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KANE COUNTY

COUNTY BOARD

TUESDAY, JULY 12, 2016

County Board Room Agenda 9:45 AM

Kane County Government Center, 719 S. Batavia Ave., Bldg. A, Geneva, IL 60134

Kane County

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE & PRAYER

4. APPROVAL OF MINUTES: June 14, 2016

5. NEW AND UNFINISHED BUSINESS

A. PRESENTATIONS/DISCUSSION

Chairman's Short Program

B. SPEAKERS (Agenda Items)

C. ZONING PETITIONS

Petition #4378 BLACKBERRY TOWNSHIP

Petitioner: Mata Amitanandamayi (M.A.) Center

Location: On the south side of the intersection of Keslinger and Harley

Roads, Section 10, Blackberry Township (41W501 Keslinger

Road) (11-10-100-005, 11-10-200-006 & 11-10-300-008)

Proposed: Amendment to the existing Special Use to allow additional

residential units, campus buildings, a farm stand and Montessori

school

2040 Plan: Institutional/Private Open Space and Proposed Open Space

Objectors: Neighboring/area property owners

Recommendations: Regional Planning Comm.: Not Applicable

Zoning Board: Approve with the following stipulations:

1. The MA Center shall install left- and right-turn lanes on Keslinger Road at “MA Center Drive” before the conclusion of Phase 2 or before October 31, 2021, whichever occurs first. KDOT reserves the ability to accelerate the timing of this requirement due to traffic operations and/or crash history.

2. There shall be no intensification of the existing farmstead land at the northeast corner of the site that would add traffic to the associated Keslinger Road access points. Any future school or other building located on these lands will require the removal of the two Keslinger Road accesses. Future access to this site will be via “MA Center Drive”.

3. The farmstand at the northwest corner of the site shall retain its existing access to Keslinger Road. The proposed access road between the main campus and the farmstand is to be used for operations of the farmstand and not for public use. This proposed access road is to be gated, which will allow access for emergency vehicles to the main campus, when necessary.

Agenda County Board July 12, 2016

Kane County

4. A concept stormwater management report was received by Water Resources on 5/2/16 as requested during the staff meeting in September of 2015. The concept plan addresses the overall stormwater management for the site and areas set aside for stormwater management basins and outfall storm sewers. A complete stormwater management report and design will be required and a stormwater permit application will need to be submitted and approved by Water Resources prior to any site work or building permits.

5. The septic was permitted, renovated and inspected when the MA center initially moved into the property. The requested change will only require a relatively small change to the existing septic system. All changes will be required to be permitted and inspected by the Kane County Health Department. Their water system is permitted by the EPA.

Development Committee: Approved with the five recommended

stipulations.

Petition #4381 KANEVILLE TOWNSHIP

Petitioner: James William Smith Trust

Location: South side of Perry Road, east of County Line Road, Section 19,

Kaneville Township (50W381 Perry Road)

Proposed: Rezoning from F-District Farming to F-1 District Rural

Residential

2040 Plan: Agriculture

Objectors: None

Recommendations: Regional Planning Comm.: N/A

Zoning Board: Approved

Development Committee: To be determined

D. RESOLUTIONS/ORDINANCES

--------------------------------------------------- CONSENT AGENDA ----------------------------------------------

Finance/Budget

#16 - 193 Authorizing Change Order #1 for Contract for Kane County Jail & Sheriff Facility HVAC Controls Project

#16 - 194 Authorizing Budget Adjustment for the Office of Emergency Management

#16 - 195 Authorizing a Contract Extension for Kane County Elevator Preventive Maintenance Services

#16 - 196 Authorizing Tyler Contracts for Public Safety Application

#16 - 197 Authorizing Wireless and Data Services Contract

#16 - 198 Authorizing Purchase of PC Replacement Equipment

#16 - 199 Authorizing Adult Drug Rehabilitation Court Contracts


Kane County

#16 - 200 Authorizing Specialized Probation Services Contracts

#16 - 201 Authorizing Additional Payment to Safety National for Excess Workers Compensation Insurance During the FY2014-15 Liability Period

#16 - 202 Authorizing Acceptance of a Juvenile Justice Council Grant and Approving a FY16 Budget Adjustment

#16 - 203 Authorizing Actions Related to Management of the Elgin CDBG Program

#16 - 204 Amending Resolution No. 16-139 Entitled “Resolution Expressing the Intent of the County of Kane to Issue Revenue Bonds or Notes in an Amount Not to Exceed $16,000,000 for the Purpose of Financing the Acquisition and Rehabilitation of the Carroll Tower Senior Housing Facility” by Increasing the Amount of Revenue Bonds Intended to be Issued by the County of Kane from $16,000,000 to $20,000,000

#16 - 205 Authorizing Creation of Longmeadow Bond Construction Fund and Longmeadow Debt Service Fund

Human Services

#16 - 206 Appointing Privacy Officer for Purposes of Health Insurance Portability and Accountability Act (HIPAA)

Jobs

#16 - 207 Authorizing Agreements for Workforce Innovation and Opportunity Act Youth Services for Program Year 2016

Judicial/Public Safety

#16 - 208 Authorizing the Purchase of Radio Equipment

#16 - 209 Authorizing Renewal and Amendment No. 1 to Intergovernmental Agreement between the County of Kane and the Child Advocacy Center of Kane County and the Board of Trustees of the University of Illinois

Liquor Control Commission

#16 - 210 Amending Chapter 3 of the Kane County Code - Alcoholic Liquor - Classification of Retail Liquor Licenses - Class D Licensees: Kane County Forest Preserve District

Public Service

#16 - 211 Authorizing the Appointment of Election Judges


Kane County

Riverboat

#16 - 212 Authorizing Grand Victoria Riverboat Funding for External Projects for FY2016

Transportation

#16 - 213 Approving Adopt-A-Highway Program Applicants

#16 - 214 Approving a Funding Agreement Between the County of Kane, Pace and the Association for Individual Development for the Ride in Kane Program

#16 - 215 Approving a Professional Design Engineering Services Agreement for the Engineering Design of the Rehabilitation of the Building A Parking Lot, Kane County Division Section No. 16-00471-00-MG

#16 - 216 Approving Contract for Construction, Randall Road at Sandy Creek Culvert Replacement, Kane County Section No. 14-00413-06-BR

#16 - 217 Approving an Agreement with Technical Innovation LLC for Professional Design & Installation Services - Video & Media Wall System - Arterial Operations Center, Kane County Section No. 15-00389-01-MG

#16 - 218 Approving a Wetland Bank Credit Purchase Agreement with Slough Creek Joint Venture

#16 - 219 Approving Amendment No. 1 for the Phase II Engineering Services Agreement with Thomas Engineering Group ,LLC for the Fabyan Parkway at Kirk Road Intersection Improvements, Kane County Section No. 11-00201-04-CH

#16 - 220 Approving Contract for Construction, Silver Glen Road over Otter Creek Superstructure Repairs, Kane County Section No. 16-00115-03-BR

#16 - 221 Approving Contract for Construction, Kane County PCC Crack Sealing Project, Kane County Section No. 16-00000-06-GM

---------------------------------------------END OF CONSENT AGENDA ----------------------------------------

E. APPOINTMENTS

#16 - 222 Appointment to Board of Trustees of the Rutland and Dundee Townships Fire Protection District (Rollyn Anderson)

6. EXECUTIVE SESSION (IF NEEDED)

7. SPEAKERS (Non-Agenda Items)

8. ADJOURNMENT TO TUESDAY, AUGUST 9, 2016

ZONING PETITION EXECUTIVE SUMMARY

PETITION NO. 4378: Mata Amitanandamayi (M.A.) Center

Committee Flow: County Development Committee, County Board Contact: Keith Berkhout, 630.232.3495, Zoning Planner, Development Department

Summary:

Petition #4378 BLACKBERRY TOWNSHIP

Petitioner: Mata Amitanandamayi (M.A.) Center

Location: On the south side of the intersection of Keslinger and Harley Roads,

Section 10, Blackberry Township (41W501 Keslinger Road) (11-10-

100-005, 11-10-200-006 & 11-10-300-008)

Proposed: Amendment to the existing Special Use to allow additional

residential units, campus buildings, a farm stand and Montessori

school

2040 Plan: Institutional/Private Open Space and Proposed Open Space

Objectors: Neighboring/area property owners

Recommendations: Regional Planning Comm.: Not Applicable

Zoning Board: Approve with the following stipulations:

1. The MA Center shall install left- and right-turn lanes on

Keslinger Road at “MA Center Drive” before the conclusion of

Phase 2 or before October 31, 2021, whichever occurs first.

KDOT reserves the ability to accelerate the timing of this

requirement due to traffic operations and/or crash history.

2. There shall be no intensification of the existing farmstead land

at the northeast corner of the site that would add traffic to the

associated Keslinger Road access points. Any future school

or other building located on these lands will require the

removal of the two Keslinger Road accesses. Future access

to this site will be via “MA Center Drive”.

3. The farmstand at the northwest corner of the site shall retain

its existing access to Keslinger Road. The proposed access

road between the main campus and the farmstand is to be

used for operations of the farmstand and not for public use.

This proposed access road is to be gated, which will allow

access for emergency vehicles to the main campus, when

necessary.

4. A concept stormwater management report was received by

Water Resources on 5/2/16 as requested during the staff

meeting in September of 2015. The concept plan addresses

the overall stormwater management for the site and areas set

aside for stormwater management basins and outfall storm

sewers. A complete stormwater management report and

design will be required and a stormwater permit application will

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of 2, Res. #2016-7

need to be submitted and approved by Water Resources prior

to any site work or building permits.

5. The septic was permitted, renovated and inspected when the

MA center initially moved into the property. The requested

change will only require a relatively small change to the

existing septic system. All changes will be required to be

permitted and inspected by the Kane County Health

Department. Their water system is permitted by the EPA.

Development Committee: Approved with the five recommended

stipulations.

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STATE OF ILLINOIS COUNTY OF KANE

PETITION NO. 4378 ORDINANCE AMENDING THE

ZONING ORDINANCE OF KANE COUNTY, ILLINOIS

BE IT ORDAINED by the County Board of Kane County, Illinois, as follows:

