Design as a Team Unit 5

Focus on Teamwork Chapter

Workshop Foundations Work with Groups

Workshop Toolbox Tools for Teams

Projects Project 9-1: Assign Team Roles Project 9-2: Create a Timeline Project 9-3: Create a Budget Project 9-4: Design a Logo

Skills You Will Learn

Copyright © The McGraw-Hill Companies, Inc. All rights reserved.

9

Design as a Team Unit 5

Focus on Teamwork Chapter

Projects Project 9-5: Design a Business Card Project 9-6: Design Business Letterhead Project 9-7: Design Business Envelopes Project 9-8: Perform a Mail Merge

Skills You Will Learn

Copyright © The McGraw-Hill Companies, Inc. All rights reserved.

9

Design as a Team Unit 5

Focus on Teamwork

Business cards and stationery create a company’s visual message.

A business package consists of business cards and company stationery that incorporate the company logo and have a consistent overall design.

Create a Business Package

pg. 377

Chapter 9

Design as a Team Unit 5

Focus on Teamwork

pg. 377

Chapter 9

Design as a Team Unit 5

Foundations

Work as part of a team Resolve conflicts

You Will Learn ToKey Terms

teamwork

flowchart

timeline

project manager

pg. 378

Design as a Team Unit 5

Foundations

teamwork

Cooperation between group members. (pg. 378)

flowchart

A document that illustrates procedures by using a set of standard symbols. (pg. 378)

timeline

A document that shows when each stage of the project will be completed. (pg. 378)

project manager

The person leading or supervising a team. (pg. 378)

Work with Groups pg. 378

What Makes an Effective Team? Working as a group requires cooperation between group

members, or teamwork. Flowcharts are effective tools for breaking down long

processes and large projects. Timelines help to show when each stage of the project

will be completed. The project manager is responsible for making sure

team members work well together in order to complete the project on time.

Design as a Team Unit 5

What is the purpose of a flowchart?

Work with Groups

Foundations

The purpose of a flowchart is to break long processes and large projects into smaller steps and easily attained goals.

Design as a Team Unit 5

Work with Groups

Assessment pg. 379

What is a timeline used for?

Answer: AExplanation: A timeline is used to show when each stage of a project will be completed.

A. to show when each stage of a project will be completed

B. to break a project down into smaller steps

C. to show which team members are responsible for which parts of a project

D. to list the final deadline of a project

Design as a Team Unit 5

Toolbox

Identify software for teamwork Compare software features

You Will Learn ToKey Term

milestone

pg. 381

Design as a Team Unit 5

Toolbox

milestone

A critical point in a project. (pg. 381)

Tools for Teams pg. 381

Stay in Touch Microsoft Outlook, Outlook Express and Instant

Messaging allow team members to communicate with each other.

Track Your Budget Microsoft Excel is a great tool for budgeting purposes.

Stay on Schedule Microsoft Project is helpful for many project

management tasks. Excel is useful for breaking a milestone into smaller

parts.

Design as a Team Unit 5

How might a project manager use Microsoft Excel?

Tools for Teams

Toolbox

A project manager might use Microsoft Excel to break a larger milestone into smaller parts.

Design as a Team Unit 5

Tools for Teams

Assessment pg. 381

Which software program is used for budgeting projects?

Answer: DExplanation: Microsoft Excel is used for budgeting projects.

A. Microsoft Outlook

B. Outlook Express

C. Microsoft Project

D. Microsoft Excel

Design as a Team Unit 5

Assign Team Roles

Create a flowchart Add connectors

Spotlight on Skills

pg. 382

Key Term

connector

Academic Focus

Science

Break a process into steps

9-1

Design as a Team Unit 5

Assign Team Roles

pg. 382

Create a Flowchart To begin a project, create a flowchart to help outline team

member roles and responsibilities. A flowchart is made of simple shapes such as ovals, squares,

circles, and rectangles joined together by connectors.

connector

A line that stays attached to a shape regardless of where the shape is moved. (pg. 382)

9-1

Before You Begin Go to Chapter 9, and choose PowerPoint Presentations to preview the documents you will be creating. Also, use the individual project Rubrics to help create and evaluate your work.

Design as a Team Unit 5

Assign Team Roles

pg. 382

In this project, you will… Use Microsoft Publisher to create a flowchart that divides the

work and assigns responsibilities to group members based on their abilities and interests.

