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Using Google Drive and Google Docs
Crystal Lake Public Library
Adult Services Department
126 Paddock Street, Crystal Lake , IL 60014
815-459-1687 ext. 7
What is Google Drive
How to access Google Drive
Benefits of Drive
How to use Google Docs
Creating a document
Sheets, slides, forms or drawing there will be another class in 2 weeks that will go over some of these programs
Getting Google Doc templates
Overview: What is Google Drive
Storage: Cloud based storage system on Google servers, documents automatically saved & history files available
Access: Your work from all your devices & computers
Web-based: Word processing (Docs), spreadsheets (Sheets), presentations (Slides), etc. (very similar to MS Office products, but without some of the bells and whistles)
Collaboration: Build and share documents with others
Why use Google Drive
New doc or file, add, or upload a file with a single button
15 GB free storage Google Drive, Gmail, and Google+ Photos (100 GB -$1.99 month)
Organize all your files
Drag and drop files and folders
Still access your local files even when youre not connected to the Internet.
Computer, tablet, mobile devices (sync across all of your devices)
Share files with others and choose what they can do with them: view, comment, or edit.
Easily find and add shared files
Accessing Google Drive
To access Google Drive you need a valid email account
Go to www.google.com
Sign into your gmail account
Click the apps icon
Other email account (Yahoo, AOL, Comcast)
Go to www.google.com
Sign in with existing email to create an
account for Google Drive
Click on the apps icon
1 - New button
2 - Recent
3 - Amount of space left
4 - Settings Convert uploads,
language, offline, density
5 - Grid/list view, A-Z sort,
Creating New Documents (New Doc)
1. From Google Drive homepage, click on red New button
2. Drop-down menu will appear3. Click on Google Docs4. A new tab will open with a blank
Untitled document5. Upper left corner, click on
6. Type over Untitled document 7. Click anywhere on document
Editing Fonts, Size & Alignment
Google docs uses similar menu layout and menu vocabulary as Microsoft Word. Google docs has fewer features and slightly different icons on toolbar.Note: be sure to highlight the text before selecting your changes.
Normal text or title Font Font size Font color Alignment
Exercise #1 Creating a new document
Create a new document.
Title the document. Then type a shopping list, adding a favorite fruit or vegetable
Between each item, hit the enter key
Make the first line bold, italicize second line and make your favorite fruit or vegetable match its color
Then highlight all of the text and choose another font.
Select another type of paragraph alignment (left, center, right or justify)
Increase the line spacing of the text (double arrow -drop down menu appears)
Make a numbered list
Make a bulleted list
Decrease paragraph indent
Increase paragraphs indent
Exercise #2 Formatting
Center align your first line
Right align your favorite color
Below the shopping list - create a bulleted list of your favorite desserts
Edit the space between your lines of text to Double
When you are done, clear all text formatting
Adding an Image to a Document
Click on the word insert on Google docs toolbar
Drop down will appear
Click on image and a pop-up box insert image appears
Browse using Upload or Take a snapshot, By URL, Your albums, Google Drive, Search
Pick an image, click on it then hit the blue select button
The image will upload and appear in your doc
Remember only select images that you have confirmed that you have the license to use.
Resizing an Image
Once an image is uploaded and placed into a documentit can be resized
1. Click on the image
2. Click on one of the blue squares that appear on the border
3. Drag them until the image is the size you want
Moving an Image
1. Click on the image you would like to move
2. Click on the words wrap text or break text to remove the inline formatting.
3. Click and drag the image until it is where you want.
Once an image is uploaded and placed in a document; it can be moved.
Exercise #3 Pictures
Choose a picture from sample folder or Search Google, LIFE or stock images
Add it into your document below your text
Resize it to a size of your own choosing
Exercise #4 Uploading/Downloading
Upload the picture you previously put into your document into Google Drive
Next download the file we have created in this class to your computer as a Microsoft Word file
Add a folder to your Google Drive
Put the file we created in this class in this folder
1. Select print icon on toolbar
2. Or click on File in the Google Docs menu. A drop down menu will appear.
3. From the drop-down click on print.
4. A box will pop up with printing options:
You can change # copies,
Make 2 sided copies, etc.
Share files with others
Delete folders and files
More Actions (3 dots) Open with
Make a copy
Sharing Files with Others
At the Google Drive homepage find and open a document
Click on blue share button at the top right
1. Share the link: Quickly share via Gmail, Google+, Facebook, or Twitter.2. Change Access: By default documents are private and only those invited have
access3. Invite others: Entering their contact information to allow others to edit or view
Adding Comments to Docs
Highlight the text you would like to comment on.
Click on the comment button in the toolbar
Add a comment and click on comment
The highlighted text has been commented on now appears in yellow as a notification
To reply to a comment, click on the comment and type your reply; clicking on reply when finished
From Google Drive Homepage, click on red New button
Dropdown menu appears with Folder, File upload, Folder upload, etc.
Click on File upload
Find the file (computer or from
From Google Drive homepage, open file you would like to download
Click on file to open drop-down menu
Click on download as
Click on corresponding file format you want (docx, odt, pdf, txt or html)
Download a file and attaching it to an email is another way to share files
Organizing your Drive
Click New button
A new pop-up window will appear
Name the folder
Select the blue create button.
To add a file to a folder
Click on file and drag into folder
Or right click on file and pop up window will appear.
Select what you want to do with file, move, share, rename or delete it.
Deleting Files and Folders
Several ways to delete files
Drag file to trash can (left side)
Hover over file
Right click mouse
Pop-up window appears
Select remove (trash can)
To restore deleted item: click on trash can
Pop-up window appears with restore or delete forever option
Learning Express Library and Lynda.com are two computer skills tutorial services we have subscribed to.
They can be accessed from our website clpl.org and clicking on the Research tab, then One stop searching
It is easiest to find from the A to Z Database listing
You can set up a personal account using your library card number so that it will save progress on tutorials.
Can be used from home or from here at the library.