QTY CDW# UNIT PRICE EXT. PRICE

PALO ALTO CSS BND BRONZE 1 3839677 $9,999.00 $9,999.00

Mfg. Part#: PAN-CONSULT-CSS-BRONZE

Electronic distribution - NO MEDIA

Contract: TIPS/TAPS Computers, Equipment, Components 2062515

(2062515)

TRAPS Advanced Endpoint Protection for Agents - subscription

license (5 yea

15000 4995145 $24.98 $374,700.00

Mfg. Part#: PAN-TRAPS-D-5YR

UNSPSC: 43233205


Contract: TIPS/TAPS Software Agreement 3071615 (3071615)

PURCHASER BILLING INFO SUBTOTAL

$384,699.00

Billing Address:


ATTN: ACCTS PAYABLE

301 E HOUSE ST

ALVIN, TX 77511-3579

Phone: (281) 388-1130

Payment Terms: NET 30 Days-Govt/Ed

SHIPPING

$0.00

GRAND TOTAL

$384,699.00

DELIVER TO Please remit payments to:

Shipping Address:

ALVIN SCHOOLS CENTRAL DISTRIBUTION

2200 STAPP MAXWELL ST BLDG B

ALVIN, TX 77511-2783

Shipping Method: ELECTRONIC DISTRIBUTION

CDW Government

75 Remittance Drive

Suite 1515

Chicago, IL 60675-1515

Need Assistance? CDW•G SALES CONTACT INFORMATION

Dan Goehring | (866) 304-5738 | [email protected]

This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at

http://www.cdwg.com/content/terms-conditions/product-sales.aspx

For more information, contact a CDW account manager

© 2018 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 | 800.808.4239

28

http://www.cdwg.com/shop/quotes/QuoteDetails.aspx?qn=JPSH216


http://www.cdwg.com/shop/products/default.aspx?EDC=3839677






Agendum

Request to Consider Budget Amendment #3

Category Business/Action

Resource Personnel Jimmy Adams, Chief Financial Officer

Attachments Proposal for Anti-Virus Software

Rationale

The District is proposing purchasing Anti-Virus Software to help the District to safeguard the District’s computer system.

The District has a quote from CDW G for $384,699 to purchase license from Palo Alto CCS BND Bronze. (Attached) The bid is through The Cooperative Purchasing Network (TCPN)

District Administration is requesting a budget amendment #3 for $385,000 to be taken from Fund Balance at this time.


Budget Implications General Fund Balance Impact

Recommendation or

Proposed Motion

That the Board approve Budget Amendment #3 to provide

funding needed to purchase Anti-Virus Software.

29

of 1

QUOTE CONFIRMATION

DEAR DON RABALAIS,

Thank you for considering CDW•G for your computing needs. The details of your quote are below. Click

here to convert your quote to an order.

QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL

JPSH216 2/23/2018 PALO ALTO TRAPS 5 YEAR 1123010 $384,699.00

QUOTE DETAILS

ITEM QTY CDW# UNIT PRICE EXT. PRICE

PALO ALTO CSS BND BRONZE 1 3839677 $9,999.00 $9,999.00

Mfg. Part#: PAN-CONSULT-CSS-BRONZE


Contract: TIPS/TAPS Computers, Equipment, Components 2062515

(2062515)

TRAPS Advanced Endpoint Protection for Agents - subscription

license (5 yea

15000 4995145 $24.98 $374,700.00

Mfg. Part#: PAN-TRAPS-D-5YR

UNSPSC: 43233205


Contract: TIPS/TAPS Software Agreement 3071615 (3071615)

PURCHASER BILLING INFO SUBTOTAL

$384,699.00

Billing Address:


ATTN: ACCTS PAYABLE

301 E HOUSE ST

ALVIN, TX 77511-3579

Phone: (281) 388-1130

Payment Terms: NET 30 Days-Govt/Ed

SHIPPING

$0.00

GRAND TOTAL

$384,699.00

DELIVER TO Please remit payments to:

Shipping Address:

