Page 11 of 30

North Valley Military Institute – Special Board of Directors Meeting

Thursday, March 23, 2017 4:00 p.m. in room 54

12105 Allegheny Street, Sun Valley, California 91352

AGENDA

NOTE: Reasonable Accommodations will be made for persons with disabilities. Please contact the Superintendent, Dr. Mark Ryan at 323-217-4481 or via email at mryan@novamil.org at least 24 hours in advance of the meeting to request accommodations.

Board members may be calling in from the following location(s) at which this agenda is also posted and which are publicly accessible if members of the public would like to attend the meeting:

410 Battle Court, Ft. Lee VA 23801

1400 Defense Pentagon, Washington, DC 20301-1400

1308 Virginia Avenue, Fairmont, WV 26554.

I. Call to Order

II. Adoption of the Agenda

III. Public Comment – Members of the public who wish to make comments on non-agenda items are welcome to do so at this time. Speaker cards are available at the end of this agenda. Each speaker is limited to three (3) minutes

IV. Adjourn to Closed Session

a. Public Employee: Discipline, Dismissal, Release

b. Conference with legal Counsel Potential Litigation – 1 case

c. Employee evaluation - Superintendent

V. Reconvene from Closed Session – Report on actions taken, if any.

VI. ACTION – Approval of the February Board minutes (see attached).

VII. INFORMATION – Form 700s – The board will be reminded of the legal requirement to submit Form 700s to the state and LAUSD by the deadline.

VIII. INFORMATION, DISCUSSION, AND ACTION – Fiscal Matters – Budget to Actuals – The following pages are the Budget to Actuals through February 28, 2017 submitted to LAUSD already as part of our responses to the LAUSD Notice of Concern regarding NVMI’s fiscal health. Here are notes on the significant variances:

a. REVENUE

i. Title 1 and Title 2 monies are coming in much more slowly than originally forecast, but eventually will be received

ii. State lottery money is a bit slower than coming in than anticipated, but not significantly

iii. As noted last month, we received about $22,000 in additional state income we had not forecast

iv. As noted last month, the fund raising budgets are not being properly recorded by our back office provider, so accounts 8685 and 8985 are not accurately reflecting fund raising income. The bottom line totals remain the same, and we are on track for the school site fund raising dollars being at the levels projected (or higher). A reminder these are dollars raised by NVMI families through the annual campaign and Parent Advisory Council activities like the spaghetti dinner, carnival, casino night etc, as well as the annual chocolate sale, etc.

v. The board fund raising total of $400,000 remains a significant challenge. The potential angel donor with whom the board will be meeting on March 30 may resolve some or all of this challenge, but the board needs to continue to discuss how we can raise money on an ongoing basis so that program is sustainable for the long haul.

b. EXPENSES

i. Personnel expenses are about what was anticipated. The significant personnel cuts we made brought the total personnel expenses down, but we are still about $87,000 overspent in salary and benefits. Some of this is attributed to having to keep some additional special education paraprofessionals on staff to keep in compliance with federal/state regulations and law. We have also had to pay out additional unemployment. We will definitely have a significant level of “catch up” when we stop paying various personnel for the final month of the fiscal year because there are no classes in session during June. We anticipate NOT going significantly over budget in the personnel line items overall.

ii. We are slightly overspent in some books and supplies categories. We have ostensibly stopped spending all monies in these areas, but some bills were not reflected in our budget cutting projections because they had not been processed by CSMC and in some cases had not been received at all. There are areas we have budget dollars remaining where we will likely not spend any/much additional dollars (see LOC field trips, merit trips, training and development, etc) so those will offset the overages.

iii. We overspent in facility rental for storage spaces and will have to pull money from other categories of supplies and services to balance that line item. This is because continue to struggle with inadequate storage on this campus, despite its large size. We continue to negotiate with LAUSD on the need for storage space.

iv. The special education contract services line item (5800) is significantly overspent because we continue to get increases in special education assessment numbers, and must pay for various specialized services (physic services for assessments, occupational therapy, speech and language, health services, etc). The number of new assessments we have had to conduct this year is double what we had anticipated from last year, and the nature and quantity of “related services” required for special education is much higher than previous years.

v. We do anticipate going over budget about $150,000 total in the broad supplies and services categories for the above reasons and superintendent/staff will need to make additional adjustments in expenses to remain within the broader confines of the budget.

vi. One of the major sources of challenge is that bills have appeared which we didn’t/couldn’t necessarily plan for – such as the bills from LAUSD for after hours use which came in one lump billing and do not come with sufficient mathematical backup to explain how the “share” of custodial supplies and services (for instance) are calculated. We have been working with LAUSD to remedy this situation, but it is an ongoing challenge.

vii. We have not received bills from LAUSD for Prop 39 colocation facility rentals, so those amount show as significantly underspent. We have also not received bills for food service for the past couple of months. Those will likely come at the end of the year as large lump sum bills we will have to pay with a quick turnaround.

viii. We are presently about 1.3% UNDER budgeted amounts overall but staff will need to closely monitor with expenses and make additional recommended cuts at the April board meeting if fund raising dollars are not increased.