1) That the existing Special Use is amended to allow additional residential units, campus buildings, farm stand and Montessori school on the following described property: The Northeast Quarter and the East Half of the Northwest Quarter of Section 10, Township 39 North, Range 7 East of the Third Principal Meridian and part of the West Half of the Northwest Quarter of Section 10, described as follows: Beginning at a point 60 rods East of the Southwest Corner of said West Half of the Northwest Quarter thence East 20 rods to the Southeast Corner of said West Half; thence North along the East line of said West Half of 60 rods, thence West 12 rods; thence Southerly to the point of beginning in the Township of Blackberry, Kane County, Illinois. AND ALSO That part of the South Half of Section 10 of said Township and Range, described as follows; beginning at the Northwest corner of the Southwest Quarter of said Section 10; thence South 88 Degrees 58 Minutes East along the Quarter Section line 5292 feet to the Quarter Section corner in the East line of said Section; thence South 2 Degrees 16 Minutes West along the Section line 971.2 feet to the North line of the tract of land conveyed to Logan A. Gridley by Warranty Deed dated September 13,1929 and Recorded on October 7,1929 in Book 883, Page 193 as Document 327998; thence North 88 Degrees 38 Minutes West along the North Line of said tract of land 3307.2 feet to a point in a line drawn parallel to and 30 chains East of the West line of said Southwest Quarter of Section 10; thence North 1 Degree 59 Minutes East along said line 363.3 feet to a point in a line drawn parallel to and 31.05 chains North of the South line of said Southwest Quarter thence North 99 Degrees 38 Minutes West along said last mentioned line 1980 feet to the West line of Section 10 aforesaid; thence North 1 Degree 59 Minutes East along the Section line 605.5 feet to the point of beginning in the Township of Blackberry, Kane County, Illinois. EXCEPT: That part of Section 10, Township 39 North Range 7 East of the Third Principal Meridian, described by beginning at the Northeast corner of the Northeast Quarter of said Section and running thence South 2 degrees 32 minutes 07 seconds West along the East line thereof, 2653.31 feet to the Southeast corner of said Northeast Quarter; thence South 2 degrees 28 minutes 22 seconds West along the East Line of the Southeast Quarter of said Section, 973.78 feet to the North Line of a tract conveyed to Gridley (Book 883, Page 193 - Document 327998); thence North 88 degrees 38 minutes West along said North line 3306.54 feet to the East line of Johnson's Mound Forest Preserve; thence North 1 degree 56 minutes 36 seconds East along said East Line, 361.94 feet to the North line of said Forest Preserve (being the North line of the South 31.05 chains of the Southwest Quarter of Section 10 as monumented and occupied); thence North 89 degrees 42 minutes 13 seconds West along said North line, 983.81 feet to a line parallel with and 995.27 feet East, as measured along said North line, of the West line of said Southwest Quarter; thence North 1 degree 56 minutes 18 seconds East along said parallel line, 419.90 feet; thence South 88 degrees 16 minutes 17 seconds East, 600.0 feet; thence North 1 degree 43 minutes 43 seconds East, 118.00 feet; thence South 88 degrees 16 minutes 17 seconds East, 400.83 feet; thence North 87 degrees 49 minutes 20 seconds East, 910.11 feet; thence North 60 degrees 07 minutes 12 seconds East, 340.03 feet; thence North 42 degrees 18 minutes 20 Seconds East, 132.08 feet; thence North 19 degrees 08 minutes 17 seconds East, 496.15 feet thence North 8 degrees 08 minutes 51 seconds West, 120.28 feet; thence North 29 degrees 25 minutes 30 seconds West, 153.78 feet thence North 0 degrees 49 minutes 23 seconds East, 1087.79 feet; thence South 89 degrees 10

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of 3, Pet. 4378

minutes 37 seconds East, 1020.28 feet; thence North 0 degrees 49 minutes 23 seconds East, 589.45 feet to the North Line of said Northeast Quarter of Section 10; thence South 89 degrees 10 minutes 37 seconds East along said North line, 1010.89 feet to the place of beginning, in Blackberry Township, Kane County, Illinois. EXCEPT: That part of the Southwest Quarter of Section 10, Township 39 North, Range 7 East of the Third Principal Meridian, described by beginning at the Northwest corner of said Southwest Quarter and running thence South 89 degrees 00 minutes 50 seconds East along the North line of said Southwest Quarter, 959.0 feet; thence South 1 degree 56 minutes 48 seconds West, 599.0 feet to the North line of the South 31.05 chains of said Southwest Quarter as same is monumented and occupied; thence North 89 degrees 42 minutes 13 seconds West along said North line, 995.27 feet to the West line of said Southwest Quarter; thence North 1 degree 56 minutes 48 seconds East along said West line 610.98 Feet to the place of beginning, in Blackberry Township, Kane County, Illinois. The property is located at 41W501 Keslinger Road.

2) That the Special Use be granted with the following stipulations: 1. The MA Center shall install left- and right-turn lanes on Keslinger Road at “MA Center

Drive” before the conclusion of Phase 2 or before October 31, 2021, whichever occurs first. KDOT reserves the ability to accelerate the timing of this requirement due to traffic operations and/or crash history.

2. There shall be no intensification of the existing farmstead land at the northeast corner of the site that would add traffic to the associated Keslinger Road access points. Any future school or other building located on these lands will require the removal of the two Keslinger Road accesses. Future access to this site will be via “MA Center Drive”.

3. The farmstand at the northwest corner of the site shall retain its existing access to Keslinger Road. The proposed access road between the main campus and the farmstand is to be used for operations of the farmstand and not for public use. This proposed access road is to be gated, which will allow access for emergency vehicles to the main campus, when necessary.

4. A concept stormwater management report was received by Water Resources on 5/2/16 as requested during the staff meeting in September of 2015. The concept plan addresses the overall stormwater management for the site and areas set aside for stormwater management basins and outfall storm sewers. A complete stormwater management report and design will be required and a stormwater permit application will need to be submitted and approved by Water Resources prior to any site work or building permits.

5. The septic was permitted, renovated and inspected when the MA center initially moved into the property. The requested change will only require a relatively small change to the existing septic system. All changes will be required to be permitted and inspected by the Kane County Health Department. Their water system is permitted by the EPA.

6. With regard to the proposed 72 single family homes (constructed in groups of two (2) up to six (6) attached units), the maximum height of these units shall be 2-story above grade, per drawing dated June 6, 2016

7. As to the Application’s description of the “192 apartment residential living units within 3 buildings,” and for the purposed of clarification, these units will be located within 3 new buildings and are limited in use as temporary housing for members and guests participating in the M.A. Center’s activities, outings and retreats in order to be eligible and compliant with the provisions of Section 501(c)(3) of the Internal Revenue Code.

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of 3, Pet. 4378

The maximum height of the temporary housing units shall be 3-story above grade per drawing dated June 6, 2016.

8. Applicant and Owner will use down cast lighting fixtures on all fixtures exterior construction to minimize light proliferation beyond its property lines. Within 2 years, the other existing exterior lighting will be reviewed and modified to down cast lighting if necessary.

3) That the zoning maps of Kane County, Illinois be amended accordingly. 4) This ordinance shall be in full force and effect from and after its passage and approved as provided

by law. Passed by the Kane County Board on July 12, 2016.

______________________________________ ___________________________________ John A. Cunningham Christopher J. Lauzen Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote:

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ZONING PETITION EXECUTIVE SUMMARY

PETITION NO. 4381: James Smith Trust

Committee Flow: County Development Committee, County Board Contact: Keith Berkhout, 630.232.3495, Zoning Planner, Development Department

Summary:

Petition #4381 KANEVILLE TOWNSHIP

Petitioner: James William Smith Trust

Location: South side of Perry Road, east of County Line Road, Section 19,

Kaneville Township (50W381 Perry Road)

Proposed: Rezoning from F-District Farming to F-1 District Rural Residential

2040 Plan: Agriculture

Objectors: None

Recommendations: Regional Planning Comm.: N/A

Zoning Board: Approved

Development Committee: To be determined

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STATE OF ILLINOIS

COUNTY OF KANE

PETITION NO. 4381

ORDINANCE AMENDING THE

ZONING ORDINANCE OF KANE COUNTY, ILLINOIS

BE IT ORDAINED by the County Board of Kane County, Illinois, as follows:

1) That the following described property is hereby rezoned and reclassified F-District Farming to F-1

District Rural Residential:

That part of the West ½ of the Northeast Quarter of Section 19, Township 39 North, Range 6 East

of the 3rd Principal Meridian, described as follows: commencing at the Northwest corner of said

Northeast Quarter; thence Easterly along the North line of said Northeast Quarter, 422.95 feet;

thence Southerly at Right angle to said North line 60 feet for the point of beginning; thence

continuing Southerly along the last described course, 720 feet; thence Easterly at Right angle to the

last described course, parallel with said North line, 303 feet; thence Northerly at Right angle to the

last described course, 720 feet; the Westerly at Right angle to the last described course, parallel

with said North line 303 feet to the point of beginning, all in Kaneville Township, Kane County,

Illinois. The property is located at 50W381 Perry Rd.

2) That the zoning maps of Kane County, Illinois be amended accordingly.

3) This ordinance shall be in full force and effect from and after its passage and approved as provided

by law.

Passed by the Kane County Board on July 12, 2016.

______________________________________ ___________________________________

John A. Cunningham Christopher J. Lauzen

Clerk, County Board Chairman, County Board

Kane County, Illinois Kane County, Illinois

Vote:

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RESOLUTION/ORDINANCE EXECUTIVE SUMMARY

Resolution No. 16 - 193

Authorizing Change Order #1 for Contract for Kane County Jail & Sheriff Facility HVAC Controls Project

Committee Flow: Administration Committee, Finance and Budget Committee,

Executive Committee, County Board Contact: Don Biggs, 630.208.5175

Budget Information:

Was this item budgeted? Yes Appropriation Amount: $84,932.68

If not budgeted, explain funding source:

Summary:

The contract, as originally quoted, was awarded to Mechanical Inc., for the amount of $566,500 (Res. #15-272). During the course of the project additional work was required that was not part of the approved project budget. The additional work was approved by Bldg. Mgmt. Exec. Dir. Don Biggs to keep the project moving forward. This additional work has resulted in costs that exceed the original contracted amount, which necessitates a change order request for additional funding to the project. These additional costs will be paid from the capital projects contingency account (500.800.805.72010). The total amount of the change order $84,932.68

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STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 16 - 193

AUTHORIZING CHANGE ORDER #1 FOR CONTRACT FOR KANE COUNTY JAIL & SHERIFF FACILITY HVAC CONTROLS PROJECT

WHEREAS, bids were solicited and received for the Kane County Jail & Sheriff Facility HVAC Controls Project (Res. #15-272); and

WHEREAS, the lowest responsive and responsible bidder, as per bid documents and

specifications, was Mechanical Incorporated, of Freeport, IL for a total sum of $566,500; and

WHEREAS, subsequently, during the course of the project, other unforeseen work was deemed necessary and approval was secured from Kane County Executive Director of Building Management to proceed with the work; and

WHEREAS, the additional work has resulted in costs that exceed the original contracted

amount and will be paid from the capital project contingency fund account (500.800.805.72010) for a total amount of $84,932.68; and

WHEREAS, the contingency project budget will be reduced by $84,932.68 and the Jail

HVAC controls project will be increased $84,932.68.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman is hereby authorized to execute a change order for a total amount of Eighty-Four Thousand Nine Hundred Thirty-Two dollars and Sixty-Eight Cents ($84,932.68).

Line Item Line Item Description Was Personnel/Item/Service

approved in original budget or a

subsequent budget revision?

Are funds currently available for this

Personnel/Item/Service in the specific

line item?

If funds are not currently available

in the specified line item, where

are the funds available?

500.800.805.72010 Capital Projects Contingency Yes Yes 500.800.805.72010


________________________________ _____________________________ John A. Cunningham Christopher J. Lauzen Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois

Vote:

16-07 Jail HVAC

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Authorizing Budget Adjustment for the Office of Emergency Management

Committee Flow: Public Health Committee, Finance and Budget Committee,

Executive Committee, County Board Contact: Don Bryant, 630.208.2051

Budget Information:

Was this item budgeted? No Appropriation Amount: $20,835.92

If not budgeted, explain funding source: Emergency Management Program Grant

Summary:

Kane County Office of Emergency Management (OEM) has been awarded an additional allocation from the Emergency Management Program Grant (EMPG) in the amount of $20,835.92 with said funds being placed in the OEM Communications Equipment line item.

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STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING BUDGET ADJUSTMENT FOR THE OFFICE OF EMERGENCY MANAGEMENT

WHEREAS, Kane County was awarded an Emergency Management Program Grant (EMPG) for FFY 2015 through the U.S. Department of Homeland Security; and

WHEREAS, the objective of the EMPG program is to provide financial assistance for the

development of effective, integrated emergency management organizations within the State of Illinois; and

WHEREAS, Kane County has been awarded an additional allocation from said grant in the

amount of Twenty Thousand Eight Hundred Thirty Five Dollars and Ninety Two Cents ($20,835.92). NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the following

budget adjustment be made to the OEM FY2016 budget to reflect this additional allocation: 001-510-510-52150 (Communications Equipment) +$20,835.92 001-510-000-37130 (Emergency Management Reimbursement) +$20,835.92

Line Item Line Item Description Was Personnel/Item/Service approved

in original budget or a subsequent

budget revision?



line item?




