using google docs
TRANSCRIPT
Using Google Docs/Drive
February 2013
What is Google Docs/Drive?
Google Docs is essentially Microsoft Office online and available for free!
Why Google Docs/Drive?
• It’s free!• User friendly – if you know how to
use Microsoft programs then you’re all set.
• Saved in the cloud and can be accessed from any device with Internet.
• Easy to share documents and work together.
• Greener than printing and sharing.
Getting Started
The home screen will have a list of documents you’ve created or ones that have been shared with you.
To create a document click on the “Create” button in red on the left.
Create
Creating a DocumentWhen you click on the “Create” button a list of option will appear.
Click on “Document”.
Click to
change title
All the features for a Google Document are the same as in Microsoft Word.
Every five seconds Google automatically saves, so there is no need to click save (you can under “File” or by Ctrl+S.
Sharing a Document• Click on “Share” in
the top right corner.• The “Share
Settings” box will appear.
• This will allow you to invite people to see or edit the document, or you can change the privacy settings.
Privacy Settings
Click for more options
Comments• You can leave
comments on the document similar to an instant message chat.
• Click on “Notification Settings” on the right if you want to be emailed every time there is a comment.
Creating a Presentation
Return to your Drive homepage (this will list all the documents you’ve created).
Click on “Create” and select presentation.
Very similar to Microsoft PowerPoint. Naming the presentation, comments, and sharing work
the same as a document.
Creating a Google Form
• A Google Form is similar to a survey.
• You create the questions and post/embed the form or share the link.
• Responses get put into a spreadsheet.
Delete
Change type of question
Add more questions
Finished Form – Your View
Sharing Your Form
• Click on “Send Form” in the right corner.• A screen with
options will appear.
What Others See
What You See
Responses will appear timestamped in the spreadsheet.
A live form can be edited.
Editing a Live Form• Select “Form” in
the toolbar on the top.
• This will allow you to return to the original form and make any edits, or to view the live form as others would see it.
• The links and embedded forms will automatically update.
How do I find things?
Everything you own or that has been shared with you will appear
listed on your homepage. There are various options for sorting on the
top right side.
Creating a Folder• Click “New
Folder” in the top left.
• The following screen will appear to create a new folder.
Managing Folders• The new folder
will appear in your list on documents and under “My Drive”.
• Items can be dragged and dropped into the folder.
Resources• http://lisaherzl.wikispaces.com/Triton
PD2013 - all information presented today is posted.
• [email protected]• Twitter - @lisa_herzl• Room H127• https://
www.google.com/intl/en_US/drive/start/index.html - Google site for help using Google Drive (has videos!)