North Valley Military Institute

February 2017

July - February Summary

2016-2017

Acct

Description

Actual

Budget

Variance $

Variance %

Total Budget

Remaining Budget

8011

LCFF Revenue

$1,725,680

$1,725,680

-

0.0%

$3,620,708

$1,514,172

8012

Education Protection Account Revenue

-

0.0%

$805,571

$459,241

8019

Prior Year Income/Adjustments

-

0.0%

-

$8,445

8096

Charter Schools Funding In-Lieu of Property Taxes

$751,571

$726,482

$25,089

3.5%

$1,067,982

$316,411

Revenue Limit

$2,823,581

$2,798,492

$25,089

0.9%

$5,494,261

$2,298,269

8181

Special Education - Entitlement

$72,532

$71,522

$1,010

1.4%

$106,627

$34,095

8291

Title I Federal Revenue

$74,301

$122,355

($48,054)

-39.3%

$192,217

$117,916

8292

Title II

-

$2,149

($2,149)

-100.0%

$2,149

$2,149

Federal Revenue

$146,833

$196,026

($49,193)

-25.1%

$300,993

$154,160

8550

Mandate Block Grants

$98,053

$94,913

$3,140

3.3%

$115,618

$17,565

8560

State Lottery Revenue

$23,954

$26,125

($2,170)

-8.3%

$104,498

$80,544

8590

All Other State Revenues

$37,500

$37,500

-

0.0%

$75,000

$37,500

8599

Prior Year State Income

$24,853

$2,329

$22,524

967.1%

$2,329

($22,524)

Other State Revenue

$184,360

$160,867

$23,494

14.6%

$297,445

$113,084

8682

Foundation Grants/Donations

$10,000

0.0%

-

($10,000)

8685

School Site fundraising

-

$62,300

($62,300)

-100.0%

$62,300

$62,300

8699

All Other Local Revenue

$84,428

$20,379

$64,049

314.3%

$55,000

($29,428)

8791

SPED State/Other Transfers of Apportionments from Districts

$211,792

$208,845

$2,946

1.4%

$311,349

$99,557

8981

Unrestricted Contributions

$52,164

$74,396

($22,232)

-29.9%

$130,131

$77,967

8982

Foundation Grants/Donations

$8,050

$7,350

$700

9.5%

$7,350

($700)

8983

All Other Local Revenue

-

-

-

0.0%

-

-

8985

School Site Fundraising

$78,999

$30,000

$48,999

163.3%

$400,000

$321,001

Local Revenue

$445,433

$403,270

$42,163

10.5%

$966,130

$520,697

Total Revenue

$3,600,207

$3,558,655

$41,552

1.2%

$7,058,828

$3,086,211

1100

Teachers' Salaries

$1,071,771

$1,014,658

($57,113)

-5.6%

$1,421,651

$349,881

1200

Certificated Pupil Support Salaries

$50,284

$50,151

($134)

-0.3%

$74,827

$24,543

1300

Certificated Supervisor and Administrator Salaries

$176,667

$176,667

($0)

0.0%

$245,000

$68,333

1900

Other Certificated Salaries

$98,087

$95,612

($2,475)

-2.6%

$142,202

$44,116

Certificated Salaries

$1,396,808

$1,337,087

($59,721)

-4.5%

$1,883,681

$486,872

2100

Instructional Aide Salaries

$504,551

$499,705

($4,847)

-1.0%

$671,900

$167,349

2200

Classified Support Salaries (Maintenance, Food)

$181,104

$189,905

$8,801

4.6%

$315,128

$134,023

2300

Classified Supervisor and Administrator Salaries

$213,065

$201,488

($11,576)

-5.7%

$284,827

$71,762

2400

Clerical, Technical, and Office Staff Salaries

$182,821

$179,904

($2,917)

-1.6%

$254,616

$71,796

2900

Other Classified Salaries (Noon and Yard Sup, etc.)