ALVIN SCHOOLS CENTRAL DISTRIBUTION

2200 STAPP MAXWELL ST BLDG B

ALVIN, TX 77511-2783

Shipping Method: ELECTRONIC DISTRIBUTION

CDW Government

75 Remittance Drive

Suite 1515

Chicago, IL 60675-1515

Need Assistance? CDW•G SALES CONTACT INFORMATION

Dan Goehring | (866) 304-5738 | [email protected]

This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at


For more information, contact a CDW account manager

© 2018 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 | 800.808.4239

30








April 10, 2018


Agendum Request to Consider Approval of Construction

Manager @ Risk Contract Delivery Method for Junior

High #8

Category Business

Resource Personnel Patrick Miller, Associate Superintendent Student

Learning Environment

Attachments Memo

Rationale The Competitive Sealed Proposal contract delivery

method is the standard for new construction projects in the District. The Board must approve any

alternative delivery method. Construction timelines

and the market place dictate that approval and utilization of the Construction Manager at Risk

contract delivery method for future Junior High #8 is

the best value for Alvin I.S.D.


Budget Implications

None

Recommendation

or Proposed Motion

That the Board approve the Construction Manager @

Risk contract delivery method for Junior High #8.

31

Memo

Date: April 3, 2018

To: Patrick Miller, Associate Superintendent Student Learning Environment

From: Jeffery Couvillion, Executive Director of Building Programs

RE: Approval to use Construction Manager @ Risk Contract Delivery Method for

New Junior High #8

To position Alvin I.S.D. to best respond to the future recommendation and approval of the Citizen’s Advisory Committee, the Board of Trustees, and voters for meeting junior high capacity needs, Construction Manager at Risk (CM@R) contracting provides the best for the District.

The CM@R contractor becomes a team member earlier in the project and is responsible for keeping the project in budget and on schedule. The CM@R contractor will advertise and solicit competitive bids from subcontractors for all phases of the work. AISD’s Building Programs staff will be present when subcontractor bids are received and assist with review and direction for selecting competitive and qualified subcontractors that provide the best value to the District.

Based on time lines and the construction market, the Building Programs Department is requesting that the Board approve the use of the Construction Manager @ Risk procurement method for Junior High #8. The approval of the funding and award of the CM@R contract for this project will be brought before the Board for approval at a later date.

32


April 10, 2018


Agendum

Request to Consider Personnel Items – Requested Personnel

Category Personnel/Action

Resource Personnel Dr. James “Buck” Gilcrease, Superintendent

Allen Roberts, Associate Superintendent

Attachments Memo related to personnel

Rationale Requested personnel actions

District Goal(s) Teachers and Staff

Budget Implications

None

Recommendation or

Proposed Motion

That Board approval be granted for requested personnel

items as presented

33


April 10, 2018


Agendum

Request to Approve to Extend Term, Renew Term, Renew Probationary, and Terminate at end of Probationary

Professional Contracts


Resource Personnel Dr. James “Buck” Gilcrease, Superintendent of Schools

Allen Roberts, Associate Superintendent

Attachments Contract Recommendation Lists

Rationale To comply with the Texas Education Code, personnel contracts are considered at the April Board meeting. Attached are lists of

contract recommendations for your approval.


Technology

Facilities

Academic Performance Parental/Community Involvement

Fiscal Responsibility

Budget Implications

Funding within personnel budget allocation.


That Board approve professional contract recommendations as presented.

34


April 10, 2018


Agendum

Request to Consider Personnel Items – Administrative Appointments – Principal – Manvel Jr. High School


Resource Personnel Dr. Buck Gilcrease, Superintendent of Schools

Allen Roberts, Associate Superintendent of Human Resources

Attachments Memo related to administrative appointments to be distributed

prior to the Board Meeting

Rationale Replacements due to reassignment of administrators or new

positions.


Academic Performance

Fiscal Responsibility

Budget Implications

None

Recommendation or

Proposed Motion

That Board approval be granted for Principal – Manvel Jr. High

School

35

alvin independent school district board of trustees … · 2018. 4. 4. · alvin independent school...

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