001-510-510-52150 Communications

Equipment

No No 001-510-000-37130



Vote:

16-07 OEM Budget Adjustment

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Authorizing a Contract Extension for Kane County Elevator Preventive Maintenance Services


Executive Committee, County Board Contact: Don Biggs, 630.208.5175

Budget Information:



Summary:

Building Management outsources Elevator Preventive Maintenance Services, which cannot be performed in house by County staff. This resolution request is to extend the current Elevator Maintenance Services contract (Res #13-238) with Urban Elevator Services LLC., Cicero, IL for one year as outlined in the contract terms. Urban Elevator Services LLC has extensive working knowledge of County buildings and has completed all the requirements of the contract and provided excellent services to the County. Urban Elevator agrees to extend Elevator Preventive Maintenance Services contract for one year (2016) as outlined in the original contract, at the same total cost of $53,304.00. Appropriate funds have been budgeted and are available in the FY2016 Building Management budget.

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STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING A CONTRACT EXTENSION FOR KANE COUNTY ELEVATOR PREVENTIVE MAINTENANCE SERVICES

WHEREAS, it is recommended to extend the 2013 Elevator Preventive Maintenance Services, contract (Res 13-238), for Kane County Elevator Preventive Maintenance Services to Urban Elevator Services LLC., Cicero, IL; and

WHEREAS, the County of Kane requests and Urban Elevator Services LLC agrees to the

extension of the contract for an additional one (1) year of service; and WHEREAS, Urban Elevator Services has provided excellent services and has extensive

working knowledge of County buildings, and have been very responsive in meeting the needs of the County since 2013; and

WHEREAS, the original contract in 2013 includes the elevator preventive maintenance for

23 elevators and 1 chair lift at various County complexes as outlined in the original 2013 contract agreement; and

WHEREAS, the Division of Transportation has installed a new elevator and will be included

in the county wide elevator preventive maintenance program, for a grand total of 24 elevators and 1 chair lift; and

WHEREAS, appropriate funds have been budgeted and are available in the FY2016

Building Management budget. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman is

hereby authorized to execute a one (1) year contract extension with Urban Elevator Services LLC, Cicero, IL, to provide elevator preventive maintenance services for a total annual cost of Fifty Three Thousand Three Hundred and Four Dollars ($53,304.00).

Line Item

Line Item Description Was Personnel/Item/Service approved


budget revision?



line item?




001-080-XXX-52110 Contractual Yes Yes N/A



Vote:

16-07 Elevator

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Authorizing Tyler Contracts for Public Safety Application


Executive Committee, County Board Contact: Bill Lake, 630.232.5976

Budget Information:

Was this item budgeted? Yes Appropriation Amount: $1,133,673


Summary:

The current maintenance (SSMA) agreement with Tyler expires 8/31/2016. This was a program that flattened out the annual licensing fee over a five year period. ITD and the Sheriff’s Office have worked with Tyler to move forward on a new five year annual maintenance extension and discount offering that includes added maintenance on additional modules from CAD Enterprise contract. The negotiated rate is $519,000 annually for five years, ending 12/31/21. Existing software needs to be upgraded from New World MSP to Computer Aided Dispatch “CAD” Enterprise. The cost for this upgrade is set at $441,673. Please refer to attached sheet for the Enterprise Upgrade benefits.

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STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING TYLER CONTRACTS FOR PUBLIC SAFETY APPLICATION

WHEREAS, the Kane County Sheriff’s Office, KaneComm, and the Information Technologies Department use and/or support the Tyler computer aided dispatch public safety software application; and

WHEREAS, the County’s five year maintenance agreement for the Tyler public safety

application ends August 31, 2016; and WHEREAS, to remain current with technology, the Computer Aided Dispatch Software

requires an upgrade to Enterprise; and WHEREAS, a successful proposal has been reached with the County IT Department,

Sheriff’s Office and Tyler for both a five year annual maintenance payment contract and a contract to upgrade the enterprise platform; and

WHEREAS, the contracts call for the use of funds beyond the present budget year and

County of Kane acknowledges the necessity of the appropriation of such funds. WHEREAS, the Sheriff’s Office, KaneComm and the Information Technologies Department

having reached a fair and amicable agreement, recommend that the County Board Chairman be authorized to enter into contract agreements with Tyler for both a five- year, four-month software service and maintenance agreement (SSMA) of $173,000 for fiscal year 2016 and $519,000 each year ending in December 31, 2021 and an upgrade to the Enterprise platform costing $441,673 with $178,943 payable in fiscal year 2016 and $262,730 payable in fiscal year 2017.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman be

authorized to enter into both contracts with Tyler.



Vote:

16-07 Tyler Contracts

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Authorizing Wireless and Data Services Contract



Budget Information:

Was this item budgeted? Yes Appropriation Amount: $320,000


Summary:

Contract for cellular phones and data cards used in county operations was send out for bid (Bid 35-016). An evaluation of the bid responses shows Verizon to be the vendor of choice. Verizon provides the most reliable coverage area within the county. The Information Technologies Department recommends approval for a 24 month contract with the possibility of two (2) one-year renewal periods pending committee and county board approval.

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STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING WIRELESS AND DATA SERVICES CONTRACT

WHEREAS, the Kane County Information Technologies Department provides wireless and data services to the County Offices and Departments; and

WHEREAS, contract for cellular phones and data cards used in County operations was sent

out for bid (Bid 35-016). An evaluation of the bid responses by a review committee selected Verizon to be the most qualified vendor per the bid specifications. Verizon provides the most reliable coverage area within the County; and

WHEREAS, CelIco Partnership d/b/a Verizon Wireless, One Verizon Way, Basking Ridge,

NJ, provides competitive cost and the most reliable coverage in Kane County; and WHEREAS, the contracts call for the use of funds beyond the present budget year and

County of Kane acknowledges the necessity of the appropriation of such funds. NOW, THEREFORE, BE IT RESOLVED that the Kane County Information Technologies

Department be authorized to enter into a contract for 24 months with possible two (2) one-year renewal periods pending committee and County Board approval, with Celico Partnership d/b/a Verizon Wireless.



budget revision?



line item?




001.800.800.64000 Telephone Yes Yes



Vote:

16-07 Cellular

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7600 Montpelier Road Laurel, MD 20723

May 10, 2016 Attn: Theresa Dobersztyn, Director of Purchasing County of Kane, Department of Procurement Purchasing Dept., Building A, Rooms 210, 212, 214 719 South Batavia Ave., Geneva, IL 60134 Subject: Clarification to Verizon Wireless Response Request for Proposal: Wireless Voice and Data Services: RFP# 35-016 Dear Ms. Dobersztyn: Verizon Wireless appreciates the opportunity to submit the following response to the County of Kane’s recent request clarification dated May 4, 2016 for the County of Kane Wireless Voice and Data Services RFP# 35-016.

“We did not receive a vendor ethics disclosure statement which is required for any contract over $15,000.”

Below is Verizon Wireless’ response to the County of Kane’s Contractor Disclosure from page 20 and 21 of Verizon Wireless’ original RFP response: CONTRACTOR DISCLOSURE: Prior to award, every contractor or vendor who is seeking or who has obtained contracts or change orders to contracts or two (2) or more individual contracts with Kane County resulting in an amount greater than Fifteen Thousand Dollars ($15,000) shall disclose to the Kane County Purchasing Department, in writing all cumulative campaign contributions, (which includes multiple candidates) made within the previous twelve (12) months of awarding of the contract made by that contractor, union, or vendor to any current officer or countywide elected officer whose office the contract to be awarded will benefit. Disclosure shall be updated annually during the term of a multi-year contract and prior to any change order or renewal requiring Board level approval. For purposes of this disclosure requirement, “contractor or vendor” shall include owners, officers, managers, insurance brokers, lobbyists, agents, consultants, bond counsel and underwriters counsel, subcontractors corporations, partnerships, associations, business trusts, estates, trustees, and/or beneficiaries under the control of the contracting person, and political action committees to which the contracting person has made contributions. All contractors and vendors who have obtained or are seeking contracts with Kane County must disclose the following information which shall be certified and attached to the application or document. Penalties for knowingly violating disclosure requirements will potentially result in immediate cancellation of the contract, and possible disbarment from future County contracts:

• Name, address and percentage of ownership interest of each individual or entity having a legal or a beneficial interest of more than five percent (5%) in the applicant. Any entity required by law to file a statement providing substantially the information required by this paragraph with any other government agency may file a duplicate of such statement;

• Names and contact information of their lobbyists, agents and representatives and all individuals who are or will be having contact with County employees or officials in relation to the contract or proposal. This information disclosure must be updated when any changes to the information occurs.

Packet Pg. 24

7600 Montpelier Road Laurel, MD 20723

• Whenever any interest required to be disclosed in paragraph (a) above is held by an agent

or agents, or a nominee or nominees, the principals for whom such agents or nominees hold such interest shall also be disclosed. The application of a spouse or any other party, if constructively controlled by another person, or legal entity as set forth above, shall state the name and address and percentage of beneficial interest of such person or entity possessing such constructive control and the relationship under which such control is being or may be exercised.

• Whenever a stock or beneficial interest is held by a corporation or other legal entity, such shareholder or beneficiary shall also make disclosure as required by paragraph (a) above.

• A statement under oath that the applicant has withheld no disclosures as to economic neither interests in the undertaking nor reserved any information, data or plan as to the intended use or purpose for which it seeks County Board or other county agency action.

All disclosures and information shall be current as of the date upon which the application is presented and shall be maintained current until such time as Kane County shall take action on the application. Furthermore, this information shall be maintained in a database by the Purchasing Department, and made available for public viewing. Notwithstanding any of the above provisions, the County Purchasing Department with respect to contracts awarded may require any such additional information from any applicant which is reasonably intended to achieve full disclosure relevant to the application for action by the County Board or any other County agency. Any failure to comply with the provisions of this section shall render any ordinance, ordinance amendment, County Board approval or other County action in behalf of the applicant failing to comply voidable at the option of the County Board or other County agency involved upon the recommendation of the County Board Chairman or the majority of the County Board.

Verizon Response

Verizon Wireless did not make any campaign contributions. Each year, every Verizon Wireless employee is required to confirm his or her compliance with our Code of Conduct, which contains several pages devoted specifically to conflicts of interest. Our policy regarding conflicts of interest is straightforward: Verizon employees may not compete with us and may not let their dealing on behalf of Verizon be influenced -- or appear to be influenced -- by personal interests, including those of their family. As of May 10, 2016, Cellco Partnership d/b/a Verizon Wireless, to the best of our knowledge the Owners, Officers or Executives have not made any political campaign contributions to any Kane County Elected Official countywide in the last 12 month period. Sincerely,

Todd Loccisano Executive Director - Enterprise and Government Contracts

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Authorizing Purchase of PC Replacement Equipment



Budget Information:



Summary:

The Information Technologies Department supports the computer environment for Kane County. Approximately 300 computers are replaced within each Budget year. Bid 38-016 shows

System Solutions Inc. as the most responsible and lowest bidder. Staff recommends

acceptance of bid from SSI to purchase PC replacement items.

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STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING PURCHASE OF PC REPLACEMENT EQUIPMENT

WHEREAS, the Information Technologies Department supports the personal computer environment for Kane County; and

WHEREAS, the Information Technologies Department has budgeted for the replacement of

the oldest personal computers (desktops, laptops, and monitors); and WHEREAS, bids were solicited for desktops, laptops and monitors from perspective vendors

(Bid 38-016) and the Information Technologies Department has recommended the purchase of PCs and monitors for the PC Replacement program from System Solutions, Inc; and

WHEREAS, the contracts call for the use of funds beyond the present budget year and

County of Kane acknowledges the necessity of the appropriation of such funds; and NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Kane County

Board Chairman be authorized to sign the RFP acceptance for a two-year period with one additional one-year renewal period and that the Information Technologies Department be authorized to annually purchase PCs and monitors from System Solutions, Inc. not to exceed $333,000 per fiscal year.