$125,550

$123,738

($1,812)

-1.5%

$173,966

$48,417

Classified Salaries

$1,207,091

$1,194,740

($12,351)

-1.0%

$1,700,437

$493,346

3101

State Teachers' Retirement System, certificated positions

$152,748

$151,530

($1,217)

-0.8%

$220,292

$67,544

3313

OASDI

$82,393

$79,385

($3,008)

-3.8%

$110,738

$28,345

3323

Medicare

$37,522

$36,550

($972)

-2.7%

$51,808

$14,286

3403

Health & Welfare Benefits

$194,440

$191,859

($2,581)

-1.3%

$247,143

$54,973

3503

State Unemployment Insurance

$31,543

$29,036

($2,507)

-8.6%

$37,878

$6,336

3603

Worker Compensation Insurance

$34,200

$30,400

($3,800)

-12.5%

$45,600

$15,200

Employee Benefits

$532,845

$518,760

($14,085)

-2.7%

$713,459

$186,683

Total Personnel Expenses

$3,136,745

$3,050,587

($86,157)

-2.8%

$4,297,577

$1,166,902

4100

Approved Textbooks and Core Curricula Materials

($984)

-4.3%

$22,662

($984)

4101

Curriculum Assessment and Software

($7,500)

-45.5%

$16,468

($7,500)

4200

Books and Other Reference Materials

$5,121

$3,067

($2,054)

-67.0%

$3,067

($2,054)

4300

Materials and Supplies

$16,415

$16,617

$202

1.2%

$17,761

$1,346

4301

Other Supplies -Uniforms

$108,707

$108,708

$1

0.0%

$108,708

$1

4302

Other Supplies -Athletic Uniforms

$2,968

$1,824

($1,144)

-62.7%

$1,824

($1,144)

4303

Other Supplies - Athletic Equipment

$6,206

$4,342

($1,864)

-42.9%

$4,342

($1,864)

4304

Other Supplies - Intramural Athletic Supplies

$0

0.0%

$2,752

$0

4306

Office Supplies - Fitness Challenges

-

$167

$167

100.0%

$500

$500

4307

Other Supplies - Planners

$14,662

$14,662

($0)

0.0%

$14,662

($0)

4308

Merit Reward Supplies

-

$1,667

$1,667

100.0%

$5,000

$5,000

4309

Other Supplies-Medical

$4,450

$4,616

$167

3.6%

$4,950

$500

4315

Classroom Materials and Supplies

($153)

-0.7%

$23,027

($153)

4342

Materials for School Sponsored Athletics

-

0.0%

-

-

4400

Noncapitalized Equipment

($1,497)

0.0%

-

($1,497)

4401

Noncapitalized Equipment

$0

0.0%

$2,485

$0

4403

Other Supplier- Athletic Equipment

$33

-

($33)

0.0%

-

($33)

4430

Noncapitalized Student Equipment

$4,050

$6,031

$1,981

32.9%

$7,000

$2,950

4431

Noncapitalized Student Equipment Drill Team and Color Guard

($40)

0.0%

-

($40)

4432

Noncapitalized Other Furniture etc.

($0)

0.0%

$7,293

($0)

4700

Food and Food Supplies

$36,028

$39,403

$3,374

8.6%

$70,000

$33,972

Books and Supplies

$283,502

$275,792

($7,710)

-2.8%

$312,502

$29,000

5200

Travel and Conferences

$30

$30

($0)

-0.2%

$30

($0)

5210

Training and Development Expense

$2,281

$5,281

$3,000

56.8%

$5,281

$3,000

5300

Dues and Memberships

$20,130

$20,130

($0)

0.0%

$20,130

($0)

5400

Insurance

$42,915

$42,915

-

0.0%

$59,124

$16,209

5500

Operation and Housekeeping Services

$674

$3,116

$2,442

78.4%

$8,000

$7,326

5501

Utilities

$786

$786

$0

0.0%

$786

$0

5506

Transportation Repair

$1,375

$1,375

-

0.0%

$1,375

-

5507

LOC Field Trips

$11,108

$11,927

$820

6.9%

$15,000

$3,892

5508

Merit Field Trips

$670

$2,113

$1,444

68.3%

$5,000

$4,330

5509

Gas For Vans

$1,617

$1,835

$217

11.8%

$3,400

$1,783

5510

Athletic Trips

$500

$500

-

0.0%

$500

-

5511

Transportation LOC Field Trips

-

0.0%

$8,700

-

5514

Academic Field Trip - Fees

-

-

-

0.0%

-

-

5516

LOC Field Trip - Food

$3,528

$3,529

$1

0.0%

$3,529

$1

5517

LOC Field Trip - Supplies

$7,324

$7,323

($1)

0.0%

$7,323

($1)

5600

Space Rental/Leases Expense

-

$121,000

$121,000

100.0%

$363,000

$363,000

5602

Other Space Rental

$25,450

$11,984

($13,467)

-112.4%

$11,984

($13,467)

5603

Athletic Space Rental

$655

$355

($300)

