videoconferencing presentation
TRANSCRIPT
Videoconferencing Basics
Minute Development Series 2008
Vicky Pace
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Purpose: To learn how
videoconferencing is used in the medical profession and how to connect and participate in an interactive videoconference.
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Objectives:
Recognize uses for videoconferencing.Name components of the video
conference equipment and their function.Identify the buttons on the remote control
and use them to perform a variety of functions.
List steps to connect and participate in a videoconference.
Perform steps to prevent problems
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Uses for Interactive Videoconferencing
EducationMedicine
TelemedicineConsultations
BusinessConferencesDemonstrations
Other uses?
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The Equipment
Camera UnitSpeakerMicrophone PodRemote Control
Screen or MonitorComputerKeyboard & MouseOther Devices
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Component FunctionsFunctions of Main Components
Screen or Monitor used to display the image from the far site
Camera Unit sits on top of the monitor and controls the camera
Speaker is used to provide sound to you from the far site (lets you hear what they are saying)
Microphone Pod transmits sound to the far site
If the red light is off the far site can hear what you are saying)
If the red light is on you are muted.Remote Control is used for all functions
including, controlling the camera and sound and connecting to a call.
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Component Functions
Functions of Peripheral ComponentsScan Converter (used connect the computer to the
polycom for displaying)Computer (used to display the PowerPoint slides)Keyboard and Mouse (controls used to load and
move from slide to slide during the presentation)VCR (optional device used to display VHS
recordings on the polycom)
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The Remote ControlButtons used to control the sound “Volume” used to increase (right side of
button) or decrease (left side of button) sound.
“Mute” when you do not want other site to hear what is being said in near location.
Notice microphone icon with in bottom left screen.
NOTE: The button on the microphone pod is also used to mute and unmute. The red light indicates your site is muted. If the red light is NOT on the far site can hear what is being said.
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The Remote ControlButtons used to control the camera “Camera” displays external camera sources
available, such as primary camera, computer desktop for PowerPoint presentations, document camera for viewing documents, VCR or DVD taped presentations, slide projector, etc.
“Near” and “Far” controls cameras. “Near” controls camera at your location. To control the “Far” camera, distant site permission has to be given in setup.
“Directional Arrows” moves camera in corresponding directions. Use to frame the speaker in the center of the screen monitor.
“Zoom” is used to move the camera in for a closer view or farther away for a larger view.
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The Remote ControlButtons used to connect or end a call “Directory” (left-green) button shows the
address book. “Directional Arrows” (center-red) are used to
navigate within the address book. “Select” (center-red) button is use to choose a
site to call. “Call/Hang Up” (top-green) button is used to
dial the remote site or end the connection.NOTE: Pressing numbers on the keypad to dial
an IP address can also be used to connect to a remote site. Numbers will be displayed as they are typed in. “Dot” button (left center-blue) is required to place the dot.
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Steps to Connect Using the Codian Bridge Using the number keys dial the IP address to
connect to the auto attendant. Inside the OSU Telemed network dial 192.168.168.74 Outside the OSU Telemed network dial 164.58.163.74
Press “Far” on the remote control Use the “Down Arrow” on the remote control to
scroll to “Rural Health Med Ed #1” Press the “Right Arrow” on the remote control Press “#” on the remote control to give you the
keypad Enter the conference pin number: 678 Press “#” on the remote control to remove the
keypad Press “call/hang-up” when the meeting is overNOTE: The attendant will tell you if you are the first
participant. You will hear a tone when others connect.
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Trouble Preventing TipsCheck all connectionsReset equipment
Reboot cameraRestart scan converterReboot computerCheck VCR (if needed)Adjust the sound
Remote and/or monitor
Frame the subjectFar site (remote)Near site (scanconverter)
If all else fails,
CALL SUPPORT
Debbie Martin
918-561-8564
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ReviewUses
Education, Telemedicine, Business
EquipmentSpeaker, Microphone Pod, Remote Control, CameraMonitor, Computer, Keyboard, Mouse, VCR
Remote ControlControlling the SoundControlling the CameraConnecting to a Conference
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ReviewSteps to connect
Dial the IP addressInside OSU network: 192.168.168.74Outside OSU network: 164.58.163.74
Press “Far” Arrow down to “RURAL HEALTH MED ED #1”Right arrow to selectPress “#” (displays keypad) Enter the conference pin number: 678Press “#” (keypad disappears)
When over press “call/hang-up”
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ReviewTrouble preventing tips
Check all connectionsReset equipment (turn off and back on)
polycomscan convertercomputer
Adjust the soundCheck VCR (if needed)
Frame the subjectIf problems call support
Local technical support Debbie Martin 918-561-8564Vicky Pace 918-584-4332