Microsoft Publisher

APPLICATIONS USED

9-1

Design as a Team Unit 5

Assign Team Roles

pg. 382

9-1

Check your work Use Figure 9.5 as a guide and check that:

The boxes in the flowchart are aligned.Connectors are attached to the correct boxes.Text is correct and readable.Boxes are filled with colors that group related tasks.

Design as a Team Unit 5

Create a Timeline

Modify a calendar template

Spotlight on Skills

pg. 385

Key Term

deadline

Academic Focus

Science

Break a process into steps

9-2

Design as a Team Unit 5

Create a Timeline

pg. 385

Set Deadlines In order to complete a project on time, a team must break a

project into parts and set a deadline for each of the parts.Schedule Meetings

Team meetings help members to check on each other’s progress.

deadline

A time goal for a project. (pg. 385)

9-2

Design as a Team Unit 5

Create a Timeline

pg. 385

In this project, you will… Use Microsoft Publisher to create a timeline.

Microsoft Publisher

APPLICATIONS USED

9-2

Design as a Team Unit 5

Create a Timeline

pg. 386

9-2

Check your work Use Figure 9.7 as a guide and check that:

The calendar only shows the timeframe for the projects.Tasks are logically scheduled, using different colors.

Design as a Team Unit 5

Create a Budget

Create a spreadsheet Apply the Sum function Enter formulas Copy formulas

Spotlight on Skills

pg. 387

Key Term

spreadsheet

Academic Focus

Math

Apply math formulas

9-3

Design as a Team Unit 5

Create a Budget

pg. 387

Crunch Numbers with Spreadsheets In Microsoft Excel, a user can use formulas in a spreadsheet so

that numbers can be automatically calculated.

spreadsheet

A grid or table that arranges numbers or text so that it is easy to manage and manipulate information. (pg. 387)

9-3

Design as a Team Unit 5

Create a Budget

pg. 387

In this project, you will… Consider the printing cost of publishing a set of marketing

materials including the business package, brochure, and pamphlet.

Microsoft Excel

APPLICATIONS USED

9-3

Design as a Team Unit 5

Create a Budget

pg. 390

9-3

Check your work Use Figure 9.13 as a guide and check that:

Text and data has been entered accurately and in the current cells.Calculations based on formulas are correct. Total costs are calculated for paper, ink, and the whole project.Rows 10, 20, and 22 are light blue and currency data is formatted.

Design as a Team Unit 5

Design a Logo

Brainstorm ideas Create a design

Spotlight on Skills

pg. 391

Key Term

Pantone

Academic Focus

Language Arts

Create a visual message

9-4

Design as a Team Unit 5

Design a Logo

pg. 391

Logo Guidelines Keep the design simple. Create graphics as scalable vector images. Use colors that can be reproduced reliably, and choose color

swatches or custom colors, like Pantone. Do research to make sure that the logo is unique.

Pantone

A color system used by professional printers. (pg. 391)

9-4

Design as a Team Unit 5

Design a Logo

pg. 391

In this project, you will… Use Adobe Illustrator to create a logo for your company.

Adobe Illustrator

APPLICATIONS USED

9-4

Design as a Team Unit 5

Design a Logo

pg. 392

9-4

Check your work Use Figure 9.15 as a guide and check that:

The graphic is a vector image.Edges are clean of any distortions caused by rectangle blends.The stroke is heavy and dark.Colors are accurate.

Design as a Team Unit 5

Design a Business Card

Lay out a business card Insert a logo

Spotlight on Skills

pg. 393

Key Term

tagline

Academic Focus

Language Arts

Add descriptive text

9-5

Design as a Team Unit 5

Design a Business Card

pg. 393

Business Card Layout Business cards should be clear and easy to read and include all

relevant contact information. Company information includes the name, logo, tagline, and

company address.

tagline

A company’s slogan. (pg. 393)

9-5

Design as a Team Unit 5

Design a Business Card

pg. 393

In this project, you will… Create a design for a business card for the Director or

Marketing. Microsoft Publisher

APPLICATIONS USED

9-5

Design as a Team Unit 5

Design a Business Card

pg. 394

9-5

Check your work Use Figure 9.17 as a guide and check that:

The company logo is clearly visible.Contact information is correct, complete, and readable.There is sufficient white space and the design follows PARC principles.