-84.5%

$355

($300)

5605

Equipment Rental/Lease Expense

$8,174

$11,362

$3,188

28.1%

$14,238

$6,064

5606

Equipment Rental School Vans

$13,755

$13,075

($680)

-5.2%

$13,075

($680)

5607

Park Fees

-

$117

$117

100.0%

$350

$350

5608

PAC Events

$562

$725

$163

22.5%

$1,050

$488

5800

Professional/Consulting Services and Operating Expenditures

$95,011

$72,468

($22,543)

-31.1%

$80,000

($15,636)

5801

Non Instructional School Athletics

$1,064

$1,889

$825

43.7%

$4,000

$2,936

5802

Non Instructional Project Manager Move

$20,350

$17,717

($2,634)

-14.9%

$20,000

($350)

5803

Banking and Payroll Service Fees

$8,050

$7,759

($291)

-3.7%

$11,759

$3,709

5805

Legal Services and Audit

$2,821

$3,704

$883

23.8%

$5,000

$2,179

5806

Audit Services

-

$167

$167

100.0%

$500

$500

5810

Educational Consultants

$58,882

$83,445

$24,563

29.4%

$137,000

$78,118

5811

Student Transportation

$127,249

$160,544

$33,296

20.7%

$255,693

$128,444

5815

Advertising/Recruiting

$123

$219

$96

44.0%

$250

$127

5820

Fundraising Expense

$46,673

$37,260

($9,413)

-25.3%

$50,000

$3,327

5821

Recruitment

$81

-

($81)

0.0%

-

($81)

5842

Services Student Athletics

$4,138

$1,357

($2,781)

-204.9%

$1,357

($2,781)

5873

Financial Services

$23,333

$26,667

$3,333

12.5%

$40,000

$16,667

5874

Personnel Services

$77

$77

-

0.0%

$77

-

5875

District Oversight Fee

$36,027

$31,636

($4,391)

-13.9%

$54,943

$18,915

5890

Interest Expense/Fees

$25

$683

$658

96.3%

$2,000

$1,975

5891

Sale of Revenues Fees and Discounts

$206,724

$235,670

$28,946

12.3%

$340,877

$134,153

5892

Charter Asset Management Fees

$13,091

-

($13,091)

0.0%

-

($25,495)

5900

Communications (Tele., Internet, Copies,Postage,Messenger)

$3,226

$4,289

$1,063

24.8%

$7,000

$3,774

5901

Communications Tech

$38,015

$36,999

($1,017)

-2.7%

$52,000

$13,985

Services & Other Operating Expenses

$835,196

$990,727

$155,531

15.7%

$1,604,686

$756,461

7141

Special Education Encroachment District

$239,800

$236,462

($3,338)

-1.4%

$352,524

$112,723

Other Outgo

$239,800

$236,462

($3,338)

-1.4%

$352,524

$112,723

Total Operational Expenses

$1,358,498

$1,502,981

$144,483

9.6%

$2,269,712

$953,561

Total Expenses

$4,495,242

$4,553,568

-

-

$58,326

1.3%

$6,567,289

$2,120,463

Net Income

($895,036)

($994,914)

-

-

($16,774)

1.9%

$491,539

$965,748

INFORMATION, DISCUSSION, and ACTION –

The board will review the bank statement reconciliation submitted to LAUSD and the check register.

The board will also discuss the cash position of NVMI and its projected cash flow for the remainder of the 2016-2017 school year.

The board will approve the 2nd Interim Financial Report the appears on the following spreadsheet, which show a projected ending balance of -$574,719.40, (see top of page 8) an improvement of over $400,000 from last year’s ending balance of more than -$1 million:

N Valley Military Inst College Prep Acad

-

FY17 2ND INTERIM REPORT

FI CHARTER SCHOOL - FUND 62

DUE DATE - MARCH 10, 2017 - (FRIDAY)

BALANCE SHEET - FULL ACCRUAL

FY17 2ND INTERIM PROJECTION

A)

ASSETS

Object Codes

1)

Cash

a) In County Treasury (don't put your $ here if they are not in LACOE)

9110

-

1) Fair Value Adjustment to Cash in County Treasury

9111

-

b) In Banks

9120

250,000.00

c) In Revolving Fund

9130

-

d) with Fiscal Agent

9135

-

e) collection awaiting deposit

9140

-

2)

Investments

9150

-

3)

Accounts Receivable

9200

-

4)

Due from Grantor Government

9290

750,000.00

5)

Due from Other Funds

9310

6)

Stores

9320

-

7)

Prepaid Expenditures

9330

-

8)

Other Current Assets

9340

-

9)

Fixed Assets:

a)

Land

9410

-

b)

Land Improvements

9420

45,375.00

c)

Less - Accumulated Depreciation-Land Improvements

9425

(45,375.00)

d)

Buildings

9430

558,774.82

e)

Less - Accumulated Depreciation-Buildings

9435

(558,774.82)

f)

Equipment

9440

40,987.00

g)

Less - Accumulated Depreciation-Equipment

9445

(40,987.00)

h)

Work in Progress

9450

-

10)

TOTAL ASSETS

1,000,000.00

B.