Vote:

16-07 PC Hardware

Packet Pg. 27

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CONTRACTOR DISCTOSURE

As of June L'r, 2OL6, System Solutions, lnc. states that, to the best of our knowledge the Owners, Officers

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Authorizing Adult Drug Rehabilitation Court Contracts

Committee Flow: Judicial/Public Safety Committee, Finance and Budget

Committee, Executive Committee, County Board Contact: Josh Osborn, 6304067191

Budget Information:


If not budgeted, explain funding source: N/A

Summary:

The Adult Drug Rehabilitation Court services adult offenders whose criminality is linked to substance abuse and addiction. Transitional Alternatives, Inc. provides a multitude of comprehensive services to the participants, which include substance abuse assessment and treatment, individual and group counseling, cognitive behavioral therapy and employment/educational training services for Adult Drug Rehabilitation Court participants.

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STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING ADULT DRUG REHABILITATION COURT CONTRACTS

WHEREAS, Court Services oversees the budget of the Adult Drug Rehabilitation Court that services individuals whose criminality is linked to substance abuse and addiction; and

WHEREAS, Transitional Alternatives, Inc. provide treatment services for the participants in

this program; and WHEREAS, Court Services has entered into an agreement with community agencies since

the inception of the Adult Drug Rehabilitation Court in order to facilitate availability of necessary services to the participant; and

WHEREAS, Court Services pays for the provision of these services through Drug Court

Special Resources. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board, that the Chief Judge of

the Sixteenth Judicial Circuit be and hereby is authorized to execute individual contracts with Transitional Alternatives, Inc. for a period of two years with the option to renew for two 1- year extensions. The total cost to Court Services shall not exceed the sum of Two Hundred Twenty One Thousand, Eight Hundred Dollars ($221,800) for each year.

Line Item Line Item Description Was Personnel/Item/Service approved in original budget or a subsequent budget revision?

Are funds currently available for this Personnel/Item/Service in the specific line item?

If funds are not currently available in the specified line item, where are the funds available?

273.430.464.50150 Contractual/Consulting Services

YES YES Not Applicable



Vote:

16-07 Adult Drug Rehab Contracts

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Authorizing Specialized Probation Services Contracts


Committee, Executive Committee, County Board Contact: Josh Osborn, 6304067191

Budget Information:



Summary:

The Specialized Probation Services program services adult and juvenile offenders whose have been identified as high-risk, high-need clients based upon the scores of their respective assessments. Transitional Alternatives, Inc. provides comprehensive services to the participants which seek to address the roots of their offending and re-offending. Wraparound services include substance abuse treatment, employment/educational services and training, cognitive behavioral programming, employment/educational assistance and mentoring services for Specialized Probation Services clients.

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STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING SPECIALIZED PROBATION SERVICES CONTRACTS

WHEREAS, Court Services oversees the budget of the Specialized Probation Services program which services high-risk, high-need individuals whose criminality is linked to a multitude of factors; and

WHEREAS, the Transitional Alternatives Inc. provide treatment services for the clients in

this program, which includes substance abuse, individual and group counseling, employment training, educational services and cognitive behavioral therapies; and

WHEREAS, Court Services pays for the provision of these services through Probation Fees. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board, that the Chief Judge of

the Sixteenth Judicial Circuit be and hereby is authorized to execute a service contract with Transitional Alternatives Inc. for a period of two years with the option to renew for two one year extensions. The total cost to Court Services shall not exceed the sum of One Hundred Seventy-Two Thousand, Four Hundred Sixteen Dollars ($172,416) per year.



budget revision?



line item?




270.430.000.35900

270.430.460.50150

Contractual/Consulting

Services

YES YES Not Applicable



Vote:

16-07 SPS Contracts

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Authorizing Additional Payment to Safety National for Excess Workers Compensation Insurance During the FY2014-15 Liability Period

Committee Flow: Human Services Committee, Finance and Budget

Committee, Executive Committee, County Board Contact: Sheila McCraven, 630.232.5932

Budget Information:

Was this item budgeted? No Appropriation Amount:

If not budgeted, explain funding source: Insurance Liability

Summary:

This resolution authorizes an additional payment of $43,648.00 to Safety National for excess workers compensation insurance during FY 2014-15. Safety National’s FY 2014-15 policy with Kane County was based upon a premium rate of $0.3094 per $100 of payroll or $166,431 on a Kane County payroll estimated at $53,791,418.

Safety National’s policy contains a provision giving Safety National the right to “…audit the books and records of [Kane County]….including all records relating to payroll and claims matters.” If a voluntary payroll audit determines that an additional audit premium is due to Safety National, then Kane County is required to pay the additional amount. A voluntary payroll audit for FY 2014-15 was completed on March 4, 2016. For the FY2014-15 liability period, Kane County’s payroll was $67,898,796, resulting in an earned premium of $210,079 or $43,648 more than had been approved by the County Board for FY2014-15.

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STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING ADDITIONAL PAYMENT TO SAFETY NATIONAL FOR EXCESS WORKERS COMPENSATION INSURANCE DURING THE FY2014-15 LIABILITY PERIOD

WHEREAS, during FY 2014-15 Kane County contracted with Safety National to provide excess workers compensation insurance; and

WHEREAS, the Kane County Board approved Res. 14-340 and the payment of $166,431 to

Safety National for excess workers compensation insurance during FY 2014-15; and WHEREAS, Safety National earned a premium of $210,079 for the FY2014-15 liability

period based upon a voluntary payroll audit of $67,898,796; and WHEREAS, Safety National is due an additional amount of $43,648. NOW, THEREFORE, BE IT RESOLVED the Kane County Board approves an additional

payment of $43,648 to Safety National for the FY14-15 liability period.



budget revision?



line item?




010.120.130.53010 Worker’s

Compensation

No Yes N/A



Vote:

16-07 Workers Comp

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Authorizing Acceptance of a Juvenile Justice Council Grant and Approving a FY16 Budget Adjustment


Committee, County Board Contact: Eloise Fara, 630.208.2124

Budget Information:

Was this item budgeted? No Appropriation Amount:

If not budgeted, explain funding source: 001.300.000.32095

Summary:

A Juvenile Justice Council Grant in the amount of $46,491 from the Illinois Juvenile Justice

Commission has been awarded to establish or strengthen existing local Juvenile Justice

Councils for the grant period of July 1, 2016 through June 30, 2017. The Grant revenue and

expenditures anticipated for FY16 are $46,491.

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STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING ACCEPTANCE OF A JUVENILE JUSTICE COUNCIL GRANT AND APPROVING A FY16 BUDGET ADJUSTMENT

WHEREAS, the Juvenile Justice Council in its mission to serve as a collaborative resource to align effective services for the prevention, intervention, rehabilitation, and reintegration of juveniles in order to create a positive change for youth, families, and the community has entered into a collaborative agreement with Kane County State’s Attorney’s Office to act as the facilitator of the Juvenile Justice Council Grant; and

WHEREAS, the Kane County Juvenile Justice Council in collaboration with Kane County

State’s Attorney’s Office has submitted and was awarded a Juvenile Justice Council Grant in the amount of Forty Six Thousand Four Hundred Ninety One Dollars ($46,491) from the Illinois Juvenile Justice Commission to establish or strengthen existing local Juvenile Justice Councils for the grant period of July 1, 2016 through June 30, 2017. The Grant revenue and expenditures anticipated for FY16 are $46,491.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that upon receipt of the

Juvenile Justice Grant, the Chairman thereof be, and hereby is, authorized to accept the Juvenile Justice Grant and Kane County State’s Attorney is authorized to enter into contract with the Illinois Juvenile Justice Commission to implement the Juvenile Justice Grant for the Contract period of July 1, 2016 through June 30, 2017. The FY16 budget adjustment is as follows: 001.300.000.32095 JJC Council Grant +$46,491 001.300.335.53120 Mileage +$ 1,296 001.300.335.53110 Training + $15,000 001.300.335.50150 Contractual & Consulting + $24,000 001.300.335.60010 Operating Expenses +$ 1,195 001.300.335.60060 Computer Software-Non Capital +$ 5,000



budget revision?



line item?




Various – See Above Various – See Above No Yes 001.300.000.32095



Vote:

16-07 JJC Grant

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Authorizing Actions Related to Management of the Elgin CDBG Program

Committee Flow: County Development Committee, Finance and Budget

Committee, Executive Committee, County Board Contact: Scott Berger, 630.208.5351

Budget Information:

Was this item budgeted? No Appropriation Amount: $228,230

If not budgeted, explain funding source: HUD via City of Elgin

Summary:

The attached resolution authorizes several actions associated with the Kane County Office of Community Reinvestment assuming management and oversight of the City of Elgin’s Community Development Block Grant (CDBG) Program and closing out its Neighborhood Stabilization Program (NSP). These programs are funded by the U.S. Department of Housing and Urban Development (HUD), which has encouraged intergovernmental cooperation between the county and city regarding the implementation of the city’s federally funded housing and community development programs. This city-county partnership builds upon the successful twelve (12) year record of the Kane-Elgin Consortium, which was formed in 2004 for the purpose of accessing HOME Funds from HUD to address housing needs within the two jurisdictions. The HOME Program is also managed by the Kane County Office of Community Reinvestment. Specifically, the resolution authorizes the execution of agreements necessary to formalize this arrangement and establishes a new Special Revenue Fund in the county’s financial system (Fund 410, named “Elgin CDBG”). It also amends the county’s budget to include the CDBG funds that are expected to be received from the city and expended during the remainder of County Fiscal Year 2016. Finally, it amends Resolution 16-13 to add Fund 410 to the list of other Special Revenue Funds overseen by the Office of Community Reinvestment and to which the Finance Department may make interfund loans for cash-flow purposes. The City of Elgin will retain legal and decision-making authority regarding the selection of projects and final use of federal funds awarded to the city.

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STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING ACTIONS RELATED TO MANAGEMENT OF THE ELGIN CDBG PROGRAM

WHEREAS, both Kane County (County) and the City of Elgin (City) receive formula allocations of Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD) under Title I of the Housing and Community Development Act of 1974; and

WHEREAS, both the County and the City have received allocations of Neighborhood

Stabilization Program (NSP) funds from HUD under Title III of the Housing and Economic Recovery Act of 2008; and

WHEREAS, the City has determined it to be in its best interest to obtain program

management and housing rehabilitation services from the County to implement its CDBG Program and close out its NSP; and

WHEREAS, the County, through its Office of Community Reinvestment, has the

qualifications and experience necessary to provide said services; and WHEREAS, HUD has encouraged intergovernmental cooperation between the County and

City regarding implementation of the City’s federally funded housing and community development programs; and

WHEREAS, it is necessary to execute agreements between the County and the City, and

the County and Community Contacts, Inc., for the provision of said services; and WHEREAS, it is necessary to establish a new Special Revenue Fund in the County’s

financial system through which CDBG funds provided by the City will be received and expended; and

WHEREAS, it is necessary to amend County Board Resolution Number 16-13, which

authorizes the payment of Office of Community Reinvestment program expense from General Fund working cash within certain limits and under certain conditions; and

WHEREAS, it is necessary to amend the County’s budget for Fiscal Year 2016 to include

the CDBG funds that will be received from the City and expended during the remainder of Fiscal Year 2016.

NOW, THEREFORE, BE IT RESOLVED that the Kane County Board Chairman and/or the Director of the Office of Community Reinvestment are authorized to sign agreements, certifications, reports and other documents necessary to provide CDBG and NSP Management Services to the City of Elgin.

BE IT FURTHER RESOLVED that Special Revenue Fund 410 is established in the County’s financial system with the name “Elgin CDBG” for the purposes of receiving and expending CDBG funds provided by the City, and that Resolution Number 16-13 is amended such that Fund 410 is

Packet Pg. 38

added to the list of Special Revenue Funds to which the Finance Department is authorized to set up interfund loans within certain limits and under certain conditions.

