using google docs
TRANSCRIPT
Using Google DocsPresented by Warren HallFlinders University 2011
Using Google DocsWhat is Google Docs?Definition:Google Docs is a free, Web-based word processor, spreadsheet, presentation, form, and data storage service offered by Google. It allows users to create and edit documents online while collaborating in real-time with other users.en.wikipedia.org/wiki/Google_Docs
Pros and Cons of Using Google DocsThere are several advantages of using Google
Docs1.) Online Availability: The most significant
advantage of this product is that it is available online, you can work easily, without downloading any programs or software. This consumes less RAM.
2.) Less Spacial: All the data remains online. To work with Google Docs & Spreadsheets you only need to have Internet connection and a web browser. You do not need to be concerned with “filling” your hard drive. Data is stored onGoogle’s giant servers.
Pros and Cons of Using Google Docs3.) 99.99% Data Availability: Google claims
that it provides you with secure data storage and that it will be available to you most of the time. They claim that you will not suffer data loss.
4.) Share Your Work: There is no need to email your colleagues with your work. Save your time by sharing your work with other users with a simple invite.
5.) Its Free: No need to purchase any software.
Pros and Cons of Using Google DocsSome of the disadvantages includeThere is a report suggesting that there are
security issues for use in the UK. Since Google Docs is located in California, the UK is effectively exporting their data out of the country each time they use it (as would we here in Australia).
Some people feel insecure about saving private information in the “cloud”.
Pros and Cons of Using Google DocsYou can’t load pictures into the folders. Only
pictures within documents. This would present a problem if images are used a lot.
It messes up basic formatting if you upload existing documents. The best way to overcome this is to create the documents in Google Docs.
One of the biggest benefits of Google Docs is the ability to collaborate.Google Docs enables multiple people in
different locations to collaborate simultaneously on the same document, from any computer with Internet access. For example, Alice and Meredith are working on a project together, and they need to write a document, keep track of their work in a spreadsheet, and create a presentation and a drawing to share with other people involved in the project. Alice lives in Sydney and Meredith livesin Adelaide.
One of the biggest benefits of Google Docs is the ability to collaborate.When Alice makes changes to the document,
spreadsheet, presentation or drawing, Meredith can see those changes in real time and respond to them immediately. Both of them work on the same docs, so there's no need to email updates back and forth, comparing and consolidating individual files.
Google Docs has five applications1. Word Processing2. Spreadsheets3. Presentations4. Drawings and5. Forms
Create and share your work online
Word ProcessingCreate and share documents on the web and
access them from any computer or smart phone. The familiar desktop layout makes collaborative editing easy.
Create and share your work online
SpreadsheetsCreate and share spreadsheets online.
Google spreadsheets makes it easy to track budgets, run financial calculations, track data and more.
Create and share your work online
Embeddable Presentations Create and share presentations on the web.
Add text, images, video and more directly to your presentation slides.
Create and share your work online
Online DrawingsWork together to create drawings and
diagrams in Google Docs and insert them into your documents, spreadsheets, presentations and web pages.
Create and share your work online
HTML formsCollect information by creating a form in
Google Docs. Includes all the features you expect from a form creation tool.
Google Docs in Plain English
http://www.youtube.com/watch?v=eRqUE6IHTEA&feature=player_embedded
Create and share your work online
Upload your files from your desktop: It's easy to get started and it's free!
Access anywhere: Edit and view your docs from any computer or smart phone.
Share your work: Real-time collaboration means work gets done more quickly.
Create an account
Create an account
Some possible uses for Google Docs
Minutes of meetingsModerating student workPowerPoint presentationsPolicy developmentWriting something in collaborationCreating common assessment
tasks
Create and share your work online
Upload your files from your desktop: It's easy to get started and it's free!
Access anywhere: Edit and view your docs from any computer or smart phone.
Share your work: Real-time collaboration means work gets done more quickly.
Now that you’ve joined…
Edit and highlight the text “Creative 7 (Assignment)”
Create a short questionnaire and share with the group
Reword some of the elements in the “Paragraph Writing Rubric”
Assessment
What did you like and why?Did it live up to its claims of being easy to
use and intuitive?
What didn’t you like and why not?Can you identify a limitation that
annoyed you?