DEFERRED OUTFLOWS OF RESOURCES

1)

Deferred Outflows Of Resources

9490

-

2)

TOTAL DEFERRED OUTFLOWS

-

C.

LIABILITIES

1)

Accounts Payable

9500

150,000.00

2)

Due to Grantor Governments

9590

-

3)

Due to Other Funds

9610

-

4)

Current Loans

9640

-

5)

Unearned Revenue

9650

1,400,000.00

6)

Long-Term Liabilities:

a)

Net Pension Liability

9663

-

b)

NET OPEB Obligation

9664

-

c)

Compensated Absences

9665

24,719.40

d)

COPs Payable

9666

-

e)

Capital Leases Payable

9667

-

f)

Lease Revenue Bonds Payable

9668

-

g)

Other General Long-Term Liabilities

9669

7)

TOTAL LIABILITIES

1,574,719.40

D. DEFERRED INFLOWS OF RESOURCES

1)

Deferred Inflows of Resources

9690

-

2)

TOTAL DEFERRED INFLOWS

-

E. NET POSITION, June 30

(574,719.40)

IX. INFORMATION, DISCUSSION, AND ACTION – The board will receive a presentation from the Superintendent and staff on options for the remainder of the 2016-2017 and 2017-2018 school year, including possible school closure, changes to the school operational program to cut expenses, and the possible donor who has approached NVMI about short and long-term financial support. The board will discuss the special meeting scheduled for Thursday March 30 with the potential donor, and elements of a potential MOU with that donor. The board MAY take action on immediate or future school closure and/or may direct the superintendent to take action regarding the budget for the remainder of the 2016-2017 school year.

X. INFORMATION AND DISCUSSION – Members of the school administration will answer questions on the following written reports submitted for board information and as part of the board’s fiduciary responsibility to monitor all aspects of school operation:

a. Superintendent (Dr. Mark Ryan):

i. NVMI is in receipt of a preliminary proposal from LAUSD for Prop 39 for the 17-18 school year for 22 classrooms and 2 offices. NVMI continues to negotiate with the district about the possibility of an Alternative Agreement which would be ostensibly the same as this year. On March 1, we submitted our formal response to the district, which disputed the district’s calculations for both shared use space and dedicated classroom and office space.

ii. The Charter Schools Division conducted its annual oversight visit in January and board members were emailed a copy of the site visit report the same day it was received by the Superintendent. NVMI’s snapshot of performance appears below:

In the area of governance, a CORRECTIVE ACTION REQUIRED was given as follows:

The Superintendent will discuss with the board the appropriate response to this “corrective action required” since NVMI is not required by law to follow the LAUSD School Climate Bill of Rights, and the unique nature of the NVMI charter makes this “requirement” something that would change the charter and NVMI program.

In addition to the above, the visit report includes the expectations outlined in the Fiscal Notice of Concern as a “Corrective Action Required” for the fiscal element of the Site Visit report.

iii. If the board decides NVMI will be operational for 2017-2018, the Superintendent will draft the 2017-2018 school calendar, which will be presented to the board at the April board meeting for approval.

iv. The February 23 Pass in Review and Exhibition went extremely well and, despite the lack of potential donors, was a wonderful way to show off the wonderful things happening at NVMI.

v. If the board decides NVMI will be operational for 2017-2018, the Superintendent and Director of Operations will present a draft salary schedule, benefits package, and budget for the 2017-2018 school year at the April meeting.

vi. Assemblymember Bocanegra and Mark are working on possible legislative proposals to support NVMI as part of a larger effort to support CA education.

b. Commandant (LTC Omar Solache)-

i. Personnel Shift: SFC John Martin (Senior NCO) has joined the military staff to help with leadership in both the cadet and adult NCO corps’.

ii. Past Events:

1. Professional Development: 1000 Joys - Military staff attended a workshop with A Thousand Joys last Sunday 1000 - 1430 at the home of the coordinator in Santa Clarita. This was an opportunity for the military staff to do some team building and communication around self-care. 