BE IT FURTHER RESOLVED that the County’s budget for Fiscal Year 2016 is amended as follows:

410.690.000.32175 Elgin CDBG Grant +$228,230 410.690.727.40000 Salaries and Wages + $35,935 410.690.727.45000 Healthcare Contribution + $4,812 410.690.727.45010 Dental Contribution + $137 410.690.727.45100 FICA/SS Contribution + $2,749 410.690.727.45200 IMRF Contribution + $3,597 410.690.727.55000 Miscellaneous Contractual +$180,000 410.690.727.60000 Office Supplies + $750 410.690.727.63040 Fuel - Vehicles + $250

Line Item Line Item Description

Was Personnel/Item/Service approved


budget revision?



line item?




Various (See Above) Various (See Above) No No 410.690.000.32175

(Elgin CDBG Grant)



Vote:

16-07 Elgin CDBG

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Amending Resolution No. 16-139 Entitled “Resolution Expressing the Intent of the County of Kane to Issue Revenue Bonds or Notes in an Amount Not to Exceed $16,000,000 for the Purpose of Financing the Acquisition and Rehabilitation of the Carroll Tower Senior Housing

Facility” by Increasing the Amount of Revenue Bonds Intended to be Issued by the County of Kane from $16,000,000 TO $20,000,000

Committee Flow: Finance and Budget Committee, Executive Committee,

County Board Contact: Joseph Onzick, 630.208.5113

Budget Information:

Was this item budgeted? N/A Appropriation Amount: N/A


Summary:

The owner of Carroll Tower has requested that the County increase the size of the bond issue from $16,000,000 to $20,000,000 so as to provide additional funding to renovate more apartment units than originally planned.

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STATE OF ILLINOIS

COUNTY OF KANE


AMENDING RESOLUTION NO. 16-139 ENTITLED “RESOLUTION EXPRESSING THE INTENT OF THE COUNTY OF KANE TO ISSUE REVENUE BONDS OR NOTES IN AN AMOUNT NOT TO EXCEED $16,000,000 FOR THE PURPOSE OF FINANCING THE

ACQUISITION AND REHABILITATION OF THE CARROLL TOWER SENIOR HOUSING FACILITY” BY INCREASING THE AMOUNT OF REVENUE BONDS INTENDED TO BE

ISSUED BY THE COUNTY OF KANE FROM $16,000,000 TO $20,000,000

NOW, THEREFORE, BE IT RESOLVED as follows:

1. Resolution No. 16-139 entitled “Resolution Expressing the Intent of The County of Kane to Issue Revenue Bonds in an Amount Not to Exceed $16,000,000 for the Purposes of Financing the Acquisition and Rehabilitation of the Carroll Tower Senior Housing Facility” is amended by increasing the amount of revenue bonds requested by Carroll Properties, Inc. to be issued by The County of Kane from “not to exceed $16,000,000” to “not to exceed $20,000,000.”

2. Said Resolution No. 16-139 is hereby further amended by increasing the amount of revenue bonds intended to be issued by The County of Kane from not to exceed $16,000,000 to not to exceed $20,000,000.



Vote:

16-07 Carroll Tower Bond

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Authorizing Creation of Longmeadow Bond Construction Fund and Longmeadow Debt Service Fund

Committee Flow: Finance and Budget Committee, Executive Committee,

County Board Contact: Joseph Onzick, 630.208.5113

Budget Information:

Was this item budgeted? No Appropriation Amount: N/A


Summary:

This resolution authorizes the creation of funds needed to properly budget, forecast and account for the bond proceeds and debt service of the anticipated Longmeadow bond issue.

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STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING CREATION OF LONGMEADOW BOND CONSTRUCTION FUND AND LONGMEADOW DEBT SERVICE FUND

WHEREAS, it is anticipated that construction of the Longmeadow Parkway and bridge will

be financed in part through a bond issue; and

WHEREAS, a separate fund to account for the bond proceeds will be needed; and WHEREAS, a separate fund to account for the related debt service will be required; and WHEREAS, these funds should be created in advance of the bond issue to allow for proper

budgeting and forecasting of the bond proceeds and related debt service. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that Fund 515

“Longmeadow Bond Construction Fund” be created to account for the Longmeadow bond proceeds and that Fund 624 “Longmeadow Debt Service Fund” be created to account for the related debt service.



Vote:

16-07 KDOT New Funds

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Appointing Privacy Officer for Purposes of Health Insurance Portability and Accountability Act (HIPAA)

Committee Flow: Human Services Committee, Executive Committee, County

Board Contact: Sheila McCraven, 630.232.5932

Budget Information:

Was this item budgeted? NA Appropriation Amount: NA


Summary:

This resolution authorizes the appointment of Sheila McCraven as Kane County’s Privacy Officer for compliance purposes under the Health Insurance Portability and Accountability Act (HIPAA). Among other things, the Privacy Officer is responsible for promulgating policies and procedures related to the protection of Protected Health Information (PHI) for Kane County employees who participate in group medical, dental and vision insurance offered by Kane County.

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STATE OF ILLINOIS

COUNTY OF KANE


APPOINTING PRIVACY OFFICER FOR PURPOSES OF HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPAA)

WHEREAS, the County of Kane (“Kane County”) sponsors group health plan(s) (including any group medical, dental and vision coverage, the health care flexible spending account offered as part of Kane County’s cafeteria plan, the employee assistance program, certain other wellness benefits, and any other group health benefits sponsored by Kane County) (the “Plan”); and

WHEREAS, the Kane County Human Services Committee (the “Committee”) hereby desires

to designate an individual to serve as the Plan’s Privacy Officer as required pursuant to 45 CFR § 164.530(a) of the regulations promulgated under the Administrative Simplification requirements of the Health Insurance Portability and Accountability Act of 1996 ("HIPAA"); and

WHEREAS, the Plan’s Privacy Officer shall have those responsibilities as set forth in Exhibit

A attached. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that Sheila McCraven,

the Executive Director of the Department of Human Resources Management, is hereby appointed as the Plan’s Privacy Officer and Security Officer effective retroactive to January 1, 2014.



Vote:

16-07 Privacy Officer

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Authorizing Agreements for Workforce Innovation and Opportunity Act Youth Services for Program Year 2016

Committee Flow: Jobs Committee, Executive Committee, County Board Contact: Scott Berger, 630.208.5351

Budget Information:

Was this item budgeted? Yes Appropriation Amount: $1,527,954


Summary:

The attached resolution authorizes agreements with six sub-recipient organizations to carry out workforce development activities for either the full program year or, in the case of Quad County Urban League, part of the program year (6 months). All sub-recipient awards have been authorized by the Workforce Development Board, which oversees workforce development activities in Kane, Kendall, and DeKaIb Counties. All funding is provided by the U.S. Department of Labor, via the Illinois Department of Commerce and Economic Opportunity.

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STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING AGREEMENTS FOR WORKFORCE INNOVATION AND OPPORTUNITY ACT YOUTH SERVICES FOR PROGRAM YEAR 2016

WHEREAS, Kane County administers annual allocations of federal workforce development funding provided by the Illinois Department of Commerce and Economic Opportunity for the local workforce development area, which includes Kane, Kendall and DeKalb Counties; and

WHEREAS, said funding has been authorized under the Workforce Innovation and

Opportunity Act (WIOA) which supports the delivery of career and employment readiness services to area youth; and

WHEREAS, the county has been notified it will receive a formula allocation of $1,804,802

(one million, eight hundred four thousand, eight hundred two dollars) under WIOA to provide youth services during Program Year 2016; and

WHEREAS, the Kane County Purchasing Department has conducted a competitive Request

for Proposals (RFP) process for the youth services sought by the Workforce Development Board, which oversees the workforce development program; and

WHEREAS, ten proposals were received and the local Workforce Development Board’s

Youth Ad Hoc Committee convened as an evaluation panel to review the proposals; and WHEREAS, the local Workforce Development Board has authorized the county to contract

with six entities to provide youth services throughout the three-county workforce area during Program Year 2016.

NOW, THEREFORE, BE IT RESOLVED that the Chairman of the Kane County Board and/or the Director of the Office of Community Reinvestment are authorized to sign agreements with the sub-recipient organizations named below for the activities and up the amounts specified for Program Year 2016.

PROGRAM YEAR 2016 YOUTH SUB-RECEPIENTS

Sub-Recipient Name Activities Max. Amount

Business & Career Services, Inc.

Career exploration, job readiness and internship placement focused in manufacturing, with expansion into Kendall County over a twelve-month term.

$350,000

Elgin Community College Career counseling and training with supervised internship/employment opportunities over a twelve-month term.

$239,672

Grundy-Kendall ROE

Employment readiness through academic remediation, tutoring, mentoring and supervised work experience opportunities over a twelve-month term.

$165,341

Kishwaukee College Career counseling and training with exposure to work through job shadowing and/or paid work

$298,757

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experience over a twelve-month term.

Waubonsee Community College

Career counseling and training with academic support and tutoring, with the introduction of work experience opportunities over a twelve-month term.

$300,281

Quad County Urban League

Employment readiness, training and assistance securing regular or subsidized work experience and entering post-secondary education over a six-month term and with conditions approved by the Workforce Development Board.

$173,903

Total $1,527,954



budget revision?



line item?




480.98116 WIOA Youth PY16 Yes Yes N/A



Vote:

16-07 WIOA Youth Services

Packet Pg. 48



Authorizing the Purchase of Radio Equipment

Committee Flow: Judicial/Public Safety Committee, Executive Committee,

County Board Contact: Dave Farris, 6302085345

Budget Information:



Summary:

Equipment for radios on our towers is over 20 years old and is in danger of failing. Recommendation is to replace hardware and software lo avert future outages. Items required were sent out under bids 12-016 and 06-016. Bids were evaluated and the lowest responsive, responsible bidders are being selected for award.

RF Demand Solutions is the vendor of choice for the hardware at $71,544.53 and Chicago Communications is the vendor to provide the monitoring equipment and software at $32,740.25.

Packet Pg. 49

STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING THE PURCHASE OF RADIO EQUIPMENT

WHEREAS, the Kane County Emergency Communications continues to maintain and improve radio communications; and

WHEREAS, the existing radio communications equipment is aging and needs to be replaced

to avert future outages; and WHEREAS, itemized lists of radio equipment for the towers was send out for bid 12-016,

also a list of monitoring equipment and software required was sent out for bid 06-016; and WHEREAS, bids were received and evaluated with RF Demand Solutions, Crystal Lake, IL

being the lowest competitive bid of $71,544.53 for the tower equipment and Chicago Communications, LLC, as the lowest competitive bid of $32,740.25 for the monitoring equipment and software.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman is

hereby authorized to approve the vendor selection for bid 06-016 and 12-016 and that KaneComm be authorized to purchase the equipment from budgeted funds.



Vote:

16-07 KaneComm Radio Equipment

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Authorizing Renewal and Amendment No. 1 to Intergovernmental Agreement between the County of Kane and the Child Advocacy Center of Kane County and the Board of Trustees of the University of Illinois

Committee Flow: Judicial/Public Safety Committee, Executive Committee,

County Board Contact: Erin Gaeke, 630.208.5331

Budget Information:

Was this item budgeted? Y Appropriation Amount:


Summary:

The Kane County Child Advocacy Center (CAC) receives grant funding which goes toward the payment of certain pediatric medical services relating to CAC cases. In 2015, the CAC, the County of Kane, and the Board of Trustees of the University of Illinois entered into an intergovernmental agreement for the provision of such medical services. That agreement provided for five optional extensions beyond its original one-year term. This resolution seeks authorization to exercise the first of those renewal options and continue the agreement for an additional year. The agreement is also being amended to reflect minor billing changes per the agreement of the parties.