Design as a Team Unit 5

Design Business Letterhead

Lay out a letterhead Insert a logo

Spotlight on Skills

pg. 396

Key Term

letterhead

Academic Focus

Language Arts

Add descriptive text

9-6

Design as a Team Unit 5

Design Business Letterhead

pg. 396

Letterhead Company letterhead is used for all official correspondence. A logo and company colors are often included in the letterhead.

letterhead

The heading at the top of stationery which usually includes a name and address. (pg. 396)

9-6

Design as a Team Unit 5

Design Business Letterhead

pg. 396

In this project, you will… Create the business letterhead for Light Travel, again using the

logo you created in project 9-4. Microsoft Publisher

APPLICATIONS USED

9-6

Design as a Team Unit 5

Design Business Letterhead

pg. 397

9-6

Design as a Team Unit 5

Design Business Envelopes

Lay out a business envelope Add a return address

Spotlight on Skills

pg. 398

Academic Focus

Math

Lay out on a grid

9-7

Design as a Team Unit 5

Design Business Envelopes

pg. 398

Business Envelopes A standard large envelope is 9 ½ inches by 4 ½ inches and

should be formatted according to USPS guidelines for business mail.

9-7

Design as a Team Unit 5

Design Business Envelopes

pg. 398

In this project, you will… Complete your business package.

Microsoft Publisher

APPLICATIONS USED

9-7

Design as a Team Unit 5

Design Business Envelopes

pg. 399

9-7

Check your work Use Figure 9.13 as a guide and check that:

Text and data has been entered accurately and in the current cells.Calculations based on formulas are correct. Total costs are calculated for paper, ink, and the whole project.Rows 10, 20, and 22 are light blue and currency data is formatted.

Design as a Team Unit 5

Perform a Mail Merge

Import a data source Merge the data and envelopes

Spotlight on Skills

pg. 400

Key Terms

mailing list

mail merge

data source

main publication

import

Academic Focus

Science

Apply a database

9-8

Design as a Team Unit 5

Perform a Mail Merge

pg. 400

Mail Merge A business package should be sent to everyone on a mailing

list. Publisher’s Mail Merge tools create personalized letters and

envelopes in a mass mailing.

mailing list

A list of intended recipients. (pg. 400)

mail merge

A process that creates personalized letters and envelopes in a mass mailing (pg. 400)

9-8

Design as a Team Unit 5

Perform a Mail Merge

pg. 400

Mail Merge The mail merge process requires a data source and a main

publication. You can create a data source within Publisher, or you can

import data from other applications.

data source

A database of names, addresses, and other useful information. (pg. 400)

main publication

A document with unchanging text, punctuation, spacing, and graphics. (pg. 400)

import

To bring in data from other applications. (pg. 400)

9-8

Design as a Team Unit 5

Perform a Mail Merge

pg. 400

In this project, you will… Use an Access database table as the data source to perform a

mail merge.Microsoft Access

APPLICATIONS USED

9-8

• Data File 9-8

DATA FILES USED

Design as a Team Unit 5

Perform a Mail Merge

pg. 402

9-8

Design as a Team Unit 5

In the Workplace

pg. 403

On the Job Project managers supervise a team and are responsible for

making sure that a project is completed on time, within budget, and that all elements are within the client’s guidelines.

Managers use software such as Microsoft Word, Project, and Excel to communicate with their teams and track scheduling and budgets.

Future Outlook While companies are often in need of qualified project

managers, they often promote people to the position within the company.

Skills and Talents

Team Project Managers

Team Project Managersmust have:

Excellent communicationskills

Creativity and flexibility

Knowledge of relevantsoftware

Knowledge of marketing,advertising, and publicrelations concepts

Strategic thinking skills

The ability to meet deadlines

Design as a Team Unit 5

Focus on Teamwork

Chapter Assessment

What is a timeline?

A timeline is a visual representation that shows when each stage of a project will be completed.

Which software application is most effective for tracking a budget?

Microsoft Excel is most effective for tracking a budget.

Chapter 9

Design as a Team Unit 5

Focus on Teamwork

Chapter Assessment

What is a tagline?

A tagline is a company slogan.

What does the mail merge process require?

The mail merge process requires a data source and a main publication.

Chapter 9

Design as a Team Unit 5

Focus on Teamwork

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Unit Activities

PowerPoint Presentations

Student Data Files

Key Term Flashcards

Reading Checks and Critical Thinking Activities

e-Review Self Checks

Worksheets

Enrichment Activities

Chapter 9