2. Pass In Review - Fund Raising Annual Kick Off for NVMI - Held in the Big Gymnasium 

iii. Cadet promotion data -Cadets will be working on a second promotion campus wide - Every cadet is required to promote once, every semester

iv. Parades - (Transportation not provided by NVMI) because of budget cuts:

1. Hawaiian Gardens April 8

2. Monterey Park May 15

v. Marksmanship Training: CACC San Luis Obispo - Instructor Training: Chief Chris Pulos attended 18 March; Cadet Marksmanship training held at Sylmar Armory - Saturday 18 March 2017 with SFC John Martin and SGT David Perez

vi. Upcoming Event CACC State Individual Major Awards May 17 - will have a names by MARCH 20 for submission

vii. Summer Camp Still a go unless school closure occurs by the board

1. Location - Camp Pendleton Marine Corps Base; Training Offered

1. Basic NCO Training

2. Advanced NCO Training

3. Senior NCO Training

4. OCS Training

5. Medic Training

6. Marksmanship Training

7. RECONDO (fieldcraft) Training

8. SHARC (aquatics) Training

viii. Survival training during spring break has been canceled for budget reasons

c. Athletics (Jay R Sarenana):

i. High School spring season is upon us and we are already into our third week of the season. We have 5 students returning out of a team of 23 in softball, 3 for baseball out of 12, 4 for boys volleyball out of 8, and all new students for the lacrosse team of 15.

ii. Big thank you to Birmingham High School for allowing us to use some of their lacrosse equipment

iii. Almost all of our students are new to the sport of their choosing; we have to start off with basic fundamentals and try to move quickly to more advanced skills.

iv. Our middle school soccer beings on 3/24/17 we have a girls and boys team each having around 16 students in each. This is the most popular sport in middle school.

v. Current standings:

1. Softball 2-3

2. Baseball 0-1

3. Boys Volleyball 2-2

4. Lacrosse 1-2

vi. Recap regarding Winter sports: three of our high school sports team made playoffs this past season; all got eliminated in the opening round. Still, this was an amazing accomplishment to have even made it being our first year in CIF. Two of our wrestlers place 6th overall in the their weight class in L.A.City Finals; huge congrats to them. Middle school boys made it to playoffs, the first time ever any middle school sports team made it to playoffs in FIYA. They won the opening round then lost in round two, Overall it was a long amazing season with promise for the future.

vii. NVMI will be leading the North Valley League as part of the Board of Managers for the Los Angeles City Section of the California Interscholastic Federation, with Mark Ryan as administrator representative for the league principal, JayR Sarenana as Athletic Director representative, and Jon Jackson as coach representative.

d. Academics (Laura Stribling and Trish Doering):

i. NVMI is in receipt of a Notice of Concern from LAUSD Regarding NVMI’s academic performance (See below for a copy of the notice). The notice directs NVMI to provide detailed plan regarding the action steps NVMI will take to improve academic performance prior to charter renewal. The board was emailed a copy of the notice the day it was received. The school administration will make a submission to the Charter Schools Division of LAUSD prior to their deadline. Because NVMI serves so many students who come to us so far below grade level, it is apparent that alternative measures are needed to prove NVMI’s academic impact. Therefore, at board direction, NVMI implemented the Scantron Performance Series which is nationally normed in English, Reading, and Math. The primary components of the action plan to improve student achievement are noted below:

1. GOAL #1: 70% or more of NVMI students in grades 6-11 will make at least one year’s growth on the Scantron English, Reading, and Math tests during the school year. The remaining 30% will make no less than ¾ year growth.

AND At least 25% of NVMI students will make 1.5 or more years growth in English, Reading, and Math.

ACTION STEPS TO ACHIEVE GOAL #1:

a. Individual student goal setting for the tests, with graphing of results and individual action plans

b. Intensive after school academic support through YPI using the Scantron intervention modules for students whose interim Scantron scores indicate they are not on track to make 1 year’s growth.

2. GOAL #2: 50% or more of students in grades 11-12 will achieve a Lexile level of 1185 (grades 11 and above “Stretch CCSS Lexile Level). 25% will be at Lexile levels between 1050 and 1185 (Grades 9-10 “Stretch CCSS Lexile level) and the remaining 25% will have a Lexile level no less than 925 (grades 6-8 “Stretch Lexile Level”. ACTION STEPS TO ACHIEVE GOAL #2:

a. Individual student goal setting for the tests, with graphing of results and individual action plans

b. Intensive after school academic support through YPI using the Scantron intervention modules for students whose interim Scantron scores indicate they are not on track to reach Lexile level of 1300.

3. GOAL #3: Improve performance on written performance tasks for SBAC for all students and all subgroups by a minimum of 5% scaled score increases in both ELA and math.