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STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING RENEWAL AND AMENDMENT NO. 1 TO INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF KANE AND THE CHILD ADVOCACY CENTER OF KANE COUNTY AND THE BOARD OF TRUSTEES OF THE UNIVERSITY OF ILLINOIS

WHEREAS, the County of Kane and the Kane County Child Advocacy Center and the Board

of Trustees of the University of Illinois previously entered into an Intergovernmental Agreement for

pediatric physician and nurse practitioner services on June 22, 2015 (the “Agreement”); and

WHEREAS, the Agreement provides for a one-year term with five additional 12-month

renewal options; and

WHEREAS, the parties to the Agreement currently desire to extend the Agreement and

execute a 12-month renewal option in continuation the services provided therein with minor billing

changes by agreement of the parties.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman of

the Kane County Board is hereby authorized to execute of behalf of the Kane County Board an

Amendment 1 to the Intergovernmental Agreement between the County of Kane, the Kane County

Child Advocacy Center and the Board of Trustees of the University of Illinois.



Vote:

16-07 CAC IGA

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Ordinance No. 16 - 210

Amending Chapter 3 of the Kane County Code - Alcoholic Liquor - Classification of Retail Liquor Licenses - Class D Licensees: Kane County Forest Preserve District

Committee Flow: Executive Committee, County Board Contact: Barbara Garza, 630.208.3834

Budget Information:

Was this item budgeted? N/A Appropriation Amount:


Summary:

The Kane County Cougars are seeking to have full alcohol service in the Stadium under their class D license. They currently have full alcohol service in the Suites Level. The Cougars agreement with the Forest Preserve permits full alcohol service, and the State of Illinois has also noted there are no restrictions on full alcohol service

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STATE OF ILLINOIS

COUNTY OF KANE

ORDINANCE NO. 16 - 210

AMENDING CHAPTER 3 OF THE KANE COUNTY CODE - ALCOHOLIC LIQUOR - CLASSIFICATION OF RETAIL LIQUOR LICENSES - CLASS D LICENSEES: KANE

COUNTY FOREST PRESERVE DISTRICT

WHEREAS, the Kane County Liquor Commission is recommending that it is in the best interests of the County to change the provisions of the liquor code regarding alcohol service in the stadium level of the Cougars stadium as part of the Kane County Forest Preserve District; and

WHEREAS, the Cougar’s agreement with the Forest Preserve District includes the sale of all

types of alcoholic liquor, and the State of Illinois Liquor Control Commission through its Chief Legal Counsel has noted the types of alcoholic liquor served at a specific licensed premises is based solely in the licenses issued by the local liquor control commissioner; and

WHEREAS, the Cougars desire to provide for full alcohol service in the stadium level in

addition to the full alcohol provided in the suites level. NOW, THEREFORE, BE IT ORDAINED by the Kane County Board that Chapter 3 of the

Kane County Code pertaining to Alcoholic Liquor be amended as follows:

Chapter 3 ALCOHOLIC LIQUOR

Article 3

ALCOHOLIC LIQUOR

ARTICLE III. LICENSE CLASSIFICATION, NUMBER, FEES AND REGULATIONS

3-15: CLASSIFICATION OF RETAIL LIQUOR LICENSES:

The local liquor control commission shall have the right to grant retail liquor licenses for the selling at retail of alcoholic liquor and not for resale in any form for the period beginning on April 1 of any year, and ending on March 31 of the next or succeeding year. The maximum number of allowable class licenses for each township is set forth in chapter 26 of this code as shall be determined from time to time by the Kane County board. License classifications shall be as follows:

F. Class D And D-1 Licenses: 1. Class D Licenses; (Beer/Wine) Alcoholic Liquor/Frozen Margaritas Stadium - Kane County Forest Preserve: Such license shall authorize the retail sale in the stadium area, on the premises specified, for consumption on the premises of (beer and wine) alcoholic liquor. Such license shall also authorize the retail sale of frozen, premixed margaritas from kiosks located adjacent to concession stands within the building for consumption within the stadium. "Margarita" is defined as a cocktail consisting of tequila, fruit flavored liqueur, and fruit juice. Further, a class D license shall be limited to those premises owned by the Kane County forest preserve district.

2. Class D-1 Licenses; Alcoholic Liquor Suites Level - Kane County Forest Preserve: Such license shall authorize the retail sale, within the building, for consumption of

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alcoholic liquor in the suites area only. Further, a class D-1 license shall be limited to those premises owned by the Kane County forest preserve district.



Vote:

16-07 Amend Liquor Code

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Authorizing the Appointment of Election Judges

Committee Flow: Public Service Committee, Executive Committee, County

Board Contact: John Cunningham, 630.232.5950

Budget Information:



Summary:

Pursuant to Illinois Statutes 10 ILCS 5/13-2, the Kane County Board is required to appoint five election judges for each precinct within the County of Kane for years 2016 through 2018. The Kane County Clerk's Office recommends that the list of active election judges and supplemental election judges, which is on file in the Office of the County Clerk, be approved by the Kane County Board with said list to be updated as additions are made to the precincts. The list of elections judges on file with the Kane County Clerk must be approved for the Kane County elections to be held in November 2016 through the General Election in November 2018.

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STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING THE APPOINTMENT OF ELECTION JUDGES

WHEREAS, pursuant to Illinois Statutes 10 ILCS 5/13-2, the Kane County Board is required to appoint five election judges for each precinct within the County of Kane for 2016 through 2018; and

WHEREAS, the Executive Committee of the County of Kane has recommended that the

list of active election judges and supplemental election judges, which is on file in the Office of the County Clerk, be approved by the Kane County Board with said list to be updated as additions are made to the precincts.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the list of

elections judges on file with the Kane County Clerk is approved for the Kane County elections to be held in November 2016 through the General Election of 2018.



Vote:

16-06 ElectJudges

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Authorizing Grand Victoria Riverboat Funding for External Projects for FY2016

Committee Flow: Executive Committee, County Board Contact: Scott Berger, 630.208.5351

Budget Information:



Summary:

The attached resolution authorizes Grand Victoria Riverboat funding for 40 projects/ programs sponsored by external community-based organizations in Kane County. All projects were reviewed and recommended by the County Board’s Riverboat Committee. During their deliberations, the committee considered how effectively the proposals addressed the Riverboat Program’s eligibility criteria (in the areas of education, environment, and economic development), the extent to which the proposals leveraged funds from other sources (thus extending the impact Riverboat funds have within the county), the soundness of the applicants’ project budgets as well as their readiness to proceed and complete their projects in a timely fashion, and the impact the projects will have within the community.

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STATE OF ILLINOIS

COUNTY OF KANE


AUTHORIZING GRAND VICTORIA RIVERBOAT FUNDING FOR EXTERNAL PROJECTS FOR FY2016

WHEREAS, under an agreement between Kane County and the Grand Victoria Casino Elgin, the county receives an annual contribution from the casino to support a variety of educational, environmental, and economic development activities; and

WHEREAS, the Kane County Board’s Riverboat Committee has solicited and reviewed

applications from external organizations, including non-profits and units of local government, seeking FY2016 funding; and

WHEREAS, the Riverboat Committee has recommended funding allocations for forty (40)

external projects in the total amount of eight-hundred ninety-seven thousand, two hundred thirty-nine dollars ($897,239); and

WHEREAS, said funding was included in the county’s budget for Fiscal Year 2016.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman of

the Kane County Board is authorized to execute funding agreements with each of the identified grantees for the projects and funding amounts specified below.

Grantee Project Summary Amount

1 Association for Individual

Development (AID)

Technology Upgrade to Enhance Service

Delivery $31,195

2 Batavia Access Television Mobile Switcher $7,282

3 Blackberry Township McNair Fields/Engineering Plans $4,620

4 Center for Information of Elgin Families in Crisis Program $18,615

5 City of Aurora Making Millennium Plaza Environmentally

Friendly $16,089

6 City of St. Charles 7th Avenue Creek & 7th Avenue Tributary

Watershed Plan $61,482

7 Court Appointed Special

Advocates (CASA) CASA/GAL Volunteer Training $47,469

8 Downtown St. Charles

Partnership Downtown St. Charles App $3,957

9 Dundee Township Historical

Society Museum Carpet, Transom, and Floor Paint $1,843

10 East Aurora School District 131 Band Equipment $39,943

11 Ecker Center for Mental Health Training Room Furnishings $3,520

12 Food for Greater Elgin Purchase and Installation of Walk-in Freezer

and Associated Equipment $19,840

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13 Fox River Study Group Fox River Critical Reaches Investigation $38,122

14 Fox Valley Habitat for Humanity Construction Trade Experience for EASD

Students $68,480

15 Fox Valley Hands of Hope Youth Bereavement Support in Kane County

Public Schools $9,333

16 Friends of Aurora After-School

Programs Hope for Tomorrow Scholarship Program $18,786

17 Geneva Historical Society Preservation & Security $10,714

18 Hampshire Township Park

District Tree Canopy Project $9,909

19 Hesed House (PADS) Phone Replacement Project $12,302

20 HOPE Fair Housing Center Fair Housing Education, Training & Technical

Support $29,258

21 Housing Authority of Elgin Workforce Development of Elgin Training

Center $38,143

22 Joseph Corporation Technology Improvement $6,964

23 Lao American Organization of

Elgin, Inc. Music Program $22,429

24 Literacy Volunteers Fox Valley One-On-One English Tutoring for Adults $12,538

25 LivingWell Cancer Resource

Center New Digital Media Presentation System $23,143

26 Marklund Children’s Home Wheelchair Accessible Bus $8,571

27 NHS of the Fox Valley Housing Recovery Program $16,147

28 Northern Illinois Food Bank Vehicle Upgrade $43,830

29 Rebuilding Together Aurora Safe at Home Program $20,786

30 SciTech Museum Learning Science Through Water Play $40,580

31 Seven Generations Ahead Fox Valley Sustainability Network $34,021

32 St. Charles Heritage Center Museum Redesign Final Phase and

Collection Care $10,000

33 St. Charles Park District Hickory Knolls Discovery Center - Excavation

Station $2,728

34 St. Charles River Corridor

Foundation STC River Corridor Riverfront Enhancement $17,714

35 Sugar Grove Library Education Connection $7,143

36 The Literacy Connection Adult Literacy Skills for Workforce Readiness $18,857

37 United Way of Elgin Kane County Guide to Community Services $7,638

38 U of I Extension Education Programs $88,928

39 Village of Carpentersville Carpenter Park Renovation $10,857

40 YWCA Elgin YWCA Elgin Family Literacy Program $13,463

Total $897,239

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Line Item Line Item Description

Was Personnel/Item/Service approved


budget revision?



line item?




120.010.020.55010 External Grants Yes Yes N/A



Vote:

16-07 GVRF External FY2016

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Approving Adopt-A-Highway Program Applicants

Committee Flow: Transportation Committee, Executive Committee, County

Board Contact: Tom Rickert, 630.406.7305

Budget Information:

Was this item budgeted? N/A Appropriation Amount: N/A


Summary:

Pursuant to Kane County Board Ordinance No. 13-267 (Kane County Adopt-A-Highway Program), staff requests consideration of the attached resolution which approves the Adopt-A-Highway applicants. NEW APPLICANTS: JUNE

1. Kane County Division of Transportation - Harter Rd from Scott Rd to Seavey Rd 3.80 miles - both sides

2. The Swedberg Family - Kirk Rd from Division Rd to IL Route 38 1.25 miles - east side 3. The Forbes Family - Fabyan Pkwy from Hughes Rd to Kaneville Rd 0.625 mile - south side 4. The Mabe Family - Randall Rd from IL Route 72 to Binnie Rd 1.00 mile - east side RENEWAL APPLICANTS: JUNE

1. BSA Troop 7 Elburn - Hughes Rd from Bunker Rd to Fabyan Pkwy 3.00 miles - both sides 2. Batavia Lions Club - Main St from Bliss Rd to Green Rd 2.00 miles - both sides 3. The Phillips Family - Peck Rd from Kaneville Rd to Keslinger Rd 0.75 mile - both sides 4. St. Charles Kiwanis Noon Club - Randall Rd from Dean St to IL Route 64 0.50 mile - west side

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STATE OF ILLINOIS

COUNTY OF KANE


APPROVING ADOPT-A-HIGHWAY PROGRAM APPLICANTS

WHEREAS, the Illinois Highway Code of the Illinois Compiled Statutes (605 ILCS 120/1 et seq.) provides for the establishment of Adopt a Highway Programs by counties and various units of government throughout the State of Illinois to support anti-litter efforts by allowing groups of private citizens to adopt a segment of highway for the purpose of litter and refuse collection; and

WHEREAS, the County has enacted and otherwise established, pursuant to Kane County Board Ordinance No. 13-267, the Kane County Adopt-A-Highway Program in conformance with the Illinois Highway Code, which program is intended to assist the County in its efforts to remove refuse and litter from County highway right of way and otherwise beautify the County Highway System; and

WHEREAS, those groups whose names are set forth in the list below (a copy of which is on file in the office of the Kane County Clerk) have submitted applications for participation in the Kane County Adopt-A-Highway Program; and

WHEREAS, each of the groups’ applications have been reviewed and approved by the County Engineer of Kane County and have subsequently been approved by the Transportation Committee of the Kane County Board; and

WHEREAS, the approval of the applicants for participation in the Kane County Adopt-A-Highway Program will facilitate the County’s litter collection efforts on County highways and will aid in the beautification of all County highways whether in urban or rural areas of the County.

NOW, THEREFORE, BE IT RESOLVED by the County Board of Kane County that the applicant(s) listed below for participation in the Kane County Adopt-A-Highway Program are hereby approved.

Applicant Road Distance

Kane County Division of Transportation

(New)

Harter Rd. - Scott to Seavey 3.80 mile

(both sides)

The Swedberg Family (New) Kirk Rd. - Division to Route 38 1.25 miles

(east side)

The Forbes Family (New) Fabyan Pkwy. - Hughes to Kaneville 0.625 mile

(south side)

The Mabe Family (New) Randall Rd. - Route 72 to Binnie 1.00 mile

(east side)

BSA Troop 7 Elburn (Renewal) Hughes Rd. - Bunker to Fabyan 3.00 miles

(both sides)

Batavia Lions Club (Renewal) Main St. - Bliss to Green 2.00 miles

(both sides)

The Phillips Family (Renewal) Peck Rd. - Kaneville to Keslinger 0.75 mile

(both sides)

St. Charles Kiwanis Noon Club (Renewal) Randall Rd. - Dean to Route 64 0.50 mile

(west side)

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BE IT FURTHER RESOLVED that the County Engineer of Kane County is hereby directed to notify all applicant(s) of the approval of their application and to execute, on behalf of the County of Kane, the Kane County Adopt-A-Highway Program Agreement with said applicant(s).



Vote:

16-07 Adopt-A-Highway

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Approving a Funding Agreement Between the County of Kane, Pace and the Association for Individual Development for the Ride in Kane Program



Budget Information:



Summary:

The Regional Transportation Authority (RTA) has provided operating and capital funding to the Ride in Kane (RIK) Program and Pace Regional Call Center since 2007 through Job Access Reverse Commute (JARC) and New Freedom (NF) program grants. Projects funded through these federal grants reduce transportation barriers and expand mobility options to over 4,000 elderly and handicapped individuals. RIK sponsors, consisting of townships, local governments and non-profit agencies, have been funding the 50% local share required for the operating grants. Kane County participation for FY2015 was $115,000 and the FY2016 budget includes an allocation of $115,000 to help ensure that the RIK Program continues to provide transportation services.

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STATE OF ILLINOIS

COUNTY OF KANE


APPROVING A FUNDING AGREEMENT BETWEEN THE COUNTY OF KANE, PACE AND THE ASSOCIATION FOR INDIVIDUAL DEVELOPMENT FOR THE RIDE IN KANE

PROGRAM

WHEREAS, the Illinois Constitution of 1970, Article VII, Section 10 and 5 ILCS 220/1, et seq. authorizes the County of Kane (County) and Pace Suburban Bus Division of the RTA (Pace) to

cooperate in the performance of their respective duties and responsibilities by contract and other agreements; and

WHEREAS, the County and Pace desire to enter into an agreement with the Association for

Individual Development (AID), an Illinois not for profit organization, to support the Ride In Kane (hereinafter the “RIK”) Program that provides transportation services for older citizens and citizens with disabilities; and

WHEREAS, the Kane County Board has budgeted funding for the RIK Program in the

amount of One Hundred Fifteen Thousand Dollars ($115,000.00) and deems RIK to be an important transportation service to the residents of the County of Kane in that it provides safe and efficient paratransit services to older persons and persons with disabilities; and

WHEREAS, the County, Pace, and AID have determined a mutually satisfactory allocation

of responsibilities and costs for said RIK Program as set forth in a funding agreement (a copy of which is on file with the County Clerk's Office).

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman

thereof is hereby authorized to execute a funding agreement with Pace and AID for the Ride In Kane Program.

BE IT FURTHER RESOLVED that the Kane County Board appropriate the not to exceed

sum of One Hundred Fifteen Thousand Dollars ($115,000.00) for 2016 to be paid from the Transportation Sales Tax Fund #305, Line Item #55010 (External Grants) to pay for said RIK Program.



budget revision?



line item?




305.520.527.55010 External Grants Yes Yes



Vote:

16-07 RIK

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Approving a Professional Design Engineering Services Agreement for the Engineering Design of the Rehabilitation of the Building A Parking Lot, Kane County Division Section No. 16-00471-00-MG



Budget Information:



Summary:

The existing parking lot around Building A is in excess of twenty years old and is in need of rehabilitation. Additionally, several additional parking stalls are planned for the north end of the parking lot. Following the QBS process, Engineering Resource Associates was selected as the preferred consultant. An engineering agreement for this work was negotiated for an amount not to exceed $43,957.63.

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STATE OF ILLINOIS

COUNTY OF KANE


APPROVING A PROFESSIONAL DESIGN ENGINEERING SERVICES AGREEMENT FOR THE ENGINEERING DESIGN OF THE REHABILITATION OF THE BUILDING A PARKING

LOT, KANE COUNTY DIVISION SECTION NO. 16-00471-00-MG

WHEREAS, the County of Kane (hereinafter referred to as the “County”) desires to construct a new parking lot at the Division of Transportation Building A facility (hereinafter referred to as the “Project”); and

WHEREAS, in order to accomplish the Project, it is necessary to retain the services of a

professional engineering firm to perform structural and civil design services for the Project; and WHEREAS, Engineering Resource Associates, Inc., 3S701 West #150, Warrenville, IL

60555 has experience and professional expertise in structural and civil design services and is willing to perform the required services for an amount not to exceed Forty Three Thousand Nine Hundred Fifty Seven and 63/100 Dollars ($43,957.63).


thereof is hereby authorized to execute a design and permitting services agreement with Engineering Resource Associates, Inc. (a copy of which is on file with the County Clerk's Office).

BE IT FURTHER RESOLVED that the Kane County Board appropriate the sum of Forty

Three Thousand Nine Hundred Fifty Seven and 63/100 ($43,957.63) from County Highway Fund #300, Line Item #72010 (Building Improvements) to pay for said structural and design services.



budget revision?



line item?




300.520.520.72010 Building Improvements Yes Yes



Vote:

16-07 BldAPkgLot

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Approving Contract for Construction, Randall Road at Sandy Creek Culvert Replacement, Kane County Section No. 14-00413-06-BR



Budget Information:



Summary:

On May 18, 2016, 3 bids were opened at the Kane County DOT off ice for the above mentioned project to replace an existing culvert under Randall Road north of US 20. The low qualified bid of $284,301.10 by Alliance Contractors was 27.06% below the engineer’s estimate of $389,748.00 entirely locally funded.

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STATE OF ILLINOIS

COUNTY OF KANE


APPROVING CONTRACT FOR CONSTRUCTION, RANDALL ROAD AT SANDY CREEK CULVERT REPLACEMENT, KANE COUNTY SECTION NO. 14-00413-06-BR

WHEREAS, the Kane County Division of Transportation has solicited and received bids for the work and construction described as:

KANE COUNTY SECTION NO. 14-00413-06-BR

RANDALL ROAD AT SANDY CREEK CULVERT REPLACEMENT (hereinafter the “Project”)

WHEREAS, the lowest responsible bidder for the Project is:

ALLIANCE CONTRACTORS, INC. OF WOODSTOCK, ILLINOIS With a low bid of

$284,301.10 NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the contract for the

Project described hereinabove shall be awarded to the lowest responsible bidder in the amount as indicated hereinabove and that the County Board Chairman is hereby authorized and directed to execute a contract and contractor’s bond therefor.

BE IT FURTHER RESOLVED that there is hereby appropriated Two Hundred Eighty Four

Thousand Three Hundred One and 10/100 Dollars ($284,301.10) from Local Option Fund #304, Line Item #73010 (Bridge Construction) to pay for the Project.



budget revision?



line item?




304.520.524.73010 Bridge Construction Yes Yes



Vote:

16-07 Rndl@SndyCrk

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Approving an Agreement with Technical Innovation LLC for Professional Design & Installation Services - Video & Media Wall System - Arterial Operations Center, Kane County Section No. 15-00389-01-MG



Budget Information:



Summary:

Over the past several months, KDOT sought proposals for the design and installation of a video architecture and media wall system in the newly constructed Arterial Operations Center (AOC). This system will allow staff to display multiple live status and video feeds simultaneously, allowing us to monitor and manage traffic signal operations. Due to the uniqueness of the project and the variety of available solutions, we utilized the Request for Proposal (RFP) process to evaluate different vendors/solutions. This allowed us time to comprehensively evaluate all aspects of the different proposals, review the vendors’ experience, and to interview the short-listed vendors. Staff completed the evaluation process and has negotiated a contract with Technical Innovation for the design and installation of the video wall system for an amount not to exceed $107,795.97.

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STATE OF ILLINOIS

COUNTY OF KANE


APPROVING AN AGREEMENT WITH TECHNICAL INNOVATION LLC FOR PROFESSIONAL DESIGN & INSTALLATION SERVICES - VIDEO & MEDIA WALL SYSTEM

- ARTERIAL OPERATIONS CENTER, KANE COUNTY SECTION NO. 15-00389-01-MG

WHEREAS, design and installations services are necessary for the video architecture and media wall system at the Arterial Operations Center at the Kane County Division of Transportation (hereinafter referred to as “Project”); and

WHEREAS, in order to complete the Project it is necessary to retain the services of a

professional contractor to perform video and media design and installation services; and WHEREAS, Technical Innovation LLC , 2975 Northwoods Parkway, Norcross, GA 30071

(with local offices at 1400 Michael Drive, Suite C, Wood Dale, Illinois 60191) has design and installation experience and professional expertise and is willing to perform the services for an amount not to exceed One Hundred Seven Thousand Seven Hundred Ninety Five and 97/100 Dollars ($107,795.97); and


thereof is hereby authorized to execute an agreement (a copy of which is on file with the County Clerk's Office) with Technical Innovation LLC of Norcross Georgia for design and installation services.

BE IT FURTHER RESOLVED that the Kane County Board appropriate the not to exceed

sum of One Hundred Seven Thousand Seven Hundred Ninety Five and 97/100 Dollars ($107,795.97) to pay for design engineering services and that said funds be paid from County Highway Fund No. 300, Line Item # 70000 (Computers).



budget revision?



line item?