ACTION STEPS TO ACHIEVE GOAL #3:

a. Implement the RACER writing strategy across all courses every three weeks.

b. Collect those paragraphs and do faculty group scoring and PD around how to improve those performances

ii. Scantron testing results: The following charts summarize Reading, English, and math Scantron testing results from initial assessments when students first enter (July/August) through the February/March administration of the tests. The academic deans will be available during the board meeting to discuss these results with board members. The NVMI board has discussed previous versions of these results with school administration as part of its regularly scheduled meetings.

e. Special Education (Karla Uribe) - NVMI currently has 110 students with IEPS. There are 4 students pending initial IEPS. There are 10 students with section 504 plans. All services in student IEPs are being provided by qualified staff. SPED continues to provide after school tutoring on Tuesdays and Thursdays from 3:30 pm to 4:30 pm due to CASH Call program being cut. Two of the sped staff are currently team teaching, one in English 8 and the other in Math 6

XI. ADJOURNMENT

FUTURE MEETING DATES (4PM in room 54 at 12105 Allegheny Street, Sun Valley, CA 91352):

a. March 30, 2017 special time 9AM School tour with potential donor, followed by 1030AM meeting

b. April 27, 2017

c. May 25, 2017

North Valley Military Institute – Special Board of Directors Meeting

Thursday, February 23, 2017 4:00 p.m. in room 54

12105 Allegheny Street, Sun Valley, California 91352

MINUTES

XII. Call to Order at 4:11 by Chairman Lanny West. Present Lanny West, Emory Josephs, Steven Le (by teleconference), John Pruitt (by teleconference), Kay Deitch. Absent: Steven Escobar, Kevin Baxter, John Martinez, Leslie Beavers, James Tolle. There was no quorum so no official actions were taken, but the meeting proceeded without a quorum.

XIII. Adoption of the Agenda - no action taken

XIV. Public Comment – Members of the public who wish to make comments on non-agenda items are welcome to do so at this time- there were no public speakers.

XV. ACTION – Approval of the January Board minutes (see attached). – no action taken

XVI. ACTION – Board membership – The board will accept the resignation of Henry Lozano from the board, whose outside commitments make it impossible for him to continue membership. – The board acknowledged the commitment of member Lozano and will take this action at its next meeting.

XVII. INFORMATION, DISCUSSION, AND ACTION – Fiscal Matters – Budget to Actuals – The following two page document is the Budget to Actuals through January 31, 2017. Here are notes on the significant variances:

i. Prior year state income – unanticipated state income was received of approximately $22,000

ii. Schoolsite fundraising is showing as a shortage while other local revenues show na overage – Fund raising is not being coded properly and will hopefully be fixed prior to the next monthly report. PAC fund raising was supposed to be tracked separately in the budget in code 8685 while board fund raising was in 8985.

iii. Unemployment insurance is up because we laid people off. We will need to make adjustments to this moving forward.

iv. Curriculum software is overspent and will have to be covered by lowering other operational expenses.

v. Food services have not sent us bills for every month we have had services, so that is significantly underspent at the moment.

vi. Operations Housekeeping is still waiting for bills to be received from LAUSD for overtime custodial services so it is dramatically underspent.

vii. Facility rental is underspent because we have yet to receive a single bill from LAUSD for our Prop 39 pro-rate share.

viii. Professional Consulting Services is overspent. This is primarily for SPED services contracted with outside agencies, and are working with CSMC to figure move monies into this item from other expense categories prior to the next month’s report.

ix. Student transportation is underspent because we have not paid some of the bus bills.

XVIII. INFORMATION AND DISCUSSION – Members of the school administration answered questions on the following written reports submitted for board information and as part of the board’s fiduciary responsibility to monitor all aspects of school operation:

a. Superintendent (Dr. Mark Ryan):

i. The February 24 event tomorrow will begin with a Pass in Review at 1:30, after which we will have an “exhibition” of all four NVMI pillars in the Large Gym.

ii. NVMI is in receipt of a preliminary proposal from LAUSD for Prop 39 for the 17-18 school year for 22 classrooms and 2 offices. NVMI continues to negotiate with the district about the possibility of an Alternative Agreement which would be ostensibly the same as this year. By March 1, we must submit our formal response to the district, which NVMI legal counsel is helping draft.

iii. The Superintendent must be evaluated by the Governing Board annually. A discussion took place during the board meeting regarding the performance of the Superintendent, who has waived his right to such a discussion in closed session.

iv. ACTION - The Superintendent requests the board delegate to him the authority to set the 2017-2018 school calendar, which will be presented to the board at the March or April board meeting for informational purposes. – no action taken

v. The Superintendent and Director of Operations will present aa draft salary schedule, benefits package, and budget for the 17-18 school year at the March meeting which will be predicated on a board decision to continue operations.