300.520.520.70000 Computers Yes Yes



Vote:

16-07 VideoWallAOC

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Approving a Wetland Bank Credit Purchase Agreement with Slough Creek Joint Venture



Budget Information:



Summary:

Though we are doing our best to avoid impacts, construction of some transportation projects can create impacts to existing wetlands that are regulated under the Clean Water Act, overseen by the United States Army Corps of Engineers (USACE). In order to secure approvals (permits) from the USACE for such work, mitigation for impacts to the wetlands must be provided. Wetland mitigation can be accomplished in several ways, through the creation of new wetlands on site or through the purchase of wetland credits from an USACE-approved wetland mitigation bank. Credits are frequently the preferred solution since there is no long term maintenance obligation for wetlands created on site, there are no land acquisition costs, and no additional construction costs. In order to secure the remainder of credits needed primarily for the Longmeadow Parkway project, 2.602 acres of credits will be purchased from the Slough Creek bank, administered by EcoLogic Planning, in McHenry County. The USACE requires credits to be provided within the same watershed as the impacts. As there are no credits available for sale in Kane County at this time, this bank, being a Fox River watershed bank, complies with the USACE requirements. 9.448 acres of credits have already been purchased for Longmeadow Parkway. A draft agreement has been negotiated with Slough Creek Joint Venture, Inc to purchase 2.602 acres from the Slough Creek Joint Venture in an amount of $262,200.00.

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STATE OF ILLINOIS

COUNTY OF KANE


APPROVING A WETLAND BANK CREDIT PURCHASE AGREEMENT WITH SLOUGH CREEK JOINT VENTURE

WHEREAS, it is deemed to be in the best interest of the County of Kane and the motoring public to undertake various improvements throughout the County including the Longmeadow Parkway Bridge Corridor (hereinafter the “Improvements”); and

WHEREAS, in order to mitigate the impact to the wetlands as required by the US Army Corp

of Engineers’ permit issued in conjunction with the Improvements, 2.602 acres of wetland will be purchased at an approved wetland mitigation bank (hereinafter the “credit”) for an amount not to exceed Two Hundred Sixty Thousand Two Hundred Dollars ($260,200.00); and

WHEREAS, Slough Creek Joint Venture operates an approved wetland mitigation bank, with

available credits appropriate for the mitigation of wetland impacts caused by Improvements. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman

thereof is hereby authorized to execute an agreement with Slough Creek Joint Venture (a copy of which is on file with the County Clerk's Office) for the purchase of the credit for wetland mitigation.

BE IT FURTHER RESOLVED that the Kane County Board appropriates the not to exceed

sum of Two Hundred Sixty Thousand Two Hundred Dollars ($260,200.00) to pay for said credit for wetland mitigation and that said funds be paid from Transportation Sales Tax Fund #305, Line Item # 73010 (Bridge Construction).



budget revision?



line item?




305.520.527.73010 Bridge Construction Yes Yes



Vote:

16-07 WetlndSlghCrk

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Approving Amendment No. 1 for the Phase II Engineering Services Agreement with Thomas Engineering Group ,LLC for the Fabyan Parkway at Kirk Road Intersection Improvements, Kane County Section No. 11-00201-04-CH



Budget Information:



Summary:

As part of the Phase II engineering efforts for the proposed Fabyan Parkway at Kirk Road

intersection improvement, right of way needs were reexamined. With minor adjustments in the

proposed design, the required right of way has been reduced meaningfully, which will reduce

acquisition costs. To account for the smaller right of way foot print, additional effort is required

to revise the original highway plats.

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STATE OF ILLINOIS

COUNTY OF KANE


APPROVING AMENDMENT NO. 1 FOR THE PHASE II ENGINEERING SERVICES AGREEMENT WITH THOMAS ENGINEERING GROUP ,LLC FOR THE FABYAN PARKWAY

AT KIRK ROAD INTERSECTION IMPROVEMENTS, KANE COUNTY SECTION NO. 11-00201-04-CH

WHEREAS, pursuant to Resolution No. 14-412, the County of Kane appropriated $585,961.67 (hereinafter the “appropriation”) and entered into a Phase II Engineering Services Agreement with Thomas Engineering Group, LLC of Illinois for Phase II engineering services (hereinafter the “Agreement”) for the proposed improvement Kane County Highway No. 8 (also known as Fabyan Parkway) and County Highway No. 77 (also known as Kirk Road) (hereinafter the “Improvement”); and

WHEREAS, additional unforeseen design engineering work is required to complete the

Phase II engineering services for the Improvement; and WHEREAS, in order to address the need for additional engineering services, the County

desires to enter into an Amendment No. 1 to the Agreement, (a copy of which is on file in the office of the Kane County Clerk), increasing the total cost of design engineering services by an additional $43,819.91; and

WHEREAS, it is in the County’s best interest to extend the upper limit of the appropriation

for the Agreement by an additional $43,819.91 from $585,961.67 to $629,781.58. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman

thereof is hereby authorized to execute an Amendment No. 1 to the Agreement with Thomas Engineering Group, LLC of Illinois for the Improvement.

BE IT FURTHER RESOLVED by the Kane County Board that there is hereby appropriated the additional sum of Forty Three Thousand Eight Hundred Nineteen and 91/100 Dollars ($43,819.91) from the Tri-Cities Impact Fee Fund #555, Line Item #50140 (Engineering) for a total appropriation for the Agreement not to exceed Six Hundred Twenty Nine Thousand Seven Hundred Eighty One and 58/100 Dollars ($629,781.58).



budget revision?



line item?




555.520.555.50140 Engineering Yes Yes



Vote:

16-07 FbynKrkAmd#1Thms

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May 24, 2016

Kane County Government CenterPurchasing Department, Bldg. A719 S. Batavia AvenueGeneva. IL 60134

Re: Vendor Disclosure Statement

To Whom It May Concern,

We understand that the County Board passed a resolution amending its Ethics Ordinance and now requires all contractors and subcontractors seeking or a part of a contract(s) in excess of $15,000.00shall disclose in writing all cumulative campaign contributions made in the previous 12 months to any current county-wide elected officer. We also understand that the county requires a list of our principal owners with an interest of more than 5%. Below please find the required disclosure information for Thomas Engineering Group, LLC (TEG).

April 1, 2015 to date Kane County ContributionsNo contributions were made.

Lobbyist, Agents and RepresentativeTEG does not employ or compensate.

Principal owners with 5%+ interest

If you should have questions or require additional information, please call 855-533-1700.

Sincerely,

President, Thomas E. Gill, III

Name Address Percentage

Thomas E. Gill, III, P.E. 238 South Kenilworth Avenue, Oak Park, IL 60302 68%

Gregory A. Benske 5581 Chancery Road, Gurnee, IL 60031 21%

Kevin C. VanDeWoestyne, P.E., Env Sp 11S772 McGrath Lane, Naperville, IL 60564 11%

corporate office: 238 south kenilworth avenue suite100

oak park, illinois 60302

branch offices: 55 west 22nd streetsuite 300

lombard, illinois 60148

762 shoreline drivesuite 200

aurora, illinois 60504

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Approving Contract for Construction, Silver Glen Road over Otter Creek Superstructure Repairs, Kane County Section No. 16-00115-03-BR



Budget Information:



Summary:

On June 20, 2016, 4 bids were opened at the Kane County DOT office for the above mentioned project to install steel beam shoring and support brackets on the existing 2 span bridge to extend the service life and maintain a safe structure. The low qualified bid of $188,655.00 by Aretha Construction Co, Inc. of Streamwood, Illinois, was 11.40% below the engineer’s estimate of $212,070.00 entirely locally funded.

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STATE OF ILLINOIS

COUNTY OF KANE


APPROVING CONTRACT FOR CONSTRUCTION, SILVER GLEN ROAD OVER OTTER CREEK SUPERSTRUCTURE REPAIRS, KANE COUNTY SECTION NO. 16-00115-03-BR


KANE COUNTY SECTION NO. 16-00115-03-BR

SILVER GLEN ROAD OVER OTTER CREEK SUPERSTRUCTURE REPAIRS (hereinafter the “Project”)


AREATHA CONSTRUCTION, INC. of STREAMWOOD, ILLINOIS With a low bid of



BE IT FURTHER RESOLVED that there is hereby appropriated One Hundred Eighty Eight

Thousand Six Hundred Fifty Five Hundred Dollars from Local Option Fund #304, Line Item #52040 (Repairs and Maintenance - Bridges) to pay for the Project.



budget revision?



line item?




304.520.524.52040 Repairs and

Maintenance - Bridges

Yes Yes



Vote:

16-07 SlvrGlnOttrCrk

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Pac

ket

Pg

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Approving Contract for Construction, Kane County PCC Crack Sealing Project, Kane County Section No. 16-00000-06-GM



Budget Information:



Summary:

On June 15, 2016, 3 bids were opened at the Kane County DOT office for the above mentioned project to fill cracks in PCC pavement on various roads within the County. The low qualified corrected bid of $104,853.68 by Behm Pavement was 43.4% below the engineer’s estimate of $185,096.00 entirely locally funded.

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STATE OF ILLINOIS

COUNTY OF KANE


APPROVING CONTRACT FOR CONSTRUCTION, KANE COUNTY PCC CRACK SEALING PROJECT, KANE COUNTY SECTION NO. 16-00000-06-GM


KANE COUNTY SECTION NO. 16-00000-06-GM

KANE COUNTY PCC CRACK SEALING PROJECT (hereinafter the “Project”)


BEHM PAVEMENT MAINTENANCE OF CRYSTAL LAKE, ILLINOIS With a low bid of



BE IT FURTHER RESOLVED that there is hereby appropriated One Hundred Four Thousand

Eight Hundred Fifty Three and 68/100 Dollars ($104,853.68) from Local Option Fund #304, Line Item #52050 (Repairs and Maintenance - Cracksealing) to pay for the Project.



budget revision?



line item?




304.520.524.52050 Repairs and

Maintenance -

Cracksealing

Yes Yes



Vote:

16-07 PCCCrkSealng

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Appointment to Board of Trustees of the Rutland and Dundee Townships Fire Protection District (Rollyn Anderson)

Committee Flow: County Board Contact: Ellyn McGrath, 630.208.5104

Budget Information:



Summary:

This authorizes the reappointment of Rollyn Anderson to the Rutland/Dundee Townships Fire Protection Board of Trustees. His term is set to expire the first Monday in May 2019 or until his successor is appointed.

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STATE OF ILLINOIS

COUNTY OF KANE


APPOINTMENT TO BOARD OF TRUSTEES OF THE RUTLAND AND DUNDEE TOWNSHIPS FIRE PROTECTION DISTRICT (ROLLYN ANDERSON)

WHEREAS, a vacancy exists in the office of Trustee of the Board of Trustees of the Rutland

and Dundee Townships Protection District due to the expiration of the term of Rollyn Anderson; and

WHEREAS, the Chairman of the County Board has by law the responsibility to fill this

vacancy by appointment with the advice and consent of the County Board; and

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that Rollyn Anderson,

113 Rail Road, P.O. Box 101, Gilberts, Illinois 60136, is hereby reappointed to the office of Trustee

of the Board of Trustees of the Rutland and Dundee Townships Fire Protection District, such

appointment to be effective immediately and expire on the first Monday in May 2019, or until his

successor shall have been appointed and qualified.

BE IT FURTHER RESOLVED that the bond of Rollyn Anderson is hereby fixed in the sum of

$1,000 with corporate surety indemnifying the People of the State of Illinois and the County of

Kane.

BE IT ALSO FURTHER RESOLVED that the County Clerk forward a certified copy of this

resolution to the herein named appointee and a copy to the Clerk of the Circuit Court, Case No. 68

MC 10366.



Vote:

16-07Appt-FPD Rutland-Dundee

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agenda - tuesday, july 12, 2016 - kane county, illinois pk… · kane county county board tuesday,...

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