vi. Assemblymember Bocanegra and Mark are working on possible legislative proposals to support NVMI as part of a larger effort to support CA education. Mark will make a report to the board on those efforts.

vii. There was an extensive discussion about the school’s fiscal situation and fund raising efforts. A variety of alternatives to school closure were discussed, including such possibilities as becoming a school of the district, becoming a magnet school, becoming a pilot school, becoming a dependent (affiliated) charter, partnering with a Charter Management Organization, partnering with another charter school, finding a private site and subsuming current debt into a facilities financing deal, and becoming an Option 1 Special Education school so that the district assumed responsibility for special education services. The board reviewed pros and cons of these options and discussed extensively the strong desire of the board to avoid closure if at all possible.

b. Commandant (LTC Omar Solache)-

i. Cadet promotion data – two new cadet Captains

ii. Riverside County Parade Monday Feb 20 - We were at the beginning of the parade to usher in the Grand Marshal

iii. State Drill Competition in April – participation still “up in the air” due to cadet apathy

iv. CACC Marksmanship Competition held in San Luis Obispo -February 11th; NVMI took 3rd place

v. Friday February 24th - The PIR is scheduled to start promptly at 1330

vi. Summer Camp - Camp Pendleton Marine Corps Base June 22- July 1, 2017 - 136 Trip slips have been turned in as of now.

1. Basic NCO Training - Open to all cadets. Training on squad leader and basic NCO understanding. Potential promotion to C/CPL

2. Advanced NCO Training - Open to C/CFC and above. Training on Platoon Leader and Platoon Sergeant. Potential promotion to C/SSG

3. Senior NCO Training - Open to C/CPL and above. Training on Company First Sergeant and Company Commanders. Potential promotion to C/MSG

4. OCS Training - Open to C/SGT and above. Training on Brigade and Regiment Staff Positions. Potential promotion to C/WO1 - C/2LT

5. Medic Training - Training with the Navy Corps of Medics on Base. Potential badge - Medic Badge

6. Marksmanship Training - Potential award - Qualification on Marksmanship

7. RECONDO Training - Potential Badge - Recondo Badge

8. NEW SHARC Training - Potential Badge - Sharc Badge

9. Leadership - Summer Camp Staff - Staff will run the Summer Camp, Preplanning and Implementation of the event with assigned adults in charge of the list of units

vii. SURVIVAL TRAINING –  Testing on Survival ongoing - Physical Fitness Gram tryouts for the Survival have been held during Thursday mornings - 17 Cadets are eligible to participate; if we do not get more within about two weeks, we will not conduct this training this year.

viii. Revamping LOC Curriculum and broader military program - Curriculum Map Drafts are in progress.

c. Athletics (Jay R Sarenana): Our High School Winter season has come to a close for our students. Boys basketball and both boys and girls soccer made playoffs. Only girls soccer advanced to the second round before getting eliminated, but this was remarkable for our first year in CIF as full members. Six of our wrestlers made it to CIF city finals with two of our students placing 6th overall in their weight classes (one boy and one girl). Middle school basketball is still being played; boys are currently 5-2 and our girls are 0-7. Next Monday starts our softball season; they have a total of 18 games. Boys’ lacrosse starts on Tuesday with a total of 10 games, Baseball starts on March 7 with 14 games, and boys volleyball starts on March 6 with 14 games. Middle school soccer will begin this week and will be see the biggest participation from our middle school students yet. 

d. Academics (Laura Stribling and Trish Doering): Scantron testing kicks off again this week. Tuesday starts our EL and Special Day Class tests, then 12th and 11th grades. We will know, at the end of testing in the two weeks, how much improvement the students have made. March board report will include significant detail on that progress.

a. Special Education (Karla Uribe) - NVMI currently has 104 students with IEPs enrolled. There are 5 initial assessment requests pending, which will be completed by March 2017. NVMI currently has 11 Section 504 plan students enrolled. SPED continues to offer Academic Support after school, Tuesdays and Thursdays from 3:30 pm to 4:30 pm. The SPED staff was cut from 16 full time equivalent to 12 for budget reasons.

XIX. ADJOURNMENT was at 6:24 p.m.

SPEAKER CARD

Date: _____________________ Name: _____________________________

I wish to address the NVMI Governing Board on the following subject:

________________________________________________________________

________________________________________________________________

Agenda Item Number: ___________________________________________

Check one:

Parent

Student

Teacher

School Staff

Community Member

I understand that I am limited to three minutes. I also understand that on items that are not on the agenda, the Board may not take action pursuant to Board and State regulations.

Signed: __________________________________________________________

This information is a Public Record

Please state your full name and affiliation with NVMI when you begin your remarks in order that the official minutes record your appearance before the